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Minutes 10th May 2023

WEDNESDAY 10th MAY 2023 AT 7:10pm

Present:  Cllr S Toone (Chairman), Cllr M Bridges, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Muller (to 7:31pm), Cllr Haines (to 7:42pm), Cllr Lowe (to 7:42pm), Mr G Corner

23/937 Apologies
Apologies were noted from Cllr Fader.
As a quorum was established, the Chair commenced the meeting.

23/938 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/939 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/940 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller receives regular reports about potholes; repairs to potholes are averaging 3,000 per week across the county.

There is nothing further to report on the East Midlands devolution nor on the Freeport.

Cllr Haines reported that “No Mow May” does not apply to this immediate area, however in other areas it may be that the grass will be long.

Dr Justin Ives is the new CEO for SDDC and started last week.

Fly tipping was a particular problem on the first Bank Holiday weekend; this was very quickly removed.  Thanks were given to the Clean Team for the efficient and quick response.

The garage on the A5111 has also been subject to fly tipping.

Enforcement about the house building on Bretby Lane remains outstanding.  Cllr Toone has continued to report the problems occurring at this location including the removal of the highways grass verge. Both Cllrs Haines and Muller will take this matter forward.

Nothing further has yet been received about the Brizlincote area being incorporated in the consultation for the Local Plan.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

7.31pm Cllr Muller left the meeting.

23/941 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th January 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/942 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 27th March 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/943 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/944 To receive the Chairman’s Announcements
Thanks were extended to the organisers of the very enjoyable Coronation Barn Dance which was well attended.

23/945 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

23/946 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
RESOLVED to co-opt Mr Corner as a parish cllr.
There remain 3 vacancies on the parish council; the Chairman urged cllrs to make enquiries for the next meeting as to possible candidates.

23/947 Drainage and flooding issues
On the top of Watery Lane a spring has appeared; a resident is concerned about the possible shifting of a spring following the development of a new barn in the surrounding location.  Water now continually lies on the road and this is a hazard in cold weather.  The water is eroding the road surface.  The Clerk will raise the matter with the Highways Dept.

23/948 Correspondence

1. DALC – Various circulars and information
All Cllrs had been circulated with the information prior to the meeting.

7:42pm Cllrs Haines and Lowe left the meeting.

23/949 Finance

a) RESOLVED The following accounts were passed for payment

BACSStaffing – April£148.36
BACSHMRC – Staffing NI & PAYE (Apr)£39.60
BACSDCC – Pension contribution (Apr)£48.34
Mrs J StorerClerk use of home (Jan – March 23)£81.00
Mrs J StorerReimburse Avast subscription£28.75
Krystal Hosting LtdDomain annual fee£47.99
Mrs J StorerAnnual payroll licence renewal£62.40
Accounts passed for payment


BACSStaffing – May£148.36
BACSHMRC – Staffing NI & PAYE (May)£39.60
BACSDCC – Pension contribution (May)£48.34
Mrs J StorerExpenses£33.80 Deferred from March meeting
Mrs J StorerSLCC subscription£98.67
Mrs J StorerClerk use of home£81.00
BACSStaffing – Jun£TBC
BACSHMRC – Staffing NI & PAYE (Jun)£TBC
BACSDCC – Pension contribution (Jun)£TBC
EMAS LtdInternal audit for year ending 31.3.23£54.00
SDDCService litter bins and install new bin at Oldicote £1710.31**
DALC2023/4 Annual Subscription£321.97
For approval

      ** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

Gross interest (Jan ‘23)£1.29
Gross interest (Feb ‘23)£1.54
Gross interest (March ’23)£1.42
Gross interest (April ’23)£1.91
SDDC first instalment of precept£2.092.50
SDDC LCTR grant 22/23£73.00
HMRC – VAT refund 22/23£49.60
SDDC – Concurrent refund 22/23£98.24
Current deposit interest rate = 0.70%

Balance at bank @ 02.05 .23

Deposit account£3,019.05
Current account£5,628.21*

*This balance includes earmarked reserves of:
£1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
£1,200 for invoices from SDDC for bins

b) Requests for funding via S137

Cllrs considered a request for funding from the Church for assistance with the costs of a survey that needs to be undertaken as part of the planning application for a new graveyard.  The Clerk advised that funding to the Church was prohibited under s8(1)(i) LGA 1984. Under s214(6) LGA 1972 the parish council is permitted to contribute towards the expenses incurred in providing or maintaining a cemetery. The parish council does not qualify to adopt the general power of competence (GPC) under the Localism Act 2011.

Cllrs agreed that a contribution towards the costs of a survey as part of the process for a new cemetery was beneficial to all residents of the parish.

Cllrs acknowledged that it is early in the financial year and they wanted to ensure that sufficient funds are available for the remainder of the year,  therefore a donation will be made now and later in the financial year the matter maybe reviewed  again.

RESOLVED to make a donation under S137 of £500. 

(c) To accept the internal auditor’s report for the accounts for the year ending 31st March 2023

RESOLVED to accept the internal auditor’s report as previously circulated and considered.

(d) To complete the AGAR for the year ending 31st March 2023
RESOLVED to approve the accounts for the year ending 31.03.23 with no amendments.
RESOLVED to complete the AGAR for the year ending 31.03.23; no matters of concern were raised.

23/950 To consider Planning Applications

DMPA/2023/0356: The erection of a single storey rear extension at 66 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/04/23)
No comments

DMPA/2022/1255: Removal of three Georgian style modern windows to be replaced with heritage style bi-fold doors, requires removal of two brick pillars and installation of lintels and header bricks at 1 Bretby Mews, The Stables, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0RB (02/05/23)
No comments

DMOT/2023/0300: Felling of 3no. trees protected by Tree Preservation Order 121 at 3 Stanhope Glade, Bretby, Burton On Trent, DE15 0QT (26/04/23)
No comments

DMPA/2023/0543 – The erection of extensions with remodelling and associated works at 40 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (25/5/23)
No comments

23/951 Consultations
None received.

23/952 Items for information only

(a) To receive reports from Meetings attended
No reports were received.

(b) Notification of Forthcoming meetings
None known.

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.

23/953 Date of next meeting
The next Parish Council meeting will be held on Monday 24th July 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:12pm.