Agenda

BRETBY PARISH COUNCIL

 ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 14^th March  2022.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest

who wish to make representations or give evidence under the National                      Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24^th January 2022 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Communication Strategy
d)  Adoption of the Code of Conduct 2021

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To consider any requests for funds made under S137

13.  To consider Planning Applications                      

14.  To consider any Consultations received

SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4^th January 2022)

15.  Items for information only
(a)  To receive reports from Meetings attended
(b)  Notification of Forthcoming meeting
(c)   Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

• Clerk’s payrise back dated to April 2021

17.  Date of next meeting and items for inclusion –  

Suggested date      May 2022.

Clerk’s Report –  March 2022

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.
The Clerk submitted an application on 23rd November 2021 to Cllr Muller’s Community Fund for funding towards a new noticeboard; £1,000 was received on 24^th January 2022 for funding towards a new noticeboard.
Dog bin – the bin has been ordered and was installed close to the noticeboard on Oldicote Lane.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.  Recently there have been some reports locally of GDPR breaches and in light of this, the Clerk requested Cllrs to exercise caution with data that comes into their possession

d)  Code of Conduct
The Code of Conduct has been updated and the new Code of Conduct is attached with the meeting papers.  The recommendation is for the new Code of Conduct to be adopted at the May 2022 Annual Meeting of the Parish Council.

11)  Correspondence – March 2022

1.  DALC – Various circulars and information
2. Derbyshire Police – Quarterly report
3. East midlands Airport – Materiality /Trust Survey

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

Accounts passed for payment

BACS	Staffing – February	£136.20
BACS	HMRC – Staffing NI & PAYE (March)	£36.40
BACS	DCC – Pension contribution (March)	£44.39
Mrs J Storer	Expenses (Dec’21 onwards)	deferred to next meeting

Money Received

Gross interest (Feb’ 22)	£0.02
Community Grant	£1,000.00

Balance at bank 07.03.22

Deposit account	£3,011.39
Current account	£4,820.16*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

12b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2022/0106: The erection of a double storey rear extension (Basement & Ground Floor) at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (10/02/22)
Request for extension made 7^th February 2022 and received to allow Council to consider the application at the March Parish Council meeting

DMPA/2022/0103: The variation of condition no. 2 (relating to approved plans) of permission ref. DMPA/2021/1210 (The demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (18/02/22)

DMPA/2022/0105: Demolition of existing garage and rear extension, single storey side and rear extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (25/02/22)

DMPA/2022/0175: The erection of a single-storey rear extension at 27 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (07/03/22)

DMPA/2021/1890: Erection of new building for use as warehouse (use class B8) and offices (use class E) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (25/03/22)

DMOT/2022/0245: The pruning of a oak tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at 11 Park Row, Bretby, Burton On Trent, DE15 0RL (16/03/22)

DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)

DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)

15c)  Training
No sessions have been attended.
The clerk is to attend a training session on 10^th March 2022 on year end accounts and the audit process.

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY  24^th January 2022.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22^nd November 2021 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Communication Strategy

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance

(a)  Accounts for Payment

(b)  To consider the budget and to set the precept for 2022/23
Cllrs have been advised on 4^th January 2022, that the Government has not capped the precept for parish councils

(c)  To consider any requests for funds made under S137

13.  To consider Planning Applications                      

14.  To consider any Consultations received
Police & Crime Commissioner – Budget Consultation 2022/23 survey – deadline for responses 16^th January 2022
SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4^th January 2022)

15.       Items for information only

(a)  To receive reports from Meetings attended
Repton Area Forum – online – 30^th November 2021 6pm

(b) Notification of Forthcoming meeting

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meeting and items for inclusion –  

Suggested date 14^th March 2022.

Clerk’s Report –  January 2022

Agenda item  

8) Clerk’s Report

Actions raised at the last meeting have been attended to. 

The Clerk submitted an application on 23rd November 2021 to Cllr Muller’s Community Fund for funding towards a new noticeboard. No confirmation or funds have yet been received, but Cllr Muller’s email of 24^th November 2021 states that £1,000 could be provided towards the project.

Dog bin – the bin has been ordered, the Clerk continues to chase SDDC on this matter and copies in both District Cllrs to any correspondence relating to this project. The Clerk wrote to Mr Simpkins on 1^st December 2021 to provide an update on the order and when SDDC responds, a further update will be provided to Mr Simpkins.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

11)      Correspondence – January 2022

1. DALC – Various circulars and information
2. DALC – email on 9^th December 2021 regarding Covid Plan B
3. Bretby Hall – request for the newly installed bin to be changed for a larger capacity bin (circulated to Cllrs 15^th December 2021).
4. NALC – information about the petition for hybrid parish council meetings (circulated to Cllrs on 6^th January 2022)
5. SDDC – Invite to the Parish Council Chair to the SDDC Civic Service on 10^th April 2022
6. Clerks and Councils Direct
7. SDDC – Invite for Cllrs to participate in the Carbon Literacy Training throughout January (circulated to Cllrs 10^th December 2021)
8. SDDC – Proposed changes to S Derbyshire’s Local Council Tax Reduction scheme for working aged people (deadline 14^th January 2022)
9. SDDC – Area Forum consultation (deadline 4^th January 2022, extended to 11^th January 2022)  Emailed to Cllrs on 23^rd December 2021
   The Clerk has made representations about sending a consultation out over the holidays with a deadline from 23^rd December to 4^th January.

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Staffing NI & PAYE (Jan)	£36.60
BACS	DCC – Pension contribution (Jan)	£44.39
BACS	Staffing – Jan	£136.20

BACS	Staffing – November	£136.20
BACS	HMRC – Staffing NI & PAYE (Feb)	£36.40
BACS	DCC – Pension contribution (Feb)	£44.39
Mrs J Storer	Expenses (Dec’21 onwards)	deferred to next meeting
Krystal Hosting	Website hosting (05/02/22-04/03/23)	£9.59

Money Received

Gross interest (Dec)	£0.02
Gross interest (Jan ’22)	£0.03

Balance at bank 12.01.22

Deposit account	£3,011.37
Current account	£4,263.73

12b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2021/1696: Change of use from barn to dwelling at The Sett, Bretby Park Bretby Burton-Upon-Trent (09/12/21)

DMPA/2021/1697: Change of use from gardeners office to holiday let. The Sett, Bretby Park, Bretby Park, Bretby, Burton-Upon-Trent , Bretby , Burton-Upon-Trent (09/12/21)

DMPA/2021/1711: Rebuilding and repair of existing barns and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (31/12/21)

DMPN/2021/1821: The erection of extensions and loft conversion with rear dormer at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (31/12/21)

15c)  Training

No sessions have been attended.

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 22nd NOVEMBER 2021. 

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c)  Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14^th September 2021 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Communication Strategy

10.  Drainage and flooding issues
SDDC Flood Liaison Meeting via TEAMS 2^nd November 2021

11.  Correspondence

12.  Finance
(a) Accounts for Payment
(b)  To consider the draft budget for 2022/23
(c)  To consider any requests for funds made under S137

13.  To consider Planning Applications                      

14.  To consider any Consultations received

15.  Items for information only
(a)  To receive reports from Meetings attended
(b) Notification of Forthcoming meeting
Repton Area Forum – online – 30^th November 2021 6pm
(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meeting and items for inclusion –
Suggested date Monday 24^th January 2022.

Clerk’s Report –  November 2021

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to. 

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

11)  Correspondence – November 2021

1. DALC – Various circulars and information
2. SDDC – Notification of Regulation 16 for Melbourne PC
3. DALC – Notification of meeting between Councils and the police on 3^rd November 2021 (later cancelled)

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Staffing NI & PAYE (Oct)	£36.60
BACS	DCC – Pension contribution (Oct)	£44.39
BACS	Staffing – Oct	£136.20

BACS	Staffing – November	£136.20
BACS	HMRC – Staffing NI & PAYE (Nov)	£36.40
BACS	DCC – Pension contribution (Nov)	£44.39
Mrs J Storer	Clerk use of home Jul – September	£81.00
Mrs J Storer	Clerk use of home Oct -December	£81.00
Mrs J Storer	Reimburse PO Box renewal	£90.00
Mrs J Storer	Expenses (May – Nov’21)	£130.66

Money Received

Gross interest (Sept)	£0.03
Gross interest (Oct)	£0.03
Gross interest (Nov)	£0.02

Balance at bank 15.11.21

Deposit account	£3,011.32
Current account	£5,130.37

12b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (15/11/21)

DMPA/2021/1209: The variation of condition nos. 2,4,5,6,7,9,11 of permission ref. DMPA/2019/1305 for the erection of 8 holiday cabins on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (22/10/21)

DMOT/2021/1427: The felling of an Ash tree at 1 Home Farm, Geary Lane, Bretby, Burton On Trent, DE15 0QE (13/10/21)

DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (22/10/21)

DMPA/2021/1530:The erection of a single storey side extension at 61 Ashby Road East, Bretby, Burton On Trent DE15 0PS (01/11/21)

DMPA/2021/1612: The erection of extensions at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (19/11/21)

DMOT/2021/1632: The felling of a poplar tree and the felling of a cherry tree covered by South Derbyshire District Council Tree Preservation Order no. 459 at Burton On Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (19/11/21)

DMPA/2021/1519: Renovation and extension of the existing barn and cottage and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, , DE15 0PR (03/12/21)

DMPA/2021/1552: Listed Building application for Renovation and extension of the existing barn and cottage and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (03/12/21)

15c)  Training
No sessions have been attended.

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on TUESDAY 14^th SEPTEMBER 2021.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2. Variation of Order of Business

3.  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)  Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c)  Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13^th July 2021 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:-
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Communication Strategy

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To received the external audit report for the year ending 31^st March 2021
(c)  To consider any requests for funds made under S137

13.  To consider Planning Applications                      

14.  To consider any Consultations received
DCC – National Bus Strategy
SDDC – review of their Statement of Licensing Policy and Local Area Profile Plan. (1^st October 2021)

15.       Items for information only
(a)  To receive reports from Meetings attended
(b) Notification of Forthcoming meeting
(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –  
Suggested date Tuesday 16^th November 2021.

Clerk’s Report –  September 2021

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to. 

9)  Governance
a)  Risk Register
The Clerk has no changes to make to the Risk Register. 
b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

11)  Correspondence – September 2021
1.  DALC – Various circulars and information
2. Bretby Hall – request for a larger bin
All Cllrs have been circulated with the information prior to the meeting.

12a)  Accounts for Payment

BACS	HMRC – Staffing NI & PAYE (Aug)	£36.60
BACS	DCC – Pension contribution (Aug)	£44.39
BACS	Staffing – August	£136.20

BACS	Staffing – September	£136.20
BACS	HMRC – Staffing NI & PAYE (Sept)	£36.40
BACS	DCC – Pension contribution (Sept)	£44.39
PFK Littlejohn	Audit fee 2020/21	£240.00

Money Received

Gross interest (Aug)	£0.03
SDDC – Second half of the precept	£1,829.00

Balance at bank 06.09.21

Deposit account	£3,011.24
Current account	£5,883.74

12b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications          

DMPA/2021/1335: The erection of extensions at 27 Bretby Lane, Bretby, Burton on Trent, DE15 0QN (27/09/21)

DMPA/2021/1210 – Approval of reserved matters ( appearance , landscaping , layout and scale) pursuant to outline permission ref. DMPA/2020/0313 Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (07/09/21)

DMPA/2021/1231- The erection of an agriculturally justified dwelling Hill Farm, Knights Lane, Repton, Derby, Burton On Trent, DE15 0RT (24/09/21)

DMPA/2021/1210 –  The demolition of existing building and the erection of a replacement dwelling at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (10/09/21)

Make a Ltd – 14 days notice of pre application for the PROPOSED BASE STATION UPGRADE AT CS 112281 / TEF 11948 – Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, Derbyshire, DE15 0YZ

15c)    Training

No sessions have been attended.

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at Swadlincote Surgery on Darklands Road, Swadlincote, Derbyshire DE11 0PP at 7.35pm on TUESDAY 11th MAY 2021.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)  Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c)  Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22^nd March 2021 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Communication Strategy
d)  Arrangements for return to face to face meeting

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To approve the accounts for the year ending 31^st March 2021
(c)  To receive the internal audit
(d)  To complete the Annual Governance & Accounting Report
(e)  To consider any requests for funds made under S137

13.  To consider Planning Applications                      

14.  To consider any Consultations received

15.  Items for information only

(a)  To receive reports from Meetings attended
(b) Notification of Forthcoming meeting
(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meeting and items for inclusion
Suggested date Tuesday 13^th July 2021.

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.35pm on MONDAY 22^nd MARCH 2021.

Please contact the Clerk for the meeting invitation.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.

2.  Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4. Public Speaking – (15 Minutes)

(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 25^th January 2021 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7. Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9. Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Communication Strategy
d)  Arrangements for return to face to face meeting

10. Drainage and flooding issues

11.  Correspondence

12.  Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137

13.  To consider Planning Applications               

14.  To consider any Consultations received

15.  Items for information only
(a) To receive reports from Meetings attended
SDDC – Flood Liaison Meeting – 1^st March 2021 via TEAMS
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17. Date of next meeting and items for inclusion –
Suggested date TUESDAY 11^th MAY 2021.

Clerk’s Report –  March 2021

Agenda item

8) Clerk’s Report
The Clerk has no matters to report.  Relevant matters relating to Covid19 have been circulated to all Cllrs.
A bin for siting in the grounds of Bretby Hall (Min 20/742) was ordered from SDDC on 18^th February 2021 and the Clerk has been seeking an update from SDDC as to when the bin will be installed.   Bretby Hall Committee will donate £600 to the parish council to cover the capital costs of this project.  The Clerk has provided the Hall Committee with the bank details but at the time of drafting the agenda, no funds have been received.  The annual revenue costs of maintenance and emptying will be met by the parish council.

9) Governance
9a)  Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
9d) Arrangements for return to face to face meeting
The legislation regarding the holding of virtual meetings expires on 6^th May 2021 and currently from 7^th May 2021 the parish council will return to face to face meetings.  DALC has issued guidance on this which has been circulated to all Cllrs, one of the first decisions needs to be relates to the venue – can the Church be the venue for the return to face to face meetings, can it accommodate all cllrs and any unknown members of the public who have a right to attend.

11) Correspondence – March 2021

1. DALC – Various circulars and information about Covid19 and 2021 census
2. Derbyshire PCC –  A booklet to increase safety in rural areas has been launched in Derbyshire
3. Cllr Chilton – DHART and A61 Technology Projects – stakeholder update
4. Derbyshire Police Crime Commissioner Office – invite to meet remotely the PCC on 18^th March 2021
5. Cllr Chilton – information of the 20’s enough speed campaign
6. Resident – seeking assistance regarding anti social behaviour at Mimi’s Wood
7. Counter-Terrorism and Security Act 2015 – Venue Hire requirements for publicly owned venues

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Staffing NI & PAYE (Feb)	£36.60
BACS	DCC – Pension contribution (Feb)	£44.39
BACS	HMRC – Staffing NI & PAYE (Jan)	£36.60
BACS	DCC – Pension contribution (Jan)	£44.39
BACS	Staffing – February	£136.00
Krystal	Website hosting	£9.59
DCC	Outstanding pension contributions	£22.13

         

BACS	Mrs J Storer – use of home (Jan – March 21)	£81.00
BACS	Mrs J Storer – expenses for 2020/21	£19.44
BACS	Mrs J Storer – SLCC subscription	£19.65
BACS	Staffing – March	£136.00
BACS	HMRC – Staffing NI & PAYE (March)	£36.60
BACS	DCC – Pension contribution (March)	£44.39

Money Received

Interest Feb	£0.02
Interest March	£0.03

Balance at bank 15.03.21

Deposit account	£3,011.11
Current account	£3,543.16

12b)  Requests for funding via S137
No requests for funding have been received.

13) Planning applications          

DMPA/2020/1212: Retrospective application to regularise an agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (12/03/21)

DMPA/2020/1329: The erection of a lean-lift and the conversion of grass area to into new service yard at Etwall House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (12/03/21)

DMPA/2021/0294: The erection of a two-storey rear extension at 58 Bretby Lane, Bretby, Burton on Trent DE15 0QW (12/03/21)

DMPA/2021/0297: The erection of horse stables and associated hardstanding at Town Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD  (07/04/21)

DMPN/2021/0377: Prior Approval for change of use of agricultural buildings to dwelling houses (Class C3) and for building operations reasonably necessary for the conversion at The Sett, Bretby, Burton on Trent, DE15 0RB (07/04/21)

15)       Training
22^nd February 2021 Accounting for parish councils year end     Clerk

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on MONDAY 25^th JANUARY 2021.

Please contact the Clerk for the meeting invitation.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.      

2. Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)  Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4.  Public Speaking – (15 Minutes)

(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 23^rd November 2020 (Copy already circulated)

6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7. Chairman’s Announcements.

8. Report of the Clerk, to include an update on items from the last meeting

9. Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c) To appoint Mr B Wood as the internal auditor for the years ending 31^st March 2021 and 31^st March 2022
d) Communication Strategy

10. Drainage and flooding  issues

11.       Correspondence

12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To set the precept for the financial year 2021/22  

13. To consider Planning Applications               

14. To consider any Consultations received

15. Items for information only
(a) To receive reports from Meetings attended
Area Forum – 19^th January 2021
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17. Date of next meeting and items for inclusion –
Suggested date MONDAY 22^nd MARCH  2021.

Clerk’s Report –  January 2021

Agenda item  

8) Clerk’s Report
The Clerk has no matters to report.  Relevant matters relating to Covid19 have been circulated to all Cllrs.

9) Governance
9a) Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.

9b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c) To appoint Mr B Wood as the internal auditor for the years ending 31^st March 2021 and 31^st March 2022
Mr B Wood has undertaken the internal audit of the parish council’s accounts for several years and as a former DALC Chief Officer, he understands the parish council sector.
RECOMMENDATION for Mr B Wood to be the internal auditor for the financial years 2020/21 and 2021/22

11) Correspondence – January 2021

1. DALC – Various circulars and information about Covid19 and 2021 census
2. SDDC – Advice on flooding in communities
3. Information on the 2021 census
4. SDDC – Information on the personnel changes at Swadlincote police station
5. DCC – Briefing from Cllr Chilton about community testing for Covid and new shopappy (email 13.12.20)
6. Census – further updates
7. DALC – Community Business Guide
8. SDDC – Notification of Area Forum meeting via TEAMS on 19^th January 2021
9. Resident – request for additional bin at Bretby Hall
   The Clerk has asked SDDC for costings relating to an additional bin.

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Staffing NI & PAYE (Dec)	£36.60
BACS	DCC – Pension contribution (Dec)	£44.39
BACS	HMRC – Staffing NI & PAYE (Jan)	£36.60
BACS	DCC – Pension contribution (Jan)	£44.39
BACS	Staffing – December	£136.00
BACS	Staffing – January	£136.00

BACS	Mrs J Storer – use of home (Jan – March 21)	£81.00 – defer to next meeting
BACS	Mrs J Storer – expenses	£carried forward to next meeting
Krystal	Website hosting	£9.59

Money Received

Interest Dec	£0.02
Interest Jan	£0.03

Balance at bank 18.01.21

Deposit account	£3011.07
Current account	£4009.06

12b) Requests for funding via S137
No requests for funding have been received.

13)       Planning applications          

DMPN/2020/1270 – Prior notification for the erection of a steel portal frame building for the storage of agricultural machinery, implements and fodder at Brizlincote Lane, Burton on Trent DE15 0PR (22/12/20)

Planning appeal

DMPA/2019/1430:Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for six wholly affordable starter homes with access and associated works on Land at Sk2823 3536 (rear of 101-119) Bretby Lane, Bretby, DE15 0QP
Appellant: Mr & Mrs Brian & Jean Mears
Appeal Ref. No: APP/F1040/W/20/3258632
Appeal Starting Date: 25/11/2020

15) Training
None have been undertaken

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on  MONDAY 23rd NOVEMBER 2020.

Please contact the Clerk for the meeting invitation.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.      

2. Variation of Order of Business

3. Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4. Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th September 2020 (Copy already circulated)

6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7. Chairman’s Announcements.

8. Report of the Clerk, to include an update on items from the last meeting

9. Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
d) Communication Strategy

10. Drainage and flooding  issues

11.  Correspondence

12. Finance
(a) Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To receive the actual to budget report for the period ending 31st October 2020 and to consider the first draft of the budget for 2021/22

13. To consider Planning Applications               

14. To consider any Consultations received
NALC – Changes to Planning and Planning for the Future
NALC – Standards Matter 2: Public Consultation and Public Sector Surveys.
SDDC – Street Trading Policy review (deadline 28th January 2021)

15. Items for information only

(a) To receive reports from Meetings attended
Area Forum – 11th November 2020

(b) Notification of Forthcoming meeting
None

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17. Date of next meeting and items for inclusion –         

Suggested date MONDAY 25th JANUARY 2021.

Clerk’s Report –  November 2020

Agenda item  

8) Clerk’s Report
The Clerk has no matters to report. 

9)  Governance
9a) Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.

9b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c) To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

9d)  Communication Strategy
The Clerk circulated an email on 5/10/20 about communication by the Council to its stakeholders, the recommendation being for a communications strategy to be drafted and as per Cllr Kemp’s earlier suggestion.

11) Correspondence – November 2020

1. DALC – Various circulars and information about Covid19
2. DALC – advice in relation to covid related HR
3. ONS – Notification and handbook for the 2021 consensus (this will be on 21st March 2021)
4. DCC Director of Public Health – urging compliance with Covid Regulations
5. Clerks & Councils Direct – November 2020 edition

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Staffing NI & PAYE (Oct)	£36.60
BACS	DCC – Pension contribution (Oct)	£44.39
BACS	HMRC – Staffing NI & PAYE (Nov)	£36.60
BACS	DCC – Pension contribution (Nov)	£44.39
BACS	Staffing – November	£136.00
BACS	Royal Mail – PO Box Number renewal	£88.13

BACS	Mrs J Storer – use of home (Oct – Dec 20)	£81.00
BACS	Mrs J Storer – expenses	£carried forward to next meeting
BACS	Donation for Remembrance Wreaths	£TBC

Money Received

Interest Oct	£0.02
Interest Sept	£0.03

Balance at bank 16.10.20

Deposit account	£3011.02
Current account	£4573.18

12b) Requests for funding via S137
No requests for funding have been received.

13) Planning applications

DMPA/2020/0933: Retention of a plant room on Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT (23/10/20)

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton On Trent, DE15 0RB  (11/11/20)

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton on Trent, DE15 0RB

DMPN/2020/1038: Prior Notification for construction of a machinery store at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPN/2020/1036: Prior Notification for the erection of a straw barn at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPA/2020/1080: The erection of a two storey circulation/service block extension (revised scheme to that approved under 9/2017/0957 and 9/2018/0730) at Burton On Trent Golf Club, Ashby Road East, Bretby, Burton On Trent, DE15 0PS

15)       Training

Date	Course	Attender
30th September 2020	Managing Staff Appraisals	Clerk
1st October 2020	Effective communication and Engagement for Town and Parish Councils in Post Covid 19 era	Clerk
1st October 2020	Tutorial on HTML for website accessibility	Clerk
2nd November 2020	Planning – DALC	Clerk

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on  MONDAY 14th SEPTEMBER 2020.

Joining instructions for Councillors and Members of the public to access this Meeting are as follows;
Topic: Bretby Parish Council Meeting
Time: 14th September, 2020 7:30 PM

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.      

2          Variation of Order of Business

3          Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)        A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)        If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)        Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 6th July 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)        Accounts for Payment
(b)        To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 31st August 2020
(d)       To received the external auditor’s report for the year ending 31^st March 2020

13.       To consider Planning Applications               

14.       To consider any Consultations received
NALC – Changes to Planning and Planning for the Future

15.       Items for information only
(a) To receive reports from Meetings attended
• None
(b) Notification of Forthcoming meeting
• None
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
• Staffing

17.       Date of next meeting and items for inclusion –         
Suggested date MONDAY 23rd NOVEMBER  2020.

Clerk’s Report –  September 2020

Agenda item  

8)         Clerk’s Report
The Clerk has no matters to report. 
No order has been placed for the remembrance wreaths as it is unclear whether a service will take place; the Clerk is seeking the decision of the Council as to whether a service is being held and if a wreath is to be ordered.

9)         Governance
9a)       Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)     General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

11)       Correspondence – September 2020

1. DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
5. Derbyshire – PCC meet the Commission online 5th August 2020
6. Clerks & Councils Direct – September 2020 edition
7. Resident – enquiry as to when a meeting is to be held as she has concerns about some planning applications.
   Clerk has replied to provide the date of the next meeting and that if there are any concerns about planning matters, for the resident to make these directly to the planning authority

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Clerk’s tax (July)	£XX
BACS	DCC – Pension contribution (July)	£XX
BACS	HMRC – Clerk’s tax (Aug)	£XX
BACS	DCC – Pension contribution (Aug)	£XX
s/o	Mrs J Storer – Clerk fee for July 20	£XX
s/o	Mrs J Storer – Clerk fee for Aug 20	£XX

BACS	Mrs J Storer – use of home (July – Sept 20)	£81.00
BACS	Mrs J Storer – expenses	£deferred to the next meeting
d/d	Data Protection Renewal	£35.00
BACS	PKF Littlejohn – audit fee 2019/20	£240.00

Money Received

SDDC – second half of the precept	£1793.00
Interest July	£0.12
Interest Aug	£0.11

Balance at bank 14.09.20

Deposit account	£3010.95
Current account	£5601.68

12b)     Requests for funding via S137
No requests for funding have been received.

12d)     To received the External Auditor’s  report for the year ending 31^st March 2020
The external auditor’s report has been previously circulated to all Cllrs; no items or areas of concern were raised.

13)       Planning applications
DMPA/2020/0448: Notification of planning application  The erection of a building to house a Biomass Plant at Shades Farm Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
DMPA/2020/0629: Change of use from agricultural land to school playing fields (use class D2) and the erection of two senior football pitches with fencing and associated works (revised scheme to that proposed under application ref. DMPA/2019/0967) on land east of Paulet High School, Violet Way, Burton On Trent, Staffordshire, DE15 9RT
DMPA/2020/0395: The variation of condition no. 2 of permission ref. 9/2017/1402 (relating to the layout of cabins) for the erection of 8 No. holiday cabins, to seek minor material amendments to the access road, size of cabins, layout of cabins and associated entrance gate at Knights Lodges, Knight’s Lane, Bretby, DE15 0RT

15)        Training

Date	Course	Attender
4th August 2020	Website accessibility statements for local authorities	Clerk
5th August 2020	Risk assessments	Clerk

ORDINARY PARISH MEETING

The Ordinary Meeting of the Parish Council meeting of Bretby Parish Council which is to be held at 7.30pm on Monday 4th May 2020 via a remote hearing as per Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Joining instructions for Councillors and Members of the public to access this Meeting are as follows;
Topic: Bretby Parish Council Meeting
Time: 6th July, 2020 7:30 PM

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.

2          Variation of Order of Business

3          Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)        A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)        If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)        Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th May 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:-
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
d)  Business Continuity Plan

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)        Accounts for Payment
(b)        To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 30th June 2020

13.       To consider Planning Applications

14.       To consider any Consultations received
Licensing Act 2003 Statement of Licensing Policy Review – deadline for responses 28th August 2020.
SDDC – Questionnaire on allotment provision within the parish

15.       Items for information only
(a)        To receive reports from Meetings attended
None
(b) Notification of Forthcoming meeting
None
(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –
Suggested date MONDAY 14th SEPTEMBER  2020.

Clerk’s Report –  July 2020

Agenda item  

8)         Clerk’s Report
The Clerk has no matters to report.  All Cllrs have been provided with regular updates relating to the CV19 pandemic, including services offered and changes in legislation.
On 29th May 2020, the Clerk completed the re-declaration of compliance with the Pension Regulator.
The Clerk attended the DALC remote training session on HR matters, as a result, some additional policies will come before the Council at the next meeting for consideration and approval.

9)         Governance
9a)       Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)     General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
9c)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.
9d)       Business Continuity Plan
DALC has recommended that all Councils should have a business continuity plan in case the Clerk is unable to work for a period of time at short notice which  may prevent any planned contingency from being put into place.
This Parish Council has no operations such as a village hall, sports grounds, cemetery etc and due to its size, the functioning of the Parish Council can continue with little impact should the Clerk be unable to work.
A short Business Continuity Plan is attached with the papers for the meeting, which will mitigate the majority of the negative impact should the Clerk be unable to work.
RECOMMENDATION: the plan is accepted.

11)       Correspondence – July 2020
1. DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
5. British Gas – notification on 2nd June 2020 that fly tipping had occurred at their unit on Geary Lane and efforts were being made to clear the site as a matter of urgency
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACS	HMRC – Clerk’s tax (May)	£XX
BACS	DCC – Pension contribution (May)	£XX
BACS	HMRC – Clerk’s tax (June)	£XX
BACS	DCC – Pension contribution (June)	£XX
s/o	Mrs J Storer – Clerk fee for May 20	£XX
s/o	Mrs J Storer – Clerk fee for June 20	£XX
DALC	Subs for 20/21	£402.88
Came & Co	Insurance for 20/21	£218.00

BACS	Mrs J Storer – use of home (Apr – June 20)	£81.00
BACS	Mrs J Storer – expenses	£deferred to the next meeting

Money Received

HMRC – VAT 19/20 refund	£81.60
Interest May	£0.13
Interest June	£0.12

Balance at bank 24.06.20

Deposit account	£3010.72
Current account	£4295.00

12b)     Requests for funding via S137
No requests for funding have been received.

13)       Planning applications
DMOT/2020/0457-  The pruning of trees at The Green, Bretby, Burton On Trent, DE15 0RE
Cllr Meyrick declared a prejudicial interest in this application as he is the applicant.