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Minutes 9th January 2024

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 9th JANUARY 2024 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Meyrick, Cllr Corner, Cllr Ballington, Cllr Bridges, Cllr Falder.

In Attendance: Mrs J Storer – Clerk.

24/1004             Apologies
Apologies were noted from Cllr Muller (alternative meeting), Cllr Haines (alternative meeting), Cllr Lowe (alternative meeting).
As a quorum was established, the Chair commenced the meeting.

24/1005            Variation of Order of Business
There was no alteration to the variation of the order of business.

24/1006             Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

24/1007             Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter
Cllr Muller’s report had been circulated to Parish Cllrs (Appendix 1).
Cllr Lowe’s report will be circulated to Parish Cllrs (Appendix 2)

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

24/1008             To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th November 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1009             To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1010             To receive the Chairman’s Announcements
None were made.

24/1011             To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 
Cllrs noted that an update is awaited on the inclusion of Brizlincote Farm in the Local Plan.

24/1012             Governance

a)   Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There is one vacancy on the parish council and no expressions of interest have been received.  

d) Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23)
The Environmental and Sustainability policy was circulated to all parish Cllrs prior to Christmas.
RESOLVED to adopt the Environmental and Sustainability policy as circulated.
Parish Cllrs agreed to consider the environment in all decisions.

24/1013            Drainage and flooding issues
The recent flooding was discussed along with the resultant deep potholes which are known to have damaged at least five (5) vehicles.  Water continues to lie on the road on the bend of Geary Lane, this was specifically mentioned at the Flood Liaison Committee in November 2023 as an area of concern;  the parish council anticipates that action will be taken to resolve the problem as a matter of priority.

24/1014             Correspondence

  1. DALC – Various circulars and information
  2. Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
  3. DCC – notification of temporary closure of Greary Lane on 23rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
  4. DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
  5. Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)

All Cllrs have been circulated with the information prior to the meeting.

24/1015             Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – Dec£157.85
BACSHMRC – Staffing NI & PAYE (Dec)£42.40
BACSDCC – Pension contribution (Dec)£53.62
Accounts passed for payment

                                                                                        

BACSStaffing – Jan£157.85
BACSHMRC – Staffing NI & PAYE (Jan)£42.40
BACSDCC – Pension contribution (Jan)£53.62
For approval

b) Money Received

Deposit account interest (Nov 23)£3.35
Deposit account interest (Dec 23)£3.46
Deposit account interest (Jan 24)£3.14
SDDC s136 refund for the repairs to the war memorial£790.00

Balance at bank @ 08.01.24

Deposit account£3,042.55
Current account£1,352.05*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of  a noticeboard.

Requests for funding via S137
No requests for funding have been received.

c) To consider and set the precept and budget for the year ending 31st March 2025
The budget for 2024/25 was re-circulated. Regarding Min 23/998c (November 2023), no new information had been received and Cllrs being mindful of the consultation relating to the possible withdrawal of s136 funding to parish councils, considered it prudent to set a budget reflecting the future loss of s136 funding.
RESOLVED to set the precept at £5,614 for 2024/25 in order to set a nil budget.
RESOLVED to increase the room hire paid to the Church from £5 to £10 per meeting.

24/1026             To consider Planning Applications

DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23)
RESOLVED No objections

DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT  (14/01/24)
RESOLVED Objections
The proposed building is far too big for the specified plot and has an overbearing impact on the surrounding area.  There is insufficient room for the parking of 5 vehicles and the Planning Dept is asked to inspect the site to see the restrictions.
Under the original application, the applicant stated that the removal of trees and hedges would be kept to a minimum and only where necessary; this application states only 2 trees have been removed however viewing the actual site shows the majority of vegetation has been removed and walls and fences constructed.
The conditions of the first application stated conditions of operation and working hours but these have not been abided by on occasions.
The parish council is concerned about the Planning Dept not fulfilling its duty to monitor planning permissions and to respond to concerns expressed by concerned residents; these concerns are to be made to the Planning Dept.

24/1017             Consultations
SDDC – Draft Plan deadline 8th December (Circulated to Cllrs 14/11/23)
SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23)
This had been considered at the setting of the precept (Min 24/1025); whilst the s136 income for this parish council is nominal, Cllrs agreed to make representations about the impact of any loss of s136 income on those councils where the s136 funding forms a significant percentage of their income.

23/1018            Items for information only

(a)        To receive reports from Meetings attended
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm; Cllr Ballington gave a verbal report including that provided at Min 24/1013 when the lying water on Geary Lane was specifically raised.

(b)        Notification of Forthcoming meetings
The next Area Forum Meeting will be held on 24th January 2024 at 6.30pm at the Newton Solney Village Hall.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting. 

23/1019           Date of next meeting

The next Parish Council meeting will be held on MONDAY 4th MARCH 2024 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:06 pm.

APPENDIX 1 – Report from Cllr Muller

You could say that the last few days have been challenging with the higher than average rain causing  extreme flooding in and around the District. As shown in my attached report pot holes are a huge issue and we have teams out day and night trying to catch up  with the thousands of complaints.  Let’s hope for some dry weather over the next few days.

Please find herewith my report for the meeting

  1. The East Midlands Combined County Authority.  On Monday the  18th December the draft East Midlands Combined County Authority Regulations were laid in Parliament. Consideration is expected in the Spring.  The inaugural election for the East Midlands Mayor will take place on 2 May 2024.
    As known the EMCCA is set to bring in around £4 billon of funding for the region alongside devolved powers for transport, skills and adult education,  housing and environment and economic development.
    If legislation is passed in the coming weeks it would come into force by March 2024 meaning the EMCCA will officially come into existence.
  2. The £2 single fare bus scheme.  This is funded by Government and will continue until 31st December 2024.
  3. No 20 MPH limits for two Derbyshire towns. I think its important to mention that two Derbyshire towns have rejected proposals for a 20 MPH speed limit. In Long Eaton a total of 306 responses were received with 63 in favour and 184 against.
  4. Pot Holes.  Again I have received a considerable amount of complaints regarding pot holes, road surface conditions and of course flooding in and around the Melbourne District.
    So far I have reported everything I know about but please let me know of anything that come from the meeting.
  5. Freeport. Nothing new to report.

APPENDIX 2 – Report from Cllr Lowe

Apologies for sending this out later but have now noted the 3pm request.

Please accept my apologies for tonight’s meeting – been quite busy with work!

Here’s a few things for our District Councillors report,

A Flood liaison meeting was held in November which was quite useful in getting people together and some useful discussions took place. Requested follow up on the issues from DCC affecting both Geary Lane and Newton lane, also noted Watery lane still dreadful! Guessing there will be quite a backlog with so many issues recently and a high workload in general.

With regards to Budgets and S136 Concurrent funding for Parish Councils – please send in your comments as this feedback is really useful for all concerned this ends on Jan 12th. Feedback will be presented with final budgets next month.

A Hybrid Refuse vehicle running on a special Hydrogen fuel is in active service around the district and trials are underway – so let’s see how this progresses.

Bus shelter on A511 nr Stanhope Arms – await installation date but will keep on at them!

Have your say on the 2024/25 budget proposals – see SDDC website for a link to the survey this will close on 26th Jan – the new council budget will be presented to a meeting of the full council for its approval in February.

Let us know if you have anything that needs our attention.

Minutes 13th November 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 13th NOVEMBER 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Meyrick, Cllr Corner, Cllr Ballington.

In Attendance: Mrs J Storer – Clerk, Cllr Lowe, 1 member of the public.

23/987 Apologies
Apologies were noted from Cllr Bridges (personal), Cllr Falder (illness), Cllr Muller (alternative meeting), Cllr Haines (alternative meeting).
As a quorum was established, the Chair commenced the meeting.

23/988 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/989 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/990 Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller’s report had been circulated to Parish Cllrs (Appendix 1).

No information has been received about possible development at the Brizlincote Farm, the site being identified as a potential strategic site in the Local Plan; Cllr Lowe agreed to make enquiries.

Recycling cardboard – as there are no other recycling points other than the green bin, Cllr Lowe agreed to make enquiries if card will be collected from the side of the bin.

The East Midlands Airport Liaison meeting was held today and details of the meeting will be circulated.

Due to recent weather, areas of flooding occurred in the parish with many of the areas still having standing water. The areas are:-

Newton Lane which has been flooded for nearly a month, DCC officers have been on site but not action has resulted; it is thought that the drains collapsed due to the large volume of traffic on the lane when traffic was diverted three or four years

On Geary Lane at Blind Sam’s bend Min 23/980; here the gully has flooded necessitating traffic to move over onto the other side of the road to avoid the flooding; this is a serious hazard on a blind bend.

Watery Lane is also bad and the gullies appear to be blocked.

Cllr Lowe agreed to take these matters to SDDC and to DCC.

Cllrs acknowledged there were several areas of the county which were severely affected and priority must be given to threat to life, however the response of the various agencies to the ongoing flooding issues in the parish has been disappointing.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

23/991 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 20th September 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/992 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/993 To receive the Chairman’s Announcements
Cllr Toone was pleased with the turn out for Remembrance Sunday.

23/994 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

The noticeboard on The Green has been refurbished and reinstated; the noticeboard on Bretby Lane has been taken to be refurbished.

Min 23/977 A trailer advertising a bar in Swadlincote has been parked opposite the entrance to Bretby Business Park was reported to SDDC by Cllr Toone.

One side of Ashby Road has been cleaned but the other side (Golf Club side) had not been attended to; the soil has encroached across the pavement and restricts pedestrian access.  This was reported to Cllr Haines with an additional request to clean out the gullies (see Min 23/964), the gullies have been cleared out twice however, the path has received no attention and is considered to be dangerous to use. The road is a fast busy road, the area is dark and the encroaching vegetation has narrowed the path to the extent that it is difficult to use in single file.

Outstanding matters previously raised.

Min 23/977 Rubble reported dumped at the disused garage at the top of Ashby Road East is not within the district, no action has been taken. 

Min 23/977 Rubbish remains outside the property being renovated on Bretby Lane; the site was inspected by the Enforcement Officer in May, but rubbish remains. 

Min 23/077 A loose drain cover on Ashby Road East has been reported to DCC.

Min 23/947 – Eroding of the road surface query on Watery Lane. The Clerk raised this with Cllr Muller (11th May 2023) and action is awaited.

23/995 Governance

a) Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There is one vacancy on the parish council and no expressions of interest have been received. Two people have expressed an interest in the vacancies: one being in attendance.

23/996 Drainage and flooding issues
This was discussed in the public section of the meeting and no further matters were raised.

23/997 Correspondence

  1. DALC – Various circulars and information
  2. SDDC – Information about the clearing of the road gullies
  3. DCC – notification of road closure of High Street & Main Street, Hartshorne Road Repton, Repton Road, Bretby, Repton Road, Hartshorne
  4. NALC – White ribbon Day 25th November 2023
  5. Resident – requesting update and action on spring formed on Watery Lane (referred to at May 2023 meeting)

All Cllrs have been circulated with the information prior to the meeting.

23/998 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – Oct£148.36
BACSHMRC – Staffing NI & PAYE (Oct)£39.60
BACSDCC – Pension contribution (Oct)£50.33
Accounts passed for payment

Mrs J StorerExpenses£68.28
BACSStaffing – Nov£225.69
BACSHMRC – Staffing NI & PAYE (Nov)£60.60
BACSDCC – Pension contribution (Nov)£76.66
Mrs J StorerUse of home (Oct – Dec)£81.00
Mrs J StorerReimbursement of refreshments at Conference£28.15
RBLDonation for the Remembrance Wreath£50.00
S FaulknerRepairs to noticeboards£948.00
For approval

Money Received
Deposit account interest                        £5.62  

Balance at bank @ 06.11.23

Deposit account£3,026.98
Current account £5,107.52*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

The repairs to the war memorial are to be carried out soon.

The Clerk provided a verbal report on the balance of funds and the projected cash balances at 31st March 2024.  Cllrs, noting the low level of projected funds, will consider the level of funding for the remainder of the year together with the draft 2024/25 budget later in the meeting and if necessary at the next full council meeting.

b)  Requests for funding via S137
No requests for funding have been received.

c)  To consider the first draft budget for the year ending 31st March 2025

The Clerk had circulated with the meeting papers; the first draft of the budget for the year ending 31.03.25.

Cllrs reflected that the current year’s budget was set as a deficit due to the cost of living crisis, in addition Cllrs considered the budget, level of reserves and the suggested precept level and having regard to this, agreed to the proposed precept of £5,614 this being an increase in the precept of £1,429.

The setting of the 2024/25 will be formally made at the next meeting when any new facts affecting the budget will be considered.

23/999 To consider Planning Applications

DMPA/2023/1196: Amended scheme to previously approved application DMPA/2023/0804 for the Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (12/10/23)
RESOLVED No objections

DMPA/2023/1078: The insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
RESOLVED No objections

DMPA/2023/1300: Listed Building Consent for the insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
RESOLVED No objections

DMPA/2023/1315: Proposed two storey front/side extension, new entrance canopy, conversion of existing garage into living accommodation and alterations to window and door openings at Town Farm Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, DE15 0RD (15/11/23)
RESOLVED No objections

23/1000 Consultations
DCC – Proposed changes to recycling centres (3rd October – 26th October 2023) – no comments made.

23/1001 Items for information only

(a)  To receive reports from Meetings attended
The Clerk provided a verbal report on her attendance at the SLCC Conference in October.
The damaged bus shelter at the top of Ashby Road East is hoped to be replaced by the end of December 2023.

(b)  Notification of Forthcoming meetings
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.  The Clerk attended a 2-day SLCC conference on 11th and 12th October 2023.

23/1002  Date of next meeting
The next Parish Council meeting will be held on 9th January 2024 at 7.30pm at St Wystan’s Church, Bretby. 

7:57pm RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.

23/1003  EXEMPT SECTION
Clerk’s pay award
RESOLVED to follow the pay award as recommended by NALC and circulated by DALC.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:00pm.

APPENDIX 1 – Report from Cllr Muller

Please find herewith my report for the Parish Council Meeting 14th November 2023.

1. Storm Babet has been high on my agenda over the past few weeks with the expected influx of flooding, overflowing sewage pipes, collapsing walls and pothole issues.
All have been reported and in some cases dealt with.  The additional rain during the past days has also added to the local problems and I thank the South Derbyshire highways teams for their hard work and support.

2. I was going to report at the meeting the £46m gap in this year’s DCC budget which is now being addressed.  Control measures are being implemented across the entire council. These include Freezing recruitment except for essential jobs. Reducing the use of agency staff, reducing overtime, reducing IT equipment, no non-essential conferences and only carrying out health and safety repairs on properties.
A further financial statement will follow after the 2nd quarter of the year.

3.  As from November young people in Derbyshire will be able to travel for only £1.50 for a single fare across Derbyshire and Derby. The £1.50 fares are for all buses in the County and City and include travel on direct services into neighbouring local authority arears. Young people aged 11 to 19 will need a b line cards to able to get the discounted fare. Th cards are available through the County and City Council website. Sign up for a b line cards.  

4. The proposed East Midlands Combined County Authority (EMCCA) has moved one step closer to reality after key legislation was approved in Westminster. The levelling up bill has been granted Royal Assent after completing its passage through Parliament paving the way for the first Mayoral election next May.

5. The Freeport proposals have gone very quiet with again nothing new to report.

Minutes 20th September 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 20th SEPTEMBER 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Bridges, Cllr Meyrick, Cllr Falder.

In Attendance: Mrs J Storer – Clerk, Cllr Muller (to 8:11pm), Tracy Bollington (co-opting member of the public) members of the public.

23/971 Apologies
Apologies were noted from Cllr Lowe, Cllr Haines, Cllr Corner.
As a quorum was established, the Chair commenced the meeting.

23/972 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/973 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/974 Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter

Both District Cllrs had submitted their apologies due to training commitments; Cllr Lowe’s report had been circulated to Parish Cllrs on 19th September (Appendix 1).

Cllr Muller reported on the last Area Forum when the PCC was in attendance; attendance at Area Forum meetings were encouraged being the only meetings when the police are in attendance.

Devolution – an elected mayor is to be expected to be in place by spring 2024.  There will be over £1billion provided by Central Government to help cover set up costs.  Governance arrangements are still to be agreed, for example is there to be one fire and rescue service or will separate forces be retained as separate forces.

Freeport – no updates.

DCC – there is a £46m gap in this year’s budget.  A cabinet meeting is to be held on 21st September to discuss and address the problem; the funding gap is mainly through overspend on Adult and Children Social services and on energy costs.

A resident contacted Cllr Muller in relation to the weight restriction on Bretby Lane; the Highways Dept has replied informing currently there is no evidence for any action to be taken. 

The PCC is requesting views on crime and safety in local areas; views can be collated by the Clerk and passed to the PCC.

There is a new CEO at SDDC who recognises the big issues for immediate attention are in planning and housing.

Cllr Muller is expecting to have some community funding for local projects.  Funding is being used to refurbish and repair the noticeboard from The Green,

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

23/975 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th July 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/976 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/977 To receive the Chairman’s Announcements

Cllr Haines was thanked for her work in getting the pavement cleared outside The Stanhope.

A trailer advertising a bar in Swadlincote has been parked opposite the entrance to Bretby Business Park; Cllr Toone will report this to the police.

One side of Ashby Road has been cleaned but the other side (Golf Club side) has not been attended to; the soil has encroached across the pavement and restricts pedestrian access.  This is to be reported to Cllr Haines with an additional request to clean out the gullies (see Min 23/964). A letter is to be sent to the Golf Club requesting to cut the hedge back which is also hindering pedestrian access.

Rubble is being dumped at the disused garage at the top of Ashby Road East.  The Clerk will report this to the District Council Enforcement Officer.

Rubbish remains outside the property being renovated on Bretby Lane; the site was inspected by the Enforcement Officer in May, but rubbish remains.  This is to be reported to the Enforcement Officer.

Stanhope Green appears to be a waste land and has Japanese Knotweed.

The Green now has fibre broadband.

8:11pm Cllr Muller left the meeting.

A drain cover opposite 23 Ashby Road East rattles when a vehicle passes over it; this is to be reported to DCC.

23/978 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

23/979 Governance

a) Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There are 2 vacancies on the parish council.   Two people have expressed an interest in the vacancies.
RESOLVED to co-opt Mrs Tracy Bollington as a parish councillor as per LGA 1972, sch12, para 39.
Cllr Bollington singed the Declaration of Office and completed the Register of Interest.

d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)
The Clerk had previously circulated information to Cllrs which is from 1st January 2024 a public authority but not a parish council, must:

  1. Consider what you can do to conserve and enhance biodiversity
  2. Agree policies and specific objections based on the Council’s consideration
  3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations under the Act however the advice received is for parish councils to give consideration to biodiversity in its decision making.  This advice was noted by Cllrs.

23/980 Drainage and flooding issues

Min 23/947 – eroding of the road surface query. The Clerk raised this with Cllr Muller (11th May 2023) and action is awaited.

Min 23/964 – The gullies on Ashby Road East which required clearing were reported to DCC. 

A corner on Geary Lane, opposite Blind Sam’s gully, is gathering water.  This together with matters raised under Min 23/977, impact upon drainage within the parish. It is suggested that a gully cleaner is required throughout the parish.

23/981 Correspondence

  1. DALC – Various circulars and information
  2. DCC – Survey – Have Your Say – circulated to cllrs 10/08/23
  3. SDDC – Civic Service – 3rd September 2023
  4. Clerks & Councils Direct
  5. Resident – condition of Ashby Road East and providing information about weeds, overgrown hedges and trees

All Cllrs have been circulated with the information prior to the meeting.

23/982 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – August£148.36
BACSHMRC – Staffing NI & PAYE (Aug)£39.60
BACSDCC – Pension contribution (Aug)£50.33
ICOAnnual ICO payment£35.00 (d/d)
Accounts passed for payment

Mrs J StorerExpenses£carried forward to next meeting
BACSStaffing – Sept£148.36
BACSHMRC – Staffing NI & PAYE (Sep)£39.60
BACSDCC – Pension contribution (Sep)£48.34
Mrs J StorerUse of home (July-Sept)£81.00
Royal MailRenewal of PO Box number£132.00
PKF LittlejohnAudit fee 22/23£252.00
Royal MailPostal redirection£16.00
SDDCService litter bins 22/23£1710.31          chq 000566
For approval

** £1200 ringfenced funds used towards the cost of the 2 bins and installation (Bretby Hall and Mimi’s Wood).

Money Received

Gross interest (Aug ‘23)£2.24
Current deposit interest rate = 0.90%
SDDCs136 refund£98.24
SDDCSecond half precept£2,092.50

Balance at bank @ 01.09.23

Deposit account£3,026.98
Current account£5,107.52*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

The repairs to the war memorial are to be carried out soon.

The Clerk provided a verbal report on the balance of funds and the projected cash balances as at 31st March 2024.  Cllrs, noting the low level of projected funds, will consider the level of funding for the remainder of the year together with the draft 2024/25 budget at the next full council meeting.

b) Requests for funding via S137
No requests for funding have been received.

c)  Audit report

The external audit report has been circulated and there are no areas of concern raised. The parish council has a clean audit report.

The notice advising the conclusion of the audit is to be placed on the website and on the noticeboard.

23/983 To consider Planning Applications

DMOT/2023/0935: The felling of a Willow Tree and a Birch Tree at Hillgrove Cottage, Watery Lane, Bretby, Burton On Trent, DE15 0RD (24/08/23)
RESOLVED No objections

SCC/23/0099/FULL-MIN for Proposed expansion to include library, dining area & other facilities at Paulet High School, Stanton Road, Stapenhill, Burton Upon Trent, Staffordshire, DE15 9RT
RESOLVED No objections

DMPA/2023/0996: The installation of wall cladding on an existing agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (12/09/23)
RESOLVED No objections

DMPN/2023/1044: Prior Notification for the demolition of two storey office element on the northern elevation of Dovedale House Dovedale House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (04/09/23)
RESOLVED No objections

DMPA/2023/1021: Demolition of existing garage and construction of single storey side extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (13/09/23)
RESOLVED No objections

DMPA/2023/0726: The erection of a wooden garden building at Woodland View, The Square, Bretby, Burton-on-Trent, DE15 0RF (15/09/23)
RESOLVED No objections

DMPA/2023/0966: Installation of a ramp and steps to front entrance, existing rear balcony to be widened along and the re-grading of driveway to allow single ramp, to access the building at 46 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (19/09/23)
RESOLVED No objections

DMPA/2023/1133: Demolition of existing livestock building, erection of new livestock building and garaging to service associated residential property at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (10/10/23)
RESOLVED No objections however the landscaping under previous planning application 9/2017/0448 is still required to be completed.

23/984 Consultations
None received.

23/985 Items for information only

(a)  To receive reports from Meetings attended
The Area Forum meeting was discussed in the open section of the meeting Min 23/974b.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.
Next month the Clerk is attending a 2-day SLCC conference; the parish council agreed to make a reasonable contribution towards the costs.

23/986 Date of next meeting

The next Parish Council meeting will be held on MONDAY 13th NOVEMBER 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47 pm.

APPENDIX 1 – Report from Cllr Lowe as circulated to parish cllrs 19.09.23

SDDC are starting to form their new Council plan later this month which will set out the priorities across the District for 2024-2028. It is expected that the first draft will be ready before Christmas.

The operational service team are currently working on a route optimisation project to help ensure an even number of refuse collections each day. The team is currently testing the proposed new collection routes and we will let you know whether this means any changes to your bin day.

Further to feedback at the last Parish Council meeting that the footway at 78-80 Ashby Road East was very weedy and not user friendly, the team have now been out with the compact sweepers to tidy up the area and pleased to report that it looks a lot better.

East Staffordshire & South Derbyshire business awards 2023 – SDDC is a headline sponsor, closing date 22nd Sept and all businesses eligible to submit across 11 categories for type of business.

Heritage open days have been running across the district during Sept – there seems to have been a good uptake so far with venues such as Calke Abbey & Sharpe’s Pottery having proved popular, these all showcase the district’s rich history.

Swadlincote South By-election held on 31st Aug – to elect one County Councillor due to the devastating and sudden loss of Roger Redfern. County Councillor Alan Haynes was duly elected.

Repton Area Forum held on 7th September

Home Upgrade Scheme (HUG2) info sent out to all Parish’s within the Repton ward – very useful source of green home funding for ‘off-grid’ properties.

Minutes 24th July 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 24th JULY 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Bridges, Cllr Meyrick, Cllr Falder, Cllr Corner.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:29 pm), 2 members of the public.

23/954 Apologies
Apologies were noted from Cllr Lowe and Cllr Muller.
As a quorum was established, the Chair commenced the meeting.

23/955 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/956 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/957 Public Speaking

a) Members of the Public and Council to comment on any matter

A resident from Ashby Road East raised concerns about a bus shelter opposite the Stanhope Arms, damaged in a road accident 10 months ago.  The resident has been in communication with DCC Highways Dept and with Cllr Haines as there is barely any indication that there is a bus stop at this location. Very recently the site has been tidied and an empty timetable erected high up that any timetable cannot been seen.

Cllr Haines has raised the problems at the District Council meeting earlier this meeting and reported that there are ongoing discussions between District and County Council as to ownership of this bus shelter. Cllr Haines will keep the parish council updated on any progress.

On Ashby Road East near to the Golf Course is a section of unpaved footway which has not been attended to for over a year; the area is covered with weeds.  SDDC was contacted last year by the resident about the condition but despite being told that action would be taken, the footway remains weedy and overgrown, making the footway narrow and dangerous.  If the weeds are cleared the footway would be wide enough for pedestrians to use safely.   A similar situation has arisen about self seeded trees along a boundary wall. Cllr Haines agreed to take the matters forward.

b) County Council and District Council members to raise any relevant matter

Safer neighbourhood grant scheme is available.  The next Area Forum is on 7th September; the venue is to be confirmed.

Cllr Haines was thanked for her help in planning related matters.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

No representations were made.

23/958 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th May 2023

These were circulated, read, approved and signed as a correct record by Cllr Toone.

The surplus funds from the Coronation Event have been donated to the fund to extend the Churchyard. The Church has thanked the Parish Council for its donation of £500.

23/959 To approve the Minutes of the Annual Meeting of the Parish Council held on 10th May 2023

These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/960 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/961 To receive the Chairman’s Announcements

No announcements were made.

23/962 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

23/963 Governance

a)   Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are 2 vacancies on the parish council.   It was agreed for a notice to be placed on the website, inviting volunteers to join the parish council.

Two people have expressed an interest in the vacancies and will be invited to the next meeting,

d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)

The Clerk had previously circulated information to Cllrs which is from 1st January 2024 a public authority but not a parish council, must:

  1. Consider what you can do to conserve and enhance biodiversity
  2. Agree policies and specific objections based on the Council’s consideration
  3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations under the Act however the advice received is for parish councils to give consideration to biodiversity in its decision making.  This advice was noted by Cllrs.

23/964 Drainage and flooding issues

Min 23/947 – eroding of the road surface query. The Clerk raised this with Cllr Muller (11th May 2023) and action is awaited.

The gullies on Ashby Road East require clearing; this matter is a County Council matter which the Clerk will report to DCC.  Flooding occurred on Geary Lane during the recent very heavy rainstorms.

Cllr Falder reminded the meeting that the drainage and sewage systems have not been upgraded to cope with the increase in properties and with the heavy downfalls  

23/965 Correspondence

  1. DALC – Various circulars and information
  2. DCC –  Temporary Road Closure, Water Lane Bretby 15.06.2023 to 16.06.2023 (sent to cllrs 23/5/23)
  3. SDDC – Information about Download Festival 8-11th June 2023 (sent to cllrs 26/5/23)
  4. Windrush 75th anniversary (sent to cllrs 6/6/23)
  5. SDDC –  Planning matters and Mercia Safer Neighbourhood Team (SNT) – May 2023 (sent to cllrs 4/6/23)
  6. Derbyshire PCC – Summer newsletter (sent to cllrs 7/7/23)
  7. DCC – Community News July 2023 (sent to cllrs 12/7/23)
  8. SDDC – Community Grants and SNT grants
  9. East Midlands Airport – Community newsletter (sent to cllrs 7/7/23)

All Cllrs have been circulated with the information prior to the meeting.

23/966 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – May£148.36
BACSHMRC – Staffing NI & PAYE (May)  £39.60
BACSDCC – Pension contribution (May)£48.34
BACSStaffing – June£148.36
BACSHMRC – Staffing NI & PAYE (June) £39.60
BACSDCC – Pension contribution (June)£48.34
Accounts passed for payment

Mrs J StorerExpenses£68.96
BACSStaffing – July£148.36
BACSHMRC – Staffing NI & PAYE (July)£39.60
BACSDCC – Pension contribution (Jul)£48.34
For approval

** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

Gross interest (May ‘23)£1.72
Gross interest (Jun ‘23)£1.92
Gross interest (Jul ’23)£2.05
Current deposit interest rate = 0.90%
SDDCs136£98.24
SDDCSecond half precept£2,092.50

Balance at bank @ 12.07 .23

Deposit account£3,024.74
Current account£5,602.73*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests have been received.

(c)  To receive the actual to budget report for the period ending 12th July 2023.
RESOLVED to accept the report as circulated.

The work to repair the war memorial will commence very shortly; the Clerk will then make an application under s106 for the repairs to be refunded by SDDC.

23/967 To consider Planning Applications

DMPA/2023/0608: Listed building consent for the removal of the existing bathroom partition wall and replacement with a new partition wall to create a larger bathroom at Apartment 4, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (23/06/23)
No comments

DMPA/2023/0808: The installation of replacement windows and doors at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (21/07/23)
No comments

DMPA/2023/0804: Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton on Trent, DE15 0QP (18/07/23)
RESOLVED: no objections

DMPA/2023/0790: The replacement of all windows, installation of a sliding door to the rear elevation and installation of solar panels at 1 Home Farm, Geary Lane, Bretby, Burton On Trent, DE15 0QE (11/08/23)
RESOLVED: no objections

23/968 Consultations

East Midlands Airport Draft Noise Action Plan Consultation 2023 – deadline for responses 31st July.  Consultation meeting 28th June at 10am. Circulated to Cllrs 24th May 2023

DCC – Boundary review and changes – circulated to Cllrs 12th July 2023

Under the proposals, Bretby parish would move from the Melbourne Ward to a newly created Repton Ward comprising of Bretby, Newton Solney, Twyford & Stenson, Willington and parts of Repton and parts of Stenson Fields.  No formal response will be made.

23/969 Items for information only

(a)  To receive reports from Meetings attended
Some sensors had been placed across Bretby Road very recently and speeding along Bretby Lane has been raised on social media.  Knight’s Lane also suffers from speeding vehicles.

8:29pm Cllr Haines left the meeting.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.

23/970 Date of next meeting

The next Parish Council meeting will be held on Wednesday 20th September 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:33pm.

Minutes 10th May 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 10th MAY 2023 AT 7:10pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Bridges, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Muller (to 7:31pm), Cllr Haines (to 7:42pm), Cllr Lowe (to 7:42pm), Mr G Corner

23/937 Apologies
Apologies were noted from Cllr Fader.
As a quorum was established, the Chair commenced the meeting.

23/938 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/939 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/940 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller receives regular reports about potholes; repairs to potholes are averaging 3,000 per week across the county.

There is nothing further to report on the East Midlands devolution nor on the Freeport.

Cllr Haines reported that “No Mow May” does not apply to this immediate area, however in other areas it may be that the grass will be long.

Dr Justin Ives is the new CEO for SDDC and started last week.

Fly tipping was a particular problem on the first Bank Holiday weekend; this was very quickly removed.  Thanks were given to the Clean Team for the efficient and quick response.

The garage on the A5111 has also been subject to fly tipping.

Enforcement about the house building on Bretby Lane remains outstanding.  Cllr Toone has continued to report the problems occurring at this location including the removal of the highways grass verge. Both Cllrs Haines and Muller will take this matter forward.

Nothing further has yet been received about the Brizlincote area being incorporated in the consultation for the Local Plan.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

7.31pm Cllr Muller left the meeting.

23/941 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th January 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/942 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 27th March 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/943 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/944 To receive the Chairman’s Announcements
Thanks were extended to the organisers of the very enjoyable Coronation Barn Dance which was well attended.

23/945 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

23/946 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
RESOLVED to co-opt Mr Corner as a parish cllr.
There remain 3 vacancies on the parish council; the Chairman urged cllrs to make enquiries for the next meeting as to possible candidates.

23/947 Drainage and flooding issues
On the top of Watery Lane a spring has appeared; a resident is concerned about the possible shifting of a spring following the development of a new barn in the surrounding location.  Water now continually lies on the road and this is a hazard in cold weather.  The water is eroding the road surface.  The Clerk will raise the matter with the Highways Dept.

23/948 Correspondence

1. DALC – Various circulars and information
All Cllrs had been circulated with the information prior to the meeting.

7:42pm Cllrs Haines and Lowe left the meeting.

23/949 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – April£148.36
BACSHMRC – Staffing NI & PAYE (Apr)£39.60
BACSDCC – Pension contribution (Apr)£48.34
Mrs J StorerClerk use of home (Jan – March 23)£81.00
Mrs J StorerReimburse Avast subscription£28.75
Krystal Hosting LtdDomain annual fee£47.99
Mrs J StorerAnnual payroll licence renewal£62.40
Accounts passed for payment

                                                   

BACSStaffing – May£148.36
BACSHMRC – Staffing NI & PAYE (May)£39.60
BACSDCC – Pension contribution (May)£48.34
Mrs J StorerExpenses£33.80 Deferred from March meeting
Mrs J StorerSLCC subscription£98.67
Mrs J StorerClerk use of home£81.00
BACSStaffing – Jun£TBC
BACSHMRC – Staffing NI & PAYE (Jun)£TBC
BACSDCC – Pension contribution (Jun)£TBC
EMAS LtdInternal audit for year ending 31.3.23£54.00
SDDCService litter bins and install new bin at Oldicote £1710.31**
DALC2023/4 Annual Subscription£321.97
For approval

      ** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

Gross interest (Jan ‘23)£1.29
Gross interest (Feb ‘23)£1.54
Gross interest (March ’23)£1.42
Gross interest (April ’23)£1.91
SDDC first instalment of precept£2.092.50
SDDC LCTR grant 22/23£73.00
HMRC – VAT refund 22/23£49.60
SDDC – Concurrent refund 22/23£98.24
Current deposit interest rate = 0.70%

Balance at bank @ 02.05 .23

Deposit account£3,019.05
Current account£5,628.21*

*This balance includes earmarked reserves of:
£1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
£1,200 for invoices from SDDC for bins

b) Requests for funding via S137

Cllrs considered a request for funding from the Church for assistance with the costs of a survey that needs to be undertaken as part of the planning application for a new graveyard.  The Clerk advised that funding to the Church was prohibited under s8(1)(i) LGA 1984. Under s214(6) LGA 1972 the parish council is permitted to contribute towards the expenses incurred in providing or maintaining a cemetery. The parish council does not qualify to adopt the general power of competence (GPC) under the Localism Act 2011.

Cllrs agreed that a contribution towards the costs of a survey as part of the process for a new cemetery was beneficial to all residents of the parish.

Cllrs acknowledged that it is early in the financial year and they wanted to ensure that sufficient funds are available for the remainder of the year,  therefore a donation will be made now and later in the financial year the matter maybe reviewed  again.

RESOLVED to make a donation under S137 of £500. 

(c) To accept the internal auditor’s report for the accounts for the year ending 31st March 2023

RESOLVED to accept the internal auditor’s report as previously circulated and considered.

(d) To complete the AGAR for the year ending 31st March 2023
RESOLVED to approve the accounts for the year ending 31.03.23 with no amendments.
RESOLVED to complete the AGAR for the year ending 31.03.23; no matters of concern were raised.

23/950 To consider Planning Applications

DMPA/2023/0356: The erection of a single storey rear extension at 66 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/04/23)
No comments

DMPA/2022/1255: Removal of three Georgian style modern windows to be replaced with heritage style bi-fold doors, requires removal of two brick pillars and installation of lintels and header bricks at 1 Bretby Mews, The Stables, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0RB (02/05/23)
No comments

DMOT/2023/0300: Felling of 3no. trees protected by Tree Preservation Order 121 at 3 Stanhope Glade, Bretby, Burton On Trent, DE15 0QT (26/04/23)
No comments

DMPA/2023/0543 – The erection of extensions with remodelling and associated works at 40 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (25/5/23)
No comments

23/951 Consultations
None received.

23/952 Items for information only

(a) To receive reports from Meetings attended
No reports were received.

(b) Notification of Forthcoming meetings
None known.

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.

23/953 Date of next meeting
The next Parish Council meeting will be held on Monday 24th July 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:12pm.

Minutes Of The Annual Parish Meeting 10th May 2023

Present:  Cllr S Toone (Chairman), Cllr M Bridges, Cllr L Meyrick.

 In Attendance: Mrs J Storer – Clerk, Cllr K Haines, Cllr J Lowe, Cllr D Muller, 1 member of the public.

  1. Election of Chairman
    RESOLVED Cllr Toone was elected as Chairman
  2. Chairman to take and sign the Declaration of Office
    Cllr Toone took and signed the Declaration of Office of Chair of the Parish Council.
  3. Election of Vice Chairman
    RESOLVED Cllr Meyrick was elected as Vice Chairman
  4. Vice Chairman to take and sign the Declaration of Office
    Cllr Meyrick took and signed the Declaration of Office of Vice Chair.
  5. Review/Completion of Register of Interests
    No changes were made to the Register of Interests.
  6. Appointment of Committees – if required
    RESOLVED no committees were formed.
  7. Appointment of Cllrs to External Bodies and arrangements for reporting back
    RESOLVED any Cllr will attend any meetings.
  8. To review the Standing Orders
    RESOLVED no changes were made to the Standing Orders which had previously been circulated.
  9. To review the Financial Regulations
    RESOLVED no changes are to be made to the Financial Regulations.
  10. Review of polices.
    RESOLVED there are no changes to the parish council’s policies.
  11. Review of inventory of land and assets.
    The inventory of land and assets had been circulated with the accounts for the year ending 31.03.23.  The inventory was accepted.
  12. Review and confirmation of arrangements for insurance cover in respect of all insured risks.
    RESOLVED the level of insurance cover was agreed and will be taken with BHB Insurance.
  13. Review of the Council’s and/or employees’ memberships of other bodies.
    RESOLVED to continue with membership of DALC and SLCC.
  14. Reviewing the Council’s complaints procedure.
    RESOLVED to continue with the complaints procedure with no changes.

There being no other business, the Chair closed the meeting at 7: 09pm.

Minutes 27th March 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 27th MARCH 2023 AT 7:40pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman)
In Attendance: Mrs J Storer – Clerk,

22/936 Apologies
Apologies were noted from Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick, Cllr Churchill, Cllr Haines and Cllr Muller.

As a quorum was not established, the Chair closed the meeting.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 7.42pm.

Minutes Of The Annual Meeting of the Parish Meeting Tuesday 27th March 2023

BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING
MONDAY 27th MARCH 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman),
In Attendance: Mrs J Storer – Clerk,

1. To receive apologies for absence

Apologies were noted from Cllr Haines, Cllr Churchill, Cllr Muller, Cllr Falder, Cllr Bridges, Cllr Meyrick, Cllr Corner.

2. To receive the Annual report for 2022/23 – Cllr Toone

Like the rest of the country, residents of Bretby will probably remember 2022 for the events relating to the royal family. The happy celebrations for the Queen’s Platinum Jubilee during the year were soon overshadowed by the death of Her Majesty in September. Although the parish did not arrange a communal celebration for the Jubilee several smaller events did take place and several floral tributes, both official and private, were laid on the village green on the announcement of Her Majesty’s death.

On a lighter note plans are afoot for the celebration of the Coronation of King Charles III on May 5th with a barn dance at Hill Farm, courtesy of the Falder family. It is hoped as many parishioners (and friends) as possible will attend.

For the Parish Council concern has been continually voiced about the performance of some sections of the local council. In particular the planning function is still extremely slow, with applications taking months instead of weeks and some resulting decisions difficult to reconcile. It is hoped that this situation will be resolved shortly.

By far the most discussed and complained about items in the Parish is that of traffic, particularly on Bretby Lane and Knights Lane. There have been numerous complaints about speeding, irresponsible parking on footpaths, unacceptable parking of contractors vehicles where building work is taking place, and lack of adequate pavements on dangerous bends on Bretby Lane. Although representation had been made to the various authorities, for example the Area Forum, Safer Neighbourhood Team and CREST, no progress has been made in solving these problems.

Due to the resignation of two councillors on personal grounds there are two vacancies for Parish Councillors which we hope to fill at the next election.

Thanks are due to our Clerk for another year’s work in keeping us all in order and the Parish Council ticking over, and to our District and County Councillors for their assistance when needed.

3. Public Questions and comments

No questions were raised.

There being no further matters, Cllr Toone closed the meeting at 7.35pm.

Minutes 10th January 2023

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 10th JANUARY 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:22 pm),

22/919 Apologies
Apologies were noted from Cllr Churchill and Cllr Muller.
As a quorum was established, the Chair commenced the meeting.

22/920 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/921 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

22/922 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported on the Local Plan latest consultation stage which has finished and highlighted the next stages; dates of which are unknown. Cllrs expressed concerns about a site put forward at Brizlincote Valley; concerns were on the accuracy of information contained about the site and the size of the area put forward – which if successful, has the potential to increase by three fold, the number of current properties in the parish.
Discussion took place about the possible impact upon the target housing numbers and identified sites across the district, should the various bills relating to planning and the Government’s levelling up agenda be passed,

The next area forum meeting is on 14th February in Findern Village Hall at 6.30pm.

A request for an update on the planning appeal at The Lodges on Knights Lane (Below under PLANNING) noted that the grounds for appeal are unknown. Cllrs raised their concerns that the dates on the planning portal are unreliable and there are still huge delays in the dealing with planning application.  Difficulties remain in recruitment and retention of planning officers, both locally and nationally which continues to impact upon the service levels and timeframes on all planning matters.

The District Council’s CEO post has been advertised; as it is unlikely that a successor will be in post before the retirement of the current CEO at the end of March, plans are being considered for an interim CEO.

Cllr Haines will make enquiries about a District Council scheme for free insulation and boilers and pass this information to the Cllrs.

The Newton Park, Newton Solney has had its licence renewed for SERCO to continue using the hotel for asylum seekers.

The carpark next to the Chesterfield Pub is in a poor condition and has become an eyesore.

Outside the Golf Club a manhole is slowing deteriorating.  Cllrs commented upon the condition of roads which are generally in a poor condition around the parish and district.

Cllr Haines will make enquiries if there are any District Council plans to celebrate the coronation.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/923 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5th October 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/924 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/925 To receive the Chairman’s Announcements
The Chair attended the last Area Forum meeting and made representations about parking on Bretby Lane,  It was agreed at that meeting that the police would assess the situation, whilst some visits have been made by the police, poor and inconsiderate parking still occurs.  This will be raised at the next Area Forum.

22/926 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/927 Governance

a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy and attendance
No persons have applied to be co-opted to fill the vacancy created by Cllr Kemp.  Cllr Betteridge-Sorby resigned on 2nd January 2023; the Elections Officer has been informed.  As there is less than 6 months to the parish council elections, there is no necessity for the parish council to actively seek to fill the two vacancies on the parish council.

d)  To agree the new Equality policy
The draft Equality Policy had been previously circulated to all Cllrs.
RESOLVED to adopt the Equality Policy as circulated.

22/928 Drainage and flooding issues
No matters were raised; Watery Lane culvert has been repaired and blockages cleared.

22/929 Correspondence

  1. DALC – Various circulars and information
  2. Resident – parking on the verge of Bretby Lane
  3. Merican SNT – Quarter report
  4. SAAA – notification of the appointment of the external auditor to 2026/27
  5. Resident – raising awareness of the damaged bus shelter on Ashby Road and requesting that this is reinstated as a matter of priority
  6. SDDC – Flood Liaison meeting information and minutes of the meeting held 17.11.2
  7. DALC – Notification about Government decision on referendum for parish councils

All Cllrs had been circulated with the information prior to the meeting.

22/930 Finance

  1. RESOLVED The following accounts were passed for payment
BACSHMRC – Staffing NI & PAYE (Oct)£37.20
BACSDCC – Pension contribution (Oct)£45.18
BACSStaffing – Oct£138.67
GallagherParish Council insurance£650.71
ICOData protection fee renewal 13/09/22£35.00 d/d
Royal MailRenewal of the PO Box number£94.50
RBLDonation for the Remembrance Wreath£50.00
BACSHMRC – Staffing NI & PAYE (Nov)£37.20
BACSDCC – Pension contribution (Nov)£45.18
BACSStaffing – Nov£138.67
BACSHMRC – Staffing NI & PAYE (Dec)£37.20
BACSDCC – Pension contribution (Dec)£45.18
BACSStaffing – Dec£138.67

For approval

BACSStaffing – Jan£235.32
BACSHMRC – Staffing NI & PAYE (Jan)£63.20
BACSDCC – Pension contribution (Jan)£76.77
Mrs J StorerClerk use of home (Oct – Dec ’22)£81.00
Mrs J StorerExpenses£51.35
St Wystan’s ChurchUse of Church for parish council meetings£50.00
Krystal Hosting LtdDomain name renewal£9.59

Money Received

Gross interest (Oct ’22)£0.13
Gross interest (Nov’ 22)£0.32
Gross interest (Dec ’22)£0.69
Current deposit interest rate = 0.50%

Balance at bank 21.12.22

Deposit account£3,012.89
Current account£5,042.29*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

8:22pm Cllr Haines left the meeting

c)  To set the precept for 2023/24
The budget for 2023/24 had been circulated to Cllrs with the meeting papers.  Cllrs studied the budget and considered various scenarios (current and future) that would be required to achieve a breakeven budget for the forthcoming financial year and the impact upon the Council’s future finances.  The level of reserves was noted together with the advice given about the level of reserves required to be held. It was agreed that the required percentage increase in the precept needed to achieve a break even budget for the financial year 2023/24 was high given the current economic climate and for this year, a negative budget will be set with the budget deficit being met from reserves.
RESOLVED to accept the budget for 2023/24.
RESOLVED to set the precept for 2023/24 at £4185.00. This is 4%, increase.

22/931 To consider Planning Applications
DMPA/2022/1074: Conversion of a redundant chapel to form a retail showroom (Class E (a)) for the sale of wedding attire including the installation of a mezzanine floor and installation of six flush, velux style roof lights. Bretby Methodist Church, Ashby Road East, Bretby, Burton On Trent, DE15 0PS  (11/11/22)
RESOLVED  no objections

DMPA/2022/1172: Erection of single storey extension to form extended DCH Dining Room/Lounge at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (14/11/22)
RESOLVED  no objections

DMPA/2022/1477: Erection of single storey rear extension at 1 Stanhope Green, Bretby, Burton On Trent, DE15 0QU (16/12/22)
RESOLVED  no objections

DMPA/2022/1336: Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (22/12/22)
RESOLVED  no objections

DMPA/2022/1553: Demolition of existing rear extensions. New single storey rear extensions, 2 storey side extension & detached garage to front of property at 3 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (13/01/23)
RESOLVED  no objections

DMOT/2022/1483: Non material amendment to planning permission ref. DMPA/2022/0836 seeking to insert rooflights at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/01/23)
RESOLVED  no objections

DMPA/2022/1566: New bay window, porch infill and new porch roof at 49 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (24/01/23)
RESOLVED  no objections

DMPA/2021/1196: Notification of planning appeal

The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT
Appellant: Mr Dean Willshee
Appeal Ref. No: APP/F1040/W/22/3303885
Appeal Starting Date: 22/12/2022
Additional comments and information to that already given are to be sent by 26th January 2023 –

Parish Cllrs raised concerns that planning applications on the boundary of the parish are not being sent to affected parishes for their comments,

22/932 Consultations
None received.

22/933 Items for information only

(a)  To receive reports from Meetings attended
Parish and County Council Liaison meeting – 17th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22) 
Flood Liaison Meeting 17th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22).  Questions to be submitted to SDDC no later than 1st November 2022.

(b)  Notification of Forthcoming meetings
Safer Neighbourhood meeting – 14th February 2022 at Findern Village Hall

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs on 16th December 2022.
No training sessions have taken place since the last meeting.

(d)  A resident is undertaking the Duke of Edinburgh Award, the Parish Council thanked her and approved the 2023 litter picking she undertook as part of the community element of the DoE Award.

(e)  Cllr Falder and his sister are arranging and hosting on an event for the Coronation; detailed were provided; the event will be publicised via social media and word of mouth.  The event will be on 8th May for Bretby parishioners.

22/934 Date of next meeting
The next Parish Council meeting will be held on at Monday 27th March 2023 at 7.30pm at St Wystan’s Church, Bretby. 

22/935 EXEMPT
RESOLVED to move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk’s Salary review 2022/23
RESOLVED to approve the increase to the Clerk salary as advised by DALC, this is back dated to 1st April 2022.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9:00 pm.

Minutes 5th October 2022

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 5th OCTOBER 2022 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:14pm),

22/903 Apologies
Apologies were noted from Cllr Betteridge – Sorby, Cllr Muller and Cllr Churchill.
As a quorum was established, the Chair commenced the meeting.

22/904 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/905 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

22/906 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported that about 40% of staff are now working in the offices.

The Flooding mitigation scheme has now come to an end; with 19 grants issued for home flood prevention measures.

Local Plan update – the Issues and Options Consultation starts on 10th October, and a plea was made to attend the consultation sessions and to make representations.  200 sites have come forward in the district for consideration. Infrastructure is a major concern and has been included in the consultation documents and this needs to be commented upon.

Flytipping – parishes suffered the most fly tipping are Stenson, Findern, Swadlincote and statistics were given of where the flytippers have travelled from. Credit and thanks were given to the Clean Team for their prompt responses to incidents of fly tipping.

Falls recovery service – SDDC is looking for funding to continue with this service.

Solar panels are being encouraged to be on roofs rather than on fields.

Planning at Knights Lodges was recommended for approval by the planning officers but the applications were rejected by the Planning Committee which thought the applications do not follow the District’s policies; the applications are now to go to appeal.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/907 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th July 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/908 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/909 To receive the Chairman’s Announcements
The Chair paid respect to Queen Elizabeth II.  There were a number of floral tributes left on the war memorial for Her Majesty.

22/910 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/911 Governance

a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy and attendance
The notice of the casual vacancy was placed and no election called, the parish council may proceed to co-opt to fill the vacancy. The Clerk informed the meeting that Cllrs who fail to attend a meeting within 6 months automatically cease to be a Cllr. There is an exception to this if Cllrs accept the reason for the absence and this is accepted before the end of the 6 month period.

RESOLVED unanimously to extend the 6 month ruling for Cllr Betteridge-Sorby until the next meeting on 10th January 2023 on the grounds of his work commitments,

No one has expressed any interest in the vacancy. Some enquiries will be made if any Bretby Hall resident would be interested in becoming a cllr.

22/912 Drainage and flooding issues
No matters were raised; there has been no substantial rain since February.

22/913 Correspondence

  1. DALC – Various circulars and information
  2. DCC – Cost of living support campaign
  3. Police – Neighbourhood Priorities set for this quarter July 2022
  4. Resident – inconsiderate parking on Bretby Lane
    Cllrs expressed empathy to the frustrations experienced by residents about inconsiderate and bad parking.  Cllr Toone will raise this matter at the Area Forum.
    There have been two bad accidents on Knights Lane which have closed the Lane and the management of traffic in both cases was poor.  This will also be raised at the Area Forum meeting

All Cllrs had been circulated with the information prior to the meeting.

22/914 Finance

a) RESOLVED The following accounts were passed for payment

BACSHMRC – Staffing NI & PAYE (Aug)£37.20
BACSDCC – Pension contribution (Aug)£45.18
BACSStaffing – Aug£138.67
GallagherParish Council insurance£650.71
ICOData protection fee renewal 13/09/22£35.00 d/d
Mrs J StorerRenewal of the PO Box£94.50

For approval

BACSStaffing – Sep£138.67
BACSHMRC – Staffing NI & PAYE (Sept)£37.00
BACSDCC – Pension contribution (Sept)£45.18
Mrs J StorerClerk use of home (Jul – Sep ’22)£81.00
Mrs J StorerExpenses£75.70
PKF LittlejohnExternal audit fee 2021/22£240.00

8:14pm Cllr Haines left the meeting.
The Clerk will contact the Church about paying for the hire of the room.

Money Received

Gross interest (Jul’ 22)£0.03
Gross interest (Aug ’22)£0.10
Gross interest (Sept ’22)£0.13
SDDC – second half precept£2,012.00

Balance at bank  30.08.22

Deposit account£3,011.62
Current account£6,363.22*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b) Requests for funding via S137
No requests for funding have been received.

c)  Year end accounts for 31st March 2022
The accounts for the period ending 31st March 2022, have been audited by the external auditor – no matters or areas of concern have been raised.

22/915 To consider Planning Applications

DMPA/2022/0683: The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/07/22)

RESOLVED  no objections

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (01/08/22)
RESOLVED  no objections

DMPA/2022/0838:Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (01/08/22)
RESOLVED  no objections

DMPA/2022/0889: The erection of a two storey side extension at 53 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (15/08/22)
RESOLVED  no objections

DMPA/2021/1891: Outline application (matters of access, appearance, layout and scale to be considered now with the matter of landscaping reserved for later consideration) for the erection of commercial buildings for use as general industry (Use Class B2) and warehouse (Use Class B8) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (26/08/22)
RESOLVED  no objections

DMOT/2022/0941: The pruning of trees covered by South Derbyshire District Council Tree Preservation Order no. 109 on Land at SK2922 8261, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (30/08/22)
RESOLVED  no objections

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (23/08/22)
RESOLVED  no objections

DMPA/2022/0838: Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (23/08/22)
This has gone to appeal.

22/916 Consultations
Issues and Options Consultation – closes 5th December 2022.

22/917 Items for information only

(a) To receive reports from Meetings attended
Area Forum – 19th July 2022 at Ticknall Village Hall – no report
SDDC Civic Service – 4th September 2022 – no report
DALC & Police Liaison Forum – 14th September 2022 via Zoom – deferred due to the period of National Mourning

(b)  Notification of Forthcoming meetings
Parish and County Council Liaison meeting – 17th October 2022 – The Clerk  invited Cllrs to attend this important meeting which will be about the devolution and levelling up proposal.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom and details have been provided to all Cllrs.  

22/918 Date of next meeting
The next Parish Council meeting will be held on at
Tuesday 10th January 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:31pm.