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Agenda 25th January 2021

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on MONDAY 25th JANUARY 2021.

Please contact the Clerk for the meeting invitation.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.      

2. Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b)  Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4.  Public Speaking – (15 Minutes)

(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 23rd November 2020 (Copy already circulated)

6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7. Chairman’s Announcements.

8. Report of the Clerk, to include an update on items from the last meeting

9. Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c) To appoint Mr B Wood as the internal auditor for the years ending 31st March 2021 and 31st March 2022
d) Communication Strategy

10. Drainage and flooding  issues

11.       Correspondence

12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To set the precept for the financial year 2021/22  

13. To consider Planning Applications               

14. To consider any Consultations received

15. Items for information only
(a) To receive reports from Meetings attended
Area Forum – 19th January 2021
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17. Date of next meeting and items for inclusion –
Suggested date MONDAY 22nd MARCH  2021.

Clerk’s Report –  January 2021

Agenda item  

8) Clerk’s Report
The Clerk has no matters to report.  Relevant matters relating to Covid19 have been circulated to all Cllrs.

9) Governance
9a) Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.

9b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c) To appoint Mr B Wood as the internal auditor for the years ending 31st March 2021 and 31st March 2022
Mr B Wood has undertaken the internal audit of the parish council’s accounts for several years and as a former DALC Chief Officer, he understands the parish council sector.
RECOMMENDATION for Mr B Wood to be the internal auditor for the financial years 2020/21 and 2021/22

11) Correspondence – January 2021

  1. DALC – Various circulars and information about Covid19 and 2021 census
  2. SDDC – Advice on flooding in communities
  3. Information on the 2021 census
  4. SDDC – Information on the personnel changes at Swadlincote police station
  5. DCC – Briefing from Cllr Chilton about community testing for Covid and new shopappy (email 13.12.20)
  6. Census – further updates
  7. DALC – Community Business Guide
  8. SDDC – Notification of Area Forum meeting via TEAMS on 19th January 2021
  9. Resident – request for additional bin at Bretby Hall
    The Clerk has asked SDDC for costings relating to an additional bin.

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSHMRC – Staffing NI & PAYE (Dec)£36.60
BACSDCC – Pension contribution (Dec)£44.39
BACSHMRC – Staffing NI & PAYE (Jan)£36.60
BACSDCC – Pension contribution (Jan)£44.39
BACSStaffing – December£136.00
BACSStaffing – January£136.00
Accounts passed for payment
BACSMrs J Storer – use of home (Jan – March 21)£81.00 – defer to next meeting
BACSMrs J Storer – expenses£carried forward to next meeting
KrystalWebsite hosting£9.59
For approval

Money Received

Interest Dec£0.02
Interest Jan£0.03

Balance at bank 18.01.21

Deposit account£3011.07
Current account£4009.06

12b) Requests for funding via S137
No requests for funding have been received.

13)       Planning applications          

DMPN/2020/1270 – Prior notification for the erection of a steel portal frame building for the storage of agricultural machinery, implements and fodder at Brizlincote Lane, Burton on Trent DE15 0PR (22/12/20)

Planning appeal

DMPA/2019/1430:Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for six wholly affordable starter homes with access and associated works on Land at Sk2823 3536 (rear of 101-119) Bretby Lane, Bretby, DE15 0QP
Appellant: Mr & Mrs Brian & Jean Mears
Appeal Ref. No: APP/F1040/W/20/3258632
Appeal Starting Date: 25/11/2020

15) Training
None have been undertaken

Minutes 23rd November

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 23rd NOVEMBER 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr K Kemp (from 7:35pm)

In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Chilton,

20/720 Apologies
Apologies were accepted from Cllr Bridges (illness) and Cllr Churchill (illness).  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/721 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/722 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/723 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines thanked Cllr Falder for laying the wreath on behalf of SDDC on Remembrance Sunday.  The calendar for the bin collections for 2020/21 have been circulated and Cllr Haines will attend the Christmas waste meeting tomorrow and feedback any updates. Recycling remains very heavy and this has affected the green bin collections.
The Shades Farm planning application DMPA/2020/0933 was approved by SDDC Planning Committee with a number of conditions, these were listed to the meeting; building has commenced. The other applications at Shades Farm are submitted under permitted development.  Any concerns about the decisions can discuss these with Cllr Haines.
Cllrs Haines and Churchill have spoken with residents relating to the planning application DMPA/2020/0944 at 252 Bretby Lane and assured residents that despite Covid 19, the planning process remains rigour. The Planning Officer is awaiting information from the Highways Dept.
There was a major flytipping incident on Watery Lane two weeks ago.  The Clean Team was contacted and cleared the site very quickly.  Minor littering and fly tipping continue to be reported to the Clean Team who will follow up any information reported to them.  Flytipping is a problem across the district; particularly badly affected are those areas close to the Derby boarder.

Cllr Chilton reported on personnel changes within the Highways Dept. The number of children now in care specifically related to domestic abuse during Covid has risen.
The Vision Derbyshire suggestion was explained.
Cllr Chilton reported that she has received nothing back from DCC nor Cadent regarding members of the public concerns regarding Cadent quality and inconsiderate workmanship.  One member of the public is considering seeking assistance of the Ombudsman following the lack of response to his concerns.  Questions were raised about how Cadent continues to be failed to be held to account for their allegedly poor workmanship; Cllr Chilton will raise this matter with the new Highways Manager.

The public health roll out of the Covid vaccine has been advised that the Rosliston Forestry Centre is likely to be the vaccine centre for this area, however from a public transport perspective it is a difficult site to access with the buses being periodical and having the result of many people waiting at the vaccine centre for a number of hours.  Cllr Chilton will raise these concerns and feedback any comments via the Clerk.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/724   To confirm the Minutes of the Ordinary Meeting held on 14th September 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/725 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/726 To receive the Chairman’s Announcements
A very small Covid safe laying of the Remembrance Wreath took place on Remembrance Sunday by the Chairman.  The WI wrapped poppies around the oak of the war memorial, however some of the lead flashing is missing from the memorial.  Repairs are to take effect and the Clerk will liaise with Cllr Chilton about possible funding for the repairs.

20/727 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/728 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
As per Min 20/711c) no further action will be taken on this matter, this was included on the agenda in error.

d) Communication Strategy
The Clerk circulated an email on 5/10/20 about how the Council can communicate to its stakeholders, the recommendation is for a communications strategy to be drafted and to consider means of communication as per Cllr Kemp’s earlier suggestion.  A Facebook page has been set up and regular relevant updates are required to encourage people to be involved.  When the Facebook page was set up the Nurseries were invited to participate but they did not become involved, they will be asked if they now wish to contribute, a request will also be extended to the businesses at the Bretby Business Centre.  Promotion between the Facebook page and website will occur.  When Bretby in Bloom takes place, the Nurseries will be approached to assist.  The communication strategy and Bretby in Bloom will be considered in detail in the new year.

A lot of momentum for running organisations and events in the community has been lost with the pandemic and concerns were expressed that this momentum will not return, it is therefore necessary to communicate with the community to encourage others to carry on the community events and activities.

20/729 Drainage issues
No matters were raised.

20/730 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. DALC – advice in relation to covid related HR
  3. ONS – Notification and handbook for the 2021 consensus (this will be on 21st March 2021)
  4. DCC Director of Public Health – urging compliance with Covid Regulations
  5. Clerks & Councils Direct – November 2020 edition

All Cllrs have been circulated with the information prior to the meeting.

The WI and the Church are looking at fund raising at Christmas for local food banks as there appears to be a big demand. Swadlincote CVS has broadened their food bank to a winter one due to a huge demand.  Cllrs were requested to raise awareness for donations to the food banks.

20/731 Finance

BACSHMRC – Staffing NI & PAYE (Oct)£36.60
BACSDCC – Pension contribution (Oct)£44.39
Accounts passed for payment

For approval

BACSHMRC – Staffing NI & PAYE (Nov)£36.60
BACSDCC – Pension contribution (Nov)£44.39
BACSStaffing – November£136.00
BACSRoyal Mail – PO Box Number renewal£88.13
BACSMrs J Storer – use of home (Oct – Dec 20)£81.00
BACSMrs J Storer – expenses£carried forward to next meeting
RBLDonation for Remembrance Wreath£50.00

Money Received

Interest Oct£0.02
Interest Sept£0.03

Balance at bank 16.10.20

Deposit account£3011.02
Current account£4573.18

b) Requests for funding via S137

No requests for funding have been received.

c) To receive the actual to budget report for the period ending 31st October 2020 and to consider the first draft of the budget for 2021/22
RESOLVED to accept the actual to budget report for the period ending 31.10.20, no questions were raised.
The Clerk had circulated with the meeting papers, the draft budget and precept for the financial year 2021/22.  The Clerk will amend the budget for discussion at the January meeting.

20/732 To consider Planning Applications
DMPA/2020/0933: Retention of a plant room on Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT (23/10/20)
This has already been passed.

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton On Trent, DE15 0RB  (11/11/20)

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton on Trent, DE15 0RB

DMPN/2020/1038: Prior Notification for construction of a machinery store at Shades      Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPN/2020/1036: Prior Notification for the erection of a straw barn at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPA/2020/1080: The erection of a two storey circulation/service block extension (revised scheme to that approved under 9/2017/0957 and 9/2018/0730) at Burton On Trent Golf Club, Ashby Road East, Bretby, Burton On Trent, DE15 0PS

DMPA/2020/0944- The erection of extensions and garage at 252 Bretby Lane, Bretby, Derbyshire  DE15 0QR

20/733 Consultations
NALC – Changes to Planning and Planning for the Future
NALC – Standards Matter 2: Public Consultation and Public Sector Surveys.
SDDC – Street Trading Policy review (deadline 28th January 2021)

20/734 Items for information only
(a) To receive reports from Meetings attended
Area Forum – 11th November 2020, the Clerk attended the meeting and reported that this was an exploratory meeting seeking if parish councils would welcome the holding of Area Forums and Safer Neighbourhood meetings via TEAMS; the consensus of the meeting held on 11.11.20 was to welcome the return of these meetings.  These will take place in the new year.

(b) Notification of Forthcoming meetings
None known

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

Training is being provided remotely via Zoom.

DateCourseAttender
30th September 2020Managing Staff AppraisalsClerk
1st October 2020Effective communication and Engagement for Town and Parish Councils in Post Covid 19 eraClerk
1st October 2020Tutorial on HTML for website accessibility  Clerk
2nd November 2020Planning – DALCClerk

20/735 Date of next meeting
The next Parish Council meeting will be held on MONDAY 25th JANUARY 2021 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8:38pm.

Agenda 23rd November 2020

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on  MONDAY 23rd NOVEMBER 2020.

Please contact the Clerk for the meeting invitation.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.      

2. Variation of Order of Business

3. Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4. Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th September 2020 (Copy already circulated)

6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7. Chairman’s Announcements.

8. Report of the Clerk, to include an update on items from the last meeting

9. Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
d) Communication Strategy

10. Drainage and flooding  issues

11.  Correspondence

12. Finance
(a) Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To receive the actual to budget report for the period ending 31st October 2020 and to consider the first draft of the budget for 2021/22

13. To consider Planning Applications               

14. To consider any Consultations received
NALC – Changes to Planning and Planning for the Future
NALC – Standards Matter 2: Public Consultation and Public Sector Surveys.
SDDC – Street Trading Policy review (deadline 28th January 2021)

15. Items for information only

(a) To receive reports from Meetings attended
Area Forum – 11th November 2020

(b) Notification of Forthcoming meeting
None

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17. Date of next meeting and items for inclusion –         

Suggested date MONDAY 25th JANUARY 2021.

Clerk’s Report –  November 2020

Agenda item  

8) Clerk’s Report
The Clerk has no matters to report. 

9)  Governance
9a) Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.

9b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c) To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

9d)  Communication Strategy
The Clerk circulated an email on 5/10/20 about communication by the Council to its stakeholders, the recommendation being for a communications strategy to be drafted and as per Cllr Kemp’s earlier suggestion.

11) Correspondence – November 2020

  1. DALC – Various circulars and information about Covid19
  2. DALC – advice in relation to covid related HR
  3. ONS – Notification and handbook for the 2021 consensus (this will be on 21st March 2021)
  4. DCC Director of Public Health – urging compliance with Covid Regulations
  5. Clerks & Councils Direct – November 2020 edition

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSHMRC – Staffing NI & PAYE (Oct)£36.60
BACSDCC – Pension contribution (Oct)£44.39
BACSHMRC – Staffing NI & PAYE (Nov)£36.60
BACSDCC – Pension contribution (Nov)£44.39
BACSStaffing – November£136.00
BACSRoyal Mail – PO Box Number renewal£88.13
Accounts passed for payment
BACSMrs J Storer – use of home (Oct – Dec 20)£81.00
BACSMrs J Storer – expenses£carried forward to next meeting
BACSDonation for Remembrance Wreaths£TBC
For approval

Money Received

Interest Oct£0.02
Interest Sept£0.03

Balance at bank 16.10.20

Deposit account£3011.02
Current account£4573.18

12b) Requests for funding via S137
No requests for funding have been received.

13) Planning applications

DMPA/2020/0933: Retention of a plant room on Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT (23/10/20)

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton On Trent, DE15 0RB  (11/11/20)

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton on Trent, DE15 0RB

DMPN/2020/1038: Prior Notification for construction of a machinery store at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPN/2020/1036: Prior Notification for the erection of a straw barn at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPA/2020/1080: The erection of a two storey circulation/service block extension (revised scheme to that approved under 9/2017/0957 and 9/2018/0730) at Burton On Trent Golf Club, Ashby Road East, Bretby, Burton On Trent, DE15 0PS

15)       Training

DateCourseAttender
30th September 2020Managing Staff AppraisalsClerk
1st October 2020Effective communication and Engagement for Town and Parish Councils in Post Covid 19 eraClerk
1st October 2020Tutorial on HTML for website accessibility  Clerk
2nd November 2020Planning – DALCClerk
   

Minutes 14th September

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 14th SEPTEMBER 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp

 In Attendance: Mrs J Storer – Clerk,  Cllr Haines (to 8:15 pm), Cllr Chilton (from 7:44pm to 8:15pm)

20/703 Apologies
Apologies were noted from Cllr Churchill.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/704 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/705 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/706 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines updated that the Shades Farm planning application has been requested to go before the Planning Committee following the volume of local concerns expressed to both Parish and District Cllrs.  The Planning Officer is waiting for information from the applicant’s agent and it is therefore likely that the application will be brought before the October planning meeting.  The Enforcement Officer is looking at one application as the location of a barn is not in exactly the location as approval was granted.
The Chair provided some background relating to the concerns expressed by local residents during the summer and of the site meeting held with residents, District cllrs and the applicant.
SDDC is still meeting remotely with a lot of officers working from home.
Green bins – the amount of recycling has significantly increased over the last 6 months through Covid; equating to approx. the recycling collections from another 10,000 properties; the contractor has been struggling and there have been some missed collections but the problem has been resolved.
Examples were given of SDDC awarded grant funding projects.
Questions were raised with the funding reserves of SDDC; Cllr Haines reported that funds have been spent through Covid and SDDC awaiting to see what the financial position will be as Covid continues.
There have been major roadworks along Bretby Lane over a number of weeks, these have created problems for residents.

7.44pm Cllr Chilton joined the meeting.

There are traffic lights on Ashby Road East and Bretby Lane in place for work undertaken by Cadent and these lights have been in situ since February and are creating chaos.  The traffic lights are not synchronised and the organisation and execution of the works were considered to be appalling.  One resident has reported damage to his drive caused by traffic being diverted along his drive. Cllr Chilton provided examples of other examples of poor workmanship.  The safety of pedestrians was also thought to be compromised as the signage is not adequate and pedestrians are walking in the path of vehicles.
The Clerk was requested to write to the Highway Hub, copying in Cllr Chilton, to complain about the situation and ask for the officer to come to the location on an urgent basis
The volume and weight of traffic has also made the road sink leaving a significant drop from household drives onto Bretby Lane.
Speeding is still an issue along Bretby Lane between Bretby Nurseries to the end of Bretby Lane.  The Chair gave a short explanation of the attempts made by the Parish Council to have the speed limit introduced.  It is not possible to narrow the road to create a pavement on both sides of Bretby Lane.
The Clerk circulated an email from DCC about the creation of Vision Derbyshire and Cllr Chilton provided further information relating to the forthcoming Government White Paper on devolution.  This Vision for Derbyshire is being put forward to the Secretary of State and if  unacceptable then there is a “Plan B” that Derbyshire joins to form an  East Midlands group.  This may not impact significantly on parish councils; the majority of changes will impact on District and County Councils.

8:15pm Cllr Chilton and Cllr Haines left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/707   To confirm the Minutes of the Ordinary Meeting held on 6th July 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/708 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/709 To receive the Chairman’s Announcements
The footpath has been cleared by the residents (Min 20/690).

20/710 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/711 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
The owners have requested that no attention is drawn to the private area; no further action will be taken on this matter.

20/712 Drainage issues
No matters were raised.

20/713 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19
  5. Derbyshire – PCC meet the Commission online 5th August 2020
  6. Clerks & Councils Direct – September 2020 edition
  7. Resident – enquiry as to when a meeting is to be held as she has concerns about some planning applications.
    Clerk has replied to provide the date of the next meeting and that if there are any concerns about planning matters, for the resident to make these directly to the planning authority

All Cllrs have been circulated with the information prior to the meeting.

20/714 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (July)£XX
BACSDCC – Pension contribution (July)£XX
BACSHMRC – Clerk’s tax (Aug)£XX
BACSDCC – Pension contribution (Aug)£XX
s/oMrs J Storer – Clerk fee for July 20£XX
s/oMrs J Storer – Clerk fee for Aug 20£XX
BACSMrs J Storer – Clerk fee (Sept)£179.68
BACSDCC – Pension for (Sept)£58.61
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (July – Sept 20)£81.00
BACSMrs J Storer – expenses£deferred to the next meeting
d/dData Protection Renewal£35.00
BACSPKF Littlejohn – audit fee 2019/20£240.00
For Approval

Money Received

SDDC – second half of the precept£1793.00
Interest July£0.12
Interest Aug£0.11

Balance at bank 14.09.20

Deposit account£3010.95
Current account£5601.68

b)         Requests for funding via S137
No requests for funding have been received.

c)         To receive the actual to budget report for the period ending 31st August 2020
The report had been previously circulated to all Cllrs.
RESOLVED to accept the financial report for the period to 31.08.20.

d)         To received the External Auditor’s report for the year ending 31st March 2020
The external auditor’s report has been previously circulated to all Cllrs; no items or areas of concern were raised.

20/715 To consider Planning Applications
DMPA/2020/0448: Notification of planning application: The erection of a building to house a Biomass Plant at Shades Farm Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
Discussions focused on the potential of noise and smell population, the material which may be burnt in such an incinerator, the location to several residential properties
RESOLVED: no planning reasons could be seen to object but SDDC planners were asked to  pay attention to any noise and/or odour pollution and to  monitor these.  SDDC will be asked to provide information as to how these items will be monitored.

DMPA/2020/0629: Change of use from agricultural land to school playing fields (use class D2) and the erection of two senior football pitches with fencing and associated works (revised scheme to that proposed under application ref. DMPA/2019/0967) on land east of Paulet High School, Violet Way, Burton On Trent, Staffordshire, DE15 9RD
RESOLVED: no objections

DMPA/2020/0395: The variation of condition no. 2 of permission ref. 9/2017/1402 (relating to the layout of cabins) for the erection of 8 No. holiday cabins, to seek minor material amendments to the access road, size of cabins, layout of cabins and associated entrance gate at Knights Lodges, Knight’s Lane, Bretby, DE15 0RT
RESOLVED: no objections.  Cllrs expressed a desire not to see any further development of the site; it is large enough for the area and access.

20/716 Consultations
NALC – Changes to Planning and Planning for the Future
DCC – Devolution White Paper preparation

20/717 Items for information only
(a)        To receive reports from Meetings attended
No meetings have been attended.
The clerk has ordered 2 Remembrance Wreaths; the Chair explained the arrangements for the Remembrance Service.

(b)        Notification of Forthcoming meetings
None known due to CV-19.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk will be attending the DALC online training session on 2nd November 2020 on planning matters.

DateCourseAttender
4th August 2020Website accessibility statements for local authoritiesClerk
5th August 2020Risk assessmentsClerk

20/718 Date of next meeting
The next Parish Council meeting will be held on MONDAY 23rd NOVEMBER 2020 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in   public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

20/719  Staffing
The NALC national salary award had been circulated with the meeting papers.
The Clerk offered to leave the meeting for Cllrs to discuss the salary award. The Clerk was requested to remain at the meeting.
RESOLVED to adapt the recommendation of NALC and to award the 2.75% increase, back dated to 1st April 2020.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at   8:46pm.

Agenda 14th September 2020

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on  MONDAY 14th SEPTEMBER 2020.

Joining instructions for Councillors and Members of the public to access this Meeting are as follows;
Topic: Bretby Parish Council Meeting
Time: 14th September, 2020 7:30 PM

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.      

2          Variation of Order of Business

3          Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)        A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)        If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)        Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 6th July 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)        Accounts for Payment
(b)        To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 31st August 2020
(d)       To received the external auditor’s report for the year ending 31st March 2020

13.       To consider Planning Applications               

14.       To consider any Consultations received
NALC – Changes to Planning and Planning for the Future

15.       Items for information only
(a) To receive reports from Meetings attended
• None
(b) Notification of Forthcoming meeting
• None
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
• Staffing

17.       Date of next meeting and items for inclusion –         
Suggested date MONDAY 23rd NOVEMBER  2020.

Clerk’s Report –  September 2020

Agenda item  

8)         Clerk’s Report
The Clerk has no matters to report. 
No order has been placed for the remembrance wreaths as it is unclear whether a service will take place; the Clerk is seeking the decision of the Council as to whether a service is being held and if a wreath is to be ordered.

9)         Governance
9a)       Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)     General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

11)       Correspondence – September 2020

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19
  5. Derbyshire – PCC meet the Commission online 5th August 2020
  6. Clerks & Councils Direct – September 2020 edition
  7. Resident – enquiry as to when a meeting is to be held as she has concerns about some planning applications.
    Clerk has replied to provide the date of the next meeting and that if there are any concerns about planning matters, for the resident to make these directly to the planning authority

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSHMRC – Clerk’s tax (July)£XX
BACSDCC – Pension contribution (July)£XX
BACSHMRC – Clerk’s tax (Aug)£XX
BACSDCC – Pension contribution (Aug)£XX
s/oMrs J Storer – Clerk fee for July 20£XX
s/oMrs J Storer – Clerk fee for Aug 20£XX
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (July – Sept 20)£81.00
BACSMrs J Storer – expenses£deferred to the next meeting
d/dData Protection Renewal£35.00
BACSPKF Littlejohn – audit fee 2019/20£240.00
For approval

Money Received

SDDC – second half of the precept£1793.00
Interest July£0.12
Interest Aug£0.11

Balance at bank 14.09.20

Deposit account£3010.95
Current account£5601.68

12b)     Requests for funding via S137
No requests for funding have been received.

12d)     To received the External Auditor’s  report for the year ending 31st March 2020
The external auditor’s report has been previously circulated to all Cllrs; no items or areas of concern were raised.

13)       Planning applications
DMPA/2020/0448: Notification of planning application  The erection of a building to house a Biomass Plant at Shades Farm Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
DMPA/2020/0629: Change of use from agricultural land to school playing fields (use class D2) and the erection of two senior football pitches with fencing and associated works (revised scheme to that proposed under application ref. DMPA/2019/0967) on land east of Paulet High School, Violet Way, Burton On Trent, Staffordshire, DE15 9RT
DMPA/2020/0395: The variation of condition no. 2 of permission ref. 9/2017/1402 (relating to the layout of cabins) for the erection of 8 No. holiday cabins, to seek minor material amendments to the access road, size of cabins, layout of cabins and associated entrance gate at Knights Lodges, Knight’s Lane, Bretby, DE15 0RT

15)        Training

DateCourseAttender
4th August 2020
Website accessibility statements for local authorities
Clerk
5th August 2020Risk assessmentsClerk
   

Minutes 6th July 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 6th JULY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr Bridges

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 7:56pm), Cllr Churchill (to 7:56pm)

20/687 Apologies
Apologies were noted from Cllr Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/688 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/689 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; Cllr Meyrick declared a prejudicial interest in application DMOT/2020/0457 as he is the applicant, however planning permission has now been granted and the matter will not be discussed.

20/690 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

County Council and District Council members to raise any relevant matter
SDDC only just moved to holding virtual meetings last week and there is no indication as to when physical meetings will resume.
There has been some flytipping on pfp 34 which SDDC will be seeking the landowner to clear it.  On Watery Lane a lot of the drains have been cleared and the areas should be in a better position for the winter wet weather.
Flytipping has increased over the CV-19 era and investigations about the culprits will increase following the relaxation of some of the CV-19 regulations.
A new Head of Planning at SDDC has started today – Stefan Saunders.  Some of the larger and difficult planning applications have had to wait until the Planning Committee could meet and whilst the number of planning applications reduced over the CV-19 and some staff at the Planning Dept have been off with illness, a backlog did occurred; however this backlog appears to be reducing following the planning meeting.
A lot of funding has been distributed by SDDC to the community during the CV-19 period, with some being funds from central government being dispersed by SDDC; there have been enormous additional costs incurred by SDDC during CV-19, such as additional staffing costs to maintain the bin collection and for taking the homeless off the streets.  SDDC finances remain excellent and the council is in surplus funds.  During CV-19, a lot of the services have continued.
Rubbish has accumulated in the carpark opposite the Stanhope and efforts have been made to locate the organisation with responsibility for clearing the site, efforts to contact the Environmental Health Dept about this matter have been unsuccessful.  Cllr Haines will pursue this matter.

The application to convert the bungalow on Bretby Lane into a care home has been dropped and it will instead be let as a private residence.

The public footpath at the top of Bretby Lane which goes to Mount Bank is becoming overgrown and the vegetation requires cutting back.  The signposts need to be replaced.  Cllr Toone agreed to report this matter to the Footpaths Officer.

7:56pm Cllr Hanes and Churchill left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/691   To confirm the Minutes of the Ordinary Meeting held on 4th May 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/692 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/693 To receive the Chairman’s Announcements
The Clerk advised that whilst it is possible to have face to face meetings there are other considerations to take account of before the Council can resume physical meetings; examples were provided such as ongoing concerns about the virus, differing households meeting up and what the regulations maybe at that time and how to comply with them.  The Clerk recommended that the Council awaits further information from DALC on this matter.

Cllr Meyrick explained the differences between posting information on Facebook and on the Council website, particularly as legislation about accessibility requirements do not apply to social media postings.

Bretby Lane held a street party on VE Day, with residents sitting in their own front garden and observing social distancing; this together with the weekly Clap for Carers has brought the community closer together.

20/694 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/695 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
The owners have requested that no attention is drawn to the private area; no further action will be taken on this matter.

d)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

e)  Business Continuity Plan
The Business Continuity Plan was previously circulated to all Cllrs.
RESOLVED unanimously to adopt the Business Continuity Plan with no amendments.

20/696 Drainage issues
There has been little rainfall of late to test the drainage system and currently there are no known issues which arisen.
Work on the main sewer pipe which crosses the Mount and then go onto the pumping station will be undertaken shortly but no confirmation has been received if this will be a replacement pipe or merely a repair.

20/697 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19
  5. British Gas – notification on 2nd June 2020 that fly tipping had occurred at their unit on Geary Lane and efforts were being made to clear the site as a matter of urgency
    All Cllrs have been circulated with the information prior to the meeting

20/698 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (May)£ XX
BACSDCC – Pension contribution (May)£ XX
BACSHMRC – Clerk’s tax (June)£ XX
BACSDCC – Pension contribution (June)£ XX
s/oMrs J Storer – Clerk fee for May 20£ XX
s/oMrs J Storer – Clerk fee for June 20£ XX
DALCSubs for 20/21£ 402.88
Came & CoInsurance for 20/21£ 218.00
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (Apr – June 20)£ 81.00
BACSMrs J Storer – expenses£ deferred to the next meeting
For approval

(b) Money Received

HMRC – VAT 19/20 refund£ 81.60
Interest May£ 0.13
Interest June£ 0.12

Balance at bank 24.06.20

Deposit account£ 3,010.72
Current account£ 4,295.00

(c) Requests for funding via S137
No requests for funding have been received.

20/699 To consider Planning Applications
DMOT/2020/0457-  The pruning of trees at The Green, Bretby, Burton On Trent, DE15 0RE
Cllr Meyrick declared a prejudicial interest in this application as he is the applicant.
RESOLVED: this application has already been considered by SDDC and was not considered at the meeting.

20/700 Consultations

  • Licensing Act 2003 Statement of Licensing Policy Review – deadline for responses 28th August 2020.
    This had been circulated to all Cllrs.
    RESOLVED as there were no major changes to the existing licencing policy, no recommendations were made by the Parish Council.
  • SDDC – Questionnaire on allotment provision within the parish
    There have been no requests received nor demands made to provide any allotments within the parish either pre or during the CV-19 era. The Clerk will make the recommendation to SDDC that no allotment provision is provided in the immediate future for the parish.

20/701 Items for information only

(a)        To receive reports from Meetings attended
No meetings have been attended.

(b)        Notification of Forthcoming meetings
None known due to CV-19.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk will be attending the DALC online training session on 7th September 2020, the topic being planning.

20/702 Date of next meeting
The next Parish Council meeting will be held on MONDAY 14th SEPTEMBER 2020 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 17pm.

Agenda 6th July 2020

ORDINARY PARISH MEETING

The Ordinary Meeting of the Parish Council meeting of Bretby Parish Council which is to be held at 7.30pm on Monday 4th May 2020 via a remote hearing as per Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Joining instructions for Councillors and Members of the public to access this Meeting are as follows;
Topic: Bretby Parish Council Meeting
Time: 6th July, 2020 7:30 PM

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.

2          Variation of Order of Business

3          Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)        A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)        If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)        Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th May 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:-
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
d)  Business Continuity Plan

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)        Accounts for Payment
(b)        To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 30th June 2020

13.       To consider Planning Applications

14.       To consider any Consultations received
Licensing Act 2003 Statement of Licensing Policy Review – deadline for responses 28th August 2020.
SDDC – Questionnaire on allotment provision within the parish

15.       Items for information only
(a)        To receive reports from Meetings attended
None
(b) Notification of Forthcoming meeting
None
(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –
Suggested date MONDAY 14th SEPTEMBER  2020.

Clerk’s Report –  July 2020

Agenda item  

8)         Clerk’s Report
The Clerk has no matters to report.  All Cllrs have been provided with regular updates relating to the CV19 pandemic, including services offered and changes in legislation.
On 29th May 2020, the Clerk completed the re-declaration of compliance with the Pension Regulator.
The Clerk attended the DALC remote training session on HR matters, as a result, some additional policies will come before the Council at the next meeting for consideration and approval.

9)         Governance
9a)       Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)     General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
9c)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.
9d)       Business Continuity Plan
DALC has recommended that all Councils should have a business continuity plan in case the Clerk is unable to work for a period of time at short notice which  may prevent any planned contingency from being put into place.
This Parish Council has no operations such as a village hall, sports grounds, cemetery etc and due to its size, the functioning of the Parish Council can continue with little impact should the Clerk be unable to work.
A short Business Continuity Plan is attached with the papers for the meeting, which will mitigate the majority of the negative impact should the Clerk be unable to work.
RECOMMENDATION: the plan is accepted.

11)       Correspondence – July 2020
1. DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
5. British Gas – notification on 2nd June 2020 that fly tipping had occurred at their unit on Geary Lane and efforts were being made to clear the site as a matter of urgency
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSHMRC – Clerk’s tax (May)£XX
BACSDCC – Pension contribution (May)£XX
BACSHMRC – Clerk’s tax (June)£XX
BACSDCC – Pension contribution (June)£XX
s/oMrs J Storer – Clerk fee for May 20£XX
s/oMrs J Storer – Clerk fee for June 20£XX
DALCSubs for 20/21£402.88
Came & CoInsurance for 20/21£218.00
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (Apr – June 20)£81.00
BACSMrs J Storer – expenses£deferred to the next meeting
For approval

Money Received

HMRC – VAT 19/20 refund£81.60
Interest May£0.13
Interest June£0.12

Balance at bank 24.06.20

Deposit account£3010.72
Current account£4295.00

12b)     Requests for funding via S137
No requests for funding have been received.

13)       Planning applications
DMOT/2020/0457-  The pruning of trees at The Green, Bretby, Burton On Trent, DE15 0RE
Cllr Meyrick declared a prejudicial interest in this application as he is the applicant.

VE Day “Stay at home” street party

Several Bretby communities are planning to have a “distant” street party on Friday.

Join your neighbours in a nationwide 'stay at home' street party!

Prepare for the day by decorating your house in red, white and blue.

11am
2 minutes silence on your doorstep

3pm
Churchill speach shown on BBC
Then grab your picnic blankets or garden table and head to your front garden for:
4pm
Tea & scones (or coffee & cake)

6pm
Dinner and raise your glass to your neighbours

9pm
Nationwide sing-a-long to "We'll meet again" with Royal British Legion after the Queen's address

Please remember to follow the social distancing rules.

Join your neighbours in a nationwide ‘stay at home’ street party!

Prepare for the day by decorating your house in red, white and blue.

11am
2 minutes silence on your doorstep

3pm
Churchill speach shown on BBC
Then grab your picnic blankets or garden table and head to your front garden for:
4pm
Tea & scones (or coffee & cake)

6pm
Dinner and raise your glass to your neighbours

9pm
Nationwide sing-a-long to “We’ll meet again” with Royal British Legion after the Queen’s address

Please remember to follow the social distancing rules.

Minutes 4th May 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 4th MAY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp, Cllr Meyrick, Cllr S Betteridge-Sorby, Cllr G Corner

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8.18pm), Cllr Churchill (to 8.18pm)

19/670 Apologies
No apologies were noted from Cllr Bridges.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

19/671 Variation of Order of Business
There was no alteration to the variation of the order of business.

19/672 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/672 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Churchill reported that SDDC has not met as a council since just before the lockdown; time is being spent establishing what platform is to be used for hosting remote meetings.  The political groups are meeting remotely.  Almost all employees are working from home however some functions are unable to be performed from home such as the rubbish collection; the CEO of SDDC has managed to establish a system to enable all the bins to be emptied.
Nationally there has been an upswing in cyber crimes and encouragement was made for vigilance for people when using the internet.  Similarly, there is the same situation with fly tipping as the waste tips are closed; the reopening of the waste tips will be carefully managed.
Some potholes are being repaired – potholes along Knights Lane and Geary Lane have been attended to.  The potholes along Newton Lane still require attention. Some further potholes and manholes requiring attention on Bretby Lane were reported; Cllr Haynes will take these matters forward.

Cllr Haynes reported the application for 6 homes on Bretby Lane has been refused on a number of reasons.
The grass cutting programme has been very scare but this has been reintroduced particularly along sight lines and at care homes.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

19/674   To confirm the Minutes of the Ordinary Meeting held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/675   To confirm the Minutes of the Annual Meeting of the Parish held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/676 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

19/677 To receive the Chairman’s Announcements
Planning application DMOT/2020/0166 has been rejected for the felling of a tree but approval was granted for its pruning,  pruning has not taken place.
The national VE Day celebrations have been cancelled, although individuals are invited to mark and celebrate the occasion.   The Chair will provide bunting for the war memorial to be decorated.  Some residents at the top end of Bretby Lane will be holding a street party, with each households celebrating from their gardens and adhering to social distancing regulations.

The Spotted Facebook group is proving to be popular and was considered to be a means of raising awareness of the Council’s website. The manager at Planters Nurseries will be approached to see if the Nurseries can promote and share the new Council website. Discussions took place about the possibility of having a discussion forum on the website and linking this to the Council’s Facebook page – this will be developed in order to increase interactivity.

19/678 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

19/679 Governance
a)   To amend the Standing Orders to permit meetings to be held remotely
The Clerk circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic
The motion ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, proposes the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:
3i .. A person shall notify the meeting when requesting to speak by means of speaking to raise the Chair’s attention; the chairman will then invite the person to speak and other Cllrs to listen.
3s …Voting on a question will be by each councillor giving their vote verbally.
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31st August.
RESOLVED unanimously to adopt the amendments to the Standing Orders.

Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6th May 2021.  The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.
RESOLVED unanimously not to hold an Annual  Parish Meeting.

b) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

c)  General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

d)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
Cllr Meyrick will hold discussions with the landowner regarding notices to inform about members of the public that the former castle is on private land.

e)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

19/680 Drainage issues
No flooding or drainage issues were raised

19/681 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19

All Cllrs have been circulated with the information prior to the meeting.

8.18pm Cllrs Haynes and Churchill left the meeting.

19/682 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (March)£34.20
BACSDCC – Pension contribution (March)£37.96
BACSHMRC – Clerk’s tax (March)£34.20
BACSDCC – Pension contribution (March)£37.96
BACSHMRC – Clerk’s tax (April)£34.00
BACSDCC – Pension contribution (April)£40.69
s/oMrs J Storer – Clerk fee for March 20£128.20
s/oMrs J Storer – Clerk fee for April 20£128.20
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – reimburse payroll licence£43.20
BACSMr B Wood – internal audit fee for 2019/20£25.00
BACSMrs J Storer – expenses£deferred to next meeting
Accounts granted  approval

(b) Money Received

SDDC – first half of precept£1793.00
SDDC – LCTR Grant£73.00
Deposit account£3010.47
Current account£5346.42
Balance at bank 28.04.20

(c) Requests for funding via S137
No requests for funding have been received.

(d) To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.
RESOLVED to accept the internal auditor’s report.

(e) To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts were presented to the meeting for Council approval.
RESOLVED to accept and approve the accounts for the year ending 31.03.20

(f) To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval.  Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.
RESOLVED the AGAR was completed and signed by the Chair and the RFO/Clerk.

19/683 To consider Planning Applications

DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
RESOLVED: no objections

DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT
RESOLVED: no objections. however Cllrs expressed  for the inclusion of a condition to be imposed that the site is not increased .

DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ
RESOLVED: no objections

19/684 Consultations
SDDC – Local Green Spaces modification (responses by 17th March 2020) – no comments were raised.
EMA – Community Impact Survey – no comments were made.
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020.  The Policy is supported by the Parish Council.

19/685 Items for information only

(a)        To receive reports from Meetings attended

  • SDDC – Flood liaison meeting – 6th February 2020.
  • Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

Bretby Nurseries are operating a click and collect service during the lockdown period – the Parish Council welcomed that the Nurseries are very busy and the local businesses appear to be surviving.

(b)        Notification of Forthcoming meetings

  • DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.

19/686 Date of next meeting
The next Parish Council meeting will be held on MONDAY 6th JULY 2020 at 7.30pm

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 32 pm.

Agenda 4th May 2020

The Ordinary Meeting of the Parish Council meeting of Bretby Parish Council which is to be held at 7.30pm on Monday 4th May 2020 via a remote hearing as per Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. Anyone wishing to attend the meeting, please contact the Clerk to obtain the link.

PARISH COUNCIL MEETING –  AGENDA

1          To receive apologies for absence.     

2          Variation of Order of Business

3          Declaration of Members Interests.

Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b)   Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)       A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)       If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)       Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17th March 2020 (Copy already circulated)

6.         To approve the Minutes of the Annual Meeting of the Parish Council on 17th March 2020 (Copy already circulated)

7.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

8.       Chairman’s Announcements.

9.       Report of the Clerk, to include an update on items from the last meeting

10.       Governance

a)  To amend the Standing Orders to permit meetings to be held remotely
b) Risk Register update
c)  Update on General Data Protection Regulations (GDPR)
d)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
e)  Bretby in Bloom project

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)       Accounts for Payment
(b)       To consider any requests for funds made under S137
(c)        To receive the internal auditor’s report
(d)       To approve the accounts for the year ending 31st March 2020
(e)       To complete the audit statement for the year ending 31st March 2020

13.       To consider Planning Applications               

14.       To consider any Consultations received
SDDC – Local Green Spaces modification (responses by 17th March 2020)
EMA – Community Impact Survey
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020

15.       Items for information only
(a)       To receive reports from Meetings attended

  • DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus

(b) Notification of Forthcoming meeting

  • None

(c)       Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.       Date of next meeting and items for inclusion –         

Suggested date MONDAY 6th JULY  2020.

Clerk’s Report –  April 2020

Agenda item  

8)         Clerk’s Report

The Clerk has no matters to report.  All Cllrs have been provided with regular updates relating to the CV19 pandemic, including services offered and changes in legislation.

9)         Governance
9a)       Changes to Standing Orders to permit remote meetings

The Clerk has circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic

The motion is ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, propose the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:

3i .. A person shall notify the meeting when requesting to speak by means of ….. (eg electronically raising  a hand).
3s …Voting on a question will be (eg by a show of hands electronically OR eg by each councillor giving their vote verbally, one at a time) ……
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31st August.

Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6th May 2021.  The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.

9b)      Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.

9c)     General Data Protection Regulations (GDPR)
No changes are recommended.

9d)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

11)       Correspondence – April 2020
1.     DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

         Accounts approved by the Chair and Vice Chair under the Scheme of Delegation

        BACS                 HMRC – Clerk’s tax (March)                                    £34.20
        BACS                 DCC – Pension contribution (March)                     £37.96
        BACS                 HMRC – Clerk’s tax (March)                                    £34.20
        BACS                 DCC – Pension contribution (March)                      £37.96
BACS                 HMRC – Clerk’s tax (April)                                      £34.00
        BACS                 DCC – Pension contribution (April)                        £40.69
        s/o                       Mrs J Storer – Clerk fee for March 20                   £128.20
        s/o                       Mrs J Storer – Clerk fee for April 20                      £128.40

            For approval
BACS              Mrs J Storer – reimburse payroll licence                    £43.20
BACS              Mr B Wood – internal audit fee for 2019/20              £25.00
BACS              Mrs J Storer – expenses                                  £deferred to next meeting

Money Received
SDDC – first half of precept                                                            £1793.00
SDDC – LCTR Grant                                                                          £73.00

Balance at bank 28.04.20
Deposit account                                              £3010.47
Current account                                              £5346.42

12b)     Requests for funding via S137
No requests for funding have been received.

12c)     To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.

12d)     To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts are before the Council for approval.

12e)     To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval.  Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.

13)       Planning applications

DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT

DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ