Minutes

BRETBY PARISH COUNCIL

15 January 2026 Bretby Clerk Minutes

MINUTES OF THE ORDINARY PARISH MEETING HELD

MONDAY 12^th JANUARY 2026 AT 7:30 pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr Ballington, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Benfield (from 7:43pm onwards), 1 resident

The Chair paid tribute to Cllr Corner following his death on 14^th December 2025; his long service as a parish cllr and to the community was thanked.

25/1217 Apologies

Apologies were noted from Cllr Haines and Cllr Lowe, Cllr Benfield sent his apologies as he would be late as he was attending Repton parish council. As a quorum was established, the Chair commenced the meeting.

25/1218 Variation of Order of Business

The order of business was amended to allow reports from Cllr Benfield once he arrives.

25/1219 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

25/1220 Public Speaking

Members of the Public and Council to comment on any matter

A resident presented a report on the following matters:

The pavement along Ashby Road East
Gullies require cleaning.
The state of road signage
Temporary traffic management during road lane closures

Cllrs noted these matters and provided further examples such as cones and signage being left when works have been completed.

County Council and District Council members to raise any relevant matter.

This will be taken later in the meeting once the Cllrs arrived.

District Cllr Haines had sent an email reporting: –

Postal vote changes – these now need renewing every 3 years. SDDC have sent letters out to those who need to renew.

Podback coffee kerbside collection scheme is ending – apparently due to the expansion of Podback’s national drop-off network. Final kerbside collection week is w/c 2^nd February.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

25/1221 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th November 2025

These were circulated, read, approved, and signed as a correct record by Cllr Toone.

7:43pm Cllr Benfield arrived.

Standing Orders were suspended to allow Cllr Benfield to address the meeting.

Cllr Benfield was provided with the resident’s report on highway matters earlier reported in the meeting.

Cllr Benefield reported on the very recent grading of pothole management released by Central Government. Derbyshire is graded as RED, the data used was upto June 2025 and since then improvements have been made however the recent bad weather has reopened many potholes. Part of this is due to poor management of the drainage systems which caused water to lie on the roads. Cllr Benfield will obtain a report to check the scheduled drainage works.

Highway budget for 2026/27 for Bretby Parish focuses on bus shelter upgrades along the A511 to install real time displays; no road repairs are scheduled in the next financial year.

The highway verges have only been mown once in the year and Cllr Benfield will request for mowing to be undertaken more frequently.

The lights at Bretby Nurseries are distracting motorists and a notification has been passed to the Highways Dept to undertake an investigation into the strength, direction and number of lights t the Nurseries.

On 17^th January 2026, Cllr Benefield and the District Cllrs are holding a surgery in Repton Village Hall.

Further congestion will occur when the A38 and A50 repairs are undertaken – these are anticipated to last 18 months and this raised concerns not only of the volume of traffic being diverted along the country lanes but also the impact upon and the deterioration of road surfaces.

The Chair returned to Standing Orders.

25/1222 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

25/1223 To receive the Chairman’s Announcements

The Chairman had contributed an article to the Church Newsletter.

25/1224 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

25/1225 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies, and co-options

There are three vacancies on the parish council, and no expressions of interest have been received. An appeal was made in the parish magazine, but no responses have been received.

f) To adopt the IT policy in readiness to be 2.2AAA compliant

The policy was rewritten by Cllr Meyrick and brought to the meeting.

RESOLVED: to accept the policy without change.

The Council noted the Clerk is a remote worker and the parish council does not have an office.

RESOLVED a lockable cupboard will be purchased up to a value of £100 for the safe storage of parish council documents.

25/1226 Drainage, flooding, and highway issues

Knights Lane is now experiencing standing water, again due to the inability of water to drain due to blocked culverts and drains.

25/1227 Correspondence

1. DALC – Various circulars and information

2. DCC – Proposed road closure for Repton Road, Hartshorne to facilitate Open Reach pole testing.  The road closure will only be in place between 0930-1430hrs each day.

3. DCC – Derbyshire’s Holiday Activity and Food Programme: December 2025

All Cllrs have been circulated with the information prior to the meeting.

25/1228 Finance

(a) Accounts for Payment

Accounts passed for payment

BACS	Staffing – Dec	£163.98
BACS	HMRC – Staffing NI and PAYE (Dec)	£44.00
BACS	DCC – Pension contribution (Dec)	£57.89
Charges	Service charges (Nov)	£4.25
BACS	Staffing – Jan	£ 169.34
BACS	HMRC – Staffing NI and PAYE (Jan)	£ 58.40
BACS	DCC – Pension contribution (Jan)	£ 76.70
Charges	Service charges (Dec)	£4.25

For approval

Mrs J Storer	Expenses	£33.80
SDDC	Service litterbin for the year 2024-25	£236.08

Money Received

Deposit interest

Dec 2025

£ 1.48

Balance at bank @ 31.12.25

Deposit account £3,100.07– interest rate 0.70%

Current account £6,434.52

(b) To consider any requests for funds made under S137 – none received

(c) To set the budget for 2026/27 and set the precept.

The Clerk had circulated the amended draft of the 2026/27 budget with the meeting papers, together with an actual to budget report for the period to 31^st December 2025. The actual to budget report was accepted.

RESOLVED to accept the budget for 2026/27.

RESOLVED to set the precept for 2026/27 at £6,335.00.

25/1229. NJC pay award 2025/26 – to apply the pay award and arrears due from 1/4/25 as per the NJC agreement at 3.25%.

RESOLVED to apply the pay award of 3.25% back dated to 1^st April 2025.

25/1230 To consider Planning Applications

DMPA/2025/1422: The erection of a two-storey side extension and single storey rear extension at 19 Ashby Road East, Bretby, DE15 0PS (05/12/25)

RESOLVED: Noted, the time for comments has passed.

25/1231 Consultations

SDDC – Local Plan Part 2 Review Issues and Options consultation on Monday 24th November. The consultation will close on the 30th of January.

East Midlands Combined County Authority: Mayor’s Transport Plan Consultation – no comments were made.

25/1232 Items for information only

(a) To receive reports from Meetings attended.

Parish and Town Council Liaison Forum: 8th December 2025 at Matlock – no person from the parish council attended.

SDDC flood liaison meeting – Thursday 20^th Nov 2025 at 10am-12, via TEAMS- no person attended from the parish council.

Cllrs commended the Clean Team for the work undertaken recently to clear rubbish from along Watery Lane. A thank you will be sent to the Clean Team.

A resident voluntarily litter picks along Knights Lane and Geary Lane and this resident too was commended.

(b) Notification of Forthcoming meeting – Area Forum dates to include

Cllr Ballington will attend the DALC session on the reintroduction of beavers.

(c) Training Sessions – All DALC circulars have been provided to all Cllrs

Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

25/1233 Date of next meeting

The next Ordinary parish council meeting will be held on TUESDAY 17^th MARCH 2026 at 7.30pm at St Wystan’s Church, Bretby.

This will also be the Annual Meeting of the Parish which will commence at 7:15pm

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:27 pm.

Minutes of the meeting held 10th November 2025

13 November 2025 Bretby Clerk Minutes

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD

MONDAY 10^th NOVEMBER AT 7:30 pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr Ballington, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Benfield (from 7:48pm onwards), Cllr Lowe, 1 resident

25/1201 Apologies

Apologies were noted from Cllr Haines (personal), Cllr Corner (personal). Cllr Benfield had sent his apologies as he would be late as they are attending Repton parish council. As a quorum was established, the Chair commenced the meeting.

25/1202 Variation of Order of Business

There was no alteration to the variation of the order of business.

25/1203 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

25/1204 Public Speaking

Members of the Public and Council to comment on any matter

A resident provided an update on several areas – including the overgrown footway along Ashby Road East, blocked gullies preventing the drainage of water off the A511, poor state of road signage on A511 and road restrictions during September which caused lengthy tailbacks. It is the frequency, the positioning of the restrictions and perceived lack of management of the process which causes frustrations for residents and motorists alike. Cllrs agreed with the issues relating to the road works along the A511 and along Bretby Lane, raising examples of the lack of access to pavements and to properties.

7:48pm Cllr Benfield arrived.

County Council and District Council members to raise any relevant matter

Cllr Lowe explained SDDC held an extraordinary meeting last week to vote on the preferred option; this is to include Amber Valley Borough Council (AVBC) in the southern half of the two-council proposal.

A shortage of drivers for waste collection has resulted in agency staff being used, this is having an impact upon the District Council’s finances. Any issues relating to missed waste collections are to be addressed to Cllrs Lowe and Haines.

In response to the percentage of BNG to be incorporated on new build (residential and business), Cllr Lowe will make enquiries along with seeking the rules around the level of permitted exterior lighting both at residential and business properties. Cllr Lowe will seek advice from the tree officer about the pruning of the oak tree on the Green.

Cllr Benfield reported on the forthcoming DCC vote on Thursday 13^th November 2025; he explained the change in stance to supporting a whole county authority under the local government review due to the projected cost of the reforms.

Cllr Benfield reported the condition of signage along A511 and hopes to have a resolution for the next meeting.

The planning application for the incinerator has been approved, and the Environment Agency has launched a consultation for residents; Cllr Benfield agreed to make further enquiries about the planning conditions and the outcome of the consultation and to provide a report to the next meeting.

A short stretch of road near Netherfield Hall has had temporary lights for 6-9 months. Cllrs requested action to build the road up, as it would be cheaper than the ongoing costs of hiring temporary lights.

No information has been received about the solar farm appeal.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

25/1205 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 8^th September 2025

These were circulated, read, approved, and signed as a correct record by Cllr Toone.

25/1206 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

25/1207 To receive the Chairman’s Announcements

No matters were raised.

25/1208 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

The Clerk reported due to delays from the police, the community speedwatch sessions along Bretby Lane have not yet started.

25/1209 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies, and co-options

There are two vacancies on the parish council, and no expressions of interest have been received. An appeal was made in the parish magazine, but no responses have been received.

d) Martyn’s Law – no further information is available. The parish council has no assets which need to take Martyn’s Law into account, however Cllrs agreed to follow the spirit of the law. This matter will be removed from the agenda.

e) Community Governance Review by SDDC – the parish council has no comments.

f) To adopt the IT policy in readiness to be 2.2AAA compliant

Concerns were raised about the policy and its application to this parish council, the policy will be rewritten by Cllr Meyrick and brought to the next meeting.

25/1210 Drainage, flooding, and highway issues

No further matters were reported.

Min 25/1193 (Sept ’25) DCC have not returned to Knights Lane to undertake the promised remedial actions, this remains outstanding. Cllr Benfield agreed to take the mater forward.

25/1211 Correspondence

1. DALC – Various circulars and information

2. Resident – reporting traffic problems with Cadent

3. SDDC – Notification of outcome of review of s136 concurrent function

4. DCC – Slides from the Parish and County Councils liaison meeting held 15.09.25

5. SDDC – Local Government Reorganisation in Derbyshire – update for stakeholders

6. SDDC – Invite to Flood Liaison Meeting – 12^th November 10 -12pm via TEAMs (invite sent to Cllrs 3.11.25)

All Cllrs have been circulated with the information prior to the meeting.

25/1212 Finance

(a) Accounts for Payment

Accounts passed for payment

BACS	Staffing – Oct	£163.98
BACS	HMRC – Staffing NI and PAYE (Oct)	£44.00
BACS	DCC – Pension contribution (Oct)	£57.89
Charges	Service charges (Sept)	£4.25
BACS	Staffing – Nov	£163.98
BACS	HMRC – Staffing NI and PAYE (Nov)	£44.00
BACS	DCC – Pension contribution (Nov)	£57.89
Charges	Service charges (Oct)	£4.25
BACS	Brooks – Hi Viz vests x 6 for Speedwatch	£38.33
BACS	Protect Signs – signs for speedwatch	£268.53
BACS	Mrs H Norton – case for the speed gun	£21.04
BACS	Mrs H Norton – refund for the speedwatch speed gun	£169.00

For approval

Mrs J Storer	Expenses	£33.80
Mrs J Storer	Use of Home Oct – Dec	£81.00
BACS	Donation for Remembrance Wreath	£50.00

Money Received

Deposit interest

Oct 2025

£1.53

Balance at bank @ 31.10.25

Deposit account £3,096.96– interest rate 0.70%

Current account £7,220.56

(b) To consider any requests for funds made under S137 – none received

(c) To consider t first draft of the budget for 2026/27 and the recommendation for the precept.

The Clerk had circulated the first draft of the 2026/27 budget with the meeting papers, together with an actual to budget report for the period to 31^st October 2025. The actual to budget report was accepted. The first review of the 2026/27 budget was accepted; the budget and the precept for 2026/27 will be brought to the next meeting.

(d) Bank account move to Unity Trust

The Clerk explained that Unity Trust has introduced a £6 p/m service charge, but interest received will be insufficient to cover the monthly service charge and currently it is financially beneficial to retain the account with Lloyds than the move banks. Cllrs acknowledged this was a reversal of an earlier decision but with the new information, the parish council would, if it changed banks, be financially disadvantaged.

RESOLVED for the bank account to remain with Lloyds.

25/1213 To consider Planning Applications

DMPA/2025/0505: The variation of conditions no. 2 (approved plans) and 5 (window serving the northwest elevation) of permission ref. DMPA/2022/0683 for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (16/10/25).

RESOLVED: Noted, the time for comments has passed.

DMPA/2025/1304: Application for the erection of 9no. holiday cabins with associated access, parking and landscaping Land at Knights Lane, Knights Lane, Bretby, DE15 0RT (28/11/25)

Cllr Falder declared a pecuniary interest as he undertakes contract work for the applicant.

RESOLVED: objections to application on the grounds of light and noise pollution.

Cllrs observed that adding more lodges would bring increased visitors and tourism to the area. At present, many tourists walk along Knights Lane from the holiday park to Bretby Nurseries; since Knights Lane is fast and busy with no pavements, both walkers and drivers are at risk. With the expansion of holiday cabins and the new amenities of a gym and a swimming pool (open to non-residents), cllrs stressed that it is crucial to build a pavement connecting the holiday site to Bretby Nurseries for pedestrian safety.

The site frequently remains noisy late into the night—especially on Fridays—and further cabins would likely worsen existing noise issues. Lighting around the site stays on all night, contributing to light pollution that disturbs both residents and wildlife. If permission is granted for additional cabins, cllrs requested a reduction in the on-site lighting.

Given the site’s high visibility, additional tree planting is requested to help screen it.

Cllrs also noted that the area is very bright at night, with lights left on continuously at both the holiday cabin site and at Bretby Nurseries. This causes glare and temporary blindness for motorists, especially those driving along Newton Lane.

Cllr Falder returned to the meeting.

DMPA/2025/1395: Change of use of holiday let to residential extension at Vine Barn, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0RB 7/11/25

RESOLVED: No comments

25/1214 Consultations

None received

25/1215 Items for information only

(a)To receive reports from Meetings attended.

DCC – Parish and Town Council Liaison Forum which is being held from 5.00pm on Monday 15 September 2025.

Online meeting between SDDC and Chairs & Clerks of Parish Councils – 17^th September 2025 at 6pm – CANCELLED by SDDC on 10^th SEPTEMBER, and has not been

rearranged

Online meeting with SDDC Head of Planning and Samantha Nibblett MP – 22^nd September AND 24^th September 2025

Severn Trent Community Roadshow – Investment in Derbyshire @ Carsington Water – Tuesday 23rd September 2025 between 17:00 – 18:45

(b) Notification of Forthcoming meeting – none known

SDDC flood liaison meeting – Thursday 20^th Nov 2025 at 10am-12. This will be on Teams.

(c) Training Sessions – All DALC circulars have been provided to all Cllrs

Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

The Clerk attended the following training sessions: –

16^th September 2025 DALC Website for complying with the new AGAR regulations.

23^rd September 2025 DALC Update on Employment Bill

25/1216 Date of next meeting

The next Ordinary parish council meeting will be held on MONDAY 12^th January 2026 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47 pm.

BRETBY PARISH COUNCIL

17 September 2025 Bretby Clerk Minutes

MINUTES OF THE ORDINARY PARISH MEETING HELD

MONDAY 8^th SEPTEMBER AT 7:30 pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr Meyrick, Cllr Ballington.

In Attendance: Mrs J Storer – Clerk, Cllr Benfield (from 7:56pm), Cllr Haines (from 7:56pm),

25/1184 Apologies

Apologies were noted from Cllr Corner (Personal). Cllr Lowe (personal). Cllr Haines and Cllr Benfield had sent their apologies as they would be late as they are attending Repton parish council. As a quorum was established, the Chair commenced the meeting.

25/1185 Variation of Order of Business

There was no alteration to the variation of the order of business.

25/1186 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

25/1187 Public Speaking

Members of the Public and Council to comment on any matter

No members of the public were in attendance.

AGREED to change the order of business to allow reports and discussions with both the County and District Cllrs to happen when the Cllrs arrive.

County Council and District Council members to raise any relevant matter

This was taken on the arrival of Cllrs Haines and Benfield.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

25/1188 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 8^th July 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

25/1189 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

25/1190 To receive the Chairman’s Announcements

The Chairman reported on the long delays and tailbacks caused by roadworks on Ashby Road East and commented upon the lack of service/attention from the DCC Highways Dept to the roads around the parish. Complaints have been made to DCC Highways Dept over a number of years but actions have never resulted.

Concerns were raised and discussed about the lack of parking space at Bretby Nurseries following the increase in size of the business.

Cllr Ballington reported on the installation of 2 double sets of traffic counter placed across Ashby Road East; these are thought to record speed and the type of vehicle using the road. An increase in very heavy lorries using the road during the evening and over night has been observed.

A resident continues to rigorously pursue the clearing of the path raised at last meeting as SDDC only send out a mini road sweeper which is not making any impact.

Cllrs commented upon both the lack of verge mowing this year, and the inconsistency of the mowing schedule. The verges on the lanes (Watery, Geary, Newton) received a cut in April but nothing since which other areas, such as The Green have received 6 cuts. Visibility at the junctions at Knights Lane and Hartshorne Road is atrocious and the vegetation along Newton Lane is narrowing an already narrow lane.

The planning application for an incinerator and power generator at Stanton involving 200 daily vehicle movements, has been successful at appeal. Cllrs raised concerns about traffic congestion but the major area of concern related to clouds of pollution which could cover a significant area, including Bretby.

The speedwatch scheme is about the start.

25/1191 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

25/1192 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received. An appeal was made in the parish magazine but no responses have been received.

d) Martyn’s Law – information and the advice sheet from SLCC has been circulated to all cllrs on 22/7/25, no further information is available.

e) Community Governance Review by SDDC – the parish council has no comments.

25/1193 Drainage, flooding and highway issues

No further matters were reported.

DCC have not returned to Watery Lane to undertake the promised remedial actions but it is hoped the flooding issue on Geary Lane has been resolved with the clearing of the drain.

25/1194 Correspondence

1. DALC – Various circulars and information

2. DCC – Notification of road closure – Geary Lanre between 23/9/25 – 30/9/25 for the installation of fibre

3. DCC – Notification of road closure – Watery Lane between 1/10/25 – 6/10/25 for the installation of fibre

4. Cadent – Notification of gas works along Ashby Road with temporary lights from 18^th August 2025 onwards – no closing date has been provided.

5. SDDC – Derbyshire Historic Buildings Trust- South Derbyshire Buildings at Risk Project

6. Resident – Requesting the parish council to seek enforcement of planning conditions at 60 Bretby Lane (DMOT/2020/0601). The removal of a temporary fence and the brick wall installed – this was reported to SDDC Enforcement and on 04.08.25 confirmation that Enforcement file ENF/2025/00203 has been raised. On 12.08.25, Enforcement informed that their investigates revealed no breach of planning and the case is closed.

Cllr Toone reported the conditions were imposed in 2018 and work has still not finished.

7. DALC – Local Government Reorganisation in Derbyshire Forum 13^th August 2025

8. DCC – Notification of road closure of Knights Lane between 1^st -12^th September 2025 for installation of fibre

9. SDDC – update about the s136 funding review

10. DCC – Parish and Town Council Liaison Forum which is being held from 5.00pm on Monday 15 September 2025.

11. DCC – Notification of temporary Road Closure of Repton Road, Hartshorne between 14/10/2025 – 20/10/2025 for the installation of fibre.

12. John Hallyar – requesting information about the water pump, his illustration of Bretby pump will be included with other illustrations of old preserved water pumps

13. DCC – Notification of Temporary Road Closure | Repton Road, Hartshorne | 14/10/2025 – 20/10/2025

14. DCC – Notification of Temporary Road Closure | Netherhall Road, Hartshorne | 14/10/2025 – 20/10/2025

15. National Grid – Chesterfield to Willington – Community Project Update – August 2025

All Cllrs have been circulated with the information prior to the meeting.

7:56pm Cllrs Haines and Benfield arrived.

25/1195 Finance

(a) Accounts for Payment

Accounts passed for payment

BACS	Staffing – Aug	£163.98
BACS	HMRC – Staffing NI and PAYE (Aug)	£44.00
BACS	DCC – Pension contribution (Aug)	£57.89
Charges	Service charges (July)	£4.25
BACS	Staffing – Sept	£163.98
BACS	HMRC – Staffing NI and PAYE (Sept)	£44.00
BACS	DCC – Pension contribution (Sept)	£57.89
Charges	Service charges (July)	£4.25

For approval

Mrs J Storer	Expenses	£16.95
Mrs J Storer	Use of Home Jul – Sept	£81.00
PKF	External audit fee 24/25	£252.00
Royal Mail	Renewal of PO Box	£148.60

Money Received

Deposit interest	July 2025	£1.78
Deposit interest	Aug 2025	£1.96
SDDC	Balance of second half of precept for 25/26	£268.00
SDDC	Safer Neighbourhood – grant for Speed watch items	£500.00

Balance at bank @ 29.08.25

Deposit account £3,093.72– interest rate 0.70%

Current account £8,912.58

(b) To consider any requests for funds made under S137 – none received

(c) To receive the report from the external auditor – a clean audit report has been received, and no areas of concern have been identified

RESOLVED to accept the external auditors report. The notice for the conclusion of the audit has been placed on the website.

25/1196 To consider Planning Applications

DMPA/2024/1052: Notification of planning appeal – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site

access, internal access tracks, security measures, landscaping, and other ancillary infrastructure on Land west of Newton Lane, Newton Solney, DE15 0RU (Deadline for submissions – 27^th August 2025)

Appellant: Anesco Ltd

Appeal Ref. No: APP/F1040/W/25/3365887

Appeal Starting Date: 23/07/2025

RESOLVED the parish council’s comments have been submitted.

Cllr Toone asked for an update on the appeal at Knight’s Lane Lodges, no date has been given for the conclusion of the appeal.

Knights Lodges is openly advertising swimming lessons for children; Cllr Toone enquired how the various licences and regulations have been given for the swimming lessons to be held when the conditions of planning were not complied with. It was reiterated the first complaint was in Oct 2023 about none compliance at the site.

DMPA/2025/0505: The variation of conditions no. 2 (approved plans ) and 5 (window serving the south east elevation) of permission ref. DMPA/2022/0683 for The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/08/25)

RESOLVED No comments as deadline passed

DMPA/2025/1044: The creation of two new openings for two painted timber double doors to match the existing as a change to existing planning permission DMPA/2023/1078 at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (22/09/25)

RESOLVED

DMOT/2025/1049: The felling and pruning of various trees at Bretby Hall, Management Office, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (24/09/25)

RESOLVED: objections as the reason for the request to fell and pruning trees was not given or stated.

25/1197 Consultations

DCC – Community Insights Survey – deadline for responses 31^st July 2025

RAD – Survey on Flooding – deadline for responses 29^th August 2025

SDDC – review of the Animal Welfare Licensing Policy responses by 17^th October 2025

25/1198 District and County Council reports

Cllr Haines urged Cllrs to report planning issues to the meeting with SDDC on 17^th September.

The majority of responses to the Draft Local Plan Part 1 are in favour but developers are highly critical about the lack of allocation of sites across South Derbyshire. Officers are working on Part 2 of the Local Plan; the initial consultation in November 2025 with 8 weeks consultation. There is an appeal for a development at Kings Newton which will clarify the 5 year land supply. and if the appeal is successful then for the Local Plan Part 1, there are questionable implications for the plan going forward.

A resident has reported to Cllr Haines the ongoing matters relating to the clearing of the footpath as reported under Min 25.1190, Cllr Lowe will look into this and report back.

Cllr Benfield reported the road signs at Ashby Road East as raised at the July meeting, did not need replacing. Parish cllrs provided details of the issues which Cllr Benfield agreed to take back to the Highways Dept.

Complaints have been received about the speed along Knights Lane and DCC submitted a response about why any upgrade at junctions cannot occur but the repainting of the road markings has been agreed.

Parking, specifically parking on the pavement at a property on Bretby Lane running music lessons, is creating problems for motorists and pedestrians; a review of the planning conditions needs to be looked at to see if any planning conditions are in force and Cllr Haines agreed to take this forward

Some confusion was expressed about which is the relevant authority, SDDC or the police, for abandoned vehicles and the confusion remained.

All gullies are to be cleared in South Derbyshire before the onset of winter.

Speed indicator device trial reintroduced by DCC were explained; this parish council will not participate.

Mention was made again of verge mowing and Cllr Benfield was requested to take this forward as Newton Lane was impassible in parts as were other lanes.

Roadworks undertaken by Cadent on Ashby Road East are creating major congestion with tail backs lasting miles. A request was made for the control of the temporary lights to be tighter and to be more thoughtful about the scheduling of the works.

The firework display held last Friday was huge and very loud, and questions were raised if the necessary permissions had been sought for the event.

Cllr Haines was asked about the Finance & Management Committee meeting held 4^th September 2025 and the outcome of the decision on the continuation of the s136 refund; it was reported that the s136 refund will continue and be for the new authority to make any decisions about the future of s136.

A further question was asked seeking where council tax for new houses in the first year of occupancy goes – is this to SDDC and if the money is ringfence. Cllr Haines will make enquiries.

Cllr Haines informed SDDC is undertaking a Community Governance Review with a view to parish the unparished areas (mainly the urban core). DCC have voted for a north/south split.

25/1199 Items for information only

(a) To receive reports from Meetings attended

31^st July 2025 – S Derbyshire and Erewash Local Area Energy Plan (LAEP) stakeholders briefing

(b) Notification of Forthcoming meeting – none known

DCC – Parish and Town Council Liaison Forum which is being held from 5.00pm on Monday 15 September 2025.

Online meeting between SDDC and Chairs & Clerks of Parish Councils – 17^th September 2025 at 6pm – POST MEETING NOTE; on 10^th September the meeting was cancelled by SDDC.

Online meeting with SDDC Head of Planning and Samantha Nibblett MP – 22^nd September AND 24^th September 2025

Severn Trent Community Roadshow – Investment in Derbyshire @ Carsington Water – Tuesday 23rd September 2025 between 17:00 – 18:45

(c) Training Sessions – All DALC circulars have been provided to all Cllrs

Cllrs are still to complete the training relating to Prevention of harassment and to provide certificates to the Clerk.

(d) Consideration needs to be given to the maintenance of the trees on the Green, this will be discussed at the next meeting.

25/1200 Date of next meeting

The next Ordinary parish council meeting will be held on MONDAY 10^th NOVEMBER 2025 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:39 pm.

Minutes of the Ordinary meeting held 8th July 2025

14 July 2025 Bretby Clerk Minutes

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD TUESDAY 8^th JULY AT 7:15 pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr Meyrick, Cllr Ballington, Cllr Corner

In Attendance: Mrs J Storer – Clerk, Cllr Benfield (from 7:24pm to 8:39pm), Cllr Lowe (to 8:39pm), 9 members of the public, Carolyn Renwick – Community Engagement Officer for Connect Fibre.

Carolyn Renwick informed the meeting, Connect Fibre has been awarded the Government contract to deliver full fibre to rural areas in parts of South Derbyshire and NE Staffordshire. Connect Fibre will install the infrastructure using Open Reach infrastructure. Work will start in the next few weeks to put full fibre from the cabinet to premises, with ambition for the works to be completed by the autumn.

Connect Fibre is told by Government as to the eligible properties to receive the upgrade and all eligible properties will receive a letter this week informing when work will commence.

Questions were raised and answered about specific locations.

Connect Fibre will make some contributions towards community engagement and the parish council was urged to consider projects for which funding can be sought.

25/1166 Apologies

Apologies were noted from Cllr Haines (personal). As a quorum was established, the Chair commenced the meeting.

25/1167 Variation of Order of Business

There was no alteration to the variation of the order of business.

25/1168 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

25/1169 Public Speaking

Members of the Public and Council to comment on any matter

Mrs Gordan reported nothing has happened about the build up of soil along the footway at Ashby Road East – Cllr Lowe agreed to take the matter forward.

She also raised the continuing appalling state of road signage along the A511, all the signage is damaged between the Stanhope and The Chesterfield – Cllr Benfield agreed to take the matter forward.

Mrs Norton reported she has received confirmation of the SNT grant for the speed watch equipment. Mrs Norton confirmed there are 10 volunteers to participate in the scheme along Bretby Lane and training will take place soon.

It was agreed, for the purposes of continuity, that the grant will come to the parish council and for the parish council to purchase the equipment.

Residents at Blue Cedars, Ashby Road East attended the meeting to voice concerns about what they consider to be breaches of planning conditions and lack of enforcement of planning rules at 2 Ashby Road East. They expressed frustrations about the service received from SDDC and provided specific examples of alleged breaches, plus numerous examples of the lack of engagement by SDDC. The Chair explained the parish council has also made complaints to SDDC and received unsatisfactory responses. It was agreed whilst the parish council has no power relating to planning matters, representations will be made to SDDC both about the lack of enforcement and the general lack of interest/engagement/ communication by SDDC.

A resident reported lorries are reversing out of Bretby Nurseries onto Knights Lane; this appears to be happening following the alterations at the site resulting in a lack of turning space within the nurseries site itself. Lorries are also reported to wait on Mount Road until the nurseries open. Representations are to be made to the nurseries. Cllr Benfield will also raise this with the Highways Dept.

The solar farm planning appeal has been lodged, but the details are not yet on the Planning Inspectorate website – the Planning Inspector is to make a decision about the type of appeal before any information is posted on the Inspectorate’s website.

There is no update on the Knights Lodges leisure centre planning appeal – Cllr Lowe will follow this up.

County Council and District Council members to raise any relevant matter

Cllr Benfield reported on the temporary closure of public footpaths 14, 16 and 74 between 21^st and 25^th July for telecoms work

A full County Council meeting will take place tomorrow to discuss proposals for the Local Government reorganisation

The new SDDC Chair is Cllr Angela Archer.

SDDC has secured £120,000 of funding from Rural England Prosperity Fund.

Further concerns were raised about the National Grid’s proposals for the upgrade of pylons; both Cllr Benfield and Cllr Lowe expressed the view, the pylons are likely to be installed as part of the Chesterfield/Willington pylon upgrade.

8:39pm Cllrs Benfield and Lowes and all members of the public left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

25/1170 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 6^th May 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

25/1171 To approve the Minutes of the Annual Meeting of the Parish Council held on 6^th May 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

25/1172 To approve the Minutes of the Annual Meeting of the Parish held on 6^th May 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

25/1173 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

25/1174 To receive the Chairman’s Announcements

The Chairman’s comments had been discussed earlier in the meeting.

25/1175 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

25/1176 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received. An appeal was made in the parish magazine but no responses have been received.

25/1177 Drainage, flooding and highway issues

No further matters were reported.

25/1178 Correspondence

1. DALC – Various circulars and information

2. Samantha Niblett MP – seeking to hold quarterly meetings with parish council.

3. SDDC – Parklife event 2025

4. SDDC – information about the transfer of gully cleansing back to DCC

5. Samantha Niblett MP – information about funding for NDPs

6. South Derbyshire Local Area Energy Plan Stakeholder Introductory

All Cllrs have been circulated with the information prior to the meeting.

25/1179 Finance

Accounts passed for payment

BACS	Staffing – June	£163.98
BACS	HMRC – Staffing NI and PAYE (June)	£44.00
BACS	DCC – Pension contribution (June)	£57.89
Charges	Service charges	£4.25
BACS	Staffing – July	£163.98
BACS	HMRC – Staffing NI and PAYE (July)	£44.00
BACS	DCC – Pension contribution (July)	£57.89

For approval

Mrs J Storer

Expenses

£16.90

Money Received

Deposit interest	May 2025	£2.11
Deposit interest	June 2025	£2.06
SDDC	Second half of precept for 25/26	£2807.00**
SDDC	Second half of precept for 25/26 – difference	£268.00

** – this is an error and underpayment by SDDC of £268.00. This amount is for 24/25. The Clerk has raised this with SDDC.

Balance at bank @ 30.06.25

Deposit account £3089.98

Current account £5956.81

b) Requests for funding via S137

No requests for funding have been received.

(c) To receive the actual to budget report for the period ending 30^th June 2025

RESOLVED to accept the actual to budget report for the period ending 30.06.25. No matters were raised.

(d) Change of bank accounts from Lloyds to Unity Trust

The Clerk has all the details from members and will complete the new bank mandate.

(e) To receive the report from the external auditor

Nothing has been received from the external auditor.

25/1180 To consider Planning Applications

DMPA/2025/0505: The variation of conditions no. 2 (approved plans), 3 (approved materials) and 5 (window serving the south east elevation) of permission ref. DMPA/2022/0683 for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (29/5/25)

RESOLVED No comments as deadline passed

DMPA/2025/0560: Change of Use of Dwelling (Use Class C3) to Children’s Care Home (Use Class C2) at 3 Stanhope Glade, Bretby, Burton On Trent, DE15 0QT (10/6/25)

RESOLVED No comments as deadline passed

DMOT/2025/0589:The pruning of three Hornbeam trees and the felling of a Sycamore, Lawson’s Cypress, Cypress and a Sawara Cypress tree at St Wystan’s Church, The Green, Bretby, Burton On Trent, DE15 0RA (14/06/25)

RESOLVED No comments as deadline passed.

25/1181 Consultations

Licensing Act 2003 – Statement of Licensing Policy Review- deadline 1^st August 2025 – No comments are to be made

SDDC – The ‘One Derbyshire, Two Councils’ consultation – deadline Sunday 10 August 2025. – Cllrs are to make their own observations

SDDC – Draft Green Spaces Strategy – This arrived on the day of the meeting, Cllrs are to consider the strategy and to make representations.

25/1182 Items for information only

(a) To receive reports from Meetings attended

10^th June 2025 – online meeting with Samantha Nibblett MP – Cllrs Meyrick and Corner and the Clerk attended the meeting. There were varying opinions about the value of the meeting, but it was considered beneficial to attend the next meeting.

(b) Notification of Forthcoming meeting

Local Authority Energy Plan – 31^st July 2025

(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.

Cllrs are still to complete the training relating to prevention of harassment.

25/1183 Date of next meeting

The next Ordinary parish council meeting will be held on MONDAY 8^th September 2025 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:54 pm.

ORDINARY PARISH COUNCIL MEETING

8 May 2025 Bretby Clerk Minutes

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD

TUESDAY 6^th MAY 2025 AT 7:25 pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr Meyrick,

In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Lowe.

25/1150 Apologies

Apologies were noted from Cllr Ballington (personal) and accepted from Cllr Corner (health). As a quorum was established, the Chair commenced the meeting.

25/1151 Variation of Order of Business

There was no alteration to the variation of the order of business.

25/1152 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

25/1153 Public Speaking

Members of the Public and Council to comment on any matter

None were raised.

County Council and District Council members to raise any relevant matter

The licensing team is working with the police to curb underage drinking.

The National Forest Walking Festival will be held between 16-26 May 2025.

The planning dept has confirmed an appeal for the solar farm has been submitted, but the validation and start date have not released.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

25/1154 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7^th April 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

25/1155 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

25/1156 To receive the Chairman’s Announcements

None were raised.

25/1157 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

25/1158 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received. Discussions took place about how to encourage new Cllrs; the Chairman will write in the Church magazine to promote the parish council.

d)Website update – The Clerk had circulated information about the s5/26 AGAR where a new assertion about digital and data compliance will be included. The various components to warrant a positive response were discussed. The parish council currently meets the vast majority of these requirements, however to comply, a generic email address will be introduced and an IT policy will be drafted.

25/1159 Drainage, flooding and highway issues

No further matters were reported.

25/1160 Correspondence

1 DALC – Various circulars and information

2. Samantha Niblett MP – seeking to hold quarterly meetings with parish council.

All Cllrs have been circulated with the information prior to the meeting.

25/1161 Finance

Accounts passed for payment

BACS	Staffing – April	£163.98
BACS	HMRC – Staffing NI and PAYE (April)	£44.00
BACS	DCC – Pension contribution (April)	£57.89
Charges	Service charges	£4.25

For approval

Mrs J Storer	Expenses	£33.80
BACS	Staffing – May	£163.98
BACS	HMRC – Staffing NI & PAYE (May)	£44.00
BACS	DCC – Pension contribution (May)	£57.89
Mrs J Storer	Clerk use of home (April – June 2025	£81.00
Mrs J Storer	Reimburse annual payroll licence	£68.80
Clear Councils	Insurance 1/6/25 – 31/5/25	£621.95
East Midlands Audit Services Ltd	Independent internal audit for the year ending 31^st March 2025	£57.00

Money Received

Deposit interest	April 2025	£2.53
SDDC	S136 concurrent refund for 2024/25	£622.42
SDDC	First half of precept	£3,075.00
HMRC	VAT refund 2025/25	£89.22

Balance at bank @ 24.04.25

Deposit account £3,085.81

Current account £7,208.29

b) Requests for funding via S137

No requests for funding have been received.

(c) To accept the internal auditor’s report for the accounts for the year ending 31^st March 2025

RESOLVED to accept the internal auditor’s report as previously circulated. No matters were raised and no issues reported by the internal auditor.

(d) To complete the AGAR for the year ending 31^st March 2025

RESOLVED to approve the accounts for the year ending 31.03.25 with no amendments and the AGAR was completed with positive responses.

(e) Change of bank accounts from Lloyds to Unity Trust

The Clerk has all the details from members and will complete the new bank mandate.

25/1162 To consider Planning Applications

DMPA/2025/0226: The erection of a single storey side extension, redesign of frontage to construct lower eaves level on existing canopy, Addition of new timber framed storm porch, Internal reconfiguration and replacement of flat roofs at rear to pitched roofs at 217 Bretby Lane, Bretby, Burton On Trent, DE15 0QR (25/04/25)

RESOLVED No comments

DMPA/2025/0363: Proposed two storey side and single storey rear extensions with new dormer extension to rear roof slope and flush-fitting rooflights to front roof slope at 88 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (08/05/25)

RESOLVED No comments

DMPA/2024/1480: The erection of extension to existing club house to create a new entrance, toilet facilities and meeting rooms at Burton on Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (22/05/25)

RESOLVED No comments

DMOT/2025/0340: The approval of details reserved by condition 2 (Landscaping Scheme) of permission ref. DMPA/2023/1579 for approval of reserved matters following outline planning permission DMPA/2022/1336 for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/04/25)

RESOLVED No comments

25/1163 Consultations

None received.

25/1164 Items for information only

(a) To receive reports from Meetings attended

No meetings have been held.

Comments were received about the mowing of verges as Bretby Lane has received 3xcuts already this year.

(b) Notification of Forthcoming meeting

10^th June 2025 – online meeting with Samantha Nibblett MP

(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.

6^th May 2025 – Cllr Toone completed the Anti Harassment and bullying training

25/1165 Date of next meeting

The next Ordinary parish council meeting will be held on TUESDAY 8^th July 2025 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 7:51pm.

ANNUAL MEETING OF THE PARISH

8 May 2025 Bretby Clerk Minutes

BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING

TUESDAY 6^th MAY 2025 AT 7.00pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr S Toone (Chairman),

In Attendance: Cllr M Falder, Cllr L Meyrick, Cllr J Lowe, Cllr K Haines, Mrs J Storer – Clerk,

To receive apologies for absence

Apologies were noted from Cllr Ballington, Cllr Corner.

To receive the Annual report for 2024/25 – Cllr Toone

An eventful year with a lot of issues affecting the Parish.

Firstly, the Planning Application for the solar farm on Newton Lane. Together with Newton Solney Parish Council, our District and County Councillors and objections from many residents the application was rejected. We are however still awaiting any appeals. Incidentally we are still awaiting the result of appeal made by Knights Lodges about the use of the leisure building. Conversely, we did assist Bretby Parochial Church Council in obtaining planning consent for the extension of the church burial ground which had been bogged down in red tape at DCC and SDDC for years. We continue to have some issues with enforcement of planning conditions made by SDDC.

We have at last made some progress in improving the roads in the parish. Some stretches of Bretby Lane have been resurfaced but others, for example outside the Garden Centre, still remain in a precarious state. Potholes continue to be a problem. Some progress has also been made to eliminate flooding of lanes in the Parish, which has been the subject of many complaints to DCC over the years. Following visits by Highways engineers arranged by Councillor Muller and guided by Councillor Falder there has been improvements in the drainage on Knights Lane, and Newton Lane and further work promised for flooding on the bend on Geary Lane. Residents have again expressed concern about traffic in the Parish. The quantity of traffic on Bretby Lane and Knights Lane has increased, particularly of HGVs. Speeding has also been highlighted as a concern, with several requests for further speed restriction measures forwarded to DCC with no real response. One resident has also requested funding from the SNT to start a Community Speedwatch Group but has had no response to the request after several months.

We still have two vacancies for Parish Councillors which we will strive to fill.

Public Questions and comments

Cllr Falder reported the repairs on the bend on ~Geary Lane is starting to crumble after only 6 months.

There being no further matters, Cllr Toone closed the meeting at 7:14pm.

ANNUAL MEETING OF THE PARISH COUNCIL

8 May 2025 Bretby Clerk Minutes

BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD

TUESDAY 6^th MAY 2025 AT 7:15 pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr S Toone (Chairman), Cllr M Falder, Cllr L Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr K Haines, Cllr J Lowe.

Election of Chairman

RESOLVED Cllr Toone was elected as Chairman for 2025/26

Chairman to take and sign the Declaration of Office

Cllr Toone took and signed the Declaration of Office of Chair of the Parish Council.

Election of Vice Chairman

RESOLVED Cllr Meyrick was elected as Vice Chairman for 2025/26

Vice Chairman to take and sign the Declaration of Office

Cllr Meyrick took and signed the Declaration of Office of Vice Chair.

Review/Completion of Register of Interests

No changes were made to the Register of Interests.

Appointment of Committees – if required

RESOLVED no committees were formed.

Appointment of Cllrs to External Bodies and arrangements for reporting back

RESOLVED any Cllr will attend any meetings.

To review the Standing Orders

RESOLVED no changes were made to the Standing Orders which had previously been circulated.

To review the Financial Regulations

RESOLVED no changes are to be made to the Financial Regulations.

Review of polices.

RESOLVED Cllr noted there are no changes to the parish council’s policies.

Review of inventory of land and assets.

The inventory of land and assets had been circulated with the accounts for the year ending 31.03.25 and with the agenda for this meeting. The inventory was accepted.

Review and confirmation of arrangements for insurance cover in respect of all insured risks.

RESOLVED the level of insurance cover was agreed and will be taken with Clear Councils Insurance. The insurance quoted for 2025/26 is £621.95, last year’s premium was £568.33. there is the option of a 3 year fixed term to keep any increases to a minimum. Insurance budget for 25/26 = £625.00

RESOLVED to accept the 3 year fixed term.

Review of the Council’s and/or employees’ memberships of other bodies.

RESOLVED to continue with membership of DALC and SLCC.

Reviewing the Council’s policies.

no changes are to be made to the Council’s policies however both Cllrs and the Clerk will monitor correspondence and guidance and will make recommendations to change policies if required.

There being no other business, the Chair closed the meeting at 7:24pm.

Review of inventory of land and assets.

The parish council has the following assets at 31^st March 2025

PC laptop and scanner			£500
Noticeboard on Village Green			£1
Noticeboard on Bretby Lane			£1
Pump on Village Green			£1

Litter bin at Bretby Hall			£594.59
Litter bin on Bretby Lane and junction of Oldicote lane near to the noticeboard			£594.59


Total Fixed Assets			£1692.18

RESOLVED to write down the pc laptop and scanner to £0 given its age

BRETBY PARISH COUNCIL

24 April 2025 Bretby Clerk Minutes

MINUTES OF THE ORDINARY PARISH MEETING HELD

MONDAY 7^th APRIL 2025 AT 7:30pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr T Ballington,

In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Muller (7:57pm),1 members of the public.

24/1134 Apologies

Apologies were noted from Cllr Meyrick, Cllr Corner, Cllr Lowe. As a quorum was established, the Chair commenced the meeting.

24/1135 Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1136 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

24/1137 Public Speaking

Members of the Public and Council to comment on any matter

The resident, who at the last meeting reported the erratic display of informing of next Royal Main collections, now reported that the situation has improved.

Along the Ashby Road East pavement there is a build-up of soil in which weeds are germinating; if the soil is not removed immediately, the work undertaken last year to clear the site will have been wasted. Cllrs noted that a large section of the pavement down to the Golf course has become narrow by years of build-up of soil. Cllr Haines will follow this matter.

A query was raised about a planning application for 70 Ashby Road East to retain the fencing and landscaping. Cllrs noted the parish council had not been informed of the application ad revisited the history of planning and lack of enforcement at the site.

Another query was raised about a planning application for 72 Ashby Road East, the resident queried why the application made no mention about drainage and that the work had been undertaken in 2014. The Chair advised that the retrospective application will have to follow the normal planning guidelines and any concerns about drainage will be addressed by planning conditions and building regulations.

County Council and District Council members to raise any relevant matter

SDDC – Cllr Haines reported No May May has been rebranded as grass management and will extend beyond May. Cllrs requested Knights Lane verges are mown in the interest of highway safety. Mowing has already commenced which in the view of Cllrs is too early and this observation will be taken back to SDDC by Cllr Haines.

The bin collections system is going digital; this was welcomed by the District Cllrs although the exact workings of the digital system is not known.

Cllr Haines reported upon a successful prosecution in relation to a recent fly tipping incident.

Following a discussion about the refusal of the solar farm planning application; Cllrs noted any appeals needs to be made within 6 months of the decision.

DCC – Cllr Muller reported the proposals for devolution have generated significant discussions, including the revisiting and reflection of previously dismissed suggestions.

Successful Cllrs at the forthcoming County Council elections will only undertake a 2-year term of office; this will bring District and County elections into sync and in readiness for any devolution arrangements.

Cllr Falder reported on a successful meeting with Highways Officers who met with him the week after the last parish council meeting. The flooding on Newton Lane and on Geary Lane have been temporarily resolved. The problems with Knights Lane verges were promised to be sorted.

Cllrs acknowledged that this was Cllr Muller’s last meeting due to the boundary review and thanked him for his help, support and work.

Cllr Toone made enquiries with Cllr Haines about a resident’s application to SNT for funding towards a Speedwatch scheme but who has heard nothing about the application; despite it being submitted some weeks ago – Cllr Haines will chase the application in the morning.

c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1138 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th February 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1139 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1140 To receive the Chairman’s Announcements

Cllr Toone reported upon the refusal of the solar farm application and the granting of the application to extend the church yard.The Church has written to the parish council to thank them and Cllr Toone for the support shown and this letter of thanks was read to the meeting.

24/1141 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

24/1142 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.

24/1143 Drainage, flooding and highway issues

No further matters were reported.

24/1144 Correspondence

1. DALC – Various circulars and information

2. Samantha Niblett MP – seeking views on holding of quarterly meetings with parish councils (circulated to cllrs 17.03.25)

3. SDDC – Civic Service invite for 22^nd May 2025

4. DCC – Council Plan 2025-2029

All Cllrs have been circulated with the information prior to the meeting..

24/1145 Finance

Accounts passed for payment

BACS	Staffing – Feb	£163.98
BACS	HMRC – Staffing NI and PAYE (Feb)	£44.00
BACS	DCC – Pension contribution (Feb)	£57.89
BACS	Staffing – March	£163.98
BACS	HMRC – Staffing NI and PAYE (March)	£44.00
BACS	DCC – Pension contribution (March)	£57.89
Charges	Service charges	£4.25

For approval

Mrs J Storer	Expenses	c/f to next meeting
BACS	Staffing – April	£163.98
BACS	HMRC – Staffing NI & PAYE (April)	£44.00
BACS	DCC – Pension contribution (April)	£57.89
DALC	Subscription 2025/26 Standard Cllrs agreed for the standard subscription rather than the enhanced rate	£395.54

Money Received

Deposit interest	Feb 2025	£2.70
Deposit interest	March 2025	£2.36

Balance at bank @ 26.03.25

Deposit account £3,083.28

Current account £4,205.53

b) Requests for funding via S137

No requests for funding have been received.

Change of bank from Lloyds to Unity Trust

The clerk made a request for Cllrs to provide information for signatories to the bank account.

24/1146 To consider Planning Applications

DMPA/2025/0012: Retention of hard standing for parking of vehicles and access and parking of machinery and two 20ft storage containers for associated maintenance purposes at Newton Mount Cottages, Bretby Lane, Bretby, Burton-on-Trent, DE15 0QS (25/04/25)

RESOLVED No objections

DMPA/2025/0192: Retention of a garage conversion to living accommodation at 72 Ashby Road East, Bretby, Burton on Trent, DE15 0PT (28/04/25)

RESOLVED No objections

DMPA/2024/1608:The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (20/03/25) – Amended application

RESOLVED No objections

DMPN/2025/0150: Application to determine if prior approval is required under Part 3 Class Q (Agricultural buildings to dwellinghouses) for the proposed conversion of 2 no. agricultural buildings to dwellinghouses at Town Farm, Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (09/04/25)

Cllr Falder declared an interest in this application as he is a tenant of land around this site.

RESOLVED No objections

DMOT/2025/0255: Pruning of three Oak trees covered by Tree Preservation Order 150 at 2 Ashby Road East, Bretby, DE15 0PT (09/04/25)

RESOLVED No objections provided the work is undertaken in the autumn.

24/1147 Consultations

DCC – Public experiences of local pharmacy services – circulated to Cllrs 27.02.25 – NOTED

SDDC – Local Plan 2022 -2041 – Monday 10th March to 5pm on Friday 25th April 2025, representations to be on legal compliance and soundness – circulated to Cllrs 11.03.25 – NOTED

SDDC Active Wellbeing Strategy Youth Survey – deadline 21^st March 2025 – NOTED

SDDC – Charitable Collections Policy – deadline 20^th June 2025 – NOTED

EMA – Draft Sustainable Development Plan Consultation 2025 – deadline closes 16^th May 2025 – NOTED

24/1148 Items for information only

(a) To receive reports from Meetings attended

6^th March 2025 – Clerk to attend a session at SDDC about elections and vacancies.

(b) Notification of Forthcoming meeting

None were raised.

(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.

The Clerk was requested to resend the link to the Harassment training.

24/1149 Date of next meeting

The next Ordinary parish council meeting will be held on TUESDAY 6th MAY 2025 at 7.00pm at St Wystan’s Church, Bretby. The Annual meeting of the parish council and the Annual meeting of the parish will also be held on the same evening.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:26pm.

FEBRUARY 2025 MINUTES

25 February 2025 Bretby Clerk Minutes

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD MONDAY 10^th FEBRUARY 2025 AT 7:30pm

AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr Falder, Cllr T Ballington, Cllr Meyrick

In Attendance: Mrs J Storer – Clerk, Cllr Lowe, Cllr Muller (to 8:19pm), 2 members of the public.

24/1118 Apologies

Apologies were noted from Cllr Haines, Cllr Corner. As a quorum was established, the Chair commenced the meeting.

24/1119 Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1120 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

24/1121 Public Speaking

Members of the Public and Council to comment on any matter

A resident provided the meeting with a written report of her four areas of concern.

The ongoing issues with weeds and overgrown vegetation along the Ashby Road footway; Cllr Haines will be asked to follow up this matter with SDDC.

Water has been seeping outside a property on Ashby Road East for 3 years, South Staffs Water made exploratory holes in mid-2024, but no action resulted. On 27^th December 2024,South Staffs Water undertook further exploration and an old capped water pipe was found to have become uncapped, causing the problems. South Staffs Water now wishes to explore on the opposite side of Ashby Road East to see if there are other uncapped water pipes.

The resident has been monitoring the Royal Mail postal collections from post boxes near to Stanhope; the display informing of next collections is erratic and illogical (copies of letters sent to the Royal Mail were provided to parish cllrs).The resident was encouraged to continue to report the matter to the Royal Mail.

Beacons and bollards in the centre of Ashby Road East are damaged; many are missing and those remaining are filthy with the reflective surfaces perished. Cllrs commented on the clutter of street signs, of lights which never work and agreed the bollards are broken or filthy.

The Chair thanked the resident for her contribution.

Another resident attended the meeting to raise awareness of speeding along Bretby Lane and to make a request for funding for the speed watch survey she has set up. HGV lorries seem to be increasingly using Bretby Lane and vehicles in general are travelling at speed along the Lane. The Chair reported that he had raised the same issues 11 years ago.

Cllr Muller suggested asking other parish councils if their equipment can be borrowed. This was discussed and the advice given at the last SNT meeting was for each group to purchase their own equipment and to undertake training, however CREST is inundated with requests and consequently has temporarily suspended training. Cllr Muller has a community fund which after April he is happy to put something towards the cost of purchasing the equipment. The resident confirmed that volunteers are in place to run the speed watch campaign and the SNT is in consultation with the police about identifying safe locations for the monitoring to take place. An application for funding will be made direct to SNT.

Parking is also an issue, this is now the remit of SDDC Community Enforcement Officers and residents are urged to make direct contact with SDDC Community Enforcement Officers, of which there are currently 2.

Dog fouling is getting worse. The Chair reported that new bins have been installed but many dog walkers do not use them.

The resident reported dogs being let off the lead whilst visiting Jeff’s Wood and some are out of control; she recounted incidents when she and/or her dogs have been attacked by dogs off their leads. The landowner, present at the meeting, agreed to close the permissive public access to Jeff’s Wood for a short period of time due to a lack of control of some dogs when off the lead.

County Council and District Council members to raise any relevant matter

Cllr Muller – The DCC elections will take place in May 2025. The devolution proposal is causing some concerns particularly in South Derbyshire, but any issues are unlikely to be resolved until 2026.

DCC proposal is for Derbyshire to be the one controlling authority for the area, excluding Derby City. In response to a question, Cllr Muller considered Derbyshire will not merge with Nottinghamshire. In response to a supplemental question about local residents having a voice/contribution about any proposals for the community; Cllr Muller stated the Government’s proposal does not allow for local contributions.

At the meeting, concern was expressed about the need for local representation in the south of the county if all services in the future are located in Matlock.

Cllr Lowe – the District Council budget will be presented to Council on 27^th February 2024. SDDC Cllrs received a presentation about second homes in the district and the changes to council tax which come into effect in 2026 and these were reported at this meeting. This resulted in some discussion about grants being available for empty homes; of how this is at odds if second home owners can apply for the grants. Cllr Lowe will make further enquiries about which houses will qualify for the grants and the number of empty homes within the parish.

The Solar Farm application is likely to be taken by the Planning Committee in March.

Post meeting note – on 11^th February 2025; notification was received that the solar farm application will be considered at the Planning Committee meeting to be held on 18^th February 2025.

At the same Planning Committee meeting to be held on 18^th February 2025, the extension of the grave yard will be considered. Local views are that Bretby Castle site has already been used without previous investigations and archaeological digs and the surveys now required by the Heritage and Archaeological Officers are excessive and financially prohibitive to any expansion. Bretby Parish Council reiterated its support for the application to extend the graveyard.

Temporary traffic lights have again been sited on Bretby Lane and Ashby Road and these continue to create long delays for traffic; Cllr Muller was urged and agreed to request Highways Officers to check on utility companies’ appropriate use of temporary lights and about the excessive time any temporary lights are in situ.

8:19pm Cllr Muller left the meeting.

c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1122 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9^th December 2024

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1123 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1124 To receive the Chairman’s Announcements

Nothing further to report.

24/1125 To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

24/1126 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.

24/1127 Drainage, flooding and highway issues

Concerns were expressed about the impact of recent building developments upon flooding in the parish; notably the expansion of the Garden Centre and at Knights Lodges; both were viewed to be causing an exponential increase in traffic along the various lanes.

RESLOVED to again request the implementation of the 30mph limit down to the Nurseries and for speed roundels to be painted on the roads.

Some resurfacing work on Bretby Lane and Geary Lane has taken place, but Cllrs expressed the opinion that more could have been done.

DCC Highways officers met with Parish Cllrs on 7^th February 2025 regarding the long reported issues on the lanes around the parish; with Geary Lane flooding being listed as the priority. Cllrs were disturbed by the lack of concern from the officers when it was stated that Geary Lane is not designated high enough to warrant significant expenditure on it.

RESOLVED to request the upgrade in status of Geary Lane as a core route and as it serves the local crematorium. In addition a traffic survey is to be requested along Geary Lane.

DCC has agreed to undertake some gully cleaning on Newton Lane; however all agreed this action is wasteful until the drains have been repaired/replaced. Cllr Falder will meet with the contractors to explain again the location of the damaged drains and to request again that repairs are undertaken.

24/1128 Correspondence

1. DALC – Various circulars and information

2. Ron Bailey – Safety of Lithium-ion Batteries Campaign – circulated

3. Bretby PCC – request for support seeking planning permission for St Wystan’s graveyard

4. STW – Cllr newsletter – circulated to all cllrs 21/1/25

5. Resident – request for support in establishing a speed watch system

All Cllrs have been circulated with the information prior to the meeting.

24/1129 Finance

Accounts passed for payment

BACS	Staffing – Dec	£163.98
BACS	HMRC – Staffing NI and PAYE (Dec)	£44.00
BACS	DCC – Pension contribution (Dec)	£57.89
BACS	Staffing – Jan	£163.98
BACS	HMRC – Staffing NI and PAYE (Jan)	£44.00
BACS	DCC – Pension contribution (Jan)	£57.89

For approval

Mrs J Storer	Expenses	£17.75
BACS	Staffing – Feb	£163.98
BACS	HMRC – Staffing NI & PAYE (Feb)	£44.00
BACS	DCC – Pension contribution (Feb)	£57.89
RBL	Donation for wreath s137 LGA ‘72	£50.00
Mrs J Storer	Clerk use of home Jan – Mar’ 25	£81.00
Church	£10 per meeting	£50.00

Money Received

Deposit interest	Dec 2024	£2.36
Deposit interest	Jan 2025	£2.61

Balance at bank @ 30.01.25

Deposit account £3,078.22

Current account £4,940.07

b) Requests for funding via S137

No requests for funding have been received.

Change of bank from Lloyds to Unity Trust

The clerk made a request for Cllrs to provide information for signatories to the bank account.

24/1130 To consider Planning Applications

DMPA/2024/1380:The erection of a triple garage at 18 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/01/25)

RESOLVED No objections

DMPA/2024/1608: The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (06/01/25)

RESOLVED No objections

DMPA/2024/1491: Erection of two storey side extension at 14 Bretby Lane, Bretby, Burton-on-Trent, DE15 0QN (30/01/25)

RESOLVED No objections

DMPA/2025/0046: The removal of existing rear dormer, erection of two storey side extension and single storey rear extensions with new dormer extension to rear roof slope and alterations at 86 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (17/02/25)

RESOLVED No objections

DMPA/2024/1589: The erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)

RESOLVED No objections

DMPA/2024/1662: Listed building consent for the erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)

RESOLVED No objections

24/1131 To decide if any events will be arranged for the VE day 80^th anniversary

It had been agreed at the last meeting that no events would take place, this matter was listed on the agenda in error.

24/1132 Consultations

a) DCC – Consultation on further integration between Derbyshire County Council & Derbyshire Community Health Services (5^th December 2024 to 16^th January 2025) – NOTED

b) SDDC – Budget Consultation 2025/26 (responses by 17^th January 2025) – circulated to Cllrs 13^th December 2024 – NOTED

c) DCC – Derbyshire County Council Developer Contributions – (deadline 24^th February) – circulated to Cllrs 20^th January 2025– NOTED

24/1133 Items for information only

(a) To receive reports from Meetings attended

SDDC Planning Forum – 14^th and 21^st January 2025; Cllr Toone attended on 14^th January and the Clerk on 21^st January. The feedback provided by both to the planning forums is to be noted and actioned by the Planning Dept.

SDDC – Area Forum – Cllr Toone attended the meeting; he reported the contents of the Area Forum have been discussed in various earlier sections of the meeting; namely speed watch and parking.

Cllr Falder reported the hedge between the 30mph limit sign and the bend on Bretby Lane is encroaching the lane preventing safe pedestrian access. Also, the beech hedge outside the council houses is coming out onto the road, again restricting pedestrian access. The Clerk will report both of these to DCC.

(b) Notification of Forthcoming meeting

6^th March 2025 – Clerk to attend a session at SDDC about elections and vacancies.

(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.

24/1117 Date of next meeting

The next Parish Council meeting will be held on MONDAY 7^th April 2025 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:50pm.

Minutes 9th December 2024

2 January 2025 Bretby Clerk Minutes

MINUTES OF THE ORDINARY PARISH MEETING HELD MONDAY 9^th DECEMBER 2024 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY

Present: Cllr Toone (Chairman), Cllr G Corner, Cllr Falder, Cllr T Ballington.

In Attendance: Mrs J Storer – Clerk

24/1101 Apologies

Apologies were noted from Cllr Meyrick, Cllr Lowe, Cllr Haines, Cllr Muller. As a quorum was established, the Chair commenced the meeting.

24/1102 Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1103 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

24/1104 Public Speaking

a. Members of the Public and Council to comment on any matter

No members of the public were present.

b. County Council and District Council members to raise any relevant matter

No members were present, the report from Cllr Lowe and Cllr Muller had been circulated via email prior to the meeting to all parish cllrs.

c. Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1105 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 15^th October 2024

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1106 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1107 To receive the Chairman’s Announcements

The Chairman referred to the report from Cllr Lowe about planning applications at Bretby Nurseries and the solar farm, both remain outstanding and await a decision.

Solar Farm – more information has been submitted in particular about flooding at the site, it was noted water stands on the field following periods of rain. Parish cllrs expressed their concerns that DCC has failed to understand the impact upon the local lanes and cllrs were disappointed that the Highways Dept report stated the lanes can cope with the construction,

Bretby Nurseries – information has been received that the site will not be used out of hours veterinary work. Whilst construction work has commenced, there is an inadequate electricity supply at the site and currently there is no sign of work to bring electricity to the site.

Knights Lane – The appeal has only recently been submitted. A new business relating to wellbeing has started at the site and has been advertised, parish cllrs have been advised nothing can be done in relation to this new business whilst the planning appeal is taking place.

Temporary traffic lights in position but no working taking place on the highway – temporary traffic lights continue to have a significant impact on traffic along Ashby Road East and latterly at Moat Bank roundabout and continue to present long traffic queues. The campaign for improvement on this matter will continue.

The letter relating to the complaint submitted about the lack of enforcement of planning conditions at Ashby Road East, remains unanswered.

24/1108 To receive the Report of the Clerk

This had previously been circulated and no matters were raised.

The location of the grit bin will be between 45-69 Ashby Road East on the bank next to the golf course, this land belongs to the golf course land who has given permission for the grit bin to be located there.

24/1108 Governance

a) Risk Register update

There are no recommended changes to the risk register.

b) General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches.

c) Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.

d) Adoption of the sexual harassment policy

The policy and the associated risk assessment had been previously circulated to all Cllrs.

RESOLVED to adopt the policy and the risk assessment.

The Clerk reminded Cllrs that it was necessary to undertake training, the ACAS training can be accessed on line at no costs. Cllrs were requested to send a copy of the training certificate to the Clerk as confirmation that training has been undertaken.

24/1109 Drainage and flooding issues

No matters were raised, the problems remain the same yet no actions have been taken by DCC Highways.

The flooding on the blind bend on Geary Lane continues with not even temporary signage in place to warn motorists. Cllrs agreed to allow Cllr Ballington to make enquiries about what can be done about this specific area after she reported on her attendance at the last flood liaison meeting where the priority is to protect homes and flooding on roads is not a priority.

24/1110 Correspondence

1. DALC – Various circulars and information

2. SDDC – Public Open Spaces audit

3. Information on VE Day 2025 and 80^th anniversary – no events will be organised

4. DCC – Derbyshire’s holiday activity and food programme

5. DCC – School Travel planning

6. DALC – Budget changes and impact upon employers NI contributions

7. SDDC – Open Spaces Audit

8. Clerks & Councils Direct

9. DCC – How DCC will deliver Adult Care

10. SDDC – Recommendations of the Returning Officer – Polling District and stations review

11. Mr Warriner – resident of the district – email about protecting rural communities from the proposals in the draft Local Plan

12. SDDC – Information about the future of s136 funding

All Cllrs have been circulated with the information prior to the meeting.

24/1111 Finance

Accounts passed for payment

BACS	Staffing – Nov	£220.09
BACS	HMRC – Staffing NI and PAYE (Nov)	£44.00
BACS	DCC – Pension contribution (Nov)	£57.89

For approval

Mrs J Storer	Expenses	£53.00
BACS	Staffing – Dec	£163.98
BACS	HMRC – Staffing NI & PAYE (Dec)	£44.00
BACS	DCC – Pension contribution (Dec)	£57.89
RBL	Donation for wreath	£50.00
Mrs J Storer	Clerk use of home Jul – Dec	£162.00

Money Received

Deposit interest	Oct 2024	£2.52
Deposit interest	Nov 2024	£2.78

Balance at bank @ 30.11.24

Deposit account £3,073.25

Current account £5,736.81

b) Requests for funding via S137

No requests for funding have been received.

(c) To receive the recommendation for the 2025/26 budget and to set the precept for 2025/26.

RESOLVED to accept the budget as circulated and with no changes.

RESOLVED to set the precept for 2025-26 at £6150.00.

(d) To consider changing of bank accounts from Lloyds to Unity Trust

Both bank accounts are held with Lloyds, who have informed from January 2025 that an account management fee of £4.25 per account per month, will be levied. Interest is only received on the deposit account at the rate of 1%. The Clerk provided information of other accounts, interest rates and fees.

RESOLVED to move from Lloyds Account to Unity Trust.

24/1112 To consider Planning Applications

DMPA/2024/1244: Listed building consent for an external wall mounted aerial at School House, The Green, Bretby, Burton On Trent, DE15 0RE (19/11/24)

Cllr Meyrick has declared a prejudicial interest in this application by email and was not present at the meeting.

RESOLVED No objections

Planning Act 2008 (as amended) and The Infrastructure Planning (Environmental Impact Assessment) Regulations 2017 (the EIA Regulations) – Regulations 10 and 11

Application by National Grid Electricity Transmission (the Applicant) for an Order granting Development Consent for the Chesterfield to Willington Overhead Line (the Proposed Development) (Deadline for responses 29/11/24) – NOTED

24/1113 To decide if any events will be arranged for the VE day 80^th anniversary

RESOLVED no events will be arranged to commemorate the anniversary.

24/1114 Consultations

None received.

24/1115 Items for information only

(a) To receive reports from Meetings attended

SDDC – Flood Liaison Meeting 15^th November 2024 via TEAMS – Cllr Ballington had provided a report during the section about flooding Min 24/1109.

(b) Notification of Forthcoming meeting

SDDC Planning Forum – 14^th and 21^st January 2025; Cllr Toone will attend on 14^th January.

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

No training sessions have been attend by Cllrs since the last meeting.

The Clerk had completed the online ACAS course on harassment and bullying.

RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

24/1116 Clerk salary review

RESOLVED to award the Clerk the NALC notified percentage increase, backdated to 1^st April 2024.

24/1117 Date of next meeting

The next Parish Council meeting will be held on MONDAY 10^th FEBRUARY 2025 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending and wished all a happy Christmas and new year and closed the meeting at 8:27pm.

25/1228 Finance

All Cllrs have been circulated with the information prior to the meeting.

25/1212 Finance

1. DALC – Various circulars and information

25/1195 Finance

1. DALC – Various circulars and information

All Cllrs have been circulated with the information prior to the meeting.

25/1179 Finance

1 DALC – Various circulars and information

All Cllrs have been circulated with the information prior to the meeting.

25/1161 Finance

1. DALC – Various circulars and information

All Cllrs have been circulated with the information prior to the meeting..

All Cllrs have been circulated with the information prior to the meeting.

All Cllrs have been circulated with the information prior to the meeting.

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