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Michael Bridges

The parish council is deeply saddened by the sudden and unexpected death of Cllr Michael Bridges on 24th March 2024. Michael will be missed as a very valuable and active councillor, his knowledge of Bretby’s history  and attention to detail  was always much welcomed.

Michael was dedicated to Bretby, having served as a parish councillor for over 30 years and participated in the organisation of many activities within the parish, notably being a key organiser for the social events to commemorations of the jubilees and the coronation.

Our sincere thoughts and condolences go to Michael’s partner Liz and long term friend Sue and their wider family and friends.

Agenda 4th March 2024

PARISH COUNCIL MEETING –  AGENDA

  1. To receive apologies for absence.
  2. Variation of Order of Business
  3. Declaration of Members Interests.
  4. Public Speaking – (15 Minutes)
  5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9th January 2024
  6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
  7. Chairman’s Announcements.
  8. Report of the Clerk, to include an update on items from the last meeting
  9. Governance
  10. Drainage and flooding issues
  11. Correspondence
  12. Finance
  13. To consider Planning Applications
  14. To consider any Consultations received                        
  15. Items for information only
  16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
  17. Date of next meetings and items for inclusion  

Minutes 9th January 2024

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 9th JANUARY 2024 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Meyrick, Cllr Corner, Cllr Ballington, Cllr Bridges, Cllr Falder.

In Attendance: Mrs J Storer – Clerk.

24/1004             Apologies
Apologies were noted from Cllr Muller (alternative meeting), Cllr Haines (alternative meeting), Cllr Lowe (alternative meeting).
As a quorum was established, the Chair commenced the meeting.

24/1005            Variation of Order of Business
There was no alteration to the variation of the order of business.

24/1006             Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

24/1007             Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter
Cllr Muller’s report had been circulated to Parish Cllrs (Appendix 1).
Cllr Lowe’s report will be circulated to Parish Cllrs (Appendix 2)

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

24/1008             To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th November 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1009             To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1010             To receive the Chairman’s Announcements
None were made.

24/1011             To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 
Cllrs noted that an update is awaited on the inclusion of Brizlincote Farm in the Local Plan.

24/1012             Governance

a)   Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There is one vacancy on the parish council and no expressions of interest have been received.  

d) Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23)
The Environmental and Sustainability policy was circulated to all parish Cllrs prior to Christmas.
RESOLVED to adopt the Environmental and Sustainability policy as circulated.
Parish Cllrs agreed to consider the environment in all decisions.

24/1013            Drainage and flooding issues
The recent flooding was discussed along with the resultant deep potholes which are known to have damaged at least five (5) vehicles.  Water continues to lie on the road on the bend of Geary Lane, this was specifically mentioned at the Flood Liaison Committee in November 2023 as an area of concern;  the parish council anticipates that action will be taken to resolve the problem as a matter of priority.

24/1014             Correspondence

  1. DALC – Various circulars and information
  2. Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
  3. DCC – notification of temporary closure of Greary Lane on 23rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
  4. DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
  5. Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)

All Cllrs have been circulated with the information prior to the meeting.

24/1015             Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – Dec£157.85
BACSHMRC – Staffing NI & PAYE (Dec)£42.40
BACSDCC – Pension contribution (Dec)£53.62
Accounts passed for payment

                                                                                        

BACSStaffing – Jan£157.85
BACSHMRC – Staffing NI & PAYE (Jan)£42.40
BACSDCC – Pension contribution (Jan)£53.62
For approval

b) Money Received

Deposit account interest (Nov 23)£3.35
Deposit account interest (Dec 23)£3.46
Deposit account interest (Jan 24)£3.14
SDDC s136 refund for the repairs to the war memorial£790.00

Balance at bank @ 08.01.24

Deposit account£3,042.55
Current account£1,352.05*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of  a noticeboard.

Requests for funding via S137
No requests for funding have been received.

c) To consider and set the precept and budget for the year ending 31st March 2025
The budget for 2024/25 was re-circulated. Regarding Min 23/998c (November 2023), no new information had been received and Cllrs being mindful of the consultation relating to the possible withdrawal of s136 funding to parish councils, considered it prudent to set a budget reflecting the future loss of s136 funding.
RESOLVED to set the precept at £5,614 for 2024/25 in order to set a nil budget.
RESOLVED to increase the room hire paid to the Church from £5 to £10 per meeting.

24/1026             To consider Planning Applications

DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23)
RESOLVED No objections

DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT  (14/01/24)
RESOLVED Objections
The proposed building is far too big for the specified plot and has an overbearing impact on the surrounding area.  There is insufficient room for the parking of 5 vehicles and the Planning Dept is asked to inspect the site to see the restrictions.
Under the original application, the applicant stated that the removal of trees and hedges would be kept to a minimum and only where necessary; this application states only 2 trees have been removed however viewing the actual site shows the majority of vegetation has been removed and walls and fences constructed.
The conditions of the first application stated conditions of operation and working hours but these have not been abided by on occasions.
The parish council is concerned about the Planning Dept not fulfilling its duty to monitor planning permissions and to respond to concerns expressed by concerned residents; these concerns are to be made to the Planning Dept.

24/1017             Consultations
SDDC – Draft Plan deadline 8th December (Circulated to Cllrs 14/11/23)
SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23)
This had been considered at the setting of the precept (Min 24/1025); whilst the s136 income for this parish council is nominal, Cllrs agreed to make representations about the impact of any loss of s136 income on those councils where the s136 funding forms a significant percentage of their income.

23/1018            Items for information only

(a)        To receive reports from Meetings attended
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm; Cllr Ballington gave a verbal report including that provided at Min 24/1013 when the lying water on Geary Lane was specifically raised.

(b)        Notification of Forthcoming meetings
The next Area Forum Meeting will be held on 24th January 2024 at 6.30pm at the Newton Solney Village Hall.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting. 

23/1019           Date of next meeting

The next Parish Council meeting will be held on MONDAY 4th MARCH 2024 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:06 pm.

APPENDIX 1 – Report from Cllr Muller

You could say that the last few days have been challenging with the higher than average rain causing  extreme flooding in and around the District. As shown in my attached report pot holes are a huge issue and we have teams out day and night trying to catch up  with the thousands of complaints.  Let’s hope for some dry weather over the next few days.

Please find herewith my report for the meeting

  1. The East Midlands Combined County Authority.  On Monday the  18th December the draft East Midlands Combined County Authority Regulations were laid in Parliament. Consideration is expected in the Spring.  The inaugural election for the East Midlands Mayor will take place on 2 May 2024.
    As known the EMCCA is set to bring in around £4 billon of funding for the region alongside devolved powers for transport, skills and adult education,  housing and environment and economic development.
    If legislation is passed in the coming weeks it would come into force by March 2024 meaning the EMCCA will officially come into existence.
  2. The £2 single fare bus scheme.  This is funded by Government and will continue until 31st December 2024.
  3. No 20 MPH limits for two Derbyshire towns. I think its important to mention that two Derbyshire towns have rejected proposals for a 20 MPH speed limit. In Long Eaton a total of 306 responses were received with 63 in favour and 184 against.
  4. Pot Holes.  Again I have received a considerable amount of complaints regarding pot holes, road surface conditions and of course flooding in and around the Melbourne District.
    So far I have reported everything I know about but please let me know of anything that come from the meeting.
  5. Freeport. Nothing new to report.

APPENDIX 2 – Report from Cllr Lowe

Apologies for sending this out later but have now noted the 3pm request.

Please accept my apologies for tonight’s meeting – been quite busy with work!

Here’s a few things for our District Councillors report,

A Flood liaison meeting was held in November which was quite useful in getting people together and some useful discussions took place. Requested follow up on the issues from DCC affecting both Geary Lane and Newton lane, also noted Watery lane still dreadful! Guessing there will be quite a backlog with so many issues recently and a high workload in general.

With regards to Budgets and S136 Concurrent funding for Parish Councils – please send in your comments as this feedback is really useful for all concerned this ends on Jan 12th. Feedback will be presented with final budgets next month.

A Hybrid Refuse vehicle running on a special Hydrogen fuel is in active service around the district and trials are underway – so let’s see how this progresses.

Bus shelter on A511 nr Stanhope Arms – await installation date but will keep on at them!

Have your say on the 2024/25 budget proposals – see SDDC website for a link to the survey this will close on 26th Jan – the new council budget will be presented to a meeting of the full council for its approval in February.

Let us know if you have anything that needs our attention.

Agenda 9th January 2024

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th November 2023 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options
d)  Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23)

10.       Drainage and flooding issues

11.       Correspondence

12.       Finance
(a) Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To consider the precept and budget for the year ending 31st March 2025

13.       To consider Planning Applications

14.       To consider any Consultations received                                    
SDDC – Draft Plan deadline 8th December (Circulated to Cllrs 14/11/23)
SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23)

15.       Items for information only

(a)  To receive reports from Meetings attended
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm

(b)  Notification of Forthcoming meeting
Area Forum – Newton Solney Village Hall 24th January 2024

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meetings and items for inclusion  

Clerk’s Report –  January 2024

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4th May 2023.  There was no election called and there is 1 (one) vacancy to be filled by co-option.   There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.

d)  Environment Act 2021 (EA21)
In an email to Cllrs on 27.11.23, the Clerk informed Cllrs that the EA 21 is enhancing the duty a parish council has to consider the environment in its decision making; it is now putting the environment front and centre of the Council’s decisions.

The priority areas are—
(a)air quality;
(b)water;
(c)biodiversity;
(d)resource efficiency and waste reduction.

There will be a need to evidence in a document what has been done to increase bio diversity and a need to produce policies and plans to demonstrate this; it is recommended by DALC that the environment is an agenda item each month.  The document produced by the council should be in place by 1st January 2024 stating what the parish council has done to consider and improve biodiversity.  As a start and given that we do not have a formal document and following advice by DALC, make a resolution to say that the Council will give a declaration of intent by reviewing its policies in light of the EA21 but there needs to be actions arising from this resolution as soon as possible.  

The Clerk has provided Cllrs with a draft statement of intent and a useful parish council pack provided by NE Derbyshire Borough Council

11)  Correspondence – January 2024

  1. DALC – Various circulars and information
  2. Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
  3. DCC – notification of temporary closure of Greary Lane on 23rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
  4. DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
  5. Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)

 All Cllrs have been circulated with the information prior to the meeting.

12a)  Accounts for Payment

BACSStaffing – Dec£
BACSHMRC – Staffing NI & PAYE (Dec)£
BACSDCC – Pension contribution (Dec)£
Accounts passed for payment

Mrs J StorerExpenses£TBC
BACSStaffing – Jan£
BACSHMRC – Staffing NI & PAYE (Jan)£
BACSDCC – Pension contribution (Jan)£
For approval

Money Received

Deposit account interest     (Nov 23)£3.35
SDDC s136 refund for the repairs to the war memorial£790.00

Balance at bank @ 06.11.23

Deposit account£3,026.98
Current account£5,107.52*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23)

DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT  (14/01/24)

15c)  Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.

Storm Babet Flood Recovery Scheme update

South Derbyshire District Council is encouraging people to apply for financial help if their home or business was flooded by the recent Storm Babet.

The Flood Recovery Relief Framework is a set of government-backed grants and schemes to help councils and communities following severe flooding.

The financial support is open for applications and we are encouraging eligible residents and businesses who have been affected by flooding to take advantage of these relief measures. Customer Services have proactively contacted those affected by the flooding that we were already aware of to encourage them to apply, but we are keen to ensure no one else misses out on the range of support measures available here.

The support ranges from one-off grants of up to £500, to discounts on Council Tax for any resident whose home was considered uninhabitable.

Businesses could be eligible for up to £2,500 if they had flood damage to property, equipment, stock or suffered loss of trade because customers or suppliers couldn’t reach them. They could also be eligible for business rate relief for a minimum of three months.

Residential and business properties affected by Storm Babet may also qualify for a Property Flood Resilience Repair Grant of up to £5,000. This grant will help make homes and businesses more resilient to future flooding and will be administered by Derbyshire County Council. Details of this will be announced soon.

If you are aware of a resident or business affected by the recent flooding, they can find out more information and apply by visiting: Flood recovery relief | South Derbyshire District Council.

Minutes 13th November 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 13th NOVEMBER 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Meyrick, Cllr Corner, Cllr Ballington.

In Attendance: Mrs J Storer – Clerk, Cllr Lowe, 1 member of the public.

23/987 Apologies
Apologies were noted from Cllr Bridges (personal), Cllr Falder (illness), Cllr Muller (alternative meeting), Cllr Haines (alternative meeting).
As a quorum was established, the Chair commenced the meeting.

23/988 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/989 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/990 Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller’s report had been circulated to Parish Cllrs (Appendix 1).

No information has been received about possible development at the Brizlincote Farm, the site being identified as a potential strategic site in the Local Plan; Cllr Lowe agreed to make enquiries.

Recycling cardboard – as there are no other recycling points other than the green bin, Cllr Lowe agreed to make enquiries if card will be collected from the side of the bin.

The East Midlands Airport Liaison meeting was held today and details of the meeting will be circulated.

Due to recent weather, areas of flooding occurred in the parish with many of the areas still having standing water. The areas are:-

Newton Lane which has been flooded for nearly a month, DCC officers have been on site but not action has resulted; it is thought that the drains collapsed due to the large volume of traffic on the lane when traffic was diverted three or four years

On Geary Lane at Blind Sam’s bend Min 23/980; here the gully has flooded necessitating traffic to move over onto the other side of the road to avoid the flooding; this is a serious hazard on a blind bend.

Watery Lane is also bad and the gullies appear to be blocked.

Cllr Lowe agreed to take these matters to SDDC and to DCC.

Cllrs acknowledged there were several areas of the county which were severely affected and priority must be given to threat to life, however the response of the various agencies to the ongoing flooding issues in the parish has been disappointing.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

23/991 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 20th September 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/992 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/993 To receive the Chairman’s Announcements
Cllr Toone was pleased with the turn out for Remembrance Sunday.

23/994 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

The noticeboard on The Green has been refurbished and reinstated; the noticeboard on Bretby Lane has been taken to be refurbished.

Min 23/977 A trailer advertising a bar in Swadlincote has been parked opposite the entrance to Bretby Business Park was reported to SDDC by Cllr Toone.

One side of Ashby Road has been cleaned but the other side (Golf Club side) had not been attended to; the soil has encroached across the pavement and restricts pedestrian access.  This was reported to Cllr Haines with an additional request to clean out the gullies (see Min 23/964), the gullies have been cleared out twice however, the path has received no attention and is considered to be dangerous to use. The road is a fast busy road, the area is dark and the encroaching vegetation has narrowed the path to the extent that it is difficult to use in single file.

Outstanding matters previously raised.

Min 23/977 Rubble reported dumped at the disused garage at the top of Ashby Road East is not within the district, no action has been taken. 

Min 23/977 Rubbish remains outside the property being renovated on Bretby Lane; the site was inspected by the Enforcement Officer in May, but rubbish remains. 

Min 23/077 A loose drain cover on Ashby Road East has been reported to DCC.

Min 23/947 – Eroding of the road surface query on Watery Lane. The Clerk raised this with Cllr Muller (11th May 2023) and action is awaited.

23/995 Governance

a) Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There is one vacancy on the parish council and no expressions of interest have been received. Two people have expressed an interest in the vacancies: one being in attendance.

23/996 Drainage and flooding issues
This was discussed in the public section of the meeting and no further matters were raised.

23/997 Correspondence

  1. DALC – Various circulars and information
  2. SDDC – Information about the clearing of the road gullies
  3. DCC – notification of road closure of High Street & Main Street, Hartshorne Road Repton, Repton Road, Bretby, Repton Road, Hartshorne
  4. NALC – White ribbon Day 25th November 2023
  5. Resident – requesting update and action on spring formed on Watery Lane (referred to at May 2023 meeting)

All Cllrs have been circulated with the information prior to the meeting.

23/998 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – Oct£148.36
BACSHMRC – Staffing NI & PAYE (Oct)£39.60
BACSDCC – Pension contribution (Oct)£50.33
Accounts passed for payment

Mrs J StorerExpenses£68.28
BACSStaffing – Nov£225.69
BACSHMRC – Staffing NI & PAYE (Nov)£60.60
BACSDCC – Pension contribution (Nov)£76.66
Mrs J StorerUse of home (Oct – Dec)£81.00
Mrs J StorerReimbursement of refreshments at Conference£28.15
RBLDonation for the Remembrance Wreath£50.00
S FaulknerRepairs to noticeboards£948.00
For approval

Money Received
Deposit account interest                        £5.62  

Balance at bank @ 06.11.23

Deposit account£3,026.98
Current account £5,107.52*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

The repairs to the war memorial are to be carried out soon.

The Clerk provided a verbal report on the balance of funds and the projected cash balances at 31st March 2024.  Cllrs, noting the low level of projected funds, will consider the level of funding for the remainder of the year together with the draft 2024/25 budget later in the meeting and if necessary at the next full council meeting.

b)  Requests for funding via S137
No requests for funding have been received.

c)  To consider the first draft budget for the year ending 31st March 2025

The Clerk had circulated with the meeting papers; the first draft of the budget for the year ending 31.03.25.

Cllrs reflected that the current year’s budget was set as a deficit due to the cost of living crisis, in addition Cllrs considered the budget, level of reserves and the suggested precept level and having regard to this, agreed to the proposed precept of £5,614 this being an increase in the precept of £1,429.

The setting of the 2024/25 will be formally made at the next meeting when any new facts affecting the budget will be considered.

23/999 To consider Planning Applications

DMPA/2023/1196: Amended scheme to previously approved application DMPA/2023/0804 for the Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (12/10/23)
RESOLVED No objections

DMPA/2023/1078: The insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
RESOLVED No objections

DMPA/2023/1300: Listed Building Consent for the insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
RESOLVED No objections

DMPA/2023/1315: Proposed two storey front/side extension, new entrance canopy, conversion of existing garage into living accommodation and alterations to window and door openings at Town Farm Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, DE15 0RD (15/11/23)
RESOLVED No objections

23/1000 Consultations
DCC – Proposed changes to recycling centres (3rd October – 26th October 2023) – no comments made.

23/1001 Items for information only

(a)  To receive reports from Meetings attended
The Clerk provided a verbal report on her attendance at the SLCC Conference in October.
The damaged bus shelter at the top of Ashby Road East is hoped to be replaced by the end of December 2023.

(b)  Notification of Forthcoming meetings
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.  The Clerk attended a 2-day SLCC conference on 11th and 12th October 2023.

23/1002  Date of next meeting
The next Parish Council meeting will be held on 9th January 2024 at 7.30pm at St Wystan’s Church, Bretby. 

7:57pm RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.

23/1003  EXEMPT SECTION
Clerk’s pay award
RESOLVED to follow the pay award as recommended by NALC and circulated by DALC.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:00pm.

APPENDIX 1 – Report from Cllr Muller

Please find herewith my report for the Parish Council Meeting 14th November 2023.

1. Storm Babet has been high on my agenda over the past few weeks with the expected influx of flooding, overflowing sewage pipes, collapsing walls and pothole issues.
All have been reported and in some cases dealt with.  The additional rain during the past days has also added to the local problems and I thank the South Derbyshire highways teams for their hard work and support.

2. I was going to report at the meeting the £46m gap in this year’s DCC budget which is now being addressed.  Control measures are being implemented across the entire council. These include Freezing recruitment except for essential jobs. Reducing the use of agency staff, reducing overtime, reducing IT equipment, no non-essential conferences and only carrying out health and safety repairs on properties.
A further financial statement will follow after the 2nd quarter of the year.

3.  As from November young people in Derbyshire will be able to travel for only £1.50 for a single fare across Derbyshire and Derby. The £1.50 fares are for all buses in the County and City and include travel on direct services into neighbouring local authority arears. Young people aged 11 to 19 will need a b line cards to able to get the discounted fare. Th cards are available through the County and City Council website. Sign up for a b line cards.  

4. The proposed East Midlands Combined County Authority (EMCCA) has moved one step closer to reality after key legislation was approved in Westminster. The levelling up bill has been granted Royal Assent after completing its passage through Parliament paving the way for the first Mayoral election next May.

5. The Freeport proposals have gone very quiet with again nothing new to report.

Agenda 13th November 2023

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2. Variation of Order of Business

3. Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 20th September 2023 (Copy already circulated)

6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To consider the first draft budget for the year ending 31st March 2025

13.  To consider Planning Applications

14.  To consider any Consultations received
DCC – Proposed changes to recycling centres (3rd October – 26th October 2023)

15.  Items for information only
(a)  To receive reports from Meetings attended
(b)  Notification of Forthcoming meeting
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm
(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meetings and items for inclusion  

Clerk’s Report –  November 2023

Agenda item  

8) Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4th May 2023.  There was no election called and there is 1 (one) vacancy to be filled by co-option. There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.

11)  Correspondence – November 2023

1.  DALC – Various circulars and information

2. SDDC – Information about the clearing of the road gullies

3. DCC – notification of road closure of High Street & Main Street, Hartshorne Road Repton, Repton Road, Bretby, Repton Road, Hartshorne
WHEN: 23rd October 2023 to 31st October 2023 00:00 to 23:59   WHERE: High Street, Main Street, Hartshorne Road, Repton.
WHEN: 1st November 2023 to 5th November 2023 00:00 to 23:59 WHERE: Hartshorne Road, Repton, Repton Road, Bretby.
WHEN: 6th November 2023 to 10th November 2023 00:00 to 23:59 WHERE: Repton Road, Hartshorne. REASON: To facilitate carriageway patching.

4. NALC – White ribbon Day 25th November 2023

5. Resident – requesting update and action on spring formed on Watery Lane (referred to at May 2023 meeting)

All Cllrs have been circulated with the information prior to the meeting.

12a)  Accounts for Payment

         

BACSStaffing – Oct£148.36
BACSHMRC – Staffing NI & PAYE (Oct)£39.60
BACSDCC – Pension contribution (Oct)£50.33
Accounts passed for payment

Mrs J StorerExpenses£TBC
BACSStaffing – Nov£225.69
BACSHMRC – Staffing NI & PAYE (Nov)£60.60
BACSDCC – Pension contribution (Nov)£76.66
Mrs J StorerUse of home (Oct – Dec)£81.00
Mrs J StorerReimbursement of refreshments at Conference£
For approval

Money Received
Deposit account interest                             £5.62 

Balance at bank @ 06.11.23

Deposit account£3,026.98
Current account£5,107.52*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2023/1196: Amended scheme to previously approved application DMPA/2023/0804 for the Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (12/10/23)

DMPA/2023/1078: The insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)

DMPA/2023/1300: Listed Building Consent for the insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)

 DMPA/2023/1315: Proposed two storey front/side extension, new entrance canopy, conversion of existing garage into living accommodation and alterations to window and door openings at Town Farm Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, DE15 0RD (15/11/23)

15c)  Training

Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.

The Clerk attended the SLCC conference on 11th and 12th October, a request is made if a contribution can be made towards the conference fee (£512.00) and/or the travel expenses (estimated £44.00)

Minutes 20th September 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 20th SEPTEMBER 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Bridges, Cllr Meyrick, Cllr Falder.

In Attendance: Mrs J Storer – Clerk, Cllr Muller (to 8:11pm), Tracy Bollington (co-opting member of the public) members of the public.

23/971 Apologies
Apologies were noted from Cllr Lowe, Cllr Haines, Cllr Corner.
As a quorum was established, the Chair commenced the meeting.

23/972 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/973 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/974 Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter

Both District Cllrs had submitted their apologies due to training commitments; Cllr Lowe’s report had been circulated to Parish Cllrs on 19th September (Appendix 1).

Cllr Muller reported on the last Area Forum when the PCC was in attendance; attendance at Area Forum meetings were encouraged being the only meetings when the police are in attendance.

Devolution – an elected mayor is to be expected to be in place by spring 2024.  There will be over £1billion provided by Central Government to help cover set up costs.  Governance arrangements are still to be agreed, for example is there to be one fire and rescue service or will separate forces be retained as separate forces.

Freeport – no updates.

DCC – there is a £46m gap in this year’s budget.  A cabinet meeting is to be held on 21st September to discuss and address the problem; the funding gap is mainly through overspend on Adult and Children Social services and on energy costs.

A resident contacted Cllr Muller in relation to the weight restriction on Bretby Lane; the Highways Dept has replied informing currently there is no evidence for any action to be taken. 

The PCC is requesting views on crime and safety in local areas; views can be collated by the Clerk and passed to the PCC.

There is a new CEO at SDDC who recognises the big issues for immediate attention are in planning and housing.

Cllr Muller is expecting to have some community funding for local projects.  Funding is being used to refurbish and repair the noticeboard from The Green,

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

23/975 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th July 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/976 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/977 To receive the Chairman’s Announcements

Cllr Haines was thanked for her work in getting the pavement cleared outside The Stanhope.

A trailer advertising a bar in Swadlincote has been parked opposite the entrance to Bretby Business Park; Cllr Toone will report this to the police.

One side of Ashby Road has been cleaned but the other side (Golf Club side) has not been attended to; the soil has encroached across the pavement and restricts pedestrian access.  This is to be reported to Cllr Haines with an additional request to clean out the gullies (see Min 23/964). A letter is to be sent to the Golf Club requesting to cut the hedge back which is also hindering pedestrian access.

Rubble is being dumped at the disused garage at the top of Ashby Road East.  The Clerk will report this to the District Council Enforcement Officer.

Rubbish remains outside the property being renovated on Bretby Lane; the site was inspected by the Enforcement Officer in May, but rubbish remains.  This is to be reported to the Enforcement Officer.

Stanhope Green appears to be a waste land and has Japanese Knotweed.

The Green now has fibre broadband.

8:11pm Cllr Muller left the meeting.

A drain cover opposite 23 Ashby Road East rattles when a vehicle passes over it; this is to be reported to DCC.

23/978 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

23/979 Governance

a) Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There are 2 vacancies on the parish council.   Two people have expressed an interest in the vacancies.
RESOLVED to co-opt Mrs Tracy Bollington as a parish councillor as per LGA 1972, sch12, para 39.
Cllr Bollington singed the Declaration of Office and completed the Register of Interest.

d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)
The Clerk had previously circulated information to Cllrs which is from 1st January 2024 a public authority but not a parish council, must:

  1. Consider what you can do to conserve and enhance biodiversity
  2. Agree policies and specific objections based on the Council’s consideration
  3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations under the Act however the advice received is for parish councils to give consideration to biodiversity in its decision making.  This advice was noted by Cllrs.

23/980 Drainage and flooding issues

Min 23/947 – eroding of the road surface query. The Clerk raised this with Cllr Muller (11th May 2023) and action is awaited.

Min 23/964 – The gullies on Ashby Road East which required clearing were reported to DCC. 

A corner on Geary Lane, opposite Blind Sam’s gully, is gathering water.  This together with matters raised under Min 23/977, impact upon drainage within the parish. It is suggested that a gully cleaner is required throughout the parish.

23/981 Correspondence

  1. DALC – Various circulars and information
  2. DCC – Survey – Have Your Say – circulated to cllrs 10/08/23
  3. SDDC – Civic Service – 3rd September 2023
  4. Clerks & Councils Direct
  5. Resident – condition of Ashby Road East and providing information about weeds, overgrown hedges and trees

All Cllrs have been circulated with the information prior to the meeting.

23/982 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – August£148.36
BACSHMRC – Staffing NI & PAYE (Aug)£39.60
BACSDCC – Pension contribution (Aug)£50.33
ICOAnnual ICO payment£35.00 (d/d)
Accounts passed for payment

Mrs J StorerExpenses£carried forward to next meeting
BACSStaffing – Sept£148.36
BACSHMRC – Staffing NI & PAYE (Sep)£39.60
BACSDCC – Pension contribution (Sep)£48.34
Mrs J StorerUse of home (July-Sept)£81.00
Royal MailRenewal of PO Box number£132.00
PKF LittlejohnAudit fee 22/23£252.00
Royal MailPostal redirection£16.00
SDDCService litter bins 22/23£1710.31          chq 000566
For approval

** £1200 ringfenced funds used towards the cost of the 2 bins and installation (Bretby Hall and Mimi’s Wood).

Money Received

Gross interest (Aug ‘23)£2.24
Current deposit interest rate = 0.90%
SDDCs136 refund£98.24
SDDCSecond half precept£2,092.50

Balance at bank @ 01.09.23

Deposit account£3,026.98
Current account£5,107.52*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

The repairs to the war memorial are to be carried out soon.

The Clerk provided a verbal report on the balance of funds and the projected cash balances as at 31st March 2024.  Cllrs, noting the low level of projected funds, will consider the level of funding for the remainder of the year together with the draft 2024/25 budget at the next full council meeting.

b) Requests for funding via S137
No requests for funding have been received.

c)  Audit report

The external audit report has been circulated and there are no areas of concern raised. The parish council has a clean audit report.

The notice advising the conclusion of the audit is to be placed on the website and on the noticeboard.

23/983 To consider Planning Applications

DMOT/2023/0935: The felling of a Willow Tree and a Birch Tree at Hillgrove Cottage, Watery Lane, Bretby, Burton On Trent, DE15 0RD (24/08/23)
RESOLVED No objections

SCC/23/0099/FULL-MIN for Proposed expansion to include library, dining area & other facilities at Paulet High School, Stanton Road, Stapenhill, Burton Upon Trent, Staffordshire, DE15 9RT
RESOLVED No objections

DMPA/2023/0996: The installation of wall cladding on an existing agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (12/09/23)
RESOLVED No objections

DMPN/2023/1044: Prior Notification for the demolition of two storey office element on the northern elevation of Dovedale House Dovedale House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (04/09/23)
RESOLVED No objections

DMPA/2023/1021: Demolition of existing garage and construction of single storey side extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (13/09/23)
RESOLVED No objections

DMPA/2023/0726: The erection of a wooden garden building at Woodland View, The Square, Bretby, Burton-on-Trent, DE15 0RF (15/09/23)
RESOLVED No objections

DMPA/2023/0966: Installation of a ramp and steps to front entrance, existing rear balcony to be widened along and the re-grading of driveway to allow single ramp, to access the building at 46 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (19/09/23)
RESOLVED No objections

DMPA/2023/1133: Demolition of existing livestock building, erection of new livestock building and garaging to service associated residential property at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (10/10/23)
RESOLVED No objections however the landscaping under previous planning application 9/2017/0448 is still required to be completed.

23/984 Consultations
None received.

23/985 Items for information only

(a)  To receive reports from Meetings attended
The Area Forum meeting was discussed in the open section of the meeting Min 23/974b.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.
Next month the Clerk is attending a 2-day SLCC conference; the parish council agreed to make a reasonable contribution towards the costs.

23/986 Date of next meeting

The next Parish Council meeting will be held on MONDAY 13th NOVEMBER 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47 pm.

APPENDIX 1 – Report from Cllr Lowe as circulated to parish cllrs 19.09.23

SDDC are starting to form their new Council plan later this month which will set out the priorities across the District for 2024-2028. It is expected that the first draft will be ready before Christmas.

The operational service team are currently working on a route optimisation project to help ensure an even number of refuse collections each day. The team is currently testing the proposed new collection routes and we will let you know whether this means any changes to your bin day.

Further to feedback at the last Parish Council meeting that the footway at 78-80 Ashby Road East was very weedy and not user friendly, the team have now been out with the compact sweepers to tidy up the area and pleased to report that it looks a lot better.

East Staffordshire & South Derbyshire business awards 2023 – SDDC is a headline sponsor, closing date 22nd Sept and all businesses eligible to submit across 11 categories for type of business.

Heritage open days have been running across the district during Sept – there seems to have been a good uptake so far with venues such as Calke Abbey & Sharpe’s Pottery having proved popular, these all showcase the district’s rich history.

Swadlincote South By-election held on 31st Aug – to elect one County Councillor due to the devastating and sudden loss of Roger Redfern. County Councillor Alan Haynes was duly elected.

Repton Area Forum held on 7th September

Home Upgrade Scheme (HUG2) info sent out to all Parish’s within the Repton ward – very useful source of green home funding for ‘off-grid’ properties.

Agenda 20th September 2023

PARISH COUNCIL MEETING –  AGENDA

1 To receive apologies for absence.

2  Variation of Order of Business

3  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th July 2023 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance

a) Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options
d)  Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To consider the external audit report for the year ending 31st March 2023

13.       To consider Planning Applications

14.       To consider any Consultations received
None received.

15.       Items for information only

(a)  To receive reports from Meetings attended
7th September 2023 – Area Forum – Willington
18th September 2023 – Parish and county council liaison meeting – details circulated to Cllrs on 26th June 2023.

(b)  Notification of Forthcoming meeting

(c)   Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meetings and items for inclusion  

Clerk’s Report –  September 2023

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance
a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4th May 2023.  There was no election called and there are 2 (two) vacancies to be filled by co-option.   There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.

d)  Biodiversity – Environment Act 2021

From 1st January 2024 a public authority but not a parish council, must:

  1. Consider what you can do to conserve and enhance biodiversity
  2. Agree policies and specific objections based on the Council’s consideration
  3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations however the advice received is for parish councils to give consideration to biodiversity in its decision making.

11)  Correspondence – July 2023

1.  DALC – Various circulars and information
2. DCC – Survey – Have Your Say – circulated to cllrs 10/08/23
3. SDDC – Civic Service – 3rd September 2023
4. Clerks & Councils Direct
5. Resident – condition of Ashby Road East and providing information about weeds, overgrown hedges and trees
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSStaffing – August£148.36
BACSHMRC – Staffing NI & PAYE (Aug)£39.60
BACSDCC – Pension contribution (Aug)£50.33
Accounts passed for payment

Mrs J StorerExpenses£TBC
BACSStaffing – Sept£148.36
BACSHMRC – Staffing NI & PAYE (Sep)£39.60
BACSDCC – Pension contribution (Sep)£48.34
Mrs J StorerUse of home (July-Sept)£81.00
For approval

** £1200 ringfenced funds at 31.03.23 used towards the cost of the 2 bins and installation (Bretby Hall and Mimi’s Wood).

Money Received

Gross interest (Aug ‘23)£2.24
Current deposit interest rate = 0.90%
SDDCs136£98.24
SDDCSecond half precept£2,092.50

Balance at bank @ 01.09.23

Deposit account£3,026.98
Current account£5,107.52*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

c)  Audit report
The external audit report has been circulated and there are no areas of concern raised. The parish council has a clean audit report.
The notice advising of the conclusion of the audit is to be placed on the website and on the noticeboard.

13)  Planning applications

DMOT/2023/0935: The felling of a Willow Tree and a Birch Tree at Hillgrove Cottage, Watery Lane, Bretby, Burton On Trent, DE15 0RD (24/08/23)

SCC/23/0099/FULL-MIN for Proposed expansion to include library, dining area & other facilities at Paulet High School, Stanton Road, Stapenhill, Burton Upon Trent, Staffordshire, DE15 9RT

DMPA/2023/0996: The installation of wall cladding on an existing agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (12/09/23)

DMPN/2023/1044: Prior Notification for the demolition of two storey office element on the northern elevation of Dovedale House Dovedale House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (04/09/23)

DMPA/2023/1021: Demolition of existing garage and construction of single storey side extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (13/09/23)

DMPA/2023/0726: The erection of a wooden garden building at Woodland View, The Square, Bretby, Burton-on-Trent, DE15 0RF (15/09/23)

DMPA/2023/0966: Installation of a ramp and steps to front entrance, existing rear balcony to be widened along and the re-grading of driveway to allow single ramp, to access the building at 46 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (19/09/23)

15c)  Training

Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.

No training sessions have taken place since the last meeting.

The Clerk is attending the SLCC conference on 11th and 12th October, a request is made if a contribution can be made towards the conference fee (£512.00) and/or the travel expenses (estimated £44.00)

Minutes 24th July 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 24th JULY 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Bridges, Cllr Meyrick, Cllr Falder, Cllr Corner.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:29 pm), 2 members of the public.

23/954 Apologies
Apologies were noted from Cllr Lowe and Cllr Muller.
As a quorum was established, the Chair commenced the meeting.

23/955 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/956 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/957 Public Speaking

a) Members of the Public and Council to comment on any matter

A resident from Ashby Road East raised concerns about a bus shelter opposite the Stanhope Arms, damaged in a road accident 10 months ago.  The resident has been in communication with DCC Highways Dept and with Cllr Haines as there is barely any indication that there is a bus stop at this location. Very recently the site has been tidied and an empty timetable erected high up that any timetable cannot been seen.

Cllr Haines has raised the problems at the District Council meeting earlier this meeting and reported that there are ongoing discussions between District and County Council as to ownership of this bus shelter. Cllr Haines will keep the parish council updated on any progress.

On Ashby Road East near to the Golf Course is a section of unpaved footway which has not been attended to for over a year; the area is covered with weeds.  SDDC was contacted last year by the resident about the condition but despite being told that action would be taken, the footway remains weedy and overgrown, making the footway narrow and dangerous.  If the weeds are cleared the footway would be wide enough for pedestrians to use safely.   A similar situation has arisen about self seeded trees along a boundary wall. Cllr Haines agreed to take the matters forward.

b) County Council and District Council members to raise any relevant matter

Safer neighbourhood grant scheme is available.  The next Area Forum is on 7th September; the venue is to be confirmed.

Cllr Haines was thanked for her help in planning related matters.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

No representations were made.

23/958 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th May 2023

These were circulated, read, approved and signed as a correct record by Cllr Toone.

The surplus funds from the Coronation Event have been donated to the fund to extend the Churchyard. The Church has thanked the Parish Council for its donation of £500.

23/959 To approve the Minutes of the Annual Meeting of the Parish Council held on 10th May 2023

These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/960 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/961 To receive the Chairman’s Announcements

No announcements were made.

23/962 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

23/963 Governance

a)   Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are 2 vacancies on the parish council.   It was agreed for a notice to be placed on the website, inviting volunteers to join the parish council.

Two people have expressed an interest in the vacancies and will be invited to the next meeting,

d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)

The Clerk had previously circulated information to Cllrs which is from 1st January 2024 a public authority but not a parish council, must:

  1. Consider what you can do to conserve and enhance biodiversity
  2. Agree policies and specific objections based on the Council’s consideration
  3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations under the Act however the advice received is for parish councils to give consideration to biodiversity in its decision making.  This advice was noted by Cllrs.

23/964 Drainage and flooding issues

Min 23/947 – eroding of the road surface query. The Clerk raised this with Cllr Muller (11th May 2023) and action is awaited.

The gullies on Ashby Road East require clearing; this matter is a County Council matter which the Clerk will report to DCC.  Flooding occurred on Geary Lane during the recent very heavy rainstorms.

Cllr Falder reminded the meeting that the drainage and sewage systems have not been upgraded to cope with the increase in properties and with the heavy downfalls  

23/965 Correspondence

  1. DALC – Various circulars and information
  2. DCC –  Temporary Road Closure, Water Lane Bretby 15.06.2023 to 16.06.2023 (sent to cllrs 23/5/23)
  3. SDDC – Information about Download Festival 8-11th June 2023 (sent to cllrs 26/5/23)
  4. Windrush 75th anniversary (sent to cllrs 6/6/23)
  5. SDDC –  Planning matters and Mercia Safer Neighbourhood Team (SNT) – May 2023 (sent to cllrs 4/6/23)
  6. Derbyshire PCC – Summer newsletter (sent to cllrs 7/7/23)
  7. DCC – Community News July 2023 (sent to cllrs 12/7/23)
  8. SDDC – Community Grants and SNT grants
  9. East Midlands Airport – Community newsletter (sent to cllrs 7/7/23)

All Cllrs have been circulated with the information prior to the meeting.

23/966 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – May£148.36
BACSHMRC – Staffing NI & PAYE (May)  £39.60
BACSDCC – Pension contribution (May)£48.34
BACSStaffing – June£148.36
BACSHMRC – Staffing NI & PAYE (June) £39.60
BACSDCC – Pension contribution (June)£48.34
Accounts passed for payment

Mrs J StorerExpenses£68.96
BACSStaffing – July£148.36
BACSHMRC – Staffing NI & PAYE (July)£39.60
BACSDCC – Pension contribution (Jul)£48.34
For approval

** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

Gross interest (May ‘23)£1.72
Gross interest (Jun ‘23)£1.92
Gross interest (Jul ’23)£2.05
Current deposit interest rate = 0.90%
SDDCs136£98.24
SDDCSecond half precept£2,092.50

Balance at bank @ 12.07 .23

Deposit account£3,024.74
Current account£5,602.73*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests have been received.

(c)  To receive the actual to budget report for the period ending 12th July 2023.
RESOLVED to accept the report as circulated.

The work to repair the war memorial will commence very shortly; the Clerk will then make an application under s106 for the repairs to be refunded by SDDC.

23/967 To consider Planning Applications

DMPA/2023/0608: Listed building consent for the removal of the existing bathroom partition wall and replacement with a new partition wall to create a larger bathroom at Apartment 4, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (23/06/23)
No comments

DMPA/2023/0808: The installation of replacement windows and doors at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (21/07/23)
No comments

DMPA/2023/0804: Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton on Trent, DE15 0QP (18/07/23)
RESOLVED: no objections

DMPA/2023/0790: The replacement of all windows, installation of a sliding door to the rear elevation and installation of solar panels at 1 Home Farm, Geary Lane, Bretby, Burton On Trent, DE15 0QE (11/08/23)
RESOLVED: no objections

23/968 Consultations

East Midlands Airport Draft Noise Action Plan Consultation 2023 – deadline for responses 31st July.  Consultation meeting 28th June at 10am. Circulated to Cllrs 24th May 2023

DCC – Boundary review and changes – circulated to Cllrs 12th July 2023

Under the proposals, Bretby parish would move from the Melbourne Ward to a newly created Repton Ward comprising of Bretby, Newton Solney, Twyford & Stenson, Willington and parts of Repton and parts of Stenson Fields.  No formal response will be made.

23/969 Items for information only

(a)  To receive reports from Meetings attended
Some sensors had been placed across Bretby Road very recently and speeding along Bretby Lane has been raised on social media.  Knight’s Lane also suffers from speeding vehicles.

8:29pm Cllr Haines left the meeting.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.

23/970 Date of next meeting

The next Parish Council meeting will be held on Wednesday 20th September 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:33pm.