MINUTES OF THE ANNUAL PARISH MEETING HELD TUESDAY 17th MAY 2022 AT 7:10pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr M Falder (Chairman), Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr S Toone, Cllr G Corner.
In Attendance: Mrs J Storer – Clerk, Cllr K Haines.
1. Election of Chairman Cllr Falder reported that he will not stand for Chairman. RESOLVED Cllr Toone was elected as Chairman
2. Chairman to take and sign the Declaration of Office Cllr Toon took and signed the Declaration of Office of Chair of the Parish Council.
3. Election of Vice Chairman RESOLVED Cllr Meyrick was elected as Vice Chairman Cllr Meyrick had sent his apologies and had expressed an interest in becoming the Vice chair.
4. Vice Chairman to take and sign the Declaration of Office Cllr Meyrick was not in attendance and will sign the Declaration of Office of Vice Chair as soon as possible.
5. Review/Completion of Register of Interests No changes were made to the Register of Interests.
6. Appointment of Committees – if required RESOLVED no committees were formed
7. Appointment of Cllrs to External Bodies and arrangements for reporting back RESOLVED any Cllr will attend any meetings.
8. To review the Standing Orders RESOLVED no changes were made to the Standing Orders which had previously been circulated.
9. To review the Financial Regulations RESOLVED no changes are to be made to the Financial Regulations.
10. Review of polices and to adopt the new Code of Conduct 2021. RESOLVED there are no changes to the parish council’s policies. RESOLVED to adopt the new Code of Conduct 2021 as previously circulated.
11. Review of inventory of land and assets. The inventory of land and assets had been circulated with the accounts for the year ending 31.03.22. The inventory was accepted.
12. Review and confirmation of arrangements for insurance cover in respect of all insured risks. RESOLVED the level of insurance cover was agreed and the Clerk was instructed to accept the lowest quote that was available to provide the agreed cover.
13. Review of the Council’s and/or employees’ memberships of other bodies. RESOLVED to continue with membership of DALC and SLCC.
14. Reviewing the Council’s complaints procedure. RESOLVED to continue with the complaints procedure with no changes.
There being no other business, the Chair closed the meeting at 7:19pm.
MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING TUESDAY 17th MAY 2022 AT 7:00pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr M Falder (Chairman), 5 members of the public In Attendance: Mrs J Storer – Clerk
1. To receive apologies for absence
Apologies were noted from Cllr Meyrick, Cllr Churchill, Cllr Muller
2. To receive the Annual report for 2021/22 – Cllr Falder
Last year was the recovery phase after Covid and during this time the parish has recovered and regrouped. Unfortunately, the District Council has let the parish council down over the last 12 months, mainly relating to planning matters, people should be in the office or answering phones or responding to public responses. This is very frustrating that this is not the case and it is extremely difficult to have any communication with any officer. The concerns about the lack of response from the planning dept could not be overstated.
It is disappointing that as a parish, we have been unable to come together for the Jubilee event, efforts have been made but the support has been poor. There will be small individual events taking place, but no one community event has been organised.
We look forward to the trials of the speed indicator signs, speeding has been a long standing problem.
Thank you to the Clerk for her work over the last 26 years and to the District Cllrs who have responded to queries and concerns.
We are in times of change and changes are to be accepted as long as they are done in a controlled way.
3. Public Questions and comments
No questions were raised.
There being no further matters, Cllr Falder closed the meeting at 7:06pm.
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.15pm on TUESDAY 17th MAY 2022.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th March 2022 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution toexclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss theitem.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance a) Risk Register update b) Update on General Data Protection Regulations (GDPR) c) Parish Cllr vacancy
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To approve the accounts for the year ending 31.03.22
(d) To receive and to consider the Internal Auditor’s report on the accounts for the year ending 31.03.22
(e) To complete theAGAR for the year ending 31.03.22
13. To consider Planning Applications
14. Consideration of the PCC and DCC scheme for Speed Indication Devices
15. To consider any Consultations received Oaklands Farm Solar – Publication of Statement of Community Consultation beginning 21st April 2022
16. Items for information only
(a) To receive reports from Meetings attended Flood Liaison Meeting – 13th May 2022 SDDC Civic Service – 10th April 2022
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
17. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
18. Date of next meeting and items for inclusion – Suggested date 4th JULY 2022.
Clerk’s Report – May 2022
Agenda item
8) Clerk’s Report Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Cllr vacancy Mrs K Kemp resigned on 7th May 2022 as a parish cllr. The Elections Officer has been advised and the Clerk is awaiting the necessary notices.
11) Correspondence – May 2022
1. DALC – Various circulars and information 2. Derbyshire Police – Trial of speed indictor signs 3. Oaklands Farm Solar – consultation
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Krystal
Web hosting (01/05/22-30/04/23)
£47.99
BACS
HMRC – Staffing NI & PAYE (April)
£37.00
BACS
DCC – Pension contribution (April)
£45.18
BACS
Staffing – April
£138.67
Accounts passed for payment
For approval
BACS
Staffing – May
£138.67
BACS
HMRC – Staffing NI & PAYE (May)
£37.00
BACS
DCC – Pension contribution (May)
£45.18
Mrs J Storer
Expenses (15.03.22 onwards)
deferred to next meeting
Mrs J Storer
Reimburse for Avast software
£44.99
Mrs J Storer
Clerk use of Home (April – June)
£81.00
Gallagher
Parish Council insurance
£TBC
DALC
Annual subscription Last year’s = £265.62. Budget = £272.00
£268.27
For approval
Money Received
Gross interest (March’ 22)
£0.02
Gross interest (April ’22)
£0.03
Gross interest (May ’22)
£0.02
SDDC- First half of precept
£2012.00
SDDC – Rate relief scheme
£63.00
Balance at bank 10.05.22
Deposit account
£3,011.46
Current account
£6214.74*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
12b) Requests for funding via S137 No requests for funding have been received.
Year end accounts 31st March 2022 The accounts for the year ending 31.03.22 were internally audited on 26th April 2022; no matters were reported of concern nor did the internal auditor have any items to raise. The accounts are before the Council for approval and for the completion of the AGAR.
13) Planning applications
DMPA/2022/0131: Demolish and rebuild existing gate piers at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR
DMPA/2022/0106: The erection of an extension at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN The above application has been amended. The amendments are summarised as: Removal of balcony and reduction in size of extension.
DMOT/2021/1683: The pruning of cedar and yew trees covered by SDDC TPO 18 on land at SK2922 8630, Ashby Road East, Bretby (21/04/22)
DMPA/2022/0491: Listed building consent for the rebuilding and repair of existing barns and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (27/04/22)
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 14th March 2022.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest
who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th January 2022 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance a) Risk Register update b) Update on General Data Protection Regulations (GDPR) c) Communication Strategy d) Adoption of the Code of Conduct 2021
10. Drainage and flooding issues
11. Correspondence
12. Finance (a) Accounts for Payment (b) To consider any requests for funds made under S137
13. To consider Planning Applications
14. To consider any Consultations received
SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4th January 2022)
15. Items for information only (a) To receive reports from Meetings attended (b) Notification of Forthcoming meeting (c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
Clerk’s payrise back dated to April 2021
17. Date of next meeting and items for inclusion –
Suggested date May 2022.
Clerk’s Report – March 2022
Agenda item
8) Clerk’s Report Actions raised at the last meeting have been attended to. The Clerk submitted an application on 23rd November 2021 to Cllr Muller’s Community Fund for funding towards a new noticeboard; £1,000 was received on 24th January 2022 for funding towards a new noticeboard. Dog bin – the bin has been ordered and was installed close to the noticeboard on Oldicote Lane.
9) Governance
a) Risk Register The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches. Recently there have been some reports locally of GDPR breaches and in light of this, the Clerk requested Cllrs to exercise caution with data that comes into their possession
d) Code of Conduct The Code of Conduct has been updated and the new Code of Conduct is attached with the meeting papers. The recommendation is for the new Code of Conduct to be adopted at the May 2022 Annual Meeting of the Parish Council.
11) Correspondence – March 2022
1. DALC – Various circulars and information 2. Derbyshire Police – Quarterly report 3. East midlands Airport – Materiality /Trust Survey
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
BACS
Staffing – February
£136.20
BACS
HMRC – Staffing NI & PAYE (March)
£36.40
BACS
DCC – Pension contribution (March)
£44.39
Mrs J Storer
Expenses (Dec’21 onwards)
deferred to next meeting
For approval
Money Received
Gross interest (Feb’ 22)
£0.02
Community Grant
£1,000.00
Balance at bank 07.03.22
Deposit account
£3,011.39
Current account
£4,820.16*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
12b) Requests for funding via S137 No requests for funding have been received.
13) Planning applications
DMPA/2022/0106: The erection of a double storey rear extension (Basement & Ground Floor) at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (10/02/22) Request for extension made 7th February 2022 and received to allow Council to consider the application at the March Parish Council meeting
DMPA/2022/0103: The variation of condition no. 2 (relating to approved plans) of permission ref. DMPA/2021/1210 (The demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (18/02/22)
DMPA/2022/0105: Demolition of existing garage and rear extension, single storey side and rear extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (25/02/22)
DMPA/2022/0175: The erection of a single-storey rear extension at 27 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (07/03/22)
DMPA/2021/1890: Erection of new building for use as warehouse (use class B8) and offices (use class E) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (25/03/22)
DMOT/2022/0245: The pruning of a oak tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at 11 Park Row, Bretby, Burton On Trent, DE15 0RL (16/03/22)
DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)
DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)
15c) Training No sessions have been attended. The clerk is to attend a training session on 10th March 2022 on year end accounts and the audit process.
21/853 Apologies Apologies were accepted from Cllr Kemp (personal), Cllr Muller, Cllr S Betteridge-Sorby (personal), Cllr G Corner (personal), Cllr A Churchill. As a quorum was established, the Chair commenced the meeting.
21/854 Variation of Order of Business There was no alteration to the variation of the order of business.
21/855 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests and no declarations were made.
21/855 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Muller had previously sent a report which had been circulated to Cllrs as follows:-
The Council Tax has been fixed at 3% for the following year. This includes 1% for Adult care. Highways issues. I think everything has been logged. The increase in the Highways budget has been welcomed with various road repairs being planned. I have a record of resurfacing to be done on both sides of the Green in Bretby .No time given. Freeport. Last month the East Midlands Freeport secured formal Government approval for its plans to offer businesses locating in the Freeport special incentives. The Freeport is set to deliver over 61,000 jobs for the East Midlands and an extra £8.4bn for the local economy over the next 30 years. I have been informed that the Police Commissioner would like to visit our area to discuss various matters including speeding and ASB. I will report back on how and where we do this. Friday 11th March, I was told a trial to promote the use of Speed Indicator Device signs (SIDs) will launch soon. The Clerk will receive information direct from Matlock.
Cllr Haines reported that a new water bottling plant is permitted in Foston, this will supply all the Lidl stores in the country.
The latest Local Plan has commenced and Cllr Haines will regularly keep the parish council up to date with relevant information.
Difficulties with the planning dept were aired by parish cllrs; Cllr Haines informed that there is a backlog of 700 planning applications and some agencies have offered to assist however this option is very expensive and recruitment remains the preferred option of SDDC. A plan to resolve the situation is being considered at SDDC next month. The frustrations of these delays and the possible implications arising from the delays were voiced at the meeting.
Cllr Haines was asked if the District Council’s budget will be revised in light of the economy. She informed that there are some reserves that can SDDC can use. The reserves are not unlimited but the Council officers have in the past been both prudent in their management of funds and risk adverse, meaning that the District Council is in a relatively good position at this time. The global situation regarding the economy and the potential of war will be continually monitored.
Easter holiday school food provision has been approved following the success of the summer school holiday provision.
A new tree policy has been adopted and works have been identified across the district on public grounds to trees. This is accepted to be a large project.
Levelling up – this is co-ordinated by DCC and information may be available soon, SDDC has not been involved in it so far.
Freeport, there is little information from SDDC and any updates will be provided to the Clerk. A request was made for improved infrastructure.
It is thought that the new Government scheme for Ukrainian refugees will be co-ordinated by DCC.
7.53pm Cllr Haines left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
21/856 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th January 2022 These were circulated, read, approved and signed as a correct record by Cllr Falder.
21/857 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
21/858 To receive the Chairman’s Announcements The Chairman has liaised with a local contractor about the replacement of the old noticeboard on the Village Green. The Chairman expressed his support and thanks for Cllr Kemp’s efforts to organise a Jubilee event, noting that support for her and the event has been extremely limited.
21/859 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
21/860 Governance
a) Risk Register update There are no recommended changes to the risk register. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches. Recently there have been reports locally of GDPR breaches and in light of this, the Clerk requested Cllrs to exercise caution with data that comes into their possession.
c) Code of Conduct The Code of Conduct has been updated and the new Code of Conduct is attached with the meeting papers. The recommendation is for the new Code of Conduct to be adopted at the May 2022 Annual Meeting of the Parish Council.
d) Communication Strategy The matter was deferred.
21/861 Drainage issues No matters were raised.
21/862 Correspondence
DALC – Various circulars and information
Derbyshire Police – Quarterly report
East Midlands Airport – Materiality /Trust Survey
All Cllrs have been circulated with the information prior to the meeting.
21/863 Finance
Accounts passed for payment
BACS
Staffing – February
£136.20
BACS
HMRC – Staffing NI & PAYE (March)
£36.40
BACS
DCC – Pension contribution (March)
£44.39
Mrs J Storer
Expenses (Dec’21 to date of meeting)
£77.25
Mrs J Storer
Clerk use of home
£81.00
For approval
Money Received
Gross interest (Feb’ 22)
£0.02
Community Grant
£1,000.00
Balance at bank 07.03.22
Deposit account
£3,011.39
Current account
£4,820.16*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
21/864 To consider Planning Applications
DMPA/2022/0106: The erection of a double storey rear extension (Basement & Ground Floor) at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (10/02/22) Request for extension made 7th February 2022 and received to allow Council to consider the application at the March Parish Council meeting RESOLVED to make the comments. The extension will about double the size of the existing property. And will impact upon neighbours right to light and privacy. The parish council is concerned about the limitation to light due to the size and height of the extension wall. The proposed extension is particularly intrusive to the neighbours. There are also issues about ground support and stability – the patio will be 8’ higher than the neighbours, is there proper engineering in place to support the raising of the ground and to prevent land slippage.
DMPA/2022/0103: The variation of condition no. 2 (relating to approved plans) of permission ref. DMPA/2021/1210 (The demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (18/02/22) RESOLVED: No objections
DMPA/2022/0105: Demolition of existing garage and rear extension, single storey side and rear extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (25/02/22)
DMPA/2022/0175: The erection of a single-storey rear extension at 27 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (07/03/22) RESOLVED: No objections
DMPA/2021/1890: Erection of new building for use as warehouse (use class B8) and offices (use class E) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (25/03/22) RESOLVED: Concerns were raised about the stability of the ground as the proposed development is on the form Nadine pit. The Business Park is a busy site and concerns were expressed about the increase in vehicle movements that will be using the access to and from the site.
DMOT/2022/0245: The pruning of a oak tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at 11 Park Row, Bretby, Burton On Trent, DE15 0RL (16/03/22) RESOLVED: No objections
DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22) RESOLVED: No objections
DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22) RESOLVED: No objections
21/865 Consultations None received.
21/866 Items for information only
(a) To receive reports from Meetings attended None
A resident has asked for permission to use the Green to host an event selling items for the Friends of Newton Solney School. Permission was granted.
(b) Notification of Forthcoming meetings None known.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom. The Clerk attended training on Operation London Bridge and on year end procedures and provided a report.
The following resolution was passed – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
Clerk’s payrise back dated to April 2021 RESOLVED to agree the NALC recommendation of 1.75% pay award back dated to 1st April 2021.
21/867 Date of next meeting
The next Parish Council meeting will be held on at TUESDAY 17th MAY 2022 at 7.00pm at St Wystan’s Church, Bretby. The Annual Meeting of the Parish and the Annual Meeting of the Parish Council will be held on this date prior to the Ordinary meeting
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:23pm.
21/837 Apologies Apologies were accepted from Cllr Falder (personal). As a quorum was established, the Chair commenced the meeting.
21/838 Variation of Order of Business There was no alteration to the variation of the order of business.
21/839 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests and no declarations were made at this point of the meeting.
21/840 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Muller apologised for the administrative delay in processing the parish council’s funding application for a new noticeboard, this has been remedied and funds should be with the parish council shortly. Funds are also available to assist towards any organised jubilee celebrations.
Operation London Bridge – DCC policy is being revisited and Cllr Muller informed that when information is available, this will be passed to the parish council.
Cllr Muller reported on his attendance at today’s budget meeting at DCC and informed that the highway budget will be tripled in an effort to tackle the numerous highway matters within the county.
Cllr Toone mentioned that several road signs within the parish are either leaning or missing; he has reported these and Cllr Muller agreed to follow up the reported matters; the Clerk will provide the reference numbers.
Cllr Churchill reported that staffing remains a problem at SDDC largely due to Covid and shortage of HGV drivers, despite this the refuse bins are still being emptied. There are several planning vacancies which have been advertised and in the interim, some temporary staff have been brought into the planning dept.
SDDC’s bid made for SDDC zero emission vehicles has found support with the Council however, this will be a phased project with rural areas following after the urban areas.
Cllr Haines reported that reports of fly tipping are at the lowest level for 5 years.
Foremark Reservoir temporary fencing has been taken down and permanent fencing is being placed strategically.
There is a consultation about the Area Forum and all were urged to participate.
Cllr Toone and Cllr Betteridge-Sorby declared personal interests relating to ongoing problems with a particular site on Bretby Lane where alterations to the building have been taking place for over 18 months. Concerns were raised about parking of contractors vehicles, about safety of the site and general inconsideration of the contractors to residents.
Cllr Toone raised a query relating to the refusal of a particular planning application on Bretby Lane, the grounds for refusal were difficult to understand; particularly as the planning decision lacked consistency to previously granted permissions for similar extensions, including the those to the adjoining property. District and County Cllrs reminded that planning decisions can be appealed and if residents are concerned about the quality of work being undertaken at any site, these can be raised with the Enforcement Officer. Problems relating to vehicles parking on pavements should be reported to the police.
7.52pm Cllr Muller left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
21/841 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22nd November 2021 These were circulated, read, approved and signed as a correct record by Cllr Toone.
21/842 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded.
21/843 To receive the Chairman’s Announcements None were raised
21/844 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
21/845 Governance
a) Risk Register update There are no recommended changes to the risk register, all should remain mindful of the changing Covid situation. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.
c) Communication Strategy The matter was deferred.
21/846 Drainage issues No matters were raised.
21/847 Correspondence
DALC – Various circulars and information
DALC – email on 9th December 2021 regarding Covid Plan B
Bretby Hall – request for the newly installed bin to be changed for a larger capacity bin (circulated to Cllrs 15th December 2021).
NALC – information about the petition for hybrid parish council meetings (circulated to Cllrs on 6th January 2022)
SDDC – Invite to the Parish Council Chair to the SDDC Civic Service on 10th April 2022
Clerks and Councils Direct
SDDC – Invite for Cllrs to participate in the Carbon Literacy Training throughout January (circulated to Cllrs 10th December 2021)
SDDC – Proposed changes to S Derbyshire’s Local Council Tax Reduction scheme for working aged people (deadline 14th January 2022)
SDDC – Area Forum consultation (deadline 4th January 2022, extended to 11th January 2022) Emailed to Cllrs on 23rd December 2021 The Clerk has made representations about sending a consultation out over the holidays with a deadline from 23rd December to 4th January.
All Cllrs have been circulated with the information prior to the meeting.
7:58pm Cllrs Haines and Churchill left the meeting.
21/848 Finance
BACS
HMRC – Staffing NI & PAYE (Jan)
£36.60
BACS
DCC – Pension contribution (Jan)
£44.39
BACS
Staffing – Jan
£136.20
Accounts passed for payment
BACS
Staffing – November
£136.20
BACS
HMRC – Staffing NI & PAYE (Feb)
£36.40
BACS
DCC – Pension contribution (Feb)
£44.39
Mrs J Storer
Expenses (Dec’21 onwards)
deferred to next meeting
Krystal Hosting
Website hosting (05/02/22-04/03/23)
£9.59
For approval
Money Received
Gross interest (Dec)
£0.02
Gross interest (Jan ’22)
£0.03
Balance at bank 12.01.22
Deposit account
£3,011.37
Current account
£4,263.73
b) Requests for funding via S137 No requests for funding have been received.
c) To consider the draft budget for 2022/23 The draft budget had been previously circulated to all Cllrs. Cllrs considered the financial requirements of the parish council and the need to maintain appropriate levels of reserves as identified by the external auditors. Cllrs debated at the length the priority of its expenditure and the financial impact upon residents of any increase the parish council may impose when taken in conjunction with rises from the other precepting authorities. RESOLVED to set the precept for 2022/23 at £4,024.00. The precept is to be increased by 10%, this represents an annual council tax bill of £9.72 for a Band D property. This increase is necessary to balance the budget, to prevent the depletion of the reserves and to take into account the impact of rising inflation.
The parish council has attempted to set up a group to organise activities and events but due to little or no support or interest from the community for any Jubilee celebrations, nor to assist with the organisation. With the limited committed engagement of the community, the Jubilee activities will be limited. To fund these limited activities, the working party is to use the surplus funds from previous community events (£1400). There is no intention to come to the parish council for funding towards the celebrations; future approaches may be made to Cllr Muller for funding. Cllr Kemp explained some of the possible Jubilee events including a beacon, a walk and a picnic.
21/849 To consider Planning Applications DMPA/2021/1696: Change of use from barn to dwelling at The Sett, Bretby Park Bretby Burton-Upon-Trent (09/12/21) RESOLVED: No objections
DMPA/2021/1697: Change of use from gardener’s office to holiday let. The Sett, Bretby Park, Bretby Park, Bretby, Burton-Upon-Trent , Bretby , Burton-Upon-Trent (09/12/21) RESOLVED: No objections
DMPA/2021/1711: Rebuilding and repair of existing barns and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (31/12/21) RESOLVED: No objections
DMPN/2021/1821: The erection of extensions and loft conversion with rear dormer at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (31/12/21) RESOLVED: No objections
DMOT/2022/0046: The pruning of a Lebanon Cedar tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at Park Row, Bretby, Burton-on-Trent, DE15 0RL (07/02/22) RESOLVED: No objections
21/850 Consultations
Police & Crime Commissioner – Budget Consultation 2022/23 survey (deadline for responses 16th January 2022) – No response
SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4th January 2022) – Cllrs are to submit their own comments to SDDC.
21/851 Items for information only
(a) To receive reports from Meetings attended Repton Community Forum – online – 30th November 2021 6pm. – No report was received.
(b) Notification of Forthcoming meetings None known.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom.
21/852 Date of next meeting The next Parish Council meeting will be held on at MONDAY 14th MARCH 2022 at 7.30pm at St Wystan’s Church, Bretby. The Church remains the primary venue due to its large size which allows social distancing to continue.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8.23pm.
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 24th January 2022.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking. The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22nd November 2021 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance a) Risk Register update b) Update on General Data Protection Regulations (GDPR) c) Communication Strategy
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider the budget and to set the precept for 2022/23 Cllrs have been advised on 4th January 2022, that the Government has not capped the precept for parish councils
(c) To consider any requests for funds made under S137
13. To consider Planning Applications
14. To consider any Consultations received Police & Crime Commissioner – Budget Consultation 2022/23 survey – deadline for responses 16th January 2022 SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4th January 2022)
15. Items for information only
(a) To receive reports from Meetings attended Repton Area Forum – online – 30th November 2021 6pm
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meeting and items for inclusion –
Suggested date 14th March 2022.
Clerk’s Report – January 2022
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
The Clerk submitted an application on 23rd November 2021 to Cllr Muller’s Community Fund for funding towards a new noticeboard. No confirmation or funds have yet been received, but Cllr Muller’s email of 24th November 2021 states that £1,000 could be provided towards the project.
Dog bin – the bin has been ordered, the Clerk continues to chase SDDC on this matter and copies in both District Cllrs to any correspondence relating to this project. The Clerk wrote to Mr Simpkins on 1st December 2021 to provide an update on the order and when SDDC responds, a further update will be provided to Mr Simpkins.
9) Governance
a) Risk Register The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
11) Correspondence – January 2022
DALC – Various circulars and information
DALC – email on 9th December 2021 regarding Covid Plan B
Bretby Hall – request for the newly installed bin to be changed for a larger capacity bin (circulated to Cllrs 15th December 2021).
NALC – information about the petition for hybrid parish council meetings (circulated to Cllrs on 6th January 2022)
SDDC – Invite to the Parish Council Chair to the SDDC Civic Service on 10th April 2022
Clerks and Councils Direct
SDDC – Invite for Cllrs to participate in the Carbon Literacy Training throughout January (circulated to Cllrs 10th December 2021)
SDDC – Proposed changes to S Derbyshire’s Local Council Tax Reduction scheme for working aged people (deadline 14th January 2022)
SDDC – Area Forum consultation (deadline 4th January 2022, extended to 11th January 2022) Emailed to Cllrs on 23rd December 2021 The Clerk has made representations about sending a consultation out over the holidays with a deadline from 23rd December to 4th January.
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
BACS
HMRC – Staffing NI & PAYE (Jan)
£36.60
BACS
DCC – Pension contribution (Jan)
£44.39
BACS
Staffing – Jan
£136.20
Accounts passed for payment
BACS
Staffing – November
£136.20
BACS
HMRC – Staffing NI & PAYE (Feb)
£36.40
BACS
DCC – Pension contribution (Feb)
£44.39
Mrs J Storer
Expenses (Dec’21 onwards)
deferred to next meeting
Krystal Hosting
Website hosting (05/02/22-04/03/23)
£9.59
For approval
Money Received
Gross interest (Dec)
£0.02
Gross interest (Jan ’22)
£0.03
Balance at bank 12.01.22
Deposit account
£3,011.37
Current account
£4,263.73
12b) Requests for funding via S137 No requests for funding have been received.
13) Planning applications
DMPA/2021/1696: Change of use from barn to dwelling at The Sett, Bretby Park Bretby Burton-Upon-Trent (09/12/21)
DMPA/2021/1697: Change of use from gardeners office to holiday let. The Sett, Bretby Park, Bretby Park, Bretby, Burton-Upon-Trent , Bretby , Burton-Upon-Trent (09/12/21)
DMPA/2021/1711: Rebuilding and repair of existing barns and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (31/12/21)
DMPN/2021/1821: The erection of extensions and loft conversion with rear dormer at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (31/12/21)
BRETBY PARISH COUNCIL MINUTES OF THE ORDINARY PARISH MEETING HELD MONDAY 22nd NOVEMBER 2021 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr M Falder (Chairman), Cllr G Corner, Cllr M Bridges.
In Attendance: Mrs J Storer – Clerk, Cllrs Haines (to 8:14pm) and Muller (to 8:06pm), Cllr Churchill (to 8:14pm).
The venue had been unavailable for the meeting scheduled for 16th November 2021 and no alternative was available, which resulted in a change from the scheduled meeting date.
21/823 Apologies Apologies were noted from Cllr Cllr S Betteridge-Sorby, Cllr S Toone, Cllr K Kemp, Cllr L Meyrick. As a quorum was established, the Chair commenced the meeting.
21/824 Variation of Order of Business There was no alteration to the variation of the order of business.
21/825 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests.
21/826 Public Speaking a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter Cllr Muller reported that no new reports have been released relating to the Freeport. Cllr Churchill added that no business plan has been submitted yet. Concerns were raised by parish cllrs about:-
the level of infrastructure that will be essential in order to cope with additional industries and residential development taking place now and, in the future,
whether prompt action will be taken both by DCC and SDDC to ensure that the correct infrastructure requirements brought about by the Freeport status and by developments generally are put into place.
The future allocation of housing stock numbers which maybe impacted by the Freeport status and changes relating to HS2 is to be resolved in the next Local Plan.
The congestion caused by temporary traffic lights at the end of Geary Lane was raised at the last meeting, however since then, there have been additional temporary lights in other areas of the parish and in Burton, these too are causing frustrations to motorists. Enquiries were made as to the necessity of temporary traffic lights at what appears to be every set of road works. Cllr Muller cited other examples of this problem and will raise it with the Highways Dept.
The road markings at roundabout on the A5111 outside the Chesterfield Pub requires repainting. Cllr Muller will take this matter to the Highways Dept.
The Newton Park Hotel has a contract to house immigrants seeking asylum. Heather Wheeler MP has written to Cllr Muller to explain the security arrangements that have been put into place including a requirement for residents to observe an overnight curfew, any breach of which could affect their asylum application. If the asylum application is granted, successful people will be passed to another local authority for rehousing. No one present could provide any information as to whether any asylum seekers are being housed in Derbyshire.
Cllr Muller still has money left in his Community Fund; additional separate funds are to be made available for the Jubilee celebrations. An application to Cllr Muller’s Community Fund will be submitted for a new noticeboard on the Village Green.
SDDC will not make any changes to the waste collection routine over the Christmas period and instances of fly tipping can still be reported. There remain staff shortages within the District Council and the Chairman congratulated SDDC in keeping the waste collections going through the pandemic and fuel crisis. There are also staff shortages in planning, with officers having up to double their caseloads; a duty planning system has been introduced to help resolve some of the service issues reported by those making planning applications. District Cllrs have fed back to the District Council the concerns expressed at the last parish council in relation to the large number of retrospective planning applications, not only being submitted but also of the high number of recitative applicants. Currently there are no solutions to the problem of the deliberate abuse of the planning system by those undertaking works and then seeking permission.
The ground maintenance team has ceased mowing for the year and have converted to their winter schedule.
The Green Energy scheme operated by SDDC was explained and the Community Grant Scheme remains available.
The coffee pod recycling scheme has so far recycled ¼ million pods since April 2021. Following a SDDC governance review, the Area Forum is now a Community Forum, the next meeting will be via Teams on 30th November.
8:06pm Cllr Muller left the meeting.
Contacting SDDC officers often remains problematical and both District Cllrs acknowledged that there has been a drop in the level of service. Both have made representations about this and reported that SDDC staff may move to a hybrid working model shortly; however this proposal is still subject to agreement and approval.
There is now a SDDC mapping portal with further expansion of its information due next year.
Questions were raised about the District Council budget and financial robustness in light of the rising level of inflation and other economic and social pressures. District Cllrs informed that there maybe a wage push at SDDC and at other authorities due to the increasing level of inflation, this coupled with the recycling contracts (which are coming to an end) no longer providing income means that there will be some significant cost pressures in the very near future.
8:14pm Cllrs Haines and Churchill left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
21/827 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th September 2021 These were circulated, read, approved and signed as a correct record by Cllr Falder.
21/828 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded.
21/829 To receive the Chairman’s Announcements The Chairman has been monitoring the bin collection at the Hall and reported that the bins are emptied quickly and efficiently and that there is no requirement for any increase in capacity at this location. The order for bins to be placed on Bretby Lane is regularly pursued by the Clerk and in light of comments made by the District Cllrs about the drop in some areas of service level, the Clerk will ensure that both District Cllrs are copied into future enquiries about the bins.
There was a bomb scare on Bretby Lane about a month ago following the discovery of a hand grenade during building work at a house. The bomb disposal unit removed and safely disposed of the grenade.
21/830 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
21/831 Governance
a) Risk Register update There are no recommended changes to the risk register, all should remain mindful of the changing Covid situation. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.
c) Communication Strategy The matter was deferred.
21/831 Drainage issues During a very heavy rain storm early in the month, part of Geary Lane flooded with water running off the fields but it was flash flooding and quickly dispersed. All agreed that regularly cleaning and maintenance is now a thing of the past. The SDDC Flood Liaison Meeting held via TEAMS 2nd November 2021 – no report was received.
21/832 Correspondence
DALC – Various circulars and information
SDDC – Notification of Regulation 16 for Melbourne Parish Council
DALC – Notification of meeting between Councils and the police on 3rd November 2021 (later cancelled)
All Cllrs have been circulated with the information prior to the meeting.
21/832 Finance
BACS
HMRC – Staffing NI & PAYE (Oct)
£36.60
BACS
DCC – Pension contribution (Oct)
£44.39
BACS
Staffing – Oct
£136.20
Accounts passed for payment
BACS
Staffing – November
£136.20
BACS
HMRC – Staffing NI & PAYE (Nov)
£36.40
BACS
DCC – Pension contribution (Nov)
£44.39
Mrs J Storer
Clerk use of home Jul – September
£81.00
Mrs J Storer
Clerk use of home Oct -December
£81.00
Mrs J Storer
Reimburse PO Box renewal
£90.00
Mrs J Storer
Expenses (May – Nov’21)
£130.66
For approval
Money Received
Gross interest (Sept)
£0.03
Gross interest (Oct)
£0.03
Gross interest (Nov)
£0.02
Balance at bank 15.11.21
Deposit account
£3,011.32
Current account
£5,130.37
b) Requests for funding via S137 No requests for funding have been received.
c) To consider the draft budget for 2022/23 The draft budget had been previously circulated to all Cllrs. This will be deferred to the next meeting when more Cllrs will be in attendance.
21/833 To consider Planning Applications
DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton on Trent, DE15 0RT (15/11/21) RESOLVED: No objections
DMPA/2021/1209: The variation of condition nos. 2,4,5,6,7,9,11 of permission ref. DMPA/2019/1305 for the erection of 8 holiday cabins on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (22/10/21) RESOLVED: No objections
DMOT/2021/1427: The felling of an Ash tree at 1 Home Farm, Geary Lane, Bretby, Burton on Trent, DE15 0QE (13/10/21) RESOLVED: No objections
DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton on Trent, DE15 0RT (22/10/21) RESOLVED: No objections
DMPA/2021/1530: The erection of a single storey side extension at 61 Ashby Road East, Bretby, Burton on Trent DE15 0PS (01/11/21) RESOLVED: No objections
DMPA/2021/1612: The erection of extensions at 17 Bretby Lane, Bretby, Burton on Trent, DE15 0QN (19/11/21) RESOLVED: No objections
DMOT/2021/1632: The felling of a poplar tree and the felling of a cherry tree covered by South Derbyshire District Council Tree Preservation Order no. 459 at Burton on Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (19/11/21) RESOLVED: No objections
DMPA/2021/1519: Renovation and extension of the existing barn and cottage and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton on Trent, DE15 0PR (03/12/21) RESOLVED: No objections
DMPA/2021/1552: Listed Building application for Renovation and extension of the existing barn and cottage and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton on Trent, DE15 0PR (03/12/21) RESOLVED: No objections
21/834 Consultations None received.
21/835 Items for information only
(a) To receive reports from Meetings attended No meetings have been attended
The Chairman stressed that the 2022 Jubilee celebratory event is not a parish council function but is one that is to be organised by the community. Some suggestions raised at the organising meeting were reported. The next organising meeting will take place next week.
All are urged to continue to exercise caution as Covid cases continues to rise.
(b) Notification of Forthcoming meetings Repton Community Forum – online – 30th November 2021 6pm.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training continues to be provided remotely via Zoom.
21/836 Date of next meeting The next Parish Council meeting will be held on at 24th JANUARY 2022 at 7.30pm at St Wystan’s Church, Bretby. The Church remained the primary venue due to its large size which allows social distancing to continue.
There being no further business, the Chairman thanked everyone for attending, wished everyone to remain safe and well and wished everyone a Happy Christmas. He closed the meeting at 8:50pm.
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 22nd NOVEMBER 2021.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking. The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th September 2021 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: – “In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance a) Risk Register update b) Update on General Data Protection Regulations (GDPR) c) Communication Strategy
10. Drainage and flooding issues SDDC Flood Liaison Meeting via TEAMS 2nd November 2021
11. Correspondence
12. Finance (a) Accounts for Payment (b) To consider the draft budget for 2022/23 (c) To consider any requests for funds made under S137
13. To consider Planning Applications
14. To consider any Consultations received
15. Items for information only (a) To receive reports from Meetings attended (b) Notification of Forthcoming meeting Repton Area Forum – online – 30th November 2021 6pm (c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meeting and items for inclusion – Suggested date Monday 24th January 2022.
Clerk’s Report – November 2021
Agenda item
8) Clerk’s Report Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
11) Correspondence – November 2021
DALC – Various circulars and information
SDDC – Notification of Regulation 16 for Melbourne PC
DALC – Notification of meeting between Councils and the police on 3rd November 2021 (later cancelled)
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
BACS
HMRC – Staffing NI & PAYE (Oct)
£36.60
BACS
DCC – Pension contribution (Oct)
£44.39
BACS
Staffing – Oct
£136.20
Accounts passed for payment
BACS
Staffing – November
£136.20
BACS
HMRC – Staffing NI & PAYE (Nov)
£36.40
BACS
DCC – Pension contribution (Nov)
£44.39
Mrs J Storer
Clerk use of home Jul – September
£81.00
Mrs J Storer
Clerk use of home Oct -December
£81.00
Mrs J Storer
Reimburse PO Box renewal
£90.00
Mrs J Storer
Expenses (May – Nov’21)
£130.66
For approval
Money Received
Gross interest (Sept)
£0.03
Gross interest (Oct)
£0.03
Gross interest (Nov)
£0.02
Balance at bank 15.11.21
Deposit account
£3,011.32
Current account
£5,130.37
12b) Requests for funding via S137 No requests for funding have been received.
13) Planning applications
DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (15/11/21)
DMPA/2021/1209: The variation of condition nos. 2,4,5,6,7,9,11 of permission ref. DMPA/2019/1305 for the erection of 8 holiday cabins on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (22/10/21)
DMOT/2021/1427: The felling of an Ash tree at 1 Home Farm, Geary Lane, Bretby, Burton On Trent, DE15 0QE (13/10/21)
DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (22/10/21)
DMPA/2021/1530:The erection of a single storey side extension at 61 Ashby Road East, Bretby, Burton On Trent DE15 0PS (01/11/21)
DMPA/2021/1612: The erection of extensions at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (19/11/21)
DMOT/2021/1632: The felling of a poplar tree and the felling of a cherry tree covered by South Derbyshire District Council Tree Preservation Order no. 459 at Burton On Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (19/11/21)
DMPA/2021/1519: Renovation and extension of the existing barn and cottage and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, , DE15 0PR (03/12/21)
DMPA/2021/1552: Listed Building application for Renovation and extension of the existing barn and cottage and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (03/12/21)
BRETBY PARISH COUNCIL MINUTES OF THE ORDINARY PARISH MEETING HELD TUESDAY 14th SEPTEMBER 2021 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr M Falder (Chairman), Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby(to 8:33pm) , Cllr K Kemp, Cllr S Toone.
In Attendance: Mrs J Storer – Clerk, Cllrs Haines (to 8:33pm) and Muller (to 8:03pm).
21/815 Apologies Apologies were noted from Cllr Churchill and Cllr Bridges. As a quorum was established, the Chair commenced the meeting.
21/816 Variation of Order of Business There was no alteration to the variation of the order of business.
21/817 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests; Cllr Falder declared a prejudicial interest in planning application DMPA/2021/1231 as he is the applicant.
21/818 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter The Chair introduced County Cllr Muller who gave a brief resume of his County Council responsibilities. The business plan from the Freeport Governing Body was sent to Central Government on 10th September 2021; this will facilitate the release of information and of the governing arrangements for all to consider. Cllr Muller has a community fund and a separate fund will be available later in the year for marking the Queen’s Jubilee. DCC has received approx. £1m for roofing and insulation upgrades subject to specific conditions; this grant funding is available until March 2022. The Highways Dept (DCC) is proactive and any issues are requested to be reported as soon as they are known. The Chair reported that the road side verge cutting had again been unpredictable over the summer with mowing taking place when the grass was short, then vegetation was left to grow exceptionally tall; adding that the height of the vegetation was of concern to highway safety. SDDC has cut back on the number of cuts of the verges in order to encourage wildlife. Cllr Meyrick reported that he had reported directly via the DCC website, a problem with a manhole cover and this is still outstanding; Cllr Muller will follow up the matter. The position of recent temporary lights on Geary Lane caused traffic to back up onto Ashby Road; the works have finished, Cllr Muller requested if there are any similar problems, these are to be reported to Cllr Muller at the time. SDDC will be producing a booklet to PC which will outline all procedures necessary for the Jubilee. Cllr Haines informed a report will be released in October about the District Council’s future working procedures. A review is underway about the performance of the Planning Dept together with a report about options available in relation to retrospective planning applications; the number of which has significantly increased. Cllr Toone provided the parish council with a timeline and lack of correspondence in relation to the ongoing building works at 12 Bretby Lane. The report on the impact of night flights will be reviewed by the Scrutiny Panel.
8:03pm Cllr Muller left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
21/812 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th July 2021 These were circulated, read, approved and signed as a correct record by Cllr Falder.
21/813 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded.
21/814 To receive the Chairman’s Announcements No announcements were made.
Cllr Betteridge -Sorby reported that a meeting was held last night about ideas for the next Jubilee. The next meeting will be on 18th October. 11 persons in attendance at last night’s meeting which suggested holding the following:-
A barn dance, although not necessarily on the Jubilee weekend
Afternoon tea on the Saturday
Clarification was sought about public liability element; the Clerk provided guidance on this.
There is approximately £1490 from the last 3 community events which could be used for a future coronation event. The parish council currently has no earmarked reserves for the Jubilee although the parish council can precept for the event. The next stage is to draft and print a leaflet to distribute and raise awareness of the meeting on 18th October and it is at this meeting that the arrangements will be decided.
8:33pm Cllr Haines and Cllr Betteridge -Sorby left the meeting.
21/815 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments. Min 21/806 the bin is now with SDDC and the Clerk has provided SDDC with the location for it to be installed. The Clerk has circulated to Cllrs the cost of changing the new litter bin at Bretby Park to a larger bin. The Chair has been monitoring the volume of litter in the bins within Bretby Park with a view to making a decision about the request from the Hall for a larger bin to be installed. No decision was made by the Council about whether to change the bin but the use of the bin will be monitored over the next six months so a decision can be made in the spring.
No communication has been received from Crest since the last meeting (Min 21/796d)
No updates have been received about the unauthorised signs on Oldicote Lane (Min 20.755b)
21/816 Governance
a)Risk Register update There are no recommended changes to the risk register, however the Covid risk assessment has been updated in line with changes in Government policy and the assessment has been circulated to all Cllrs. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.
c)Communication Strategy The matter was deferred.
21/817 Drainage issues No further matters were raised.
21/818 Correspondence
DALC – Various circulars and information
Bretby Hall – request for a larger bin All Cllrs have been circulated with the information prior to the meeting.
21/818 Finance
BACS
HMRC – Staffing NI & PAYE (Aug)
£36.60
BACS
DCC – Pension contribution (Aug)
£44.39
BACS
Staffing – August
£136.20
Accounts passed for payment
BACS
Staffing – September
£136.20
BACS
HMRC – Staffing NI & PAYE (Sept)
£36.40
BACS
DCC – Pension contribution (Sept)
£44.39
PFK Littlejohn
Audit fee 2020/21
£240.00
For Approval
Money Received
Gross interest (Aug)
£0.03
SDDC – Second half of the precept
£1,829.00
Balance at bank 06.09.21
Deposit account
£3,011.24
Current account
£5,883.74
b) Requests for funding via S137 No requests for funding have been received.
c) To receive the external audit report for the year ending 31st March 2021 The external audit has been completed and no matters have been raised. The notice of conclusion of the audit has been placed on the noticeboard and on the website.
21/819 To consider Planning Applications
DMPA/2021/1335: The erection of extensions at 27 Bretby Lane, Bretby, Burton on Trent, DE15 0QN (27/09/21) RESOLVED: No objections
DMPA/2021/1210 – Approval of reserved matters (appearance, landscaping, layout and scale) pursuant to outline permission ref. DMPA/2020/0313 Shades Farm, Unnamed Road from Geary Lane to Town Farm, Burton On Trent, DE15 0RD (07/09/21) Cllr Falder declared a prejudicial interest as he is undertaking some work for Wilshee’s at this location. RESOLVED: No objections
DMPA/2021/1231- The erection of an agriculturally justified dwelling Hill Farm, Knights Lane, Repton, Derby, Burton On Trent, DE15 0RT (24/09/21) Cllr Falder declared a prejudicial interest in the above application as he is the applicant. He took no part in the discussions. Cllr Toone took the Chair. RESOLVED: No objections Cllr Falder returned to the meeting and resumed the Chair.
DMPA/2021/1210 – The demolition of existing building and the erection of a replacement dwelling at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (10/09/21) RESOLVED: No objections
Make a Ltd – 14 days notice of pre application for the PROPOSED BASE STATION UPGRADE AT CS 112281 / TEF 11948 – Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, Derbyshire, DE15 0YZ RESOLVED: No objections and was welcomed as the upgrade of the infrastructure is required.
21/820 Consultations DCC – National Bus Strategy No comments SDDC – review of their Statement of Licensing Policy and Local Area Profile Plan. (1st October 2021) – No comments
21/821 Items for information only
(a) To receive reports from Meetings attended No meetings have been attended
(b) Notification of Forthcoming meetings None known
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training continues to be provided remotely via Zoom.
21/822 Date of next meeting The next Parish Council meeting will be held on TUESDAY 16th NOVEMBER 2021 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8:57pm.
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