BRETBY PARISH COUNCIL

Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date:  1^st July  2025

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.15pm on TUESDAY 8^th JULY 2025

Yours sincerely

J Storer

Jacqui Storer

Clerk

 

PARISH COUNCIL MEETING –  AGENDA

   1 To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 6^th May 2025 (Copy already circulated)

6.       To approve the Minutes of the Annual Meeting of the Parish Council held on 6^th May 2025 (Copy already circulated)

7.       To approve the Minutes of the Annual Meeting of the Parish held on 6^th May 2025 (Copy already circulated)

8.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

9.        Chairman’s Announcements.

10.      Report of the Clerk, to include an update on items from the last meeting

11.      Governance

          a)  Risk Register update

          b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

12.      Drainage, flooding and highways issues

13.      Correspondence

14.      Finance

(a)      Accounts for Payment

(b)      To consider any requests for funds made under S137 – none received

(c)      To receive the actual to budget report for the period ending 30^th June 2025

(d)       Change of bank accounts from Lloyds to Unity Trust

(e)      To receive the report from the external auditor

13.      To consider Planning Applications

14.      To consider any Consultations received 

          Licensing Act 2003 – Statement of Licensing Policy Review- deadline 1^st August 2025

SDDC – The ‘One Derbyshire, Two Councils’ consultation –  deadline Sunday 10 August 2025.

15.      Items for information only

(a)      To receive reports from Meetings attended

10^th June 2025 – online Forum with the MP

(b)       Notification of Forthcoming meeting – none known

(c)     Training Sessions – All DALC circulars have been provided to all Cllrs

                    Cllrs are still to complete the training relating to Prevention of harassment.

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings for 2025 and items for inclusion          

Clerk’s Report –  July 2025

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

          Min 24/1133 Overgrowing Hedges – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 Geary Lane to be become a core route – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – 30mph speed limit on Bretby Lane requested – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – speed roundels painted on the road – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

9)       Governance

a)       Risk Register

   The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – July 2025

1. DALC – Various circulars and information

2.       Samantha Niblett MP – seeking to hold quarterly meetings with parish council.

3.       SDDC – Parklife event 2025

4.       SDDC – information about the transfer of gully cleansing back to DCC

5.       Samantha Niblett MP – information about funding for NDPs

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

BACS	Staffing – June	£163.98
BACS	HMRC – Staffing NI and PAYE (June)	£44.00
BACS	DCC – Pension contribution (June)	£57.89
Charges	Service charges	£4.25
BACS	Staffing – July	£163.98
BACS	HMRC – Staffing NI and PAYE (July)	£44.00
BACS	DCC – Pension contribution (July)	£57.89

                              For approval

Mrs J Storer

Expenses

£TBA

          Money Received

Deposit interest	May 2025	£2.11
Deposit interest	June 2025	£2.06

Balance at bank @ 30.06.25

          Deposit account                                     £3089.98

          Current account                                     £5956.81

b)       Requests for funding via S137

No requests for funding have been received.

13)     Planning applications

DMPA/2025/0505: The variation of conditions no. 2 (approved plans), 3 (approved materials) and 5 (window serving the south east elevation) of permission ref. DMPA/2022/0683 for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (29/5/25)

DMPA/2025/0560: Change of Use of Dwelling (Use Class C3) to Children’s Care Home (Use Class C2) at 3 Stanhope Glade, Bretby, Burton On Trent, DE15 0QT (10/6/25)

DMOT/2025/0589:The pruning of three Hornbeam trees and the felling of a Sycamore, Lawson’s Cypress, Cypress and a Sawara Cypress tree at St Wystan’s Church, The Green, Bretby, Burton On Trent, DE15 0RA (14/06/25)

BRETBY PARISH COUNCIL

MrsJ Storer (Clerk)

Email: pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 24th April 2025

To: The Chairman and Members of Bretby Parish Council

Dear Councillor,

 

ANNUAL PARISH MEETING

You are summoned to attend the Annual Parish meeting at 7.00pm followed by the Annual and Ordinary Meetings of the Parish Council meeting of Bretby Parish Council on TUESDAY 6^th MAY 2025, at St Wystan’s Church, Bretby

Yours sincerely

Jacqui Storer

Clerk

ANNUAL MEETING OF THE PARISH – 7.00pm

AGENDA

1. To receive apologies for absence

2. To receive the Annual report for 2024/25– Cllr Toone

3. Public Questions and comments

MrsJ Storer (Clerk)

Email: pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 24^th April 2025

To: The Chairman and Members of Bretby Parish Council

Dear Councillor,

 

ANNUAL PARISH COUNCIL MEETING

You are summoned to attend the Annual Parish Council meeting at 7.05pm followed by the Ordinary Meeting of the Parish Council meeting of Bretby Parish Council on TUESDAY 6^th MAY 2025 at St Wystan’s Church, Bretby

Members are asked to complete the Declarations Sheet for items other than Disclosable Pecuniary Interests (DPI). These will be available at the meeting.

Yours sincerely

J Storer

Jacqui Storer

Clerk

ANNUAL MEETING OF THE PARISH COUNCIL – 7.05pm

AGENDA

1. Election of Chairman
2. Chairman to take and sign the Declaration of Office
3. Election of Vice Chairman
4. Vice Chairman to take and sign the Declaration of Office
5. Review/Completion of Register of Interests
6. Appointment of Committees – if required
7. Appointment of Cllrs to External Bodies and arrangements for reporting bac
8. To review the Standing Orders
9. To review the Financial Regulations
10. Review of inventory of land and assets.

                                 The parish council has the following assets at 31^st March 2025

PC laptop and scanner			£500
Noticeboard on Village Green			£1
Noticeboard on Bretby Lane			£1
Pump on Village Green			£1
Litter bin at Bretby Hall			£594.59
Litter bin on Bretby Lane and junction of Oldicote lane near to the noticeboard			£594.59
Total Fixed Assets			£1692.18

1. Review and confirmation of arrangements for insurance cover in respect of all insured risks.

1. Review of the Council’s and/or employees’ memberships of other bodies.

The Council currently is in membership with DALC

The Clerk is in membership with SLCC and ALC; of which the parish council makes a contribution

1. Reviewing the Council’s policies

BRETBY PARISH COUNCIL

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 28th March 2025

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 7^th April 2025

Yours sincerely

J Storer

Jacqui Storer

Clerk

 

PARISH COUNCIL MEETING –  AGENDA

1 To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th February 2025 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

          a)  Risk Register update

          b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

10.      Drainage, flooding and highways issues

11.      Correspondence

12.      Finance

(a)      Accounts for Payment

(b)      To consider any requests for funds made under S137 – none received

(c)      Change of bank accounts from Lloyds to Unity Trust

13.      To consider Planning Applications

14.      To consider any Consultations received                     

      DCC – Public experiences of local pharmacy services – circulated to Cllrs 27.02.25

SDDC – Local Plan 2022 -2041 – Monday 10th March to 5pm on Friday 25th April 2025, representations to be on legal compliance and soundness circulated to Cllrs 11.03.25

      SDDC Active Wellbeing Strategy Youth Survey – deadline 21^st March 2025

      SDDC – Charitable Collections Policy – deadline 20^th June 2025

      EMA – Draft Sustainable Development Plan Consultation 2025 – deadline closes 16^th May 2025                            

15.      Items for information only

(a)      To receive reports from Meetings attended

          6^th March 2025 – Clerk to attend the update on Elections

(b)       Notification of Forthcoming meeting

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

          Cllrs are still to complete the training relating to Prevention of harassment.

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings for 2025 and items for inclusion          

Clerk’s Report –  April 2025

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

Min 24/1133 Overgrowing Hedges – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

Min 24/1127 Geary Lane to be become a core route – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

Min 24/1127 – 30mph speed limit on Bretby Lane requested – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

Min 24/1127 – speed roundels painted on the road – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

Min 24/1129 – Cllrs have not provided any details in order for the application to be made to open an account with Unity Trust Bank.

9)       Governance

a)       Risk Register

   The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – April 2025

1.       DALC – Various circulars and information

2.       Samantha Niblett MP – seeking views on holding of quarterly meetings with parish councils (circulated to cllrs 17.03.25)

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

BACS	Staffing – Feb	£163.98
BACS	HMRC – Staffing NI and PAYE (Feb)	£44.00
BACS	DCC – Pension contribution (Feb)	£57.89
BACS	Staffing – March	£163.98
BACS	HMRC – Staffing NI and PAYE (March)	£44.00
BACS	DCC – Pension contribution (March)	£57.89
Charges	Service charges	£4.25

                              For approval

Mrs J Storer	Expenses	c/f to next meeting
BACS	Staffing – April	£163.98
BACS	HMRC – Staffing NI & PAYE (April)	£44.00
BACS	DCC – Pension contribution (April)	£57.89
DALC	Subscription 2025/26      Standard      Enhanced	£395.54 £625.54

          Money Received

Deposit interest	Feb 2025	£2.70
Deposit interest	March 2025	£2.36

Balance at bank @ 26.03.25

          Deposit account                                     £3,083.28

          Current account                                     £4,205.53

b)       Requests for funding via S137

No requests for funding have been received.

13)     Planning applications

DMPA/2025/0012: Retention of hard standing for parking of vehicles and access and parking of machinery and two 20ft storage containers for associated maintenance purposes at Newton Mount Cottages, Bretby Lane, Bretby, Burton-on-Trent, DE15 0QS (25/04/25)

DMPA/2025/0192: Retention of a garage conversion to living accommodation at 72 Ashby Road East, Bretby, Burton on Trent, DE15 0PT (28/04/25)

DMPA/2024/1608:The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (20/03/25) – Amended application

DMPN/2025/0150: Application to determine if prior approval is required under Part 3 Class Q (Agricultural buildings to dwellinghouses) for the proposed conversion of 2 no. agricultural buildings to dwellinghouses at Town Farm, Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (09/04/25)

DMOT/2025/0255: Pruning of three Oak trees covered by Tree Preservation Order 150 at 2 Ashby Road East, Bretby, DE15 0PT (09/04/25)

BRETBY PARISH COUNCIL

Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 3^rd February 2025

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 10^th February 2025

Yours sincerely

J Storer

Jacqui Storer

Clerk

 

PARISH COUNCIL MEETING –  AGENDA

1        To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest

   who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9^th December 2024 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

          a)  Risk Register update

          b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

10.      Drainage, flooding and highways issues

11.      Correspondence

12.      Finance

    (a)      Accounts for Payment

(b)      To consider any requests for funds made under S137 – none received

(c)      Change of bank accounts from Lloyds to Unity Trust

13.      To consider Planning Applications

14.      To decide if any events will be arranged for the VE day 80^th anniversary

15.      To consider any Consultations received                     

a) DCC – Consultation on further integration between Derbyshire County Council & Derbyshire Community Health Services (5^th December 2024 to 16^th January 2025)

b) SDDC – Budget Consultation 2025/26 (responses by 17^th January 2025) – circulated to Cllrs 13^th December 2024

      c) DCC – Derbyshire County Council Developer Contributions – (deadline 24^th February) – circulated to Cllrs 20^th January 2025

15.      Items for information only

(a)      To receive reports from Meetings attended

           SDDC – Planning Dept update 14^th January 2025 – Cllr Toone

           SDDC – Planning Dept update 21^st January 2025 – Clerk

           Area Forum – Cllr Toone

(b)       Notification of Forthcoming meeting

          6^th March 2025 – Clerk to attend the update on Elections

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

          Cllrs are still to complete the training relating to Prevention of harassment.

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings for 2025 and items for inclusion          

Clerk’s Report –  February 2025

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

9)       Governance

a)       Risk Register

   The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – February 2025

1.       DALC – Various circulars and information

2.       Ron Bailey – Safety of Lithium-ion Batteries Campaign – circulated

3.       Bretby PCC – request for support seeking planning permission for St Wystan’s graveyard

4.       STW – Cllr newsletter – circulated to all cllrs 21/1/25

5.       Resident – request for support in establishing a  speed watch system

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

BACS	Staffing – Dec	£163.98
BACS	HMRC – Staffing NI and PAYE (Dec)	£44.00
BACS	DCC – Pension contribution (Dec)	£57.89
BACS	Staffing – Jan	£163.98
BACS	HMRC – Staffing NI and PAYE (Jan)	£44.00
BACS	DCC – Pension contribution (Jan)	£57.89

                              For approval

Mrs J Storer	Expenses	£17.75
BACS	Staffing – Feb	£163.98
BACS	HMRC – Staffing NI & PAYE (Feb)	£44.00
BACS	DCC – Pension contribution (Feb)	£57.89
RBL	Donation for wreath	£TBC
Mrs J Storer	Clerk use of home Jan – Mar’ 25	£81.00

          Money Received

Deposit interest	Dec 2024	£2.36
Deposit interest	Jan 2025	£2.61

Balance at bank @ 30.01.25

          Deposit account                                     £3,078.22

          Current account                                     £4,940.07

b)       Requests for funding via S137

No requests for funding have been received.

13)     Planning applications

DMPA/2024/1380:The erection of a triple garage at 18 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/01/25)

DMPA/2024/1608: The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (06/01/25)

DMPA/2024/1491: Erection of two storey side extension at 14 Bretby Lane, Bretby, Burton-on-Trent, DE15 0QN (30/01/25)

DMPA/2025/0046: The removal of existing rear dormer, erection of two storey side extension and single storey rear extensions with new dormer extension to rear roof slope and alterations at 86 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (17/02/25)

DMPA/2024/1589: The erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)

DMPA/2024/1662: Listed building consent for the erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)

BRETBY PARISH COUNCIL

Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 2nd December 2024

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 9^th December 2024.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

      1        To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 15^th October 2024 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

a)  Risk Register update

b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

d) Adoption of the sexual harassment policy

10.      Drainage and flooding issues

11.      Correspondence

12.      Finance

(a)      Accounts for Payment

(b)      To consider any requests for funds made under S137

(c)      To receive the recommendation for the 2025/26 budget and to set the precept for 2025/26.

(d)      To consider changing of bank accounts from Lloyds to Unity Trust

13.      To consider Planning Applications

14.      To decide if any events will be arranged for the VE day 80^th anniversary

15.      To consider any Consultations received                     

None received

15.      Items for information only

(a)      To receive reports from Meetings attended

          SDDC – Flood Liaison meeting 21^st November 2024 via TEAMS

(b)       Notification of Forthcoming meeting

SDDC – Planning Dept update – Cllrs to decide upon attendance.

(c)     Training Sessions – All DALC circulars have been provided to all Cllrs

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

• Clerk’s salary review

17.      Date of next meetings for 2025 and items for inclusion          

Clerk’s Report –  December 2024

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

9)       Governance

a)       Risk Register

   The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – December 2024

1.       DALC – Various circulars and information

2.       SDDC – Public Open Spaces audit

3.       Information on VE Day 2025 – 80^th anniversary

4.       DCC – Derbyshire’s holiday activity and food programme

5.       DCC – School Travel planning

6.       DALC – Budget changes and impact upon employers NI contributions

7.       SDDC – Open Spaces Audit

8.       Clerks & Councils Direct

9.       DCC – How DCC will deliver Adult Care

10.      SDDC – Recommendations of the Returning Officer – Polling District and stations review

11.      Mr Warriner – resident of the district – email about protecting rural communities from the proposals in the draft Local Plan

12.      SDDC – Information about the future of s136funding

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

BACS	Staffing – Nov	££220.09
BACS	HMRC – Staffing NI and PAYE (Nov)	£44.00
BACS	DCC – Pension contribution (Nov)	£57.89

                              For approval

Mrs J Storer	Expenses	£50.02
BACS	Staffing – Dec	£
BACS	HMRC – Staffing NI & PAYE (Dec)	£
BACS	DCC – Pension contribution (Dec)	£
RBL	Donation for wreath	£TBC
Mrs J Storer	Clerk use of home Jul – Dec	£162.00

          Money Received

Deposit interest	Oct 2024	£2.52
Deposit interest	Nov 2024	£2.78

Balance at bank @ 30.11.24

          Deposit account                                     £3,073.25

          Current account                                     £5,736.81

Both bank accounts are held with Lloyds, who have informed from January 2025 that a account management fee of £4.25 per account per month, will be levied. Interest is only received on the deposit account at the rate of 1%

Having made enquiries, Unity Trust currently pay 2.75% interest on their deposit accounts with no monthly charges, however, Unity require a current account to be opened, which levies a fee of £6.00 per month with no interest.

The recommendation is to open an account with Unity Trust and to transfer all funds across.

b)       Requests for funding via S137

No requests for funding have been received.

13)     Planning applications

DMPA/2024/1244: Listed building consent for an external wall mounted aerial at School House, The Green, Bretby, Burton On Trent, DE15 0RE (19/11/24)

Cllr Meyrick has declared a prejudicial interest in this application

Planning Act 2008 (as amended) and The Infrastructure Planning (Environmental Impact Assessment) Regulations 2017 (the EIA Regulations) – Regulations 10 and 11

Application by National Grid Electricity Transmission (the Applicant) for an Order granting Development Consent for the Chesterfield to Willington Overhead Line (the Proposed Development) (Deadline for responses 29/11/24)

BRETBY PARISH COUNCIL

Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date:  8^th October 2024

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Tuesday 15^th October 2024.

Yours sincerely

J Storer

Jacqui Storer

Clerk

 

PARISH COUNCIL MEETING –  AGENDA

1        To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest

   who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 2^nd September 2024 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

          a)  Risk Register update

          b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

10.      Drainage and flooding issues

11.      Correspondence

12.      Finance

(a)      Accounts for Payment

(b)      To consider any requests for funds made under S137

(c)      To receive and accept the actual to budget report for the period ending 30^th September 2024 and to receive the first recommendation for the 205/26 precept

13.      To consider Planning Applications

14.      To consider any Consultations received                     

a) SDDC – Draft Local Plan – comments by 6^th December 2024 – information circulated to Cllrs 7^th October 2024

15.      Items for information only

(a)      To receive reports from Meetings attended

                      DCC and Parish Council Liaison Meeting – 15^th October 2024

(b)       Notification of Forthcoming meeting

                     SDDC – Flood Liaison meeting – 15^th November via TEAMS

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings and items for inclusion  

          Proposed date of next meeting 4^th December 2024

Clerk’s Report –  October 2024

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

9)       Governance

a)       Risk Register

   The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – September 2024

1.       DALC – Various circulars and information

2.       Clerks & Councils Direct – Sept edition

3.       SDDC – Notification of Electoral Register verification process

4.       DCC – Draft Council Plan 2025 -29

5.       SDDC – South Derbyshire Draft Local Plan Part 1 Consultation

6.       DCC – Reply to concerns raised by the parish council about the recent temporary lights on A511

7.       SNT – Latest newsletter

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

ICO	Annual fee	£35.00
BACS	Staffing – Oct	£157.85
BACS	HMRC – Staffing NI and PAYE (Oct)	£42.20
BACS	DCC – Pension contribution (Oct	£55.74

                              For approval

Mrs J Storer	Expenses	TBC
BACS	Staffing – Nov	£157.85
BACS	HMRC – Staffing NI & PAYE (Nov)	£42.40
BACS	DCC – Pension contribution (Nov)	£55.74
PKF Littlejohn LLP	External audit 2023/24	£252.00

          Money Received

Deposit interest	Aug 2024	£3.03
Deposit interest	Sept 2024	£2.60

Balance at bank @ 08.10.24

          Deposit account                                     £3,067.95

          Current account                                     £6,281.69

b)       Requests for funding via S137

          No requests for funding have been received.

13)     Planning applications

DMPA/2024/1204:

Listed Building Consent for the repositioning and replacement of the communal staircase, installation of a lift and the re-opening of two windows at Communal stairwell to apartments 14 &15 Bretby Hall, Bretby, Burton-on-Trent, DE15 0QQ (18/10/24)

DMPA/2024/1172

Change of use from dwelling (Class 3) to Children’s Care Home (Class 2) at 2, Stanhope Glade, Bretby.

DMPA/2024/1106

Variation to DMPA/2024/0211 re extension to Planters Garden Centre.

DMPA/2024/1052

DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU

                                                                                                                                         

BRETBY PARISH COUNCIL

Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date:  22^nd August 2024

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on Monday 2^nd September 2024.

Yours sincerely

J Storer

Jacqui Storer

Clerk

 

PARISH COUNCIL MEETING –  AGENDA

1        To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest

   who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 1^st July 2024 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

          a)  Risk Register update

          b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

d)  To consider the response from SDDC to the parish council’s complaint about

      planning matters

e)  To consider any actions to be taken regarding correspondence item 3 and the National Grid pylons

10.      Drainage and flooding issues

11.      Correspondence

12.      Finance

 (a)      Accounts for Payment

(b)      To consider any requests for funds made under S137

(c)      To receive and accept the external auditor’s report for the year ending 31^st March 2024

13.      To consider Planning Applications

14.      To consider any Consultations received                     

a) Derbyshire Police Crime Commissioner – Police and Crime Plan for Derbyshire – deadline 1^st September 2024 (circulated to Cllrs 17/07/24)

b) SDDC – Annual CCTV Consultation – deadline 20^th September 2024 (circulated to Cllrs 05/08/24)

c) SDDC – Review of private licencing arrangements – deadline 6^th September 2024  (circulated to Cllrs 22/07/24)

15.      Items for information only

(a)      To receive reports from Meetings attended

                      None

(b)       Notification of Forthcoming meeting

                     DCC and Parish Council Liaison Meeting – 15^th October 2024

                      SDDC Civic Service to be held 1^st September 2024

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings and items for inclusion  

          Proposed date 4^th November 2024

• First draft of the 2025/26 budget
• Actual v Budget report to 31^st October 2024

Clerk’s Report –  September 2024

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

The Clerk contacted Diamond Buses in relation to the bus timetable and was informed that someone would visit the site and an assessment will be made.  The work has since been completed.

9)       Governance

a)       Risk Register

The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – September 2024

1.       DALC – Various circulars and information

2.       SDDC – Response to stage 2 complaint about planning matters (circulated to Cllrs 05/08/24)

3.       National Grid – Upgrade of the pylons Chesterfield to Willington

4.       National Grid – Work on overhead electricity line between Drakelow Substation and Stanton on Bridge (circulated to Cllrs 11.08.24)

5.       DCC Highways – Temporary Road Closure, Repton Road, Bretby between 14/08/2024 – 30/08/2024 – 09:00 – 15:00 (circulated to Cllrs 23/07/24)

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

BACS	Staffing – August	£157.85
BACS	HMRC – Staffing NI and PAYE (Aug)	£42.20
BACS	DCC – Pension contribution (Aug)	£55.74

For approval

Mrs J Storer	Expenses	TBC
BACS	Staffing – Oct	£157.85
BACS	HMRC – Staffing NI & PAYE (Oct)	£42.40
BACS	DCC – Pension contribution (Oct)	£55.74

          Money Received

Deposit interest	July 2024	£3.16
Deposit interest	August 2024	£3.03
SDDC	Second half of the precept	£2,807.00

Balance at bank @ 22.08.24

          Deposit account                                     £3,065.35

          Current account                                     £7,008.48

b)       Requests for funding via S137

          No requests for funding have been received.

13)     Planning applications

DMOT/2024/0884 – Pruning of Oak tree at Bretby Hall, Bretby Park, Bretby, Burton On Trent, DE15 0QQ (31/07/24)

DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at  Land west of Newton Lane, Newton Solney, DE15 0RU (extension of time to 23^rd September 2024 granted)

Notification of Planning Committee meeting 30^th July 2024

DMPA/2024/0042: Variation of condition 2 (approved plans) and removal of condition 6 (restricting users of the leisure building) of permission reference DMPA/2022/0836 (The erection of leisure building with associated access, parking and landscaping) at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
4. Public Speaking – (15 Minutes)
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7^th May 2024
6. To approve the Minutes of the Annual Meeting of the Parish Council held on 7^th May 2024
7. To approve the Minutes of the Annual Meeting of the Parish held on 7^th May 2024
8. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
9. Chairman’s Announcements.
10. Report of the Clerk, to include an update on items from the last meeting
11. Governance
12. Drainage and flooding issues
13. Correspondence
14. Finance
15. To consider Planning Applications and to agree the response to SDDC’s comments to the parish council’s complaint
16. To consider any Consultations received                        
17. Items for information only
18. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
19. Date of next meetings and items for inclusion  

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
4. Public Speaking – (15 Minutes)
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9^th January 2024
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
10. Drainage and flooding issues
11. Correspondence
12. Finance
13. To consider Planning Applications
14. To consider any Consultations received                        
15. Items for information only
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meetings and items for inclusion