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Agenda 14th September 2020


You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.30pm on  MONDAY 14th SEPTEMBER 2020.

Joining instructions for Councillors and Members of the public to access this Meeting are as follows;
Topic: Bretby Parish Council Meeting
Time: 14th September, 2020 7:30 PM


1          To receive apologies for absence.      

2          Variation of Order of Business

3          Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4          Public Speaking – (15 Minutes)
(a)        A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)        If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c)        Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 6th July 2020 (Copy already circulated)

6.         To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599

10.       Drainage and flooding  issues

11.       Correspondence

12.       Finance
(a)        Accounts for Payment
(b)        To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 31st August 2020
(d)       To received the external auditor’s report for the year ending 31st March 2020

13.       To consider Planning Applications               

14.       To consider any Consultations received
NALC – Changes to Planning and Planning for the Future

15.       Items for information only
(a) To receive reports from Meetings attended
• None
(b) Notification of Forthcoming meeting
• None
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
• Staffing

17.       Date of next meeting and items for inclusion –         
Suggested date MONDAY 23rd NOVEMBER  2020.

Clerk’s Report –  September 2020

Agenda item  

8)         Clerk’s Report
The Clerk has no matters to report. 
No order has been placed for the remembrance wreaths as it is unclear whether a service will take place; the Clerk is seeking the decision of the Council as to whether a service is being held and if a wreath is to be ordered.

9)         Governance
9a)       Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b)     General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.

9c)    To consider information about the former Bretby Castle and how to display the information – Min 19/599
At the previous meeting it was noted that occasional visitors to the site of the former Bretby Castle as it is identified on the OS maps. The site of the former castle lies on private land and consideration is to be given to means of providing information to prevent visitors discretionary experiencing disappointment when it is discovered that the site is privately owned and access is not permitted.

11)       Correspondence – September 2020

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19
  5. Derbyshire – PCC meet the Commission online 5th August 2020
  6. Clerks & Councils Direct – September 2020 edition
  7. Resident – enquiry as to when a meeting is to be held as she has concerns about some planning applications.
    Clerk has replied to provide the date of the next meeting and that if there are any concerns about planning matters, for the resident to make these directly to the planning authority

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

BACSHMRC – Clerk’s tax (July)£XX
BACSDCC – Pension contribution (July)£XX
BACSHMRC – Clerk’s tax (Aug)£XX
BACSDCC – Pension contribution (Aug)£XX
s/oMrs J Storer – Clerk fee for July 20£XX
s/oMrs J Storer – Clerk fee for Aug 20£XX
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (July – Sept 20)£81.00
BACSMrs J Storer – expenses£deferred to the next meeting
d/dData Protection Renewal£35.00
BACSPKF Littlejohn – audit fee 2019/20£240.00
For approval

Money Received

SDDC – second half of the precept£1793.00
Interest July£0.12
Interest Aug£0.11

Balance at bank 14.09.20

Deposit account£3010.95
Current account£5601.68

12b)     Requests for funding via S137
No requests for funding have been received.

12d)     To received the External Auditor’s  report for the year ending 31st March 2020
The external auditor’s report has been previously circulated to all Cllrs; no items or areas of concern were raised.

13)       Planning applications
DMPA/2020/0448: Notification of planning application  The erection of a building to house a Biomass Plant at Shades Farm Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
DMPA/2020/0629: Change of use from agricultural land to school playing fields (use class D2) and the erection of two senior football pitches with fencing and associated works (revised scheme to that proposed under application ref. DMPA/2019/0967) on land east of Paulet High School, Violet Way, Burton On Trent, Staffordshire, DE15 9RT
DMPA/2020/0395: The variation of condition no. 2 of permission ref. 9/2017/1402 (relating to the layout of cabins) for the erection of 8 No. holiday cabins, to seek minor material amendments to the access road, size of cabins, layout of cabins and associated entrance gate at Knights Lodges, Knight’s Lane, Bretby, DE15 0RT

15)        Training

4th August 2020
Website accessibility statements for local authorities
5th August 2020Risk assessmentsClerk