To: The Chairman and Members of Bretby Parish Council
Dear Councillor,
ANNUAL PARISH MEETING
You are summoned to attend the Annual Parish meeting at 7.00pm followed by the Annual and Ordinary Meetings of the Parish Council meeting of Bretby Parish Council on TUESDAY 6th MAY 2025, at St Wystan’s Church, Bretby
Yours sincerely
Jacqui Storer
Clerk
ANNUAL MEETING OF THE PARISH – 7.00pm
AGENDA
To receive apologies for absence
To receive the Annual report for 2024/25– Cllr Toone
To: The Chairman and Members of Bretby Parish Council
Dear Councillor,
ANNUAL PARISH COUNCIL MEETING
You are summoned to attend the Annual Parish Council meeting at 7.05pm followed by the Ordinary Meeting of the Parish Council meeting of Bretby Parish Council on TUESDAY 6th MAY 2025 at St Wystan’s Church, Bretby
Members are asked to complete the Declarations Sheet for items other than Disclosable Pecuniary Interests (DPI). These will be available at the meeting.
Yours sincerely
J Storer
Jacqui Storer
Clerk
ANNUAL MEETING OF THE PARISH COUNCIL – 7.05pm
AGENDA
Election of Chairman
Chairman to take and sign the Declaration of Office
Election of Vice Chairman
Vice Chairman to take and sign the Declaration of Office
Review/Completion of Register of Interests
Appointment of Committees – if required
Appointment of Cllrs to External Bodies and arrangements for reporting bac
To review the Standing Orders
To review the Financial Regulations
Review of inventory of land and assets.
The parish council has the following assets at 31st March 2025
PC laptop and scanner
£500
Noticeboard on Village Green
£1
Noticeboard on Bretby Lane
£1
Pump on Village Green
£1
Litter bin at Bretby Hall
£594.59
Litter bin on Bretby Lane and junction of Oldicote lane near to the noticeboard
£594.59
Total Fixed Assets
£1692.18
Review and confirmation of arrangements for insurance cover in respect of all insured risks.
Review of the Council’s and/or employees’ memberships of other bodies.
The Council currently is in membership with DALC
The Clerk is in membership with SLCC and ALC; of which the parish council makes a contribution
To: The Chairman and Members of Bretby Parish Council
ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 7th April 2025
Yours sincerely
J Storer
Jacqui Storer
Clerk
PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association
of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th February 2025 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council vacancies and co-options
10. Drainage, flooding and highways issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137 – none received
(c) Change of bank accounts from Lloyds to Unity Trust
13. To consider Planning Applications
14. To consider any Consultations received
DCC – Public experiences of local pharmacy services – circulated to Cllrs 27.02.25
SDDC – Local Plan 2022 -2041 – Monday 10th March to 5pm on Friday 25th April 2025, representations to be on legal compliance and soundness circulated to Cllrs 11.03.25
SDDC Active Wellbeing Strategy Youth Survey – deadline 21st March 2025
SDDC – Charitable Collections Policy – deadline 20th June 2025
EMA – Draft Sustainable Development Plan Consultation 2025 – deadline closes 16th May 2025
15. Items for information only
(a) To receive reports from Meetings attended
6th March 2025 – Clerk to attend the update on Elections
(b) Notification of Forthcoming meeting
(c) Training Sessions – All DALC circulars have been provided to all Cllrs
Cllrs are still to complete the training relating to Prevention of harassment.
17. Date of next meetings for 2025 and items for inclusion
Clerk’s Report – April 2025
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
Min 24/1133 Overgrowing Hedges – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.
Min 24/1127 Geary Lane to be become a core route – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.
Min 24/1127 – 30mph speed limit on Bretby Lane requested – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.
Min 24/1127 – speed roundels painted on the road – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.
Min 24/1129 – Cllrs have not provided any details in order for the application to be made to open an account with Unity Trust Bank.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council vacancies
There are 2 (two) vacancies to be filled by co-option.
2. Samantha Niblett MP – seeking views on holding of quarterly meetings with parish councils (circulated to cllrs 17.03.25)
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
BACS
Staffing – Feb
£163.98
BACS
HMRC – Staffing NI and PAYE (Feb)
£44.00
BACS
DCC – Pension contribution (Feb)
£57.89
BACS
Staffing – March
£163.98
BACS
HMRC – Staffing NI and PAYE (March)
£44.00
BACS
DCC – Pension contribution (March)
£57.89
Charges
Service charges
£4.25
For approval
Mrs J Storer
Expenses
c/f to next meeting
BACS
Staffing – April
£163.98
BACS
HMRC – Staffing NI & PAYE (April)
£44.00
BACS
DCC – Pension contribution (April)
£57.89
DALC
Subscription 2025/26 Standard Enhanced
£395.54 £625.54
Money Received
Deposit interest
Feb 2025
£2.70
Deposit interest
March 2025
£2.36
Balance at bank @ 26.03.25
Deposit account £3,083.28
Current account £4,205.53
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2025/0012: Retention of hard standing for parking of vehicles and access and parking of machinery and two 20ft storage containers for associated maintenance purposes at Newton Mount Cottages, Bretby Lane, Bretby, Burton-on-Trent, DE15 0QS (25/04/25)
DMPA/2025/0192: Retention of a garage conversion to living accommodation at 72 Ashby Road East, Bretby, Burton on Trent, DE15 0PT (28/04/25)
DMPA/2024/1608:The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (20/03/25) – Amended application
DMPN/2025/0150: Application to determine if prior approval is required under Part 3 Class Q (Agricultural buildings to dwellinghouses) for the proposed conversion of 2 no. agricultural buildings to dwellinghouses at Town Farm, Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (09/04/25)
DMOT/2025/0255: Pruning of three Oak trees covered by Tree Preservation Order 150 at 2 Ashby Road East, Bretby, DE15 0PT (09/04/25)
To: The Chairman and Members of Bretby Parish Council
ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 10th February 2025
Yours sincerely
J Storer
Jacqui Storer
Clerk
PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
Members declaring an interest other than a Disclosable Pecuniary Interest
who wish to make representations or give evidence under the National Association
of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9th December 2024 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution toexclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss theitem.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council vacancies and co-options
10. Drainage, flooding and highways issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137 – none received
(c) Change of bank accounts from Lloyds to Unity Trust
13. To consider Planning Applications
14. To decide if any events will be arranged for the VE day 80th anniversary
15. To consider any Consultations received
a) DCC – Consultation on further integration between Derbyshire County Council & Derbyshire Community Health Services (5th December 2024 to 16th January 2025)
b) SDDC – Budget Consultation 2025/26 (responses by 17th January 2025) – circulated to Cllrs 13th December 2024
c) DCC – Derbyshire County Council Developer Contributions – (deadline 24th February) – circulated to Cllrs 20th January 2025
2. Ron Bailey – Safety of Lithium-ion Batteries Campaign – circulated
3. Bretby PCC – request for support seeking planning permission for St Wystan’s graveyard
4. STW – Cllr newsletter – circulated to all cllrs 21/1/25
5. Resident – request for support in establishing a speed watch system
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
BACS
Staffing – Dec
£163.98
BACS
HMRC – Staffing NI and PAYE (Dec)
£44.00
BACS
DCC – Pension contribution (Dec)
£57.89
BACS
Staffing – Jan
£163.98
BACS
HMRC – Staffing NI and PAYE (Jan)
£44.00
BACS
DCC – Pension contribution (Jan)
£57.89
For approval
Mrs J Storer
Expenses
£17.75
BACS
Staffing – Feb
£163.98
BACS
HMRC – Staffing NI & PAYE (Feb)
£44.00
BACS
DCC – Pension contribution (Feb)
£57.89
RBL
Donation for wreath
£TBC
Mrs J Storer
Clerk use of home Jan – Mar’ 25
£81.00
Money Received
Deposit interest
Dec 2024
£2.36
Deposit interest
Jan 2025
£2.61
Balance at bank @ 30.01.25
Deposit account £3,078.22
Current account £4,940.07
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2024/1380:The erection of a triple garage at 18 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/01/25)
DMPA/2024/1608: The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (06/01/25)
DMPA/2024/1491: Erection of two storey side extension at 14 Bretby Lane, Bretby, Burton-on-Trent, DE15 0QN (30/01/25)
DMPA/2025/0046: The removal of existing rear dormer, erection of two storey side extension and single storey rear extensions with new dormer extension to rear roof slope and alterations at 86 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (17/02/25)
DMPA/2024/1589: The erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)
DMPA/2024/1662: Listed building consent for the erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)
To: The Chairman and Members of Bretby Parish Council
ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 9th December 2024.
Yours sincerely
J Storer
Jacqui Storer
Clerk
PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 15th October 2024 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution toexclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss theitem.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council vacancies and co-options
d) Adoption of the sexual harassment policy
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To receive the recommendation for the 2025/26 budget and to set the precept for 2025/26.
(d) To consider changing of bank accounts from Lloyds to Unity Trust
13. To consider Planning Applications
14. To decide if any events will be arranged for the VE day 80th anniversary
15. To consider any Consultations received
None received
15. Items for information only
(a) To receive reports from Meetings attended
SDDC – Flood Liaison meeting 21st November 2024 via TEAMS
4. DCC – Derbyshire’s holiday activity and food programme
5. DCC – School Travel planning
6. DALC – Budget changes and impact upon employers NI contributions
7. SDDC – Open Spaces Audit
8. Clerks & Councils Direct
9. DCC – How DCC will deliver Adult Care
10. SDDC – Recommendations of the Returning Officer – Polling District and stations review
11. Mr Warriner – resident of the district – email about protecting rural communities from the proposals in the draft Local Plan
12. SDDC – Information about the future of s136funding
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
BACS
Staffing – Nov
££220.09
BACS
HMRC – Staffing NI and PAYE (Nov)
£44.00
BACS
DCC – Pension contribution (Nov)
£57.89
For approval
Mrs J Storer
Expenses
£50.02
BACS
Staffing – Dec
£
BACS
HMRC – Staffing NI & PAYE (Dec)
£
BACS
DCC – Pension contribution (Dec)
£
RBL
Donation for wreath
£TBC
Mrs J Storer
Clerk use of home Jul – Dec
£162.00
Money Received
Deposit interest
Oct 2024
£2.52
Deposit interest
Nov 2024
£2.78
Balance at bank @ 30.11.24
Deposit account £3,073.25
Current account £5,736.81
Both bank accounts are held with Lloyds, who have informed from January 2025 that a account management fee of £4.25 per account per month, will be levied. Interest is only received on the deposit account at the rate of 1%
Having made enquiries, Unity Trust currently pay 2.75% interest on their deposit accounts with no monthly charges, however, Unity require a current account to be opened, which levies a fee of £6.00 per month with no interest.
The recommendation is to open an account with Unity Trust and to transfer all funds across.
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2024/1244: Listed building consent for an external wall mounted aerial at School House, The Green, Bretby, Burton On Trent, DE15 0RE (19/11/24)
Cllr Meyrick has declared a prejudicial interest in this application
Planning Act 2008 (as amended) and The Infrastructure Planning (Environmental Impact Assessment) Regulations 2017 (the EIA Regulations) – Regulations 10 and 11
Application by National Grid Electricity Transmission (the Applicant) for an Order granting Development Consent for the Chesterfield to Willington Overhead Line (the Proposed Development) (Deadline for responses 29/11/24)
To: The Chairman and Members of Bretby Parish Council
ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Tuesday 15th October 2024.
Yours sincerely
J Storer
Jacqui Storer
Clerk
PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
Members declaring an interest other than a Disclosable Pecuniary Interest
who wish to make representations or give evidence under the National Association
of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 2nd September 2024 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution toexclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss theitem.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council vacancies and co-options
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To receive and accept the actual to budget report for the period ending 30th September 2024 and to receive the first recommendation for the 205/26 precept
13. To consider Planning Applications
14. To consider any Consultations received
a) SDDC – Draft Local Plan – comments by 6th December 2024 – information circulated to Cllrs 7th October 2024
15. Items for information only
(a) To receive reports from Meetings attended
DCC and Parish Council Liaison Meeting – 15th October 2024
3. SDDC – Notification of Electoral Register verification process
4. DCC – Draft Council Plan 2025 -29
5. SDDC – South Derbyshire Draft Local Plan Part 1 Consultation
6. DCC – Reply to concerns raised by the parish council about the recent temporary lights on A511
7. SNT – Latest newsletter
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
ICO
Annual fee
£35.00
BACS
Staffing – Oct
£157.85
BACS
HMRC – Staffing NI and PAYE (Oct)
£42.20
BACS
DCC – Pension contribution (Oct
£55.74
For approval
Mrs J Storer
Expenses
TBC
BACS
Staffing – Nov
£157.85
BACS
HMRC – Staffing NI & PAYE (Nov)
£42.40
BACS
DCC – Pension contribution (Nov)
£55.74
PKF Littlejohn LLP
External audit 2023/24
£252.00
Money Received
Deposit interest
Aug 2024
£3.03
Deposit interest
Sept 2024
£2.60
Balance at bank @ 08.10.24
Deposit account £3,067.95
Current account £6,281.69
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2024/1204:
Listed Building Consent for the repositioning and replacement of the communal staircase, installation of a lift and the re-opening of two windows at Communal stairwell to apartments 14 &15 Bretby Hall, Bretby, Burton-on-Trent, DE15 0QQ (18/10/24)
DMPA/2024/1172
Change of use from dwelling (Class 3) to Children’s Care Home (Class 2) at 2, Stanhope Glade, Bretby.
DMPA/2024/1106
Variation to DMPA/2024/0211 re extension to Planters Garden Centre.
DMPA/2024/1052
DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU
To: The Chairman and Members of Bretby Parish Council
ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 2nd September 2024.
Yours sincerely
J Storer
Jacqui Storer
Clerk
PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
Members declaring an interest other than a Disclosable Pecuniary Interest
who wish to make representations or give evidence under the National Association
of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 1st July 2024 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution toexclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss theitem.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council vacancies and co-options
d) To consider the response from SDDC to the parish council’s complaint about
planning matters
e) To consider any actions to be taken regarding correspondence item 3 and the National Grid pylons
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To receive and accept the external auditor’s report for the year ending 31st March 2024
13. To consider Planning Applications
14. To consider any Consultations received
a) Derbyshire Police Crime Commissioner – Police and Crime Plan for Derbyshire – deadline 1st September 2024 (circulated to Cllrs 17/07/24)
b) SDDC – Annual CCTV Consultation – deadline 20th September 2024 (circulated to Cllrs 05/08/24)
c) SDDC – Review of private licencing arrangements – deadline 6th September 2024 (circulated to Cllrs 22/07/24)
Actions raised at the last meeting have been attended to.
The Clerk contacted Diamond Buses in relation to the bus timetable and was informed that someone would visit the site and an assessment will be made. The work has since been completed.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council vacancies
There are 2 (two) vacancies to be filled by co-option.
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
BACS
Staffing – August
£157.85
BACS
HMRC – Staffing NI and PAYE (Aug)
£42.20
BACS
DCC – Pension contribution (Aug)
£55.74
For approval
Mrs J Storer
Expenses
TBC
BACS
Staffing – Oct
£157.85
BACS
HMRC – Staffing NI & PAYE (Oct)
£42.40
BACS
DCC – Pension contribution (Oct)
£55.74
Money Received
Deposit interest
July 2024
£3.16
Deposit interest
August 2024
£3.03
SDDC
Second half of the precept
£2,807.00
Balance at bank @ 22.08.24
Deposit account £3,065.35
Current account £7,008.48
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMOT/2024/0884 – Pruning of Oak tree at Bretby Hall, Bretby Park, Bretby, Burton On Trent, DE15 0QQ (31/07/24)
DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU (extension of time to 23rd September 2024 granted)
Notification of Planning Committee meeting 30th July 2024
DMPA/2024/0042: Variation of condition 2 (approved plans) and removal of condition 6 (restricting users of the leisure building) of permission reference DMPA/2022/0836 (The erection of leisure building with associated access, parking and landscaping) at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT
To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7th May 2024
To approve the Minutes of the Annual Meeting of the Parish Council held on 7th May 2024
To approve the Minutes of the Annual Meeting of the Parish held on 7th May 2024
To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
Chairman’s Announcements.
Report of the Clerk, to include an update on items from the last meeting
Governance
Drainage and flooding issues
Correspondence
Finance
To consider Planning Applications and to agree the response to SDDC’s comments to the parish council’s complaint
To consider any Consultations received
Items for information only
To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9th January 2024
To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
Chairman’s Announcements.
Report of the Clerk, to include an update on items from the last meeting
Governance
Drainage and flooding issues
Correspondence
Finance
To consider Planning Applications
To consider any Consultations received
Items for information only
To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking. The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th November 2023 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: – “In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance a) Risk Register update b) Update on General Data Protection Regulations (GDPR) c) Parish Council elections, vacancies and co-options d) Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23)
10. Drainage and flooding issues
11. Correspondence
12. Finance (a) Accounts for Payment (b) To consider any requests for funds made under S137 (c) To consider the precept and budget for the year ending 31st March 2025
13. To consider Planning Applications
14. To consider any Consultations received SDDC – Draft Plan deadline 8th December (Circulated to Cllrs 14/11/23) SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23)
15. Items for information only
(a) To receive reports from Meetings attended SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm
(b) Notification of Forthcoming meeting Area Forum – Newton Solney Village Hall 24th January 2024
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meetings and items for inclusion
Clerk’s Report – January 2024
Agenda item
8) Clerk’s Report Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Council elections Elections were held on 4th May 2023. There was no election called and there is 1 (one) vacancy to be filled by co-option. There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.
d) Environment Act 2021 (EA21) In an email to Cllrs on 27.11.23, the Clerk informed Cllrs that the EA 21 is enhancing the duty a parish council has to consider the environment in its decision making; it is now putting the environment front and centre of the Council’s decisions.
The priority areas are— (a)air quality; (b)water; (c)biodiversity; (d)resource efficiency and waste reduction.
There will be a need to evidence in a document what has been done to increase bio diversity and a need to produce policies and plans to demonstrate this; it is recommended by DALC that the environment is an agenda item each month. The document produced by the council should be in place by 1st January 2024 stating what the parish council has done to consider and improve biodiversity. As a start and given that we do not have a formal document and following advice by DALC, make a resolution to say that the Council will give a declaration of intent by reviewing its policies in light of the EA21 but there needs to be actions arising from this resolution as soon as possible.
The Clerk has provided Cllrs with a draft statement of intent and a useful parish council pack provided by NE Derbyshire Borough Council
11) Correspondence – January 2024
DALC – Various circulars and information
Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
DCC – notification of temporary closure of Greary Lane on 23rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
BACS
Staffing – Dec
£
BACS
HMRC – Staffing NI & PAYE (Dec)
£
BACS
DCC – Pension contribution (Dec)
£
Accounts passed for payment
Mrs J Storer
Expenses
£TBC
BACS
Staffing – Jan
£
BACS
HMRC – Staffing NI & PAYE (Jan)
£
BACS
DCC – Pension contribution (Jan)
£
For approval
Money Received
Deposit account interest (Nov 23)
£3.35
SDDC s136 refund for the repairs to the war memorial
£790.00
Balance at bank @ 06.11.23
Deposit account
£3,026.98
Current account
£5,107.52*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
13) Planning applications
DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23)
DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/01/24)
15c) Training Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.
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