Mrs J Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 2^nd November 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 9^th NOVEMBER 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1          To receive apologies for absence.       

2          Variation of Order of Business

3          To receive and agree any declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will

be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.        

4          Public Speaking – (15 Minutes)

(a)       A period of not more than 15 minutes in total will be made available for          members of the public and Members of the Council to comment on any matter.

(b)       If the Police Liaison Officer, a County Council or District Council Member is in         attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National A

    Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 8^th September 2026

6.         To determine which items if any from Part 1 of the Agenda should be taken with    the public excluded. If the Council decides to exclude the public it will be necessary       to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude

 the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        To receive the Chairman’s Announcements.

8.        To receive the report of the Clerk and to include an update on items from the last    meeting

9.         To receive a report from Cllr Norton on the Speedwatch project and to consider   actions arising from the report

10.       Governance

a)  To consider and approve any updates to the Risk Register

     Changes have been incorporated to include elements from the Employment Rights Act 2026

 b)  To receive an update on General Data Protection Regulations (GDPR) and to                  confirm any action required.

      No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and to co-opt to fill the two vacancies

11.       To receive any update on the Local Governance Review

12.       To receive items of correspondence and agree any actions required

1.  DALC – Various circulars and information

2.  DCC – Update on LGR – circulated to Cllrs 17.09.26

3. SDDC – South Derbyshire Local Plan Part 1 Review Submission

All Cllrs have been circulated with the information prior to the meeting.

13.       Finance

    (a)       To note accounts paid since the last meeting

  To approve accounts for payment

  To note money Received

Balance at bank @ 30.10.26

Deposit account                                   £8,124.12– interest rate 0.50%

Current account                                    £3,399.88

(b)       To consider any requests for funds made under S137 – none received

(c)       To consider the purchase of a speed indicator device (SID) on Bretby Lane

•      To consider the appointment of the internal auditor for 2026/27

•      To consider and action any matters arising from the external auditor’s report for          2025/26 – already circulated

•     To consider the draft budget for 2027/28 to 2029/30 and the recommended 

    precept for 2027/28

14.       To consider Planning Applications, Decisions and Appeals

15.       To consider and respond to consultations received            

SDDC  – CCTV in licenced private hire vehicles (Deadline 08.01.27)

South Derbyshire Local Plan Part 2 Review 2022-2042  Consultation (deadline        30.11.26)

16.       Items for information only

(a)       To receive reports of Meetings attended

            DALC Day – 15^th October 2026 – Clerk

            Parish and Town Council Liaison Forum – County Hall

                  3^rd November 2026, 5pm (Cancelled)

            Area Forum meeting

(b)       Notification of Forthcoming meeting – none known

(c)       Training Sessions – All DALC circulars have been provided to all Cllrs

            15^th September 2026 – Employment training (DALC) – Clerk

             17^th September 2026 – Scribe Fest – Clerk

17.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

18.       Date of next meetings for 2027 and items for inclusion for the next meeting –            Proposed date for the next meeting is Monday 11^th January 2027

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date:  1^st September 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on TUESDAY 8^th September 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1          To receive apologies for absence.       

2          Variation of Order of Business

3          Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will

be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.        

4          Public Speaking – (15 Minutes)

(a)       A period of not more than 15 minutes in total will be made available for          members of the public and Members of the Council to comment on any matter.

(b)       If the Police Liaison Officer, a County Council or District Council Member is in         attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National A

    Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7^th    July 2026

6.         To determine which items if any from Part 1 of the Agenda should be taken with    the public excluded. If the Council decides to exclude the public it will be necessary       to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude

 the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.        Report of the Clerk, to include an update on items from the last meeting

9.         Report from Cllr Norton on the Speedwatch project

10.       Governance

a)  Risk Register update

     No changes are recommended

 b)  Update on General Data Protection Regulations (GDPR)

      No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options to fill vacancies

    There are 2 (two) vacancies to be filled by co-option

11.       Local Governance Review Update

12.       Correspondence

1.  DALC – Various circulars and information

2.  Resident – fly tipping on Watery Lane

3.  DALC – Notification of Government’s decision re the LGR for Derbyshire

4.  SDDC – Notification of Government’s decision re the LGR for Derbyshire

5.  NALC – survey on time off for Cllr duties

6.  East Midlands Combined County Authority (EMCCA) – Bus shelter communication

Precise

       Earlier this year, EMCCA took over responsibility for bus services previously managed    by its constituent councils and is now reviewing arrangements to create a consistent,        integrated bus network across the region.  As part of this work, consultants (ITP    Haskoning) are reviewing bus shelter provision, including future ownership and        management in Derbyshire. They will shortly contact Councils that own bus shelters to        discuss current arrangements and future options. The future management of bus             stations will be considered separately as part of the next phase of the transition            programme and alongside Local Government Reorganisation.

7.   ESBC – East Staffordshire Local Plan 2025 – 2043; Scoping and Engagement Strateg            Consultation between 29^th July 2026 and 27^th August 2026.

8.    Resident – enquiring if planning application DMPA/2026/0758 has been considered by the parish council.  – Clerk replied to inform the application was discussed at the             meeting held on 7^th July 2026 and provided the grounds of objections

9.    Resident reporting damaged stile adjacent to the Village Green, reported to DCC                 Rights of Way on 27.08.26 (reference FS-Case-868883370)

All Cllrs have been circulated with the information prior to the meeting.

13.       Finance

    (a)       Accounts for Payment

                        Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 28.08.26

Deposit account                                   £8,117.44– interest rate 0.50%

Current account                                    £4,276.62

(b)       To consider any requests for funds made under S137 – none received

(c)       To consider the installation of a speed indicator device (SID) on Bretby Lane

•      To consider the appointment of the internal auditor for 2026/27

•      To consider and action any matters arising from the external auditor’s report for          2025/26

14.       To consider Planning Applications, Decisions and Appeals

DMPA 2026 0842 Change of use of agricultural land to residential (use class C2) including retention of hard standing area at 1 Newton Mount Cottage, Bretby Lane, Burton on Trent, Derbyshire, DE15 0QS  (27/07/26)

DMPA/2026/0714: Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the Erection of 2no. Detached Custom-Build Dwellings at Land off Bretby Road , Burton-on-Trent, DE15 0PT (31/07/26)

The amendments are summarised as:     Amended Description

DMPA/2026/1004: Retention of lower level decking, gazebo and outside bar area at 89 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (04/09/26)

DMPA/2026/1019: Proposed change of use of an Industrial Unit (Use Class B2) to a multi-bay Indoor Golf Simulator (Use Class E(d)) at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (05/09/26)

DMPA/2026/1019: Proposed change of use of an Industrial Unit (Use Class B2) to a multi-bay Indoor Golf Simulator (Use Class E(d)) at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (05/09/26)

DMPA/2026/0924: Erection of a detached residential annexe at Vine Barn, Bretby Park , Bretby, Burton On Trent, DE15 0RB (10/09/26)

DMPA/2026/1067: Outline application (matters of access, layout and scale to be considered now with matters of appearance and landscaping reserved for later consideration) for two dwellings with access and parking on Land East of 2 Ashby Road East, Bretby, Burton on Trent, DE15 0PT (12/09/26)

15.       To consider any Consultations received – none       

16.       Items for information only

(a)       To receive reports from Meetings attended

(b)       Notification of Forthcoming meeting – none known

(c)       Training Sessions – All DALC circulars have been provided to all Cllrs

17.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk – use of home

Staffing – to accept the NALC pay increase for 2026/27 at 3.3% back dated to 1st April 2026.

18.       Date of next meetings for 2026 and items for inclusion for the next meeting –            Proposed date for the next meeting is TUEDAY 10^th NOVEMBER 2026

BRETBY PARISH COUNCIL

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 30^th June 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on TUESDAY 7^th July 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1        To receive apologies for absence.      

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)      Update on Community speedwatch

•     If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5^th May 2026

6.       To approve the Minutes of the Annual Meeting of the Parish Council held on 5th May 2026

7        To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude

 the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

9.      Governance

a)  Risk Register update

     No changes are recommended

 b)  Update on General Data Protection Regulations (GDPR)

      No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options 

    There are 3 (three) vacancies to be filled by co-option

d)  To consider if the parish council wants to acquire and operate a camera for the    

     purposes of capturing fly tipping . (Linked to correspondence item 2)

10.      Correspondence

1. DALC – Various circulars and information

2. Resident – fly tipping on Watery Lane

All Cllrs have been circulated with the information prior to the meeting.

11.      Finance

    (a)      Accounts for Payment

                     Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 30.06.26

Deposit account                               £8,110.55– interest rate 0.50%

Current account                               £1,796.21

(b)      To receive the actual to budget variance report for the period ending 30^th June 2026

©        To consider any requests for funds made under S137 – none received

•     To consider the installation of a speed indicator device (SID) on Bretby Lane

12.      To consider Planning Applications, Decisions and Appeals

DMPA/2026/0503: The erection of a two storey side extension, a single storey rear extension and rear dormer at 19 Ashby Road East, Bretby, DE15 0PS (02/06/26)

DMPA/2026/0484: The conversion and extension of an existing barn to a single dwelling and the erection of a new detached garage to serve the existing dwelling at Hillgrove Cottage, Watery Lane, Bretby, Burton on Trent DE15 0RD (05/06/26)

DMPA/2026/0570:  Change of Use from Class B1 (Business) to Class E (Commercial, Business and Service) to create an indoor padel tennis facility, and a pilates and wellbeing studio, with an extension and new entrance to the front elevation at Dovedale House, Bretby Business Park, Bretby Drive, Bretby, Burton on Trent DE15 0YZ (11/06/26)

DMPA/2026/0714: Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the Erection of 4no. Detached Custom-Build Dwellings at Land off Bretby Road , Burton-on-Trent, DE15 0PT (08/07/26)

13.      To consider any Consultations received – none      

14.      Items for information only

(a)      To receive reports from Meetings attended

6^th May 2026 – online briefing with Samantha Nibblett MP

(b)       Notification of Forthcoming meeting – none known

          (c)      Training Sessions – All DALC circulars have been provided to all Cllrs

15.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk – use of home

16.      Date of next meetings for 2026 and items for inclusion for the next meeting

BRETBY PARISH COUNCIL

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 28^th April 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on TUESDAY 5th MAY 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1        To receive apologies for absence.      

2          Variation of Order of Business

3          Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4          Public Speaking – (15 Minutes)

(a)       A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)       If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17^th March 2026

Minutes of the Ordinary Meeting

6.         To approve the Minutes of the Annual Meeting of the Parish held on 17^th March 2026

Minutes Annual meeting

7          To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude

 the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

9.      Governance

a)  Risk Register update – no changes are recommended

 b)  Update on General Data Protection Regulations (GDPR)

      No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options 

    There are 3 (three) vacancies to be filled by co-option

d)  Adoption of Policies

• Retention list of documents to be retained

10.       Drainage, flooding and highways issues

11.       Correspondence

          1.       DALC – Various circulars and information

2.         Findern parish council – Regulation 16 consultation on the NDP

3.         MP – briefing guide to Martyn’s Law

4.         SDDC – SDDC Civic Council Meeting – Thursday 21st May 2026

5.         MP – copy of letter sent to The Right Hon. Steve Reed MP

Secretary of State for Housing, Communities and Local Government relating to        recent planning decisions

All Cllrs have been circulated with the information prior to the meeting.

12.       Finance

    (a)      Accounts for Payment

                        Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 27.04.26

Deposit account                                   £3,105.56– interest rate 0.50%

Current account                                    £8,161.82

(b)       To consider any requests for funds made under S137 – none received

          ©        To sign the bank reconciliations (Fin Regs 2.6)

•     To review the effectiveness of internal controls (Fin Regs 2.4 & 3.5)

•    To consider the internal auditor’s report on the year ending 31^st March 2026

    and consider appointment of internal auditor for 2026/27 (Fin Regs 3.8)                    

•     To complete the AGAR for the year 2025/26

•    To review bank signatures and to make amendments to the bank mandate (Fin   

                     Regs 6.1)

          (h)        To approve transfer for funds from current account to deposit account

(i)       To consider the installation of a speed indicator device (SID) on Bretby Lane

13.       To consider Planning Applications, Decisions and Appeals

DMPA/2026/0305:The erection of extensions, roof alterations and the erection of a car port to the front of the detached garage along with the raising of the garage roof at 82A Ashby Road East, Bretby, DE15 0PT (09/04/26)

AMENDED plans submitted and circulated to Cllrs 29404/25 with deadline of 20/05/26

DMPA/2026/0260: Change of use from barn to residential (C3) with extension at The Sett, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0RB (10/04/26)

DMPA/2026/0327: Change of use of The Dower House for short term holiday letting at The Dower House, Hartshorne Road, Repton, Derby, Burton On Trent, DE15 0RB (11/04/26)

DMOT/2026/0390: The felling of trees at Cedar Court Nursing Home, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (24/04/26)

DMPA/2026/0481: The erection of extensions, roof alterations and the erection of a car port to the front of the detached garage along with the raising of the garage roof at 82A Ashby Road East, Bretby, DE15 0PT (16/05/26)

The above application has been amended. The amendments are summarised as amended red line on location plan

14.       To consider any Consultations received       

East Midlands Freeport Strategic Infrastructure and Contributions Supplementary        Planning Document – Consultation deadline 27^th April 2026

Future format of Area Forum Meetings – circulated to Cllrs 10.03.26

15.       Items for information only

(a)       To receive reports from Meetings attended

18^th March 2026 – Online forum on reorganisation of Local Government (DALC)

(b)       Notification of Forthcoming meeting – none known

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

16.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk – use of home

17.       Date of next meetings for 2026 and items for inclusion for the next meeting –            Proposed date for the next meeting is Tuesday 7^th July 2026

MrsJ Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 28^th April 2026

To: The Chairman and Members of Bretby Parish Council

Dear Councillor,

ANNUAL PARISH COUNCIL MEETING

You are summoned to attend the Annual Parish Council meeting at 7.15pm followed by the Ordinary Meeting of the Parish Council meeting of Bretby Parish Council on TUESDAY 5^th MAY 2026 at St Wystan’s Church, Bretby

Members are asked to complete the Declarations Sheet for items other than Disclosable Pecuniary Interests (DPI). These will be available at the meeting.

Yours sincerely

J Storer

Jacqui Storer

Clerk

ANNUAL MEETING OF THE PARISH COUNCIL – 7.15pm

AGENDA

1. Election of Chairman
2. Chairman to take and sign the Declaration of Office
3. Election of Vice Chairman
4. Vice Chairman to take and sign the Declaration of Office
5. Review/Completion of Register of Interests
6. Appointment of Committees – if required
7. Appointment of Cllrs to External Bodies and arrangements for reporting back
8. To review the Standing Orders
9. To review the Financial Regulations
10. Review of inventory of land and assets.

                                 The parish council has the following assets at 31^st March 2026

1. Review and confirmation of arrangements for insurance cover in respect of all insured risks.

The insurance quoted for 2025/26 is £621.95, last year’s premium was £568.33.  there is the option of a 3 year fixed term to keep any increases to a minimum.  Insurance budget for 25/26 = £625.00

1. Review of the Council’s and/or employees’ memberships of other bodies.

The Council currently is in membership with DALC

The Clerk is in membership with SLCC and ALC; of which the parish council makes a contribution

1. Reviewing the Council’s policies – all are listed on the parish council website

BRETBY PARISH COUNCIL

MrsJ Storer (Clerk)

Email: www.bretbyparishcouncil.org.uk

Date: 10^th March 2026

To: The Chairman and Members of Bretby Parish Council

Dear Councilor,

ANNUAL PARISH MEETING

You are summoned to attend the Annual Parish meeting at 7.15pm followed by the Ordinary Meetings of the Parish Council meeting of Bretby Parish Council on TUESDAY 17^th March 2026, at St Wystan’s Church, Bretby

Yours sincerely

Jacqui Storer

Clerk

ANNUAL MEETING OF THE PARISH – 7.15pm

AGENDA

1. To receive apologies for absence

2. To receive the Annual report for 2025/26– Cllr Toone

3. Public Questions and comments

BRETBY PARISH COUNCIL

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 10^th March 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on TUESDAY 17^th MARCH 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1 To receive apologies for absence.      

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 12^th January 2026 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

9.      Governance

a)  Risk Register update – no changes are recommended

 b)  Update on General Data Protection Regulations (GDPR)

      No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options 

    There are 3 (three) vacancies to be filled by co-option

d)  Adoption of Policies

• Scheme of Delegation
• Retention
• Co-option
• Grant awards policy and application form

e) To receive an update on the website’s readiness to be 2.2AAA compliant

     Website is completed

10.      Drainage, flooding and highways issues

11.      Correspondence

          1.       DALC – Various circulars and information

2.         Resident – copied into emails about sweeping of pavement

3.         DALC – Webinar on Local Government Reorganisation (Wednesday 18 March 2026 | 1:00pm – 2:00pm) Online forum – free to attend.

All Cllrs have been circulated with the information prior to the meeting.

12.      Finance

    (a)      Accounts for Payment

  For approval

  Money Received

Balance at bank @ 28.02.26

Deposit account                               £3,103.05– interest rate 0.50%

Current account                               £5,634.43

(b)      To consider any requests for funds made under S137 – none received      

To consider Planning Applications, Decisions and Appeals

14.       To consider any Consultations received       

15.      Items for information only

(a)       To receive reports from Meetings attended

24^th February 2026 – SDDC planning Forum

(b)       Notification of Forthcoming meeting – none known

18^th March 2026 – Online forum on reorganisation of Local Government (DALC)

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

                 Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

16.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk – use of home

17.       Date of next meetings for 2026 and items for inclusion for the next meeting – Proposed date for the next meeting is Tuesday 5^th May 2026

BRETBY PARISH COUNCIL

Mrs J Storer (Clerk)

Email: Clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 5^th January 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 12^th JANUARY 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1 To receive apologies for absence.      

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th November 2025 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

9.      Governance

          a)  Risk Register update – no changes are recommended

b)  Update on General Data Protection Regulations (GDPR) – No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options – There are 3 (three) vacancies to be filled by co-option

d) To adopt the IT policy in readiness to be 2.2AAA compliant  – Cllr Meyrick

10.      Drainage, flooding and highways issues

11.      Correspondence

1.       DALC – Various circulars and information

2.       DCC – Proposed road closure for Repton Road, Hartshorne to facilitate Open Reach pole testing.  The road closure will only be in place between 0930-1430hrs each day.

3.       DALC – Seminar on reintroduction of beavers to Derbyshire

4.       SDDC – Notification of budget proposal for 2026/27

All Cllrs have been circulated with the information prior to the meeting.

12.      Finance

    (a)      Accounts for Payment

                     Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 31.12.25

  Deposit account                             £3,100.07– interest rate 0.60%

  Current account                             £6,434.52

(b)      To consider any requests for funds made under S137 – none received

          ©        To set the budget for 2026/27 and the precept for 2026/27

13.      To consider Planning Applications, Decisions and Appeals

DMPA/2025/1422: The erection of a two storey side extension and single storey rear extension at 19 Ashby Road East, Bretby, DE15 0PS (05/12/25)

14.      To consider any Consultations received      

          None received.

15.      Items for information only

(a)      To receive reports from Meetings attended

                     SDDC flood liaison meeting –  Thursday 20^th Nov 2025 at 10am-12. This will be on Teams

Parish and Town Council Liaison Forum:  8th December 2025 at Matlock

(b)       Notification of Forthcoming meeting – none known

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

                    Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

16.       NJC Pay Award 2025/26  AGREEMENT REACHED For the Council to apply the 3.2% pay award for the Clerk, back dated from 1/4/25, as per the NJC agreement. 

17.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

18.      Date of next meetings for 2026 and items for inclusion for the next meeting – Proposed date for the next meeting is Monday 16^th March 2026

BRETBY PARISH COUNCIL

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 3^rd November  2025

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 10^th NOVEMBER 2025

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1 To receive apologies for absence.      

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 8^th September 2025 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

Actions raised at the last meeting have been attended to.

          Min 24/1133 Overgrowing Hedges – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 Geary Lane to be become a core route – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – 30mph speed limit on Bretby Lane requested – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – speed roundels painted on the road – this has been reported to DCC via Cllr Muller – no response has been received

9.      Governance

          a)  Risk Register update – no changes are recommended

b)  Update on General Data Protection Regulations (GDPR) – No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options – There are 2 (two) vacancies to be filled by co-option

d)  Martyn’s Law

e)  To adopt the IT policy in readiness to be 2.2AAA compliant

10.      Drainage, flooding and highways issues

11.      Correspondence

          1.       DALC – Various circulars and information

2.       Resident – reporting traffic problems with Cadent

3.       SDDC – Notification of outcome of review of s136 concurrent function

4.       DCC – Slides from the Parish and County Councils liaison meeting held 15.09.25

5.       SDDC –  Local Government Reorganisation in Derbyshire – update for stakeholders

6.       SDDC – Invite to Flood Liaison Meeting – 12^th November 10 -12pm via TEAMs (invite sent to Cllrs 3.11.25)

All Cllrs have been circulated with the information prior to the meeting.

12.      Finance

    (a)      Accounts for Payment

                     Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 31.10.25

  Deposit account                             £3,096.96– interest rate 0.70%

  Current account                             £7,220.56

(b)      To consider any requests for funds made under S137 – none received

          ©        To consider the first draft of the budget for 2026/27 and the recommendation for the precept.

13.      To consider Planning Applications, Decisions and Appeals

DMPA/2025/0505: The variation of conditions no. 2 (approved plans ) and 5 (window serving the north west elevation) of permission ref. DMPA/2022/0683 for The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (16/10/25).

14.      To consider any Consultations received      

          None received.

15.      Items for information only

(a)      To receive reports from Meetings attended

                     DCC – Parish and Town Council Liaison Forum which is being held from 5.00pm on Monday 15 September 2025.

                     Online meeting between SDDC and Chairs & Clerks of Parish Councils – 17^th September 2025 at 6pm – CANCELLED by SDDC on 10^th SEPTEMBER

                     Online meeting with SDDC Head of Planning and Samantha Nibblett MP – 22^nd September AND 24^th September 2025

                     Severn Trent Community Roadshow – Investment in Derbyshire @ Carsington Water – Tuesday 23rd September 2025 between 17:00 – 18:45

(b)       Notification of Forthcoming meeting – none known

                    SDDC flood liaison meeting –  Thursday 20^th Nov 2025 at 10am-12. This will be on Teams

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

                    Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

                     The Clerk attended the following training sessions:-

16^th September 2025                    DALC           Website for complying with the new AGAR regulations

23^rd September 2025                   DALC           Update on Employment Bill

16.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings for 2025 and items for inclusion for the next meeting – Proposed date for the next meeting is Monday 12^th January 2026

Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date:  1^st September 2025

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 8^th SEPTEMBER 2025

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1 To receive apologies for absence.      

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 8^th July 2025 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

Actions raised at the last meeting have been attended to.

          Min 24/1133 Overgrowing Hedges – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 Geary Lane to be become a core route – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – 30mph speed limit on Bretby Lane requested – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – speed roundels painted on the road – this has been reported to DCC via Cllr Muller – no response has been received

9.      Governance

          a)  Risk Register update – no changes are recommended

b)  Update on General Data Protection Regulations (GDPR) – No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options – There are 2 (two) vacancies to be filled by co-option

d)  Martyn’s Law – information and advice sheet from SLCC circulated to all cllrs on 22/7/25, no further information is available

10.      Drainage, flooding and highways issues

11.      Correspondence

          1.       DALC – Various circulars and information

2.       DCC – Notification of road closure – Geary Lanre between 23/9/25 – 30/9/25 for the installation of fibre

3.       DCC – Notification of road closure – Watery Lane between 1/10/25 – 6/10/25 for the installation of fibre

4.       Cadent – Notification of gas works along Ashby Road with temporary lights from 18^th August 2025 onwards – no closing date has been provided.

5.       SDDC – Derbyshire Historic Buildings Trust- South Derbyshire Buildings at Risk Project

6.       Resident – Requesting the parish council to seek enforcement of planning conditions at 60 Bretby Lane (DMOT/2020/0601). The removal of a temporary fence and the brick wall installed – this was reported to SDDC Enforcement and on 4.08.25 confirmation that Enforcement file ENF/2025/00203 has been raised.  On 12.08.25, Enforcement informed that their investigates revealed no breach of planning and the case is closed.

7.       DALC – Local Government Reorganisation in Derbyshire Forum 13^th August 2025

8.       DCC – Notification of road closure of Knights Lane between 1^st -12^th September 2025 for installation of fibre

9.       SDDC – update about the s136 funding review

10.      DCC – Parish and Town Council Liaison Forum which is being held from 5.00pm on Monday 15 September 2025.

11.      DCC – Notification of temporary Road Closure of Repton Road, Hartshorne between 14/10/2025 – 20/10/2025 for the installation of fibre.

12.      John Hallyar – requesting information about the water pump, his illustration of Bretby pump will be included with other illustrations of old preserved water pumps

13.      DCC – Notification of Temporary Road Closure | Repton Road, Hartshorne | 14/10/2025 – 20/10/2025

14.      DCC – Notification of Temporary Road Closure | Netherhall Road, Hartshorne | 14/10/2025 – 20/10/2025

15.      National Grid – Chesterfield to Willington – Community Project Update – August 2025

All Cllrs have been circulated with the information prior to the meeting.

12.      Finance

    (a)      Accounts for Payment

                     Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 29.08.25

  Deposit account                             £3,093.72– interest rate 0.70%

  Current account                             £8,912.58

(b)      To consider any requests for funds made under S137 – none received

(c)      To receive the report from the external auditor – a clean audit report has been received and no areas of concern have been identified

13.      To consider Planning Applications, Decisions and Appeals

DMPA/2024/1052: Notification of planning appeal  – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site

access, internal access tracks, security measures, landscaping, and other ancillary infrastructure on Land west of Newton Lane, Newton Solney, DE15 0RU  (Deadline for submissions – 27^th August 2025)

Appellant: Anesco Ltd

Appeal Ref. No: APP/F1040/W/25/3365887

Appeal Starting Date: 23/07/2025

DMPA/2025/0505: The variation of conditions no. 2 (approved plans ) and 5 (window serving the south east elevation) of permission ref. DMPA/2022/0683 for The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/08/25)

DMPA/2025/1044: The creation of two new openings for two painted timber double doors to match the existing as a change to existing planning permission DMPA/2023/1078 at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (22/09/25)

 DMOT/2025/1049: The felling and pruning of various trees at Bretby Hall, Management Office, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (24/09/25)

14.      To consider any Consultations received      

          DCC – Community Insights Survey – deadline for responses 31^st July 2025

RAD – Survey on Flooding – deadline for responses 29^th August 2025

SDDC – review of the Animal Welfare Licensing Policy responses by 17^th October 2025

15.      Items for information only

(a)      To receive reports from Meetings attended

                     31^st July 2025 – S Derbyshire and Erewash Local Area Energy Plan (LAEP) stakeholders briefing

(b)       Notification of Forthcoming meeting – none known

                    DCC – Parish and Town Council Liaison Forum which is being held from 5.00pm on Monday 15 September 2025.

                     Online meeting between SDDC and Chairs & Clerks of Parish Councils – 17^th September 2025 at 6pm

                     Online meeting with SDDC Head of Planning and Samantha Nibblett MP – 22^nd September AND 24^th September 2025

                     Severn Trent Community Roadshow – Investment in Derbyshire @ Carsington Water – Tuesday 23rd September 2025 between 17:00 – 18:45

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

                    Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

16.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings for 2025 and items for inclusion for the next meeting – Proposed date for the next meeting is Monday 10^th November 2025