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Agenda 17th May 2022



You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.15pm on TUESDAY 17th MAY  2022.


1.  To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th March 2022 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Cllr vacancy

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance

(a)  Accounts for Payment

(b)  To consider any requests for funds made under S137

(c)  To approve the accounts for the year ending 31.03.22

(d) To receive and to consider the Internal Auditor’s report on the accounts for the year ending 31.03.22

(e) To complete theAGAR for the year ending 31.03.22

13.  To consider Planning Applications

14.  Consideration of the PCC and DCC scheme for Speed Indication Devices

15.  To consider any Consultations received
Oaklands Farm Solar – Publication of Statement of Community Consultation beginning 21st April 2022

16.  Items for information only

(a)  To receive reports from Meetings attended
Flood Liaison Meeting – 13th May 2022
SDDC Civic Service – 10th April 2022

(b) Notification of Forthcoming meeting

(c)   Training Sessions – See DALC circulars which have been provided to all Cllrs

17.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

18.  Date of next meeting and items for inclusion –
Suggested date   4th JULY 2022.

Clerk’s Report –  May 2022

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

c)  Parish Cllr vacancy
Mrs K Kemp resigned on 7th May 2022 as a parish cllr.
The Elections Officer has been advised and the Clerk is awaiting the necessary notices.

11)  Correspondence – May 2022

1. DALC – Various circulars and information
2. Derbyshire Police – Trial of speed indictor signs
3. Oaklands Farm Solar – consultation

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

KrystalWeb hosting (01/05/22-30/04/23)£47.99
BACSHMRC – Staffing NI & PAYE (April)£37.00
BACSDCC – Pension contribution (April)£45.18
BACSStaffing – April£138.67
Accounts passed for payment

For approval

BACSStaffing – May£138.67
BACSHMRC – Staffing NI & PAYE (May)£37.00
BACSDCC – Pension contribution (May)£45.18
Mrs J StorerExpenses (15.03.22 onwards)deferred to next meeting
Mrs J StorerReimburse for Avast software£44.99
Mrs J StorerClerk use of Home (April – June)£81.00
GallagherParish Council insurance£TBC
DALCAnnual subscription
Last year’s = £265.62.  Budget = £272.00
For approval

Money Received

Gross interest (March’ 22)£0.02
Gross interest (April ’22)£0.03
Gross interest (May ’22)£0.02
SDDC- First half of precept£2012.00
SDDC – Rate relief scheme£63.00

Balance at bank 10.05.22

Deposit account£3,011.46
Current account£6214.74*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

12b)  Requests for funding via S137
No requests for funding have been received.

Year end accounts 31st March 2022
The accounts for the year ending 31.03.22 were internally audited on 26th April 2022; no matters were reported of concern nor did the internal auditor have any items to raise.
The accounts are before the Council for approval and for the completion of the AGAR.

13)  Planning applications

DMPA/2022/0131: Demolish and rebuild existing gate piers at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR

DMPA/2022/0106: The erection of an extension at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN
The above application has been amended. The amendments are summarised as:
Removal of balcony and reduction in size of extension.

DMOT/2021/1683: The pruning of cedar and yew trees covered by SDDC TPO 18 on land at SK2922 8630, Ashby Road East, Bretby (21/04/22)

DMPA/2022/0491: Listed building consent for the rebuilding and repair of existing barns and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (27/04/22)

15c)  Training
No sessions have been attended.