Apologies were noted from Cllr Ballington (personal) and accepted from Cllr Corner (health). As a quorum was established, the Chair commenced the meeting.
25/1151 Variation of Order of Business
There was no alteration to the variation of the order of business.
25/1152 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests, no declarations were received.
25/1153 Public Speaking
Members of the Public and Council to comment on any matter
None were raised.
County Council and District Council members to raise any relevant matter
The licensing team is working with the police to curb underage drinking.
The National Forest Walking Festival will be held between 16-26 May 2025.
The planning dept has confirmed an appeal for the solar farm has been submitted, but the validation and start date have not released.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
25/1154 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7th April 2025
These were circulated, read, approved and signed as a correct record by Cllr Toone.
25/1155 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
25/1156 To receive the Chairman’s Announcements
None were raised.
25/1157 To receive the Report of the Clerk
This had previously been circulated, and no matters were raised.
25/1158 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received. Discussions took place about how to encourage new Cllrs; the Chairman will write in the Church magazine to promote the parish council.
d)Website update – The Clerk had circulated information about the s5/26 AGAR where a new assertion about digital and data compliance will be included. The various components to warrant a positive response were discussed. The parish council currently meets the vast majority of these requirements, however to comply, a generic email address will be introduced and an IT policy will be drafted.
25/1159 Drainage, flooding and highway issues
No further matters were reported.
25/1160 Correspondence
1 DALC – Various circulars and information
2. Samantha Niblett MP – seeking to hold quarterly meetings with parish council.
All Cllrs have been circulated with the information prior to the meeting.
25/1161 Finance
Accounts passed for payment
BACS
Staffing – April
£163.98
BACS
HMRC – Staffing NI and PAYE (April)
£44.00
BACS
DCC – Pension contribution (April)
£57.89
Charges
Service charges
£4.25
For approval
Mrs J Storer
Expenses
£33.80
BACS
Staffing – May
£163.98
BACS
HMRC – Staffing NI & PAYE (May)
£44.00
BACS
DCC – Pension contribution (May)
£57.89
Mrs J Storer
Clerk use of home (April – June 2025
£81.00
Mrs J Storer
Reimburse annual payroll licence
£68.80
Clear Councils
Insurance 1/6/25 – 31/5/25
£621.95
East Midlands Audit Services Ltd
Independent internal audit for the year ending 31st March 2025
£57.00
Money Received
Deposit interest
April 2025
£2.53
SDDC
S136 concurrent refund for 2024/25
£622.42
SDDC
First half of precept
£3,075.00
HMRC
VAT refund 2025/25
£89.22
Balance at bank @ 24.04.25
Deposit account £3,085.81
Current account £7,208.29
b) Requests for funding via S137
No requests for funding have been received.
(c) To accept the internal auditor’s report for the accounts for the year ending 31st March 2025
RESOLVED to accept the internal auditor’s report as previously circulated. No matters were raised and no issues reported by the internal auditor.
(d) To complete the AGAR for the year ending 31st March 2025
RESOLVED to approve the accounts for the year ending 31.03.25 with no amendments and the AGAR was completed with positive responses.
(e) Change of bank accounts from Lloyds to Unity Trust
The Clerk has all the details from members and will complete the new bank mandate.
25/1162 To consider Planning Applications
DMPA/2025/0226: The erection of a single storey side extension, redesign of frontage to construct lower eaves level on existing canopy, Addition of new timber framed storm porch, Internal reconfiguration and replacement of flat roofs at rear to pitched roofs at 217 Bretby Lane, Bretby, Burton On Trent, DE15 0QR (25/04/25)
RESOLVED No comments
DMPA/2025/0363: Proposed two storey side and single storey rear extensions with new dormer extension to rear roof slope and flush-fitting rooflights to front roof slope at 88 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (08/05/25)
RESOLVED No comments
DMPA/2024/1480: The erection of extension to existing club house to create a new entrance, toilet facilities and meeting rooms at Burton on Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (22/05/25)
RESOLVED No comments
DMOT/2025/0340: The approval of details reserved by condition 2 (Landscaping Scheme) of permission ref. DMPA/2023/1579 for approval of reserved matters following outline planning permission DMPA/2022/1336 for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/04/25)
MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING
TUESDAY 6th MAY 2025 AT 7.00pm
AT ST WYSTANS CHURCH, BRETBY
Present: Cllr S Toone (Chairman),
In Attendance: Cllr M Falder, Cllr L Meyrick, Cllr J Lowe, Cllr K Haines, Mrs J Storer – Clerk,
To receive apologies for absence
Apologies were noted from Cllr Ballington, Cllr Corner.
To receive the Annual report for 2024/25 – Cllr Toone
An eventful year with a lot of issues affecting the Parish.
Firstly, the Planning Application for the solar farm on Newton Lane. Together with Newton Solney Parish Council, our District and County Councillors and objections from many residents the application was rejected. We are however still awaiting any appeals. Incidentally we are still awaiting the result of appeal made by Knights Lodges about the use of the leisure building. Conversely, we did assist Bretby Parochial Church Council in obtaining planning consent for the extension of the church burial ground which had been bogged down in red tape at DCC and SDDC for years. We continue to have some issues with enforcement of planning conditions made by SDDC.
We have at last made some progress in improving the roads in the parish. Some stretches of Bretby Lane have been resurfaced but others, for example outside the Garden Centre, still remain in a precarious state. Potholes continue to be a problem. Some progress has also been made to eliminate flooding of lanes in the Parish, which has been the subject of many complaints to DCC over the years. Following visits by Highways engineers arranged by Councillor Muller and guided by Councillor Falder there has been improvements in the drainage on Knights Lane, and Newton Lane and further work promised for flooding on the bend on Geary Lane. Residents have again expressed concern about traffic in the Parish. The quantity of traffic on Bretby Lane and Knights Lane has increased, particularly of HGVs. Speeding has also been highlighted as a concern, with several requests for further speed restriction measures forwarded to DCC with no real response. One resident has also requested funding from the SNT to start a Community Speedwatch Group but has had no response to the request after several months.
We still have two vacancies for Parish Councillors which we will strive to fill.
Public Questions and comments
Cllr Falder reported the repairs on the bend on ~Geary Lane is starting to crumble after only 6 months.
There being no further matters, Cllr Toone closed the meeting at 7:14pm.
Present: Cllr S Toone (Chairman), Cllr M Falder, Cllr L Meyrick.
In Attendance: Mrs J Storer – Clerk, Cllr K Haines, Cllr J Lowe.
Election of Chairman
RESOLVED Cllr Toone was elected as Chairman for 2025/26
Chairman to take and sign the Declaration of Office
Cllr Toone took and signed the Declaration of Office of Chair of the Parish Council.
Election of Vice Chairman
RESOLVED Cllr Meyrick was elected as Vice Chairman for 2025/26
Vice Chairman to take and sign the Declaration of Office
Cllr Meyrick took and signed the Declaration of Office of Vice Chair.
Review/Completion of Register of Interests
No changes were made to the Register of Interests.
Appointment of Committees – if required
RESOLVED no committees were formed.
Appointment of Cllrs to External Bodies and arrangements for reporting back
RESOLVED any Cllr will attend any meetings.
To review the Standing Orders
RESOLVED no changes were made to the Standing Orders which had previously been circulated.
To review the Financial Regulations
RESOLVED no changes are to be made to the Financial Regulations.
Review of polices.
RESOLVED Cllr noted there are no changes to the parish council’s policies.
Review of inventory of land and assets.
The inventory of land and assets had been circulated with the accounts for the year ending 31.03.25 and with the agenda for this meeting. The inventory was accepted.
Review and confirmation of arrangements for insurance cover in respect of all insured risks.
RESOLVED the level of insurance cover was agreed and will be taken with Clear Councils Insurance. The insurance quoted for 2025/26 is £621.95, last year’s premium was £568.33. there is the option of a 3 year fixed term to keep any increases to a minimum. Insurance budget for 25/26 = £625.00
RESOLVED to accept the 3 year fixed term.
Review of the Council’s and/or employees’ memberships of other bodies.
RESOLVED to continue with membership of DALC and SLCC.
Reviewing the Council’s policies.
no changes are to be made to the Council’s policies however both Cllrs and the Clerk will monitor correspondence and guidance and will make recommendations to change policies if required.
There being no other business, the Chair closed the meeting at 7:24pm.
Review of inventory of land and assets.
The parish council has the following assets at 31st March 2025
PC laptop and scanner
£500
Noticeboard on Village Green
£1
Noticeboard on Bretby Lane
£1
Pump on Village Green
£1
Litter bin at Bretby Hall
£594.59
Litter bin on Bretby Lane and junction of Oldicote lane near to the noticeboard
£594.59
Total Fixed Assets
£1692.18
RESOLVED to write down the pc laptop and scanner to £0 given its age
Present: Cllr Toone (Chairman), Cllr Falder, Cllr T Ballington,
In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Muller (7:57pm),1 members of the public.
24/1134 Apologies
Apologies were noted from Cllr Meyrick, Cllr Corner, Cllr Lowe. As a quorum was established, the Chair commenced the meeting.
24/1135 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1136 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests, no declarations were received.
24/1137 Public Speaking
Members of the Public and Council to comment on any matter
The resident, who at the last meeting reported the erratic display of informing of next Royal Main collections, now reported that the situation has improved.
Along the Ashby Road East pavement there is a build-up of soil in which weeds are germinating; if the soil is not removed immediately, the work undertaken last year to clear the site will have been wasted. Cllrs noted that a large section of the pavement down to the Golf course has become narrow by years of build-up of soil. Cllr Haines will follow this matter.
A query was raised about a planning application for 70 Ashby Road East to retain the fencing and landscaping. Cllrs noted the parish council had not been informed of the application ad revisited the history of planning and lack of enforcement at the site.
Another query was raised about a planning application for 72 Ashby Road East, the resident queried why the application made no mention about drainage and that the work had been undertaken in 2014. The Chair advised that the retrospective application will have to follow the normal planning guidelines and any concerns about drainage will be addressed by planning conditions and building regulations.
County Council and District Council members to raise any relevant matter
SDDC – Cllr Haines reported No May May has been rebranded as grass management and will extend beyond May. Cllrs requested Knights Lane verges are mown in the interest of highway safety. Mowing has already commenced which in the view of Cllrs is too early and this observation will be taken back to SDDC by Cllr Haines.
The bin collections system is going digital; this was welcomed by the District Cllrs although the exact workings of the digital system is not known.
Cllr Haines reported upon a successful prosecution in relation to a recent fly tipping incident.
Following a discussion about the refusal of the solar farm planning application; Cllrs noted any appeals needs to be made within 6 months of the decision.
DCC – Cllr Muller reported the proposals for devolution have generated significant discussions, including the revisiting and reflection of previously dismissed suggestions.
Successful Cllrs at the forthcoming County Council elections will only undertake a 2-year term of office; this will bring District and County elections into sync and in readiness for any devolution arrangements.
Cllr Falder reported on a successful meeting with Highways Officers who met with him the week after the last parish council meeting. The flooding on Newton Lane and on Geary Lane have been temporarily resolved. The problems with Knights Lane verges were promised to be sorted.
Cllrs acknowledged that this was Cllr Muller’s last meeting due to the boundary review and thanked him for his help, support and work.
Cllr Toone made enquiries with Cllr Haines about a resident’s application to SNT for funding towards a Speedwatch scheme but who has heard nothing about the application; despite it being submitted some weeks ago – Cllr Haines will chase the application in the morning.
c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
24/1138 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th February 2025
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1139 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1140 To receive the Chairman’s Announcements
Cllr Toone reported upon the refusal of the solar farm application and the granting of the application to extend the church yard.The Church has written to the parish council to thank them and Cllr Toone for the support shown and this letter of thanks was read to the meeting.
24/1141 To receive the Report of the Clerk
This had previously been circulated, and no matters were raised.
24/1142 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
24/1143 Drainage, flooding and highway issues
No further matters were reported.
24/1144 Correspondence
1. DALC – Various circulars and information
2. Samantha Niblett MP – seeking views on holding of quarterly meetings with parish councils (circulated to cllrs 17.03.25)
3. SDDC – Civic Service invite for 22nd May 2025
4. DCC – Council Plan 2025-2029
All Cllrs have been circulated with the information prior to the meeting..
24/1145 Finance
Accounts passed for payment
BACS
Staffing – Feb
£163.98
BACS
HMRC – Staffing NI and PAYE (Feb)
£44.00
BACS
DCC – Pension contribution (Feb)
£57.89
BACS
Staffing – March
£163.98
BACS
HMRC – Staffing NI and PAYE (March)
£44.00
BACS
DCC – Pension contribution (March)
£57.89
Charges
Service charges
£4.25
For approval
Mrs J Storer
Expenses
c/f to next meeting
BACS
Staffing – April
£163.98
BACS
HMRC – Staffing NI & PAYE (April)
£44.00
BACS
DCC – Pension contribution (April)
£57.89
DALC
Subscription 2025/26 Standard Cllrs agreed for the standard subscription rather than the enhanced rate
£395.54
Money Received
Deposit interest
Feb 2025
£2.70
Deposit interest
March 2025
£2.36
Balance at bank @ 26.03.25
Deposit account £3,083.28
Current account £4,205.53
b) Requests for funding via S137
No requests for funding have been received.
Change of bank from Lloyds to Unity Trust
The clerk made a request for Cllrs to provide information for signatories to the bank account.
24/1146 To consider Planning Applications
DMPA/2025/0012: Retention of hard standing for parking of vehicles and access and parking of machinery and two 20ft storage containers for associated maintenance purposes at Newton Mount Cottages, Bretby Lane, Bretby, Burton-on-Trent, DE15 0QS (25/04/25)
RESOLVED No objections
DMPA/2025/0192: Retention of a garage conversion to living accommodation at 72 Ashby Road East, Bretby, Burton on Trent, DE15 0PT (28/04/25)
RESOLVED No objections
DMPA/2024/1608:The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (20/03/25) – Amended application
RESOLVED No objections
DMPN/2025/0150: Application to determine if prior approval is required under Part 3 Class Q (Agricultural buildings to dwellinghouses) for the proposed conversion of 2 no. agricultural buildings to dwellinghouses at Town Farm, Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (09/04/25)
Cllr Falder declared an interest in this application as he is a tenant of land around this site.
RESOLVED No objections
DMOT/2025/0255: Pruning of three Oak trees covered by Tree Preservation Order 150 at 2 Ashby Road East, Bretby, DE15 0PT (09/04/25)
RESOLVED No objections provided the work is undertaken in the autumn.
SDDC – Local Plan 2022 -2041 – Monday 10th March to 5pm on Friday 25th April 2025, representations to be on legal compliance and soundness – circulated to Cllrs 11.03.25 – NOTED
SDDC Active Wellbeing Strategy Youth Survey – deadline 21st March 2025 – NOTED
EMA – Draft Sustainable Development Plan Consultation 2025 – deadline closes 16th May 2025 – NOTED
24/1148 Items for information only
(a) To receive reports from Meetings attended
6th March 2025 – Clerk to attend a session at SDDC about elections and vacancies.
(b) Notification of Forthcoming meeting
None were raised.
(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.
The Clerk was requested to resend the link to the Harassment training.
24/1149 Date of next meeting
The next Ordinary parish council meeting will be held on TUESDAY 6th MAY 2025 at 7.00pm at St Wystan’s Church, Bretby. The Annual meeting of the parish council and the Annual meeting of the parish will also be held on the same evening.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:26pm.
In Attendance: Mrs J Storer – Clerk, Cllr Lowe, Cllr Muller (to 8:19pm), 2 members of the public.
24/1118 Apologies
Apologies were noted from Cllr Haines, Cllr Corner. As a quorum was established, the Chair commenced the meeting.
24/1119 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1120 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests, no declarations were received.
24/1121 Public Speaking
Members of the Public and Council to comment on any matter
A resident provided the meeting with a written report of her four areas of concern.
The ongoing issues with weeds and overgrown vegetation along the Ashby Road footway; Cllr Haines will be asked to follow up this matter with SDDC.
Water has been seeping outside a property on Ashby Road East for 3 years, South Staffs Water made exploratory holes in mid-2024, but no action resulted. On 27th December 2024,South Staffs Water undertook further exploration and an old capped water pipe was found to have become uncapped, causing the problems. South Staffs Water now wishes to explore on the opposite side of Ashby Road East to see if there are other uncapped water pipes.
The resident has been monitoring the Royal Mail postal collections from post boxes near to Stanhope; the display informing of next collections is erratic and illogical (copies of letters sent to the Royal Mail were provided to parish cllrs).The resident was encouraged to continue to report the matter to the Royal Mail.
Beacons and bollards in the centre of Ashby Road East are damaged; many are missing and those remaining are filthy with the reflective surfaces perished. Cllrs commented on the clutter of street signs, of lights which never work and agreed the bollards are broken or filthy.
The Chair thanked the resident for her contribution.
Another resident attended the meeting to raise awareness of speeding along Bretby Lane and to make a request for funding for the speed watch survey she has set up. HGV lorries seem to be increasingly using Bretby Lane and vehicles in general are travelling at speed along the Lane. The Chair reported that he had raised the same issues 11 years ago.
Cllr Muller suggested asking other parish councils if their equipment can be borrowed. This was discussed and the advice given at the last SNT meeting was for each group to purchase their own equipment and to undertake training, however CREST is inundated with requests and consequently has temporarily suspended training. Cllr Muller has a community fund which after April he is happy to put something towards the cost of purchasing the equipment. The resident confirmed that volunteers are in place to run the speed watch campaign and the SNT is in consultation with the police about identifying safe locations for the monitoring to take place. An application for funding will be made direct to SNT.
Parking is also an issue, this is now the remit of SDDC Community Enforcement Officers and residents are urged to make direct contact with SDDC Community Enforcement Officers, of which there are currently 2.
Dog fouling is getting worse. The Chair reported that new bins have been installed but many dog walkers do not use them.
The resident reported dogs being let off the lead whilst visiting Jeff’s Wood and some are out of control; she recounted incidents when she and/or her dogs have been attacked by dogs off their leads. The landowner, present at the meeting, agreed to close the permissive public access to Jeff’s Wood for a short period of time due to a lack of control of some dogs when off the lead.
County Council and District Council members to raise any relevant matter
Cllr Muller – The DCC elections will take place in May 2025. The devolution proposal is causing some concerns particularly in South Derbyshire, but any issues are unlikely to be resolved until 2026.
DCC proposal is for Derbyshire to be the one controlling authority for the area, excluding Derby City. In response to a question, Cllr Muller considered Derbyshire will not merge with Nottinghamshire. In response to a supplemental question about local residents having a voice/contribution about any proposals for the community; Cllr Muller stated the Government’s proposal does not allow for local contributions.
At the meeting, concern was expressed about the need for local representation in the south of the county if all services in the future are located in Matlock.
Cllr Lowe – the District Council budget will be presented to Council on 27th February 2024. SDDC Cllrs received a presentation about second homes in the district and the changes to council tax which come into effect in 2026 and these were reported at this meeting. This resulted in some discussion about grants being available for empty homes; of how this is at odds if second home owners can apply for the grants. Cllr Lowe will make further enquiries about which houses will qualify for the grants and the number of empty homes within the parish.
The Solar Farm application is likely to be taken by the Planning Committee in March.
Post meeting note – on 11th February 2025; notification was received that the solar farm application will be considered at the Planning Committee meeting to be held on 18th February 2025.
At the same Planning Committee meeting to be held on 18th February 2025, the extension of the grave yard will be considered. Local views are that Bretby Castle site has already been used without previous investigations and archaeological digs and the surveys now required by the Heritage and Archaeological Officers are excessive and financially prohibitive to any expansion. Bretby Parish Council reiterated its support for the application to extend the graveyard.
Temporary traffic lights have again been sited on Bretby Lane and Ashby Road and these continue to create long delays for traffic; Cllr Muller was urged and agreed to request Highways Officers to check on utility companies’ appropriate use of temporary lights and about the excessive time any temporary lights are in situ.
8:19pm Cllr Muller left the meeting.
c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
24/1122 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9th December 2024
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1123 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1124 To receive the Chairman’s Announcements
Nothing further to report.
24/1125 To receive the Report of the Clerk
This had previously been circulated, and no matters were raised.
24/1126 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
24/1127 Drainage, flooding and highway issues
Concerns were expressed about the impact of recent building developments upon flooding in the parish; notably the expansion of the Garden Centre and at Knights Lodges; both were viewed to be causing an exponential increase in traffic along the various lanes.
RESLOVED to again request the implementation of the 30mph limit down to the Nurseries and for speed roundels to be painted on the roads.
Some resurfacing work on Bretby Lane and Geary Lane has taken place, but Cllrs expressed the opinion that more could have been done.
DCC Highways officers met with Parish Cllrs on 7th February 2025 regarding the long reported issues on the lanes around the parish; with Geary Lane flooding being listed as the priority. Cllrs were disturbed by the lack of concern from the officers when it was stated that Geary Lane is not designated high enough to warrant significant expenditure on it.
RESOLVED to request the upgrade in status of Geary Lane as a core route and as it serves the local crematorium. In addition a traffic survey is to be requested along Geary Lane.
DCC has agreed to undertake some gully cleaning on Newton Lane; however all agreed this action is wasteful until the drains have been repaired/replaced. Cllr Falder will meet with the contractors to explain again the location of the damaged drains and to request again that repairs are undertaken.
24/1128 Correspondence
1. DALC – Various circulars and information
2. Ron Bailey – Safety of Lithium-ion Batteries Campaign – circulated
3. Bretby PCC – request for support seeking planning permission for St Wystan’s graveyard
4. STW – Cllr newsletter – circulated to all cllrs 21/1/25
5. Resident – request for support in establishing a speed watch system
All Cllrs have been circulated with the information prior to the meeting.
24/1129 Finance
Accounts passed for payment
BACS
Staffing – Dec
£163.98
BACS
HMRC – Staffing NI and PAYE (Dec)
£44.00
BACS
DCC – Pension contribution (Dec)
£57.89
BACS
Staffing – Jan
£163.98
BACS
HMRC – Staffing NI and PAYE (Jan)
£44.00
BACS
DCC – Pension contribution (Jan)
£57.89
For approval
Mrs J Storer
Expenses
£17.75
BACS
Staffing – Feb
£163.98
BACS
HMRC – Staffing NI & PAYE (Feb)
£44.00
BACS
DCC – Pension contribution (Feb)
£57.89
RBL
Donation for wreath s137 LGA ‘72
£50.00
Mrs J Storer
Clerk use of home Jan – Mar’ 25
£81.00
Church
£10 per meeting
£50.00
Money Received
Deposit interest
Dec 2024
£2.36
Deposit interest
Jan 2025
£2.61
Balance at bank @ 30.01.25
Deposit account £3,078.22
Current account £4,940.07
b) Requests for funding via S137
No requests for funding have been received.
Change of bank from Lloyds to Unity Trust
The clerk made a request for Cllrs to provide information for signatories to the bank account.
24/1130 To consider Planning Applications
DMPA/2024/1380:The erection of a triple garage at 18 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/01/25)
RESOLVED No objections
DMPA/2024/1608: The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (06/01/25)
RESOLVED No objections
DMPA/2024/1491: Erection of two storey side extension at 14 Bretby Lane, Bretby, Burton-on-Trent, DE15 0QN (30/01/25)
RESOLVED No objections
DMPA/2025/0046: The removal of existing rear dormer, erection of two storey side extension and single storey rear extensions with new dormer extension to rear roof slope and alterations at 86 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (17/02/25)
RESOLVED No objections
DMPA/2024/1589: The erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)
RESOLVED No objections
DMPA/2024/1662: Listed building consent for the erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)
RESOLVED No objections
24/1131 To decide if any events will be arranged for the VE day 80th anniversary
It had been agreed at the last meeting that no events would take place, this matter was listed on the agenda in error.
b) SDDC – Budget Consultation 2025/26 (responses by 17th January 2025) – circulated to Cllrs 13th December 2024 – NOTED
c) DCC – Derbyshire County Council Developer Contributions – (deadline 24th February) – circulated to Cllrs 20th January 2025– NOTED
24/1133 Items for information only
(a) To receive reports from Meetings attended
SDDC Planning Forum – 14th and 21st January 2025; Cllr Toone attended on 14th January and the Clerk on 21st January. The feedback provided by both to the planning forums is to be noted and actioned by the Planning Dept.
SDDC – Area Forum – Cllr Toone attended the meeting; he reported the contents of the Area Forum have been discussed in various earlier sections of the meeting; namely speed watch and parking.
Cllr Falder reported the hedge between the 30mph limit sign and the bend on Bretby Lane is encroaching the lane preventing safe pedestrian access. Also, the beech hedge outside the council houses is coming out onto the road, again restricting pedestrian access. The Clerk will report both of these to DCC.
(b) Notification of Forthcoming meeting
6th March 2025 – Clerk to attend a session at SDDC about elections and vacancies.
(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.
24/1117 Date of next meeting
The next Parish Council meeting will be held on MONDAY 7th April 2025 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:50pm.
MINUTES OF THE ORDINARY PARISH MEETING HELDMONDAY 9th DECEMBER 2024 AT 7:30pmAT ST WYSTANS CHURCH, BRETBY
Present: Cllr Toone (Chairman), Cllr G Corner, Cllr Falder, Cllr T Ballington.
In Attendance: Mrs J Storer – Clerk
24/1101 Apologies
Apologies were noted from Cllr Meyrick, Cllr Lowe, Cllr Haines, Cllr Muller. As a quorum was established, the Chair commenced the meeting.
24/1102 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1103 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests, no declarations were received.
24/1104 Public Speaking
a. Members of the Public and Council to comment on any matter
No members of the public were present.
b. County Council and District Council members to raise any relevant matter
No members were present, the report from Cllr Lowe and Cllr Muller had been circulated via email prior to the meeting to all parish cllrs.
c. Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
24/1105 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 15thOctober 2024
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1106 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1107 To receive the Chairman’s Announcements
The Chairman referred to the report from Cllr Lowe about planning applications at Bretby Nurseries and the solar farm, both remain outstanding and await a decision.
Solar Farm – more information has been submitted in particular about flooding at the site, it was noted water stands on the field following periods of rain. Parish cllrs expressed their concerns that DCC has failed to understand the impact upon the local lanes and cllrs were disappointed that the Highways Dept report stated the lanes can cope with the construction,
Bretby Nurseries – information has been received that the site will not be used out of hours veterinary work. Whilst construction work has commenced, there is an inadequate electricity supply at the site and currently there is no sign of work to bring electricity to the site.
Knights Lane – The appeal has only recently been submitted. A new business relating to wellbeing has started at the site and has been advertised, parish cllrs have been advised nothing can be done in relation to this new business whilst the planning appeal is taking place.
Temporary traffic lights in position but no working taking place on the highway – temporary traffic lights continue to have a significant impact on traffic along Ashby Road East and latterly at Moat Bank roundabout and continue to present long traffic queues. The campaign for improvement on this matter will continue.
The letter relating to the complaint submitted about the lack of enforcement of planning conditions at Ashby Road East, remains unanswered.
24/1108 To receive the Report of the Clerk
This had previously been circulated and no matters were raised.
The location of the grit bin will be between 45-69 Ashby Road East on the bank next to the golf course, this land belongs to the golf course land who has given permission for the grit bin to be located there.
24/1108 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
d) Adoption of the sexual harassment policy
The policy and the associated risk assessment had been previously circulated to all Cllrs.
RESOLVED to adopt the policy and the risk assessment.
The Clerk reminded Cllrs that it was necessary to undertake training, the ACAS training can be accessed on line at no costs. Cllrs were requested to send a copy of the training certificate to the Clerk as confirmation that training has been undertaken.
24/1109 Drainage and flooding issues
No matters were raised, the problems remain the same yet no actions have been taken by DCC Highways.
The flooding on the blind bend on Geary Lane continues with not even temporary signage in place to warn motorists. Cllrs agreed to allow Cllr Ballington to make enquiries about what can be done about this specific area after she reported on her attendance at the last flood liaison meeting where the priority is to protect homes and flooding on roads is not a priority.
24/1110 Correspondence
1. DALC – Various circulars and information
2. SDDC – Public Open Spaces audit
3. Information on VE Day 2025 and 80th anniversary – no events will be organised
4. DCC – Derbyshire’s holiday activity and food programme
5. DCC – School Travel planning
6. DALC – Budget changes and impact upon employers NI contributions
7. SDDC – Open Spaces Audit
8. Clerks & Councils Direct
9. DCC – How DCC will deliver Adult Care
10. SDDC – Recommendations of the Returning Officer – Polling District and stations review
11. Mr Warriner – resident of the district – email about protecting rural communities from the proposals in the draft Local Plan
12. SDDC – Information about the future of s136 funding
All Cllrs have been circulated with the information prior to the meeting.
24/1111 Finance
Accounts passed for payment
BACS
Staffing – Nov
£220.09
BACS
HMRC – Staffing NI and PAYE (Nov)
£44.00
BACS
DCC – Pension contribution (Nov)
£57.89
For approval
Mrs J Storer
Expenses
£53.00
BACS
Staffing – Dec
£163.98
BACS
HMRC – Staffing NI & PAYE (Dec)
£44.00
BACS
DCC – Pension contribution (Dec)
£57.89
RBL
Donation for wreath
£50.00
Mrs J Storer
Clerk use of home Jul – Dec
£162.00
Money Received
Deposit interest
Oct 2024
£2.52
Deposit interest
Nov 2024
£2.78
Balance at bank @ 30.11.24
Deposit account £3,073.25
Current account £5,736.81
b) Requests for funding via S137
No requests for funding have been received.
(c) To receive the recommendation for the 2025/26 budget and to set the precept for 2025/26.
RESOLVED to accept the budget as circulated and with no changes.
RESOLVED to set the precept for 2025-26 at £6150.00.
(d) To consider changing of bank accounts from Lloyds to Unity Trust
Both bank accounts are held with Lloyds, who have informed from January 2025 that an account management fee of £4.25 per account per month, will be levied. Interest is only received on the deposit account at the rate of 1%. The Clerk provided information of other accounts, interest rates and fees.
RESOLVED to move from Lloyds Account to Unity Trust.
24/1112 To consider Planning Applications
DMPA/2024/1244: Listed building consent for an external wall mounted aerial at School House, The Green, Bretby, Burton On Trent, DE15 0RE (19/11/24)
Cllr Meyrick has declared a prejudicial interest in this application by email and was not present at the meeting.
RESOLVED No objections
Planning Act 2008 (as amended) and The Infrastructure Planning (Environmental Impact Assessment) Regulations 2017 (the EIA Regulations) – Regulations 10 and 11
Application by National Grid Electricity Transmission (the Applicant) for an Order granting Development Consent for the Chesterfield to Willington Overhead Line (the Proposed Development) (Deadline for responses 29/11/24) – NOTED
24/1113 To decide if any events will be arranged for the VE day 80th anniversary
RESOLVED no events will be arranged to commemorate the anniversary.
SDDC – Flood Liaison Meeting 15th November 2024 via TEAMS – Cllr Ballington had provided a report during the section about flooding Min 24/1109.
(b) Notification of Forthcoming meeting
SDDC Planning Forum – 14th and 21st January 2025; Cllr Toone will attend on 14th January.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have been attend by Cllrs since the last meeting.
The Clerk had completed the online ACAS course on harassment and bullying.
RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
24/1116 Clerk salary review
RESOLVED to award the Clerk the NALC notified percentage increase, backdated to 1st April 2024.
24/1117 Date of next meeting
The next Parish Council meeting will be held on MONDAY 10th FEBRUARY 2025 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and wished all a happy Christmas and new year and closed the meeting at 8:27pm.
BRETBY PARISH COUNCILMINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 15th OCTOBER 2024 AT 7:30pmAT ST WYSTANS CHURCH, BRETBY
Present: Cllr Toone (Chairman), Cllr Meyrick, Cllr G Corner, Cllr Falder, Cllr T Ballington.
In Attendance: Cllr Muller (from 7:44pm to 8:34pm), Cllr Haines (from 7:44pm to 8:34pm), Mrs J Storer – Clerk. 1 member of the public
24/1085 Apologies
Apologies were noted from Cllr Lowe.
As a quorum was established, the Chair commenced the meeting.
24/1086 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1087 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.
24/1088 Public Speaking
Members of the Public and Council to comment on any matter
A member of the public commented on the condition of the bus shelter opposite the Stanhope Arms and the surrounding area. The area looks tidier following the clearing of the brambles and the installation of a litter bin.
The same resident reported that she had reported a lot of highway matters along the A511 approx. nine months ago with no actions being undertaken to date. She queried whether the reporting function of the DCC website is no longer functioning.
7:44pm Cllrs Haines and Muller arrived.
A road sign by the Chesterfield Arms says no access to the tip, this is in the wrong place and is untrue; Cllr Muller was requested to take this back to the Highways Dept. Cllr Muller informed that it is taking a long time for any actions to be matters reported to DCC.
Any concerns about signage can be reported to Cllr Muller along with reports of lack of action on reported matters.
Temporary traffic lights were again in position on the Staffordshire section of the A511 when no work occurred, the result being traffic that today was backed up along the Staffordshire section of the A511.
County Council and District Council members to raise any relevant matter
Cllr Muller reported the consultation on libraries has finished and a guarantee given that no libraries will close.
DCC has strongly objected to the proposal for the national pylon upgrade.
In relation to the solar farm planning application, concerns were raised that DCC Highways Dept is not recommending any s106 improvements and the lane can accommodate the construction traffic (up to 9000 HGV lorries). Cllrs expressed frustration and disappointment on the stance taken by the Highways Dept given the condition of Newton Lane has been reported on for several years.
On an enquiry as to why this parish council was not informed about the planning applications for Bretby Nurseries; where there is a significant building proposed with an extension of the electricity supply for the purpose of a vetinary centre, Cllr Lowe had emailed to say that he will make efforts to get the parish council included as a consultee.
Cllr Haines reported the consultation for the Draft Local Plan is open, responses are encouraged. It is unlikely that a very large development off the A511 is unlikely given other strategic sites have been identified to take the housing allocation from Derby City. There is still an opportunity in the draft plan to prevent coalition of communities. As well as the identified proposed sites, there are concerns about the quality of the building works on large developments.
Grass cutting has been an issue around the district, however in this parish, verges are not looking too unkempt.
8:34pm Cllr Muller and Cllr Haines left the meeting.
c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
24/1089 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 2ndSeptember 2024
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1090 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1091 To receive the Chairman’s Announcements
A small number of repairs to the highways have been undertaken but Geary Lane continues to flood and the service received from DCC Highways Dept is unacceptable.
24/1092 To receive the Report of the Clerk
This had previously been circulated and no matters were raised.
24/1093 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
24/1094 Drainage and flooding issues
No matters were raised.
24/1095 Correspondence
1. DALC – Various circulars and information
2. Clerks & Councils Direct – Sept edition
3. SDDC – Notification of Electoral Register verification process
4. DCC – Draft Council Plan 2025 -29
5. SDDC – South Derbyshire Draft Local Plan Part 1 Consultation
6. DCC – Reply to concerns raised by the parish council about the recent temporary lights on A511. This has been circulated to all Cllrs and the response was considered to be dismissiveand poor.
7. SNT – Latest newsletter
8. SDDC – renaming of roads at Bretby Business Park – no objections to the proposed names
All Cllrs have been circulated with the information prior to the meeting.
24/1096 Finance
Accounts passed for payments
ICO
Annual fee
£35.00
BACS
Staffing – Oct
£157.85
BACS
HMRC – Staffing NI and PAYE (Oct)
£42.20
BACS
DCC – Pension contribution (Oct
£55.74
For approval
Mrs J Storer
Expenses
TBC
BACS
Staffing – Nov
£157.85
BACS
HMRC – Staffing NI & PAYE (Nov)
£42.40
BACS
DCC – Pension contribution (Nov)
£55.74
PKF Littlejohn LLP
External audit 2023/24
£252.00
Money Received
Deposit interest
Aug 2024
£3.03
Deposit interest
Sept 2024
£2.60
Balance at bank @ 08.10.24
Deposit account £3,067.95
Current account £6,281.69
(b) to consider any requests for funding made under s137 LGA 1971
None received
(c) To receive and accept the actual to budget report for the period ending 30th September 2024 and to receive the first recommendation for the 2025/26 precept
The actual to budget report had been circulated to all Cllrs with the meeting papers.
RESOLVED to accept the report with no queries.
A request was made for a grit bin to be located on Ashby Road East; Cllr Ballington will make investigations about a suitable location. Any associated costs can be included in the budget for 2025/26. The precept and budget will be set at the next meeting.
24/1097 To consider Planning Applications
DMPA/2024/1204:
Listed Building Consent for the repositioning and replacement of the communal staircase, installation of a lift and the re-opening of two windows at Communal stairwell to apartments 14 &15 Bretby Hall, Bretby, Burton-on-Trent, DE15 0QQ (18/10/24)
RESOLVED No objections
DMPA/2024/1172
Change of use from dwelling (Class 3) to Children’s Care Home (Class 2) at 2, Stanhope Glade, Bretby.
RESOLVED to ask for the condition to be imposed on the operator not the dwelling and for the condition to be for a short period of time eg 2 years to provide assurances that the facilities will operate without issue.
There is inadequate parking provision for all staff when there is change over of staff and concerns about where the bins are to be sited. The application makes reference to a park 5 minutes walk away, but there is nothing and this inaccuracy in the application raises concerns about the validity of the other information contained in the application.
DMPA/2024/1106
Variation to DMPA/2024/0211 re extension to Planters Garden Centre.
RESOLVED : objections on the following grounds
Conditions for the entrance/exit visibly to be improved are essential
The imposition of a speed limit from Knights Lodges upwards and onwards to Bretby Lane as more visitors and pedestrians are using the café at Nurseries.
Opening hours are not to be changed.
To be no extension of lighting either in number or length of time that they are on.
No lorries are permitted to wait along Knights Lane, Bretby Lane, Mount Road or Newton Lane prior to the opening hours of the Nurseries.
DMPA/2024/1052
DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU
As a quorum was established, the Chair commenced the meeting.
24/1070 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1071 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests. Cllr Falder declared a prejudicial interest in the planning application DMPA/2024/1052 relating to the proposed solar farm as he is a tenant of the land.
24/1072 Public Speaking
Members of the Public and Council to comment on any matter
No members were present and no matters were raised.
County Council and District Council members to raise any relevant matter
County Cllr Muller reported upon his attendance at a meeting about the National Grid pylon upgrade. The preferred routing is to be on the east side of Derby, linking up down the A50 corridor with over 180 new pylons (at 3 per km), the height of the new pylons being 50m. The existing pylons will not be used. The point of connection will be at the substation at the old Willington power station.
Cllr Falder explained the restringing works of the existing local pylons should have commenced today but work had had delayed, reasons given were that the National Grid has no capacity to bring in wind powered generated electricity and there is a labour shortage. All ground works to commence the restringing project had been completed. A request has been made to remove the road signs. The restringing of the pylons will happen in the next 2 years.
Freeport – the three elements are
i) The Ratcliffe on Trent power station will be decommissioned in the next few weeks and the site be used as an industrial estate with a company being on site focusing on hydrogen generation.
ii) Development on land around Diseworth earmarked as part of the Freeport, has been strongly objected to by residents.
iii) Toyota are keen to proceed with development with the current site for the railhead to be built on the A38 Willington/Toyota island.
Potholes – DCC is trialling a new material made from recycled HGV tyres.
Cllr Falder reported that Watery Lane, Newton Lane nor Geary Lane have received any maintenance.
The unacceptable condition of Newton Lane has been reported on Case Ref 642668941. Cllr Muller continues to push for a Highways Officer to attend a site meeting.
Gold Cards are now issued to persons assisting people who need to help to travel on the buses.
Cllr Toone raised the problems experienced with the temporary traffic lights on the A5111, these were erected to allow for repairs to a gas main to be undertaken, but no work has seen to take place, but the temporary lights caused traffic congestion/gridlock and for fly tipping to occur on adjacent private land. Cllr Ballington provided information about the flytipping incident. The Clerk will provide the details to Cllr Muller to make enquiries with the Highways Dept as to why the lights were in situ for the length of time.
Cllr Haines reported Safer Neighbourhood grants are available to promote community safety.
Part 1 of the draft Local Plan will come to the September Environment Development Committee for consideration, this will be followed by a public consultation, with a deadline for the completion of the Local Plan by June 2025.
SDDC is recruiting for new head of Housing and also for Environmental Services.
Cllr Lowe declared a prejudicial interest in planning application DMPA/2024/1052 as he has land which borders the proposed solar farm site.
Cllr Toone enquired about Knights Lodges and the refusal of planning permission, the district cllrs have heard nothing about whether an appeal will be lodged. Cllr Toone reported on continuing concerns relating to the planning and enforcement depts at this and other sites, whereby the processes are slow to react to the breach of planning permissions. Regarding Knights Lodges, activities continue to be advertised and held and are anticipated to do so until the appeal is heard.
Regarding the complaint about 70 Ashby Road East the complaint response from SDDC made reference to a different address to that raised by the parish council which had quickly reported breaches of planning permissions 7 and 8. The meeting heard how the building on the site is not reflective of the plans and is overly large for the site.
In response to a request to support an objection to planning application DMPA/2024/1052, Cllr Muller informed the meeting that he is on the planning committee, he will not make any comment nor predetermine any planning application.
8:10pm Cllr Muller left the meeting.
c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.
24/1073 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 1st July2024
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1074 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1075 To receive the Chairman’s Announcements
No announcements were made.
24/1076 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments.
The issue with the development at 70 Ashby Road is causing mud to slip onto the drains, blocking them and potentially causing a flooding issue.
24/1077 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
d) To consider the response from SDDC to the parish council’s complaint about planning matters (Min 24/1065)
Cllrs expressed their discontent about the reply and whilst the reply had stated there will be no further communication, Cllrs considered it necessary to make a final comment, particularly as the response from SDDC made reference to a different address to that in the original complaint made by the parish council.
e) To consider any actions to be taken regarding correspondence item 3 and the National Grid pylons
No action is to be taken.
24/107 Drainage and flooding issues
No work has been done on Watery Lane or Newton Lane to remedy the problems of last winter and these the problems will continue again this winter. Complaints have been made to the Highways Dept and requests for site meetings; Cllrs considered these to have been ignored or dismissed and expressed their deep dissatisfaction with the service provided by DCC and in particular the Highways Dept.
24/1079 Correspondence
1. DALC – Various circulars and information
2. SDDC – Response to stage 2 complaint about planning matters (circulated to Cllrs 05/08/24)
3. National Grid – Upgrade of the pylons Chesterfield to Willington
4. National Grid – Work on overhead electricity line between Drakelow Substation and Stanton on Bridge (circulated to Cllrs 11.08.24)
All Cllrs have been circulated with the information prior to the meeting.
24/1080 Finance
Accounts passed for payments
BACS
Staffing – August
£157.85
BACS
HMRC – Staffing NI and PAYE (Aug)
£42.20
BACS
DCC – Pension contribution (Aug)
£55.74
For approval
Mrs J Storer
Expenses
TBC
BACS
Staffing – Oct
£157.85
BACS
HMRC – Staffing NI & PAYE (Oct)
£42.40
BACS
DCC – Pension contribution (Oct)
£55.74
PKF Littlejohn
Audit fee for 2023/24
£252.00
Money Received
Deposit interest
July 2024
£3.16
Deposit interest
August 2024
£3.03
SDDC
Second half of the precept
£2,807.00
Balance at bank @ 22.08.24
Deposit account £3,065.35
Current account £7,008.48
(b) to consider any requests for funding made under s137 LGA 1971
None received
(c) To receive the external auditor’s report for the year ending 31st March 2024
The report had been previously circulated to all Cllrs.
No items were raised by the external auditor nor by the Cllrs.
RESOLVED to accept the external auditor’s report.
24/1081 To consider Planning Applications
DMOT/2024/0884 – Pruning of Oak tree at Bretby Hall, Bretby Park, Bretby, Burton On Trent, DE15 0QQ (31/07/24)
No comments
DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU (extension of time to 23rd September 2024 granted)
RESOLVED – Objections on the following grounds
Location and use of the site
The location of the proposed site is on prime valuable agricultural land which has been mixed farmed for at least last 4 generations.
This is a green field site; other brown and grey field locations are available.
The connection point identified in this application is a gas connection.
The permanent loss of agricultural land.
The application states that the site is flat and faces south, in face it is undulating and faces north/northeast.
The solar farm would turn a pleasant and rural area into an industrialised area protected by high barb wired fences, warning signs and cameras and could have a negative impact upon tourism in and around the area.
The proposed site comes within 100 m of the nearest dwelling, no consideration can be found in the application to the impact upon these residents, 40 years is a significant period for residents and the surrounding communities to be impacted by this proposal.
Public right of way
The application states there is no public right of way, there is a public footpath right through the centre of the site; access to which would be prohibited by this application.
Green credentials and biodiversity
Wildlife and biodiversity has been positively encouraged by the tenant farmer, which the proposal will uproot, existing badger setts in boundary hedges will be destroyed.
Questions are raised about the future sale of biodiversity credits; if the application is successful then a condition is sought that any income from the sale of biodiversity and/or carbon credits should be reinvested in the site to ensure that it is suitable to be restored to full agricultural use for the growing of crops at the end of the 40 years use. Any surplus income is to be reinvested in the communities of Newton Solney and Bretby.
Access and highway impact
Access to the proposed site is via Newton Lane which is a badly maintained single track road which frequently floods and which was closed completely by DCC for weeks on several occasions and when it reopened parts of the road were barely passable as the road surface had been washed away. It remains in the same condition today. The road edges will crumble from the HGVs visiting the site during construction. This lane is a vital link between Bretby and Newton Solney and any disruption would mean a lengthy diversion via Repton; a route that frequently suffers from heavy traffic congestion and as a consequence – air pollution.
The suggestion made is for traffic to be one way, with outbound traffic via Knights Lane. At the end of Newton Lane, Knights Lane is a 7.5 tonne restricted route. The road is an equally badly maintained popular “rat run” between neighbouring villages with frequent accidents and is totally unsuited to heavy goods vehicles.
The highway survey undertaken by the applicant was performed during a period of extreme damage to Newton Lane, this will have depressed the vehicle count and average speeds on the road.
If the application is granted, a condition is sought that for the next 40 years, the roads within the parishes of Bretby and Newton Solney, not just Newton Lane, are maintained and repaired to a standard acceptable to the Highways Dept of DCC, not merely to the poor standard they currently are. The visual splays for the road access should be increased to account for more and faster traffic. These conditions will go some way to slightly mitigate the impact from traffic over the next 40 years.
Flooding
The surrounding lanes flood with surface drainage flowing down the lane into Newton Solney. Water on the lane frequently freezes over the winter months; which being a single track lane makes driving at times “eventful”. The HGVs on a narrow lane will inevitably crush the verges, damaging the ditches and culverts, therefore, to have numerous HGV lorries using this lane with only a couple of passing points significantly increases the danger to motorists, cyclists and pedestrians.
The Future
The applicant suggests that the land could revert to agricultural land after 40 years. The applicants can have no conception of what the land would be like after 40 years of lying fallow, of the impact that the structures and of the damage that the installation and removal of heavy plant would do to the structure and fertility of the land. There is no guarantee that the land can be returned to agricultural use.
Additional questions and information required
Can the output for the solar Farm suggested by the applicant be corroborated as the panels face north and is it only achievable during periods of full sunshine and reduced when the weather is overcast?
A significant amount of information has been redacted; can the reasons for this be explained; the lack of information is not transparent, clear or open.
Is the application subject to a s106 contribution and if so, Bretby parish council wishes to be involved in the discussions from the start – parish cllrs know best the area and community and should be party to what the s106 contributions are used for.
There are concerns that after 40 years, the area will be reclassified as a brown field site, or at least a grey site and be ripe for development, is will the District Council prevent the reclassification of a green field site?
Notification of Planning Committee meeting 30th July 2024
DMPA/2024/0042: Variation of condition 2 (approved plans) and removal of condition 6 (restricting users of the leisure building) of permission reference DMPA/2022/0836 (The erection of leisure building with associated access, parking and landscaping) at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT
The report provided by the Chair on his attendance at the Planning Committee meeting was noted.
In Attendance: Cllr Lowe, Cllr Muller (to 8:10pm), 1 Member of the public, Mrs J Storer – Clerk.
24/1051 Apologies Apologies were noted from Cllr Ballington and Cllr Haines. As a quorum was established, the Chair commenced the meeting.
24/1052 Variation of Order of Business There was no alteration to the variation of the order of business.
24/10253 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. No declarations were made.
24/1054 Public Speaking
a)Members of the Public and Council to comment on any matter
A member of the public updated the meeting about the bus shelter close to the Stanhope Arms. A new shelter was installed 3 months ago, the bus timetable is still sited above a readable height.
The installation of a litterbin on Ashby Road East near to the new bus shelter might be considered by SDDC – no definite answer has been provided by SDDC, but Cllr Lowe agreed to pursue with SDDC about the possibility of SDDC funding a new litterbin.
Part of the footpath on Ashby Road East was previously cleared of weeds by SDDC however the vegetation is now beginning to encroach again.
Water remains in a gully on Ashby Road East even in dry periods, the water comes up between the gully and the edge of the road. South Staffs Water (SSW) has carried out investigations via a test dig; the hole filled with water which upon testing, concluded the water is not mains water. Cllrs noted that there are a lot of springs running now that have not run for many, many years and offered this as a possibility.
Many of the drains along Ashby Road East are clogged up and blocked.
b) County Council and District Council members to raise any relevant matter
Cllr Muller reported that the County Council boundary changes will be published very shortly.
Freeport – nothing new is happening, Cllr Muller reported hearing the delays may be connected with the forthcoming General Election.
A site meeting with Highways Dept is still to be arranged and Cllr Muller has raised it with the relevant Cabinet Member; as a result, repairs have been undertaken at Geary Lane. Cllr Muller is still pushing for a visit and reported that DCC is very aware of the problems being experienced in the parish.
There has been an influx of diversion signs which are thought to be in relation to the sink hole in Repton.
Cllr Muller explained he has a community fund and offered to use some funds towards a new bin at the bus shelter mentioned earlier in the meeting. Cllr Lowe will continue to look if SDDC can install a bin.
In reply to a question raised by the Chair if DCC controlled the contractors who control traffic lights placed at roadworks, Cllr Muller informed DCC does control the issuing of permits and if there are any issues, these should be reported to DCC.
Cllr Lowe reported that there is a new housing maintenance contractor. There is a housing review to take place, similar to that undertaken on the planning dept. The outcomes and recommendations from the planning review are not expected to be known until the autumn.
SDDC former CEO, Mr F McArdle, has received an MBE in the King’s Birthday Honours List.
In relation to Beat the Street project; the project was commended however no locations were available in Bretby.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
8:10pm Cllr Muller left the meeting.
24/1055 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7th May2024 These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1056 To approve the Minutes of the Annual Meeting of the Parish Council held on 7th May2024 These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1057 To approve the Minutes of the Annual Meeting of the Parish held on 7th May 2024 These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1058 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1059 To receive the Chairman’s Announcements No particular announcements were made, other than to again raise the poor state of the roads which now need urgent major repairs.
24/1060 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
24/1061 Governance a) Risk Register update There are no recommended changes to the risk register, this had been considered at the Annual Meeting of the Parish Council.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options There are two vacancies on the parish council and no expressions of interest have been received.
d) Environment Act 2021 – to receive any updates and review of the Parish Council’s Plan There were no reported updates to the parish council’s environmental plan.
e) To approve the new Financial Regulations The new financial regulations were circulated with the meeting papers. RESOLVED to adopt the new Financial Regulations.
f) To review and adopt Policies The policies were circulated prior to the meeting RESOLVED to adopt all the policies previously circulated.
Child Protection and vulnerable adults
Code of Conduct
Cllr co-operation
Consent Form
Complaints
Data Breach
Data Privacy
Dignity at work
Disciplinary
Dispensations
Equal Opportunities
Freedom of Information
IT & Internet
Press & Media
Privacy Notices
Recording on meetings
Scheme of Delegation
Social Media
Training
Vexatious complaints
Whistleblowing
24/1062 Drainage and flooding issues Min 24/1044 – A request for a site visit with the Highways Dept has repeatedly been made, no response has been received and the matter was discussed earlier in the meeting.
24/1063 Correspondence
DALC – Various circulars and information
DALC – advice on pre election period
SDDC – Gambling Act 2005 Statement Licencing Policy and Local Area Profile Plan deadline 16.08.24
Local Government Boundary Commission for England – Extension of deadline on draft recommendations on review of Derbyshire to 21st June 2024
DCC – Parish and Town Liaison meeting – Highway Development Control circulated to Cllrs 30.05.24
All Cllrs have been circulated with the information prior to the meeting.
24/1064 Finance
BACS
Staffing – Jun
£158.05
BACS
HMRC – Staffing NI & PAYE (Jun)
£42.20
BACS
DCC – Pension contribution (Jun)
£53.62
Accounts passed for payment
Mrs J Storer
Expenses
£18.57
BACS
Staffing – July
£157.85
BACS
HMRC – Staffing NI & PAYE (July)
£42.40
BACS
DCC – Pension contribution (July)
£53.62
Mrs J Storer
Clerk use of home (Apr-Jun 24)
£81.00
For approval
Money Received
Deposit account interest (May 24)
£3.26
Deposit account interest (Jun 24)
£3.48
HMRC – Refund VAT 2023/24
£512.12
Balance at bank @ 20.06.24
Deposit account
£3,059.16
Current account
£4,889.88
(b) to consider any requests for funding made under s137 LGA 1971 None received
(c) To receive the actual t budget report to 20th June 2024 The report had been circulated with the meeting papers. RESOLVED to accept the financial report with no questions.
24/1065 To consider Planning Applications and to agree the response to SDDC’s comments to the parish council’s complaint including to planning application – DMPA/2023/1579 at 70 Ashby Road East
No planning applications were considered. A request was made for an update relating to the potential solar panel farm in Newton Solney. The possible application and location was discussed, no actions were agreed as no application has been received.
DMPA/2023/1579 – Ashby Road East application – Cllrs expressed discontent and dismay about the response to its complaint lodged with SDDC, Cllrs noted that work continues at the site and no actions have been taken by the Enforcement Team in relation to what Cllrs perceived to be blatant breaches of the planning conditions.
The application for a leisure centre at Knights Lodge – Cllr Lowe reported that statutory consultees have no objections so officer’s recommendation is to remove the condition but not to fall back onto the Shades Farm application. However, the planning application is not listed for the Planning Committee meeting next week due to an irregularity noted in relation to the car park. Planning officers noted the irregularity and have informed the applicant, which as a result, the application will be considered by the Planning Committee at its meeting at the end of July. Cllrs requested the exercise of control of the conditions previously imposed e.g. lighting and music continues past the curfew times and the landscaping is still outstanding. These areas were some examples provided at the meeting that parish cllrs urge the Planning and Enforcement Officers to enforce.
SDDC’s reply to the parish council’s complaint and concerns surrounding the planning processes utilised by SDDC were considered to be dismissive and failed to address the concerns raised.
RESOLVED for Cllr Toone to draft a response based on Cllrs comments made at this meeting.
24/1066 Consultations
National Grid – Chesterfield to Willington Upgrade Phase 1 – deadline 17th September 2024. This includes the invitation from South Wingfield to join in a meeting to consider the impact and implications of the upgrade. Cllrs discussed the upgrade and if there will be any impact upon the parish; none were perceived. RESOLVED no comments will be made and which the invitation to attend a meeting organised by South Wingfield parish council was noted; no cllr will attend the meeting.
23/1067 Items for information only (a) To receive reports from Meetings attended None received.
(b) Notification of Forthcoming meeting None known.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs No training sessions have taken place since the last meeting.
23/1068 Date of next meeting
The next Parish Council meeting will be held on MONDAY 2nd SEPTEMBER 2024 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:41pm.
In Attendance: Cllr Haines, 1 Member of the public, Mrs J Storer – Clerk.
24/1036 Apologies Apologies were received from Cllr Muller and Cllr Corner. As a quorum was established, the Chair commenced the meeting.
24/1037 Variation of Order of Business There was no alteration to the variation of the order of business.
24/10238 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. No declarations were made.
24/1039 Public Speaking
a) Members of the Public and Council to comment on any matter A resident raised a query about the website and the normal practise to keep it up to date. The resident provided further information about the lack of a timetable and litter bin at the newly replaced bus shelter o Ashby Road East and made a request for the parish council to liaise with the bus company for a timetable to be installed at a readable height and for a litter bin to be installed. The road gutter between 70 and 76 Ashby Road East has been poorly cleaned over many years and a request was made for the parish council to request the footway to be cleared and reinstated.
b) County Council and District Council members to raise any relevant matter Cllr Haines requested responses are made to the Statement of Community Involvement. The Local Plan sustainability appraisal is an important piece of evidence to help with the assessment of Derby City Council’s unmet need. By the summer there should be an indication of the sites identified.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
24/1040 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4thMarch 2024 These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1041 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1042 To receive the Chairman’s Announcements No announcements were made.
24/1043 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
24/1043 Governance
a) Risk Register update There are no recommended changes to the risk register, this had been considered at the Annual Meeting of the Parish Council.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options There are two vacancies on the parish council and no expressions of interest have been received. The notice of a casual vacancy occurred within LGA 1972 sec 8 created by the sudden and unexpected death of Cllr Bridges has been displayed
d) Environment Act 2021 – to receive any updates and review of the Parish Council’s Plan There were no reported updates to the parish council’s environmental plan
24/1044 Drainage and flooding issues The state of some of the roads are causing serious problems, particularly at the bend on Geary Lane which floods regularly. With this location being so close to the Crematorium and with so many people not aware of the problems, Cllrs expressed concerns that there is an accident waiting to happen. Over the winter, several vehicles have left Knights Lane and have gone into the ditch; the road at this section slopes down which draws vehicles towards and into the ditch. A site visit with the Highways Dept will be requested for Watery Lane, Knights Lane, Geary Lane and Bretby Lane; the purpose being to demonstrate the issues faced by motorists and to seek remedial works to avoid accidents or worse, from happening.
24/1045 Correspondence
DALC – Various circulars and information
SDDC – Revising Flood Warden scheme – volunteers are sought, either cllrs or members of the public.
All Cllrs have been circulated with the information prior to the meeting.
24/1046 Finance
a) RESOLVED The following accounts were passed for payment
BACS
Staffing – Apr
£158.05
BACS
HMRC – Staffing NI & PAYE (Apr)
£42.20
BACS
DCC – Pension contribution (Apr)
£53.62
For approval
Mrs J Storer
Expenses
£51.38
BACS
Staffing – May
£157.85
BACS
HMRC – Staffing NI & PAYE (May)
£42.40
BACS
DCC – Pension contribution (May)
£53.62
BACS
Clerk use of home (Apr-Jun 24)
£81.00
SDDC
Service Litterbins
£283.30
East Midlands Audit Services Ltd
internal audit 23/24
£52.50
DALC
Subscription for 24/25
£347.23
Clear Council
Insurance 1/6/24-31/5/24 Last year’s premium = £680.28 Budget = £644
£680.28
Money Received
Deposit account interest (March 24)
£3.36
Deposit account interest (April 24)
£3.15
SDDC – s136 refund for 23/24
£3,083.29
SDDC – first half of precept
£2807.00
SDDC – Housing Relief Grant
£73.00
The request for a bin at the bus stop made by a resident in the public section of the meeting was discussed. The Clerk was instructed to make enquiries of the bus company to provide a bin.
Balance at bank @ 29.04.24
Deposit account
£3,052.42
Current account
£6,082.23
(b) to consider any requests for funding made under s137 LGA 1971 None received
(c) To accept the internal auditor’s report for the accounts for the year ending 31st March 2024 The internal audit has been completed and no areas of concern have been raised. The audit invoice for 2023/24 is £52.50 and should the parish council wish to retain the services of the internal auditor (East Midlands Audit Services Ltd) the fee next year will be £57.00. Cllrs were circulated with the internal audit report with the meeting papers. RESOLVED to accept the internal auditor’s report as previously circulated and considered. RESOLVED to appoint East Midlands Audit Services Ltd to undertake the internal audit for the year ending 31st March 2025.
(d) To complete the AGAR for the year ending 31st March 2024 RESOLVED to approve the accounts for the year ending 31.03.24 with no amendments. RESOLVED to complete the AGAR for the year ending 31.03.24; no matters of concern were raised.
24/1047 To consider Planning Applications and the action to be taken with regards to planning application – DMPA/2023/1579 at 70 Ashby Road East DMPA/2024/0345: The retention of a front boundary wall at 92 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (11/04/24) RESOLVED No objections
In relation to planning application at Knights Lane lodges, there appear to be less vehicles attending the site, it was noted that the application is still to come before the planning committee.
Cllrs discussed the frustrations surrounding the late determination of planning applications, the discrepancies in decisions are of concern and the lack of enforcement and communication continues to be an issue. The review of the planning dept is underway and feedback and complaints of this parish council about the frustrations surrounding its interactions with the SDDC Planning Dept will be relevant and useful. Cllr Toone will draft the complaint, which the Clerk will submit to SDDC.
24/1048 Consultations a) SDDC – Draft Statement of Community Involvement (Local Plan) 18th March to 13th May 2024 b) National Government – An accelerated planning system consultation – closes 1st May 2024 c) SDDC – Draft Cycle Network Supplementary Planning Document (SPD) – closes 28th June 2024
23/1049 Items for information only
(a) To receive reports from Meetings attended DCC and Parish Council Liaison Meeting – 16th April 2024 at 5pm at County Hall – no Cllr attended the meeting.
(b) Notification of Forthcoming meeting SDDC – Civic Service 23rd May 2024 – no Cllr was available to attend.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs No training sessions have taken place since the last meeting.
23/1050 Date of next meeting The next Parish Council meeting will be held on Monday 1st July 2024 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:34 pm.
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