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Agenda 6th July 2020

ORDINARY PARISH MEETING

The Ordinary Meeting of the Parish Council meeting of Bretby Parish Council which is to be held at 7.30pm on Monday 4th May 2020 via a remote hearing as per Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Joining instructions for Councillors and Members of the public to access this Meeting are as follows;
Topic: Bretby Parish Council Meeting
Time: 6th July, 2020 7:30 PM

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.

2          Variation of Order of Business

3          Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)        A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)        If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)        Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th May 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:-
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
d)  Business Continuity Plan

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)        Accounts for Payment
(b)        To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 30th June 2020

13.       To consider Planning Applications

14.       To consider any Consultations received
Licensing Act 2003 Statement of Licensing Policy Review – deadline for responses 28th August 2020.
SDDC – Questionnaire on allotment provision within the parish

15.       Items for information only
(a)        To receive reports from Meetings attended
None
(b) Notification of Forthcoming meeting
None
(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –
Suggested date MONDAY 14th SEPTEMBER  2020.

Clerk’s Report –  July 2020

Agenda item  

8)         Clerk’s Report
The Clerk has no matters to report.  All Cllrs have been provided with regular updates relating to the CV19 pandemic, including services offered and changes in legislation.
On 29th May 2020, the Clerk completed the re-declaration of compliance with the Pension Regulator.
The Clerk attended the DALC remote training session on HR matters, as a result, some additional policies will come before the Council at the next meeting for consideration and approval.

9)         Governance
9a)       Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)     General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
9c)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.
9d)       Business Continuity Plan
DALC has recommended that all Councils should have a business continuity plan in case the Clerk is unable to work for a period of time at short notice which  may prevent any planned contingency from being put into place.
This Parish Council has no operations such as a village hall, sports grounds, cemetery etc and due to its size, the functioning of the Parish Council can continue with little impact should the Clerk be unable to work.
A short Business Continuity Plan is attached with the papers for the meeting, which will mitigate the majority of the negative impact should the Clerk be unable to work.
RECOMMENDATION: the plan is accepted.

11)       Correspondence – July 2020
1. DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
5. British Gas – notification on 2nd June 2020 that fly tipping had occurred at their unit on Geary Lane and efforts were being made to clear the site as a matter of urgency
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSHMRC – Clerk’s tax (May)£XX
BACSDCC – Pension contribution (May)£XX
BACSHMRC – Clerk’s tax (June)£XX
BACSDCC – Pension contribution (June)£XX
s/oMrs J Storer – Clerk fee for May 20£XX
s/oMrs J Storer – Clerk fee for June 20£XX
DALCSubs for 20/21£402.88
Came & CoInsurance for 20/21£218.00
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (Apr – June 20)£81.00
BACSMrs J Storer – expenses£deferred to the next meeting
For approval

Money Received

HMRC – VAT 19/20 refund£81.60
Interest May£0.13
Interest June£0.12

Balance at bank 24.06.20

Deposit account£3010.72
Current account£4295.00

12b)     Requests for funding via S137
No requests for funding have been received.

13)       Planning applications
DMOT/2020/0457-  The pruning of trees at The Green, Bretby, Burton On Trent, DE15 0RE
Cllr Meyrick declared a prejudicial interest in this application as he is the applicant.

VE Day “Stay at home” street party

Several Bretby communities are planning to have a “distant” street party on Friday.

Join your neighbours in a nationwide 'stay at home' street party!

Prepare for the day by decorating your house in red, white and blue.

11am
2 minutes silence on your doorstep

3pm
Churchill speach shown on BBC
Then grab your picnic blankets or garden table and head to your front garden for:
4pm
Tea & scones (or coffee & cake)

6pm
Dinner and raise your glass to your neighbours

9pm
Nationwide sing-a-long to "We'll meet again" with Royal British Legion after the Queen's address

Please remember to follow the social distancing rules.

Join your neighbours in a nationwide ‘stay at home’ street party!

Prepare for the day by decorating your house in red, white and blue.

11am
2 minutes silence on your doorstep

3pm
Churchill speach shown on BBC
Then grab your picnic blankets or garden table and head to your front garden for:
4pm
Tea & scones (or coffee & cake)

6pm
Dinner and raise your glass to your neighbours

9pm
Nationwide sing-a-long to “We’ll meet again” with Royal British Legion after the Queen’s address

Please remember to follow the social distancing rules.

Minutes 4th May 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 4th MAY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp, Cllr Meyrick, Cllr S Betteridge-Sorby, Cllr G Corner

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8.18pm), Cllr Churchill (to 8.18pm)

19/670 Apologies
No apologies were noted from Cllr Bridges.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

19/671 Variation of Order of Business
There was no alteration to the variation of the order of business.

19/672 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/672 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Churchill reported that SDDC has not met as a council since just before the lockdown; time is being spent establishing what platform is to be used for hosting remote meetings.  The political groups are meeting remotely.  Almost all employees are working from home however some functions are unable to be performed from home such as the rubbish collection; the CEO of SDDC has managed to establish a system to enable all the bins to be emptied.
Nationally there has been an upswing in cyber crimes and encouragement was made for vigilance for people when using the internet.  Similarly, there is the same situation with fly tipping as the waste tips are closed; the reopening of the waste tips will be carefully managed.
Some potholes are being repaired – potholes along Knights Lane and Geary Lane have been attended to.  The potholes along Newton Lane still require attention. Some further potholes and manholes requiring attention on Bretby Lane were reported; Cllr Haynes will take these matters forward.

Cllr Haynes reported the application for 6 homes on Bretby Lane has been refused on a number of reasons.
The grass cutting programme has been very scare but this has been reintroduced particularly along sight lines and at care homes.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

19/674   To confirm the Minutes of the Ordinary Meeting held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/675   To confirm the Minutes of the Annual Meeting of the Parish held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/676 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

19/677 To receive the Chairman’s Announcements
Planning application DMOT/2020/0166 has been rejected for the felling of a tree but approval was granted for its pruning,  pruning has not taken place.
The national VE Day celebrations have been cancelled, although individuals are invited to mark and celebrate the occasion.   The Chair will provide bunting for the war memorial to be decorated.  Some residents at the top end of Bretby Lane will be holding a street party, with each households celebrating from their gardens and adhering to social distancing regulations.

The Spotted Facebook group is proving to be popular and was considered to be a means of raising awareness of the Council’s website. The manager at Planters Nurseries will be approached to see if the Nurseries can promote and share the new Council website. Discussions took place about the possibility of having a discussion forum on the website and linking this to the Council’s Facebook page – this will be developed in order to increase interactivity.

19/678 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

19/679 Governance
a)   To amend the Standing Orders to permit meetings to be held remotely
The Clerk circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic
The motion ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, proposes the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:
3i .. A person shall notify the meeting when requesting to speak by means of speaking to raise the Chair’s attention; the chairman will then invite the person to speak and other Cllrs to listen.
3s …Voting on a question will be by each councillor giving their vote verbally.
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31st August.
RESOLVED unanimously to adopt the amendments to the Standing Orders.

Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6th May 2021.  The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.
RESOLVED unanimously not to hold an Annual  Parish Meeting.

b) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

c)  General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

d)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
Cllr Meyrick will hold discussions with the landowner regarding notices to inform about members of the public that the former castle is on private land.

e)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

19/680 Drainage issues
No flooding or drainage issues were raised

19/681 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19

All Cllrs have been circulated with the information prior to the meeting.

8.18pm Cllrs Haynes and Churchill left the meeting.

19/682 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (March)£34.20
BACSDCC – Pension contribution (March)£37.96
BACSHMRC – Clerk’s tax (March)£34.20
BACSDCC – Pension contribution (March)£37.96
BACSHMRC – Clerk’s tax (April)£34.00
BACSDCC – Pension contribution (April)£40.69
s/oMrs J Storer – Clerk fee for March 20£128.20
s/oMrs J Storer – Clerk fee for April 20£128.20
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – reimburse payroll licence£43.20
BACSMr B Wood – internal audit fee for 2019/20£25.00
BACSMrs J Storer – expenses£deferred to next meeting
Accounts granted  approval

(b) Money Received

SDDC – first half of precept£1793.00
SDDC – LCTR Grant£73.00
Deposit account£3010.47
Current account£5346.42
Balance at bank 28.04.20

(c) Requests for funding via S137
No requests for funding have been received.

(d) To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.
RESOLVED to accept the internal auditor’s report.

(e) To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts were presented to the meeting for Council approval.
RESOLVED to accept and approve the accounts for the year ending 31.03.20

(f) To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval.  Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.
RESOLVED the AGAR was completed and signed by the Chair and the RFO/Clerk.

19/683 To consider Planning Applications

DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
RESOLVED: no objections

DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT
RESOLVED: no objections. however Cllrs expressed  for the inclusion of a condition to be imposed that the site is not increased .

DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ
RESOLVED: no objections

19/684 Consultations
SDDC – Local Green Spaces modification (responses by 17th March 2020) – no comments were raised.
EMA – Community Impact Survey – no comments were made.
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020.  The Policy is supported by the Parish Council.

19/685 Items for information only

(a)        To receive reports from Meetings attended

  • SDDC – Flood liaison meeting – 6th February 2020.
  • Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

Bretby Nurseries are operating a click and collect service during the lockdown period – the Parish Council welcomed that the Nurseries are very busy and the local businesses appear to be surviving.

(b)        Notification of Forthcoming meetings

  • DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.

19/686 Date of next meeting
The next Parish Council meeting will be held on MONDAY 6th JULY 2020 at 7.30pm

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 32 pm.

Agenda 4th May 2020

The Ordinary Meeting of the Parish Council meeting of Bretby Parish Council which is to be held at 7.30pm on Monday 4th May 2020 via a remote hearing as per Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. Anyone wishing to attend the meeting, please contact the Clerk to obtain the link.

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.     

2          Variation of Order of Business

3          Declaration of Members Interests.

Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)       A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)       If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)       Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17th March 2020 (Copy already circulated)

6.         To approve the Minutes of the Annual Meeting of the Parish Council on 17th March 2020 (Copy already circulated)

7.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

8.       Chairman’s Announcements.

9.       Report of the Clerk, to include an update on items from the last meeting

10.       Governance

a)  To amend the Standing Orders to permit meetings to be held remotely
b) Risk Register update
c)  Update on General Data Protection Regulations (GDPR)
d)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
e)  Bretby in Bloom project

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)       Accounts for Payment
(b)       To consider any requests for funds made under S137
(c)        To receive the internal auditor’s report
(d)       To approve the accounts for the year ending 31st March 2020
(e)       To complete the audit statement for the year ending 31st March 2020

13.       To consider Planning Applications               

14.       To consider any Consultations received
SDDC – Local Green Spaces modification (responses by 17th March 2020)
EMA – Community Impact Survey
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020

15.       Items for information only
(a)       To receive reports from Meetings attended

  • DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus

(b) Notification of Forthcoming meeting

  • None

(c)       Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –         

Suggested date MONDAY 6th JULY  2020.

Clerk’s Report –  April 2020

Agenda item  

8)         Clerk’s Report

The Clerk has no matters to report.  All Cllrs have been provided with regular updates relating to the CV19 pandemic, including services offered and changes in legislation.

9)         Governance
9a)       Changes to Standing Orders to permit remote meetings

The Clerk has circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic

The motion is ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, propose the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:

3i .. A person shall notify the meeting when requesting to speak by means of ….. (eg electronically raising  a hand).
3s …Voting on a question will be (eg by a show of hands electronically OR eg by each councillor giving their vote verbally, one at a time) ……
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31st August.

Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6th May 2021.  The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.

9b)      Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.

9c)     General Data Protection Regulations (GDPR)
No changes are recommended.

9d)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

11)       Correspondence – April 2020
1.     DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

         Accounts approved by the Chair and Vice Chair under the Scheme of Delegation

        BACS                 HMRC – Clerk’s tax (March)                                    £34.20
        BACS                 DCC – Pension contribution (March)                     £37.96
        BACS                 HMRC – Clerk’s tax (March)                                    £34.20
        BACS                 DCC – Pension contribution (March)                      £37.96
BACS                 HMRC – Clerk’s tax (April)                                      £34.00
        BACS                 DCC – Pension contribution (April)                        £40.69
        s/o                       Mrs J Storer – Clerk fee for March 20                   £128.20
        s/o                       Mrs J Storer – Clerk fee for April 20                      £128.40

            For approval
BACS              Mrs J Storer – reimburse payroll licence                    £43.20
BACS              Mr B Wood – internal audit fee for 2019/20              £25.00
BACS              Mrs J Storer – expenses                                  £deferred to next meeting

Money Received
SDDC – first half of precept                                                            £1793.00
SDDC – LCTR Grant                                                                          £73.00

Balance at bank 28.04.20
Deposit account                                              £3010.47
Current account                                              £5346.42

12b)     Requests for funding via S137
No requests for funding have been received.

12c)     To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.

12d)     To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts are before the Council for approval.

12e)     To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval.  Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.

13)       Planning applications

DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT

DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ

Community Response Unit launched to help those in need

Derby County Council Community Response Unit is now ready to take requests for assistance from members of the community who don’t have friends or family able to help them. Help is available for people across the county if they are:

  • Self-isolating because either themselves or a member of the household is at risk
  • Struggling to meet basic needs because of financial, social or health restrictions
  • Pregnant
  • Have underlying health conditions
  • Aged 70 or over.

Volunteers from over 200 different organisations will be able to help with shopping, fetching prescriptions or offering a befriending service. Volunteers could be asked to help with food shopping and delivery, checking up on people who are isolated with a phone call or online help to prevent loneliness and check whether there is anything they need, or collecting and delivering prescriptions.

How to get help

Residents needing help should visit the Community Response Unit information on their website or phone 01629 535091. At this stage the phone line will only be available Monday to Friday 9am to 5pm and Saturdays 9am to 1pm.

Minutes 17th March 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH HELD
TUESDAY 17th MARCH 2020 AT 7:38pm
IN THE WRAGG ROOM, ST WYSTAN’S CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp,  

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8:06pm),  Cllr Churchill (to 8:06pm)

19/654 Apologies

Apologies were noted from Cllr S Betteridge-Sorby (personal), Cllr Corner (personal) and Cllr Bridges (personal), Cllr Meyrick (personal), Cllr Chilton (personal).
As a quorum was established, the Chairman commenced the meeting.

19/655 Variation of Order of Business

There was no alteration to the variation of the order of business.

19/656 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/657 Public Speaking

a) Members of the Public and Council to comment on any matter

No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Churchill has made a request for a Flooding meeting to be held soon rather that waiting for the annual meeting, it was reported that it was unlikely that another flooding meeting could be arranged and that a section at the Area Forum meeting will be allocated to flooding matters.  The budget for pothole repairs has been exceeded.

The PCC is making packs available to run a community speed watch session.  These sessions have been run before along Bretby Lane when many local residents were caught speeding. Cllr Haines will forward the details of the scheme to Cllr Kemp who will consider whether the scheme is viable as a means of gathering evidence of speeding along Bretby Lane.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

No representations were made.

19/658  To confirm the Minutes of the Ordinary Meeting held on 27th January 2020

These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/659 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded.

19/660 To receive the Chairman’s Announcements

The trees on the Green have been attended to by SDDC.

19/661 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

The Clerk explained that the method of providing monthly returns to the pension provider is changing from a paper system to an electronic one. This Parish Council is in the first phase of change.

The Clerk attended a Climate Emergency seminar on 6th March 2020 and provided a verbal report. Whilst the course was aimed at projects that large councils could deliver, encouragement was given for all councils, irrespective of size, to undertake a climate emergency project.

19/662 Governance

a)   Risk Register update

There are no recommended changes to the risk register.

RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)

The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

c)  Website compliance

Cllr Meyrick has created a new website and the details have been circulated to all Cllrs.

RESOLVED to accept the new parish council website.

A record of thanks and appreciation was passed to Cllr Meyrick for his work on constructing the new website which is compliant with all regulations. There was a desire for the new website to be interactive and to provide news feeds, and following discussions about the practicalities of monitoring any external postings that maybe made to the website, it was agreed that any interactivity on the website will be for future discussion.   The Chairman will arrange for a notification of the new website to be included in the Church newsletter which goes to all households.

d) To consider information about the former Bretby Castle and how to display the information

This matter was deferred to a future meeting.

e) Bretby in Bloom project

This will be deferred to a future meeting as it is highly unlikely that any events will be hosted during this summer due to coronavirus.

f) Scheme of Delegation

As government advice is changing about coronavirus and public meetings maybe restricted; it was agreed to visit the scheme of delegation to the Clerk to grant the Clerk powers to deal with items which may occur during any period that the parish council is unable to meet.

RESOLVED to grant the Clerk all necessary powers to deal with council business in conjunction with the Chairman and Vice Chairman.  This is an emergency power and will be revisited when the restrictions to social integration are lifted.

19/663 Drainage issues

No further matters were raised; the concerns about the flooding on Knights Lane was raised in the Annual meeting.

19/664 Correspondence

  1. DALC – Various circulars
  2. SDDC – information and update on planning application DMPN/2019/1416
    SDDC is seeking external legal advice on this application
  3. SDDC – Information re flooding incidents
  4. SDDC – Flood Liaison Meeting minute
  5. SDDC – Review of draft Charitable Collection Policy
  6. EMA – Community Impact Survey
  7. Derbyshire Police & Crime Commissioner – uplift and community speed watch survey
  8. DALC – Information about COVID19 and legal procedures for Parish Councils

All Cllrs have been circulated with the information prior to the meeting.

8:06pm Cllrs Haines and Churchill left the meeting.

19/665 Finance

(a) Accounts for Payment

BACSMrs J Storer – expenses£27.59
BACSMrs J Storer – Clerk use of home (Jan – Mar20) £48.26
BACSMrs J Storer – reimbursement of SLCC subscription£59.25
BACSHMRC – Clerk’s tax (Jan)£34.20
BACSDCC – Pension contribution (Jan)£37.96
BACSHMRC – Clerk’s tax (Feb)£34.20
BACSDCC – Pension contribution (Feb)£37.96
BACSCllr Meyrick – reimbursement of website expenses£49.58
s/oMrs J Storer – Clerk fee for Jan 20£128.20
s/oMrs J Storer – Clerk fee for Feb 20£128.20

Money Received

Deposit interest (Feb 20)£0.13
Hatton PC – refund of part of the SLCC conference £69.25

Balance at bank 09.03.20

Deposit account                                              £3,010.22
Current account                                              £3,819.89

b)            Bank Reconciliation

               The bank reconciliation was presented and approved.

c)             Requests for funding via S137

                No requests for funding have been received.

19/666 To consider Planning Applications

DMPA/2019/1305 – The erection of 8 holiday cabins on Land at Knights Lane, Bretby, Derbyshire, DE15 0RT

RESOLVED no objections

DMOT/2020/0166 – The felling of a Scots Pine at Yew Tree Cottage, The Green, Bretby, Derbyshire DE15 0RD

RESOLVED no objections

19/667 Consultations

SDDC – Local Green Spaces modification (responses by 17th March 2020) – No comments were made.

EMA – Community Impact Survey – Cllrs have been circulated with the survey and asked to complete the survey as an individual.

19/668 Items for information only

(a)        To receive reports from Meetings attended

  • SDDC – Flood liaison meeting – 6th February 2020.
  • Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

(b)Notification of Forthcoming meeting

DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm.  The meeting was cancelled due to the coronavirus.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

19/669 Date of next meeting

The next Parish Council meeting will be held on MONDAY 4th MAY 2020 at 7.30pm
 

There being no further business, the Chairman closed the meeting at 8:16pm.

Minutes Of The Annual Meeting Tuesday 17th March 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH HELD
TUESDAY 17th MARCH 2020 AT 7:3pm
IN THE WRAGG ROOM, ST WYSTAN’S CHURCH, BRETBY

Present: Cllr M Falder (Chairman), 4 members of the public, Mrs J – Clerk to the Council

1. To receive apologies for absence

Apologies were noted from Cllr S Betteridge-Sorby (personal), Cllr Corner (personal), Cllr Bridges (personal).

2. To receive the Chairman’s report for the year ending 31st March 2020

The main areas affecting the parish this year is flooding, which has left the roads in a poor condition, however DCC has made efforts to remedy the problems on Watery Lane. Knights Lane is in a poor condition; the drain from the land is clear, the problem is with the drain on the road side and water has settled on Knights Lane all year. A please was made to DCC to remedy the problem as a matter of priority. The flooding on Bretby Lane has been corrected but the flooding on Geary Lane has returned. Flooding has resulted in potholes on Newton Lane.

The record attendance of public at the January meeting about a planning application on Bretby Lane for a foster home. As a result a full planning application has to be made. A decision on the other application on Bretby Lane for new housing is anticipated to be given next week, following the submission of further evidence from the developer on housing policy.

3. To receive questions from the Floor

No questions were raised.

4. To Close the meeting

There being no further business, the Chairman closed the meeting at 7:37 pm

Annual Meeting 17th March 2020

BRETBY PARISH COUNCIL
Mrs J Storer (Clerk)
Tel:  07762052483
www.bretbyparishcouncil.org.uk

Date:   9th March 2019

To: The Parishioners of Bretby Parish

Dear resident,

ANNUAL MEETING OF THE PARISH

The Annual Meeting of the Parish of Bretby will be held at 7.30pm on Tuesday 17th March 2020 in the Wragg Room, St Wystan’s Church, Bretby.    

Yours sincerely

Jacqui Storer
Clerk

ANNUAL MEETING OF THE PARISH– 7.30pm

AGENDA

  1. To receive apologies for absence
  2. To receive the Chairman’s report for the year ending 31st March 2020
  3. To receive questions from the Floor
  4. To Close the meeting

Agenda 17th March 2020

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.     

2          Variation of Order of Business

3          Declaration of Members Interests.

            Please Note:-

(a)    Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)

(a)       A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)       If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c)       Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 27th January 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

       a)  Risk Register update

      b)  Update on General Data Protection Regulations (GDPR)

       c)  Website compliance and new website

d)  To consider information about the former Bretby Castle and how to display the information – Min 19/599

e)  Bretby in Bloom project

10.       Drainage and flooding issues

11.       Correspondence

12.       Finance

     (a)       Accounts for Payment

(b)       To receive the bank reconciliation to 29th February 2020

     (c)       To consider any requests for funds made under S137

13.       To consider Planning Applications               

14.       To consider any Consultations received

SDDC – Local Green Spaces modification (responses by 17th March 2020)

EMA – Community Impact Survey

15.       Items for information only

(a)       To receive reports from Meetings attended

  • SDDC – Flood liaison meeting – 6th February 2020.
  • Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern Village hall at 6.30pm

 (b) Notification of Forthcoming meeting

  • DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ

            (c)       Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –         

Suggested date MONDAY 6th MAY 2020.