MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING MONDAY 27th MARCH 2023 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr S Toone (Chairman), In Attendance: Mrs J Storer – Clerk,
1. To receive apologies for absence
Apologies were noted from Cllr Haines, Cllr Churchill, Cllr Muller, Cllr Falder, Cllr Bridges, Cllr Meyrick, Cllr Corner.
2. To receive the Annual report for 2022/23 – Cllr Toone
Like the rest of the country, residents of Bretby will probably remember 2022 for the events relating to the royal family. The happy celebrations for the Queen’s Platinum Jubilee during the year were soon overshadowed by the death of Her Majesty in September. Although the parish did not arrange a communal celebration for the Jubilee several smaller events did take place and several floral tributes, both official and private, were laid on the village green on the announcement of Her Majesty’s death.
On a lighter note plans are afoot for the celebration of the Coronation of King Charles III on May 5th with a barn dance at Hill Farm, courtesy of the Falder family. It is hoped as many parishioners (and friends) as possible will attend.
For the Parish Council concern has been continually voiced about the performance of some sections of the local council. In particular the planning function is still extremely slow, with applications taking months instead of weeks and some resulting decisions difficult to reconcile. It is hoped that this situation will be resolved shortly.
By far the most discussed and complained about items in the Parish is that of traffic, particularly on Bretby Lane and Knights Lane. There have been numerous complaints about speeding, irresponsible parking on footpaths, unacceptable parking of contractors vehicles where building work is taking place, and lack of adequate pavements on dangerous bends on Bretby Lane. Although representation had been made to the various authorities, for example the Area Forum, Safer Neighbourhood Team and CREST, no progress has been made in solving these problems.
Due to the resignation of two councillors on personal grounds there are two vacancies for Parish Councillors which we hope to fill at the next election.
Thanks are due to our Clerk for another year’s work in keeping us all in order and the Parish Council ticking over, and to our District and County Councillors for their assistance when needed.
3. Public Questions and comments
No questions were raised.
There being no further matters, Cllr Toone closed the meeting at 7.35pm.
22/919 Apologies Apologies were noted from Cllr Churchill and Cllr Muller. As a quorum was established, the Chair commenced the meeting.
22/920 Variation of Order of Business There was no alteration to the variation of the order of business.
22/921 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. No declarations were made.
22/922 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Haines reported on the Local Plan latest consultation stage which has finished and highlighted the next stages; dates of which are unknown. Cllrs expressed concerns about a site put forward at Brizlincote Valley; concerns were on the accuracy of information contained about the site and the size of the area put forward – which if successful, has the potential to increase by three fold, the number of current properties in the parish. Discussion took place about the possible impact upon the target housing numbers and identified sites across the district, should the various bills relating to planning and the Government’s levelling up agenda be passed,
The next area forum meeting is on 14th February in Findern Village Hall at 6.30pm.
A request for an update on the planning appeal at The Lodges on Knights Lane (Below under PLANNING) noted that the grounds for appeal are unknown. Cllrs raised their concerns that the dates on the planning portal are unreliable and there are still huge delays in the dealing with planning application. Difficulties remain in recruitment and retention of planning officers, both locally and nationally which continues to impact upon the service levels and timeframes on all planning matters.
The District Council’s CEO post has been advertised; as it is unlikely that a successor will be in post before the retirement of the current CEO at the end of March, plans are being considered for an interim CEO.
Cllr Haines will make enquiries about a District Council scheme for free insulation and boilers and pass this information to the Cllrs.
The Newton Park, Newton Solney has had its licence renewed for SERCO to continue using the hotel for asylum seekers.
The carpark next to the Chesterfield Pub is in a poor condition and has become an eyesore.
Outside the Golf Club a manhole is slowing deteriorating. Cllrs commented upon the condition of roads which are generally in a poor condition around the parish and district.
Cllr Haines will make enquiries if there are any District Council plans to celebrate the coronation.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
22/923 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5th October 2022 These were circulated, read, approved and signed as a correct record by Cllr Toone.
22/924 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
22/925 To receive the Chairman’s Announcements The Chair attended the last Area Forum meeting and made representations about parking on Bretby Lane, It was agreed at that meeting that the police would assess the situation, whilst some visits have been made by the police, poor and inconsiderate parking still occurs. This will be raised at the next Area Forum.
22/926 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
22/927 Governance
a) Risk Register update There are no recommended changes to the risk register. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Cllr vacancy and attendance No persons have applied to be co-opted to fill the vacancy created by Cllr Kemp. Cllr Betteridge-Sorby resigned on 2nd January 2023; the Elections Officer has been informed. As there is less than 6 months to the parish council elections, there is no necessity for the parish council to actively seek to fill the two vacancies on the parish council.
d) To agree the new Equality policy The draft Equality Policy had been previously circulated to all Cllrs. RESOLVED to adopt the Equality Policy as circulated.
22/928 Drainage and flooding issues No matters were raised; Watery Lane culvert has been repaired and blockages cleared.
22/929 Correspondence
DALC – Various circulars and information
Resident – parking on the verge of Bretby Lane
Merican SNT – Quarter report
SAAA – notification of the appointment of the external auditor to 2026/27
Resident – raising awareness of the damaged bus shelter on Ashby Road and requesting that this is reinstated as a matter of priority
SDDC – Flood Liaison meeting information and minutes of the meeting held 17.11.2
DALC – Notification about Government decision on referendum for parish councils
All Cllrs had been circulated with the information prior to the meeting.
22/930 Finance
RESOLVED The following accounts were passed for payment
BACS
HMRC – Staffing NI & PAYE (Oct)
£37.20
BACS
DCC – Pension contribution (Oct)
£45.18
BACS
Staffing – Oct
£138.67
Gallagher
Parish Council insurance
£650.71
ICO
Data protection fee renewal 13/09/22
£35.00 d/d
Royal Mail
Renewal of the PO Box number
£94.50
RBL
Donation for the Remembrance Wreath
£50.00
BACS
HMRC – Staffing NI & PAYE (Nov)
£37.20
BACS
DCC – Pension contribution (Nov)
£45.18
BACS
Staffing – Nov
£138.67
BACS
HMRC – Staffing NI & PAYE (Dec)
£37.20
BACS
DCC – Pension contribution (Dec)
£45.18
BACS
Staffing – Dec
£138.67
For approval
BACS
Staffing – Jan
£235.32
BACS
HMRC – Staffing NI & PAYE (Jan)
£63.20
BACS
DCC – Pension contribution (Jan)
£76.77
Mrs J Storer
Clerk use of home (Oct – Dec ’22)
£81.00
Mrs J Storer
Expenses
£51.35
St Wystan’s Church
Use of Church for parish council meetings
£50.00
Krystal Hosting Ltd
Domain name renewal
£9.59
Money Received
Gross interest (Oct ’22)
£0.13
Gross interest (Nov’ 22)
£0.32
Gross interest (Dec ’22)
£0.69
Current deposit interest rate = 0.50%
Balance at bank 21.12.22
Deposit account
£3,012.89
Current account
£5,042.29*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
8:22pm Cllr Haines left the meeting
c) To set the precept for 2023/24 The budget for 2023/24 had been circulated to Cllrs with the meeting papers. Cllrs studied the budget and considered various scenarios (current and future) that would be required to achieve a breakeven budget for the forthcoming financial year and the impact upon the Council’s future finances. The level of reserves was noted together with the advice given about the level of reserves required to be held. It was agreed that the required percentage increase in the precept needed to achieve a break even budget for the financial year 2023/24 was high given the current economic climate and for this year, a negative budget will be set with the budget deficit being met from reserves. RESOLVED to accept the budget for 2023/24. RESOLVED to set the precept for 2023/24 at £4185.00. This is 4%, increase.
22/931 To consider Planning Applications DMPA/2022/1074: Conversion of a redundant chapel to form a retail showroom (Class E (a)) for the sale of wedding attire including the installation of a mezzanine floor and installation of six flush, velux style roof lights. Bretby Methodist Church, Ashby Road East, Bretby, Burton On Trent, DE15 0PS (11/11/22) RESOLVED no objections
DMPA/2022/1172: Erection of single storey extension to form extended DCH Dining Room/Lounge at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (14/11/22) RESOLVED no objections
DMPA/2022/1477: Erection of single storey rear extension at 1 Stanhope Green, Bretby, Burton On Trent, DE15 0QU (16/12/22) RESOLVED no objections
DMPA/2022/1336: Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (22/12/22) RESOLVED no objections
DMPA/2022/1553: Demolition of existing rear extensions. New single storey rear extensions, 2 storey side extension & detached garage to front of property at 3 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (13/01/23) RESOLVED no objections
DMOT/2022/1483: Non material amendment to planning permission ref. DMPA/2022/0836 seeking to insert rooflights at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/01/23) RESOLVED no objections
DMPA/2022/1566: New bay window, porch infill and new porch roof at 49 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (24/01/23) RESOLVED no objections
DMPA/2021/1196: Notification of planning appeal
The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT Appellant: Mr Dean Willshee Appeal Ref. No: APP/F1040/W/22/3303885 Appeal Starting Date: 22/12/2022 Additional comments and information to that already given are to be sent by 26th January 2023 –
Parish Cllrs raised concerns that planning applications on the boundary of the parish are not being sent to affected parishes for their comments,
22/932 Consultations None received.
22/933 Items for information only
(a) To receive reports from Meetings attended Parish and County Council Liaison meeting – 17th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22) Flood Liaison Meeting 17th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22). Questions to be submitted to SDDC no later than 1st November 2022.
(b) Notification of Forthcoming meetings Safer Neighbourhood meeting – 14th February 2022 at Findern Village Hall
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs on 16th December 2022. No training sessions have taken place since the last meeting.
(d) A resident is undertaking the Duke of Edinburgh Award, the Parish Council thanked her and approved the 2023 litter picking she undertook as part of the community element of the DoE Award.
(e) Cllr Falder and his sister are arranging and hosting on an event for the Coronation; detailed were provided; the event will be publicised via social media and word of mouth. The event will be on 8th May for Bretby parishioners.
22/934 Date of next meeting The next Parish Council meeting will be held on at Monday 27th March 2023 at 7.30pm at St Wystan’s Church, Bretby.
22/935 EXEMPT RESOLVED to move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
Clerk’s Salary review 2022/23 RESOLVED to approve the increase to the Clerk salary as advised by DALC, this is back dated to 1st April 2022.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9:00 pm.
22/903 Apologies Apologies were noted from Cllr Betteridge – Sorby, Cllr Muller and Cllr Churchill. As a quorum was established, the Chair commenced the meeting.
22/904 Variation of Order of Business There was no alteration to the variation of the order of business.
22/905 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. No declarations were made.
22/906 Public Speaking
a)Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Haines reported that about 40% of staff are now working in the offices.
The Flooding mitigation scheme has now come to an end; with 19 grants issued for home flood prevention measures.
Local Plan update – the Issues and Options Consultation starts on 10th October, and a plea was made to attend the consultation sessions and to make representations. 200 sites have come forward in the district for consideration. Infrastructure is a major concern and has been included in the consultation documents and this needs to be commented upon.
Flytipping – parishes suffered the most fly tipping are Stenson, Findern, Swadlincote and statistics were given of where the flytippers have travelled from. Credit and thanks were given to the Clean Team for their prompt responses to incidents of fly tipping.
Falls recovery service – SDDC is looking for funding to continue with this service.
Solar panels are being encouraged to be on roofs rather than on fields.
Planning at Knights Lodges was recommended for approval by the planning officers but the applications were rejected by the Planning Committee which thought the applications do not follow the District’s policies; the applications are now to go to appeal.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
22/907 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th July 2022 These were circulated, read, approved and signed as a correct record by Cllr Toone.
22/908 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
22/909 To receive the Chairman’s Announcements The Chair paid respect to Queen Elizabeth II. There were a number of floral tributes left on the war memorial for Her Majesty.
22/910 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
22/911 Governance
a) Risk Register update There are no recommended changes to the risk register. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Cllr vacancy and attendance The notice of the casual vacancy was placed and no election called, the parish council may proceed to co-opt to fill the vacancy. The Clerk informed the meeting that Cllrs who fail to attend a meeting within 6 months automatically cease to be a Cllr. There is an exception to this if Cllrs accept the reason for the absence and this is accepted before the end of the 6 month period.
RESOLVED unanimously to extend the 6 month ruling for Cllr Betteridge-Sorby until the next meeting on 10th January 2023 on the grounds of his work commitments,
No one has expressed any interest in the vacancy. Some enquiries will be made if any Bretby Hall resident would be interested in becoming a cllr.
22/912 Drainage and flooding issues No matters were raised; there has been no substantial rain since February.
22/913 Correspondence
DALC – Various circulars and information
DCC – Cost of living support campaign
Police – Neighbourhood Priorities set for this quarter July 2022
Resident – inconsiderate parking on Bretby Lane Cllrs expressed empathy to the frustrations experienced by residents about inconsiderate and bad parking. Cllr Toone will raise this matter at the Area Forum. There have been two bad accidents on Knights Lane which have closed the Lane and the management of traffic in both cases was poor. This will also be raised at the Area Forum meeting
All Cllrs had been circulated with the information prior to the meeting.
22/914 Finance
a)RESOLVED The following accounts were passed for payment
BACS
HMRC – Staffing NI & PAYE (Aug)
£37.20
BACS
DCC – Pension contribution (Aug)
£45.18
BACS
Staffing – Aug
£138.67
Gallagher
Parish Council insurance
£650.71
ICO
Data protection fee renewal 13/09/22
£35.00 d/d
Mrs J Storer
Renewal of the PO Box
£94.50
For approval
BACS
Staffing – Sep
£138.67
BACS
HMRC – Staffing NI & PAYE (Sept)
£37.00
BACS
DCC – Pension contribution (Sept)
£45.18
Mrs J Storer
Clerk use of home (Jul – Sep ’22)
£81.00
Mrs J Storer
Expenses
£75.70
PKF Littlejohn
External audit fee 2021/22
£240.00
8:14pm Cllr Haines left the meeting. The Clerk will contact the Church about paying for the hire of the room.
Money Received
Gross interest (Jul’ 22)
£0.03
Gross interest (Aug ’22)
£0.10
Gross interest (Sept ’22)
£0.13
SDDC – second half precept
£2,012.00
Balance at bank 30.08.22
Deposit account
£3,011.62
Current account
£6,363.22*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
c) Year end accounts for 31st March 2022 The accounts for the period ending 31st March 2022, have been audited by the external auditor – no matters or areas of concern have been raised.
22/915 To consider Planning Applications
DMPA/2022/0683: The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/07/22)
RESOLVED no objections
DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (01/08/22) RESOLVED no objections
DMPA/2022/0838:Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (01/08/22) RESOLVED no objections
DMPA/2022/0889: The erection of a two storey side extension at 53 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (15/08/22) RESOLVED no objections
DMPA/2021/1891: Outline application (matters of access, appearance, layout and scale to be considered now with the matter of landscaping reserved for later consideration) for the erection of commercial buildings for use as general industry (Use Class B2) and warehouse (Use Class B8) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (26/08/22) RESOLVED no objections
DMOT/2022/0941: The pruning of trees covered by South Derbyshire District Council Tree Preservation Order no. 109 on Land at SK2922 8261, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (30/08/22) RESOLVED no objections
DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (23/08/22) RESOLVED no objections
DMPA/2022/0838: Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (23/08/22) This has gone to appeal.
22/916 Consultations Issues and Options Consultation – closes 5th December 2022.
22/917 Items for information only
(a) To receive reports from Meetings attended Area Forum – 19th July 2022 at Ticknall Village Hall – no report SDDC Civic Service – 4th September 2022 – no report DALC & Police Liaison Forum – 14th September 2022 via Zoom – deferred due to the period of National Mourning
(b) Notification of Forthcoming meetings Parish and County Council Liaison meeting – 17th October 2022 – The Clerk invited Cllrs to attend this important meeting which will be about the devolution and levelling up proposal.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom and details have been provided to all Cllrs.
22/918 Date of next meeting The next Parish Council meeting will be held on at Tuesday 10th January 2023 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:31pm.
22/885 Apologies Apologies were noted from Cllr S Betteridge-Sorby. As a quorum was established, the Chair commenced the meeting.
22/886 Variation of Order of Business There was no alteration to the variation of the order of business.
22/887 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. Cllr Betteridge-Sorby had previously declared a prejudicial interest in planning application DMPA/2022/0606.
22/888 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Muller reported on the issues relating to the Speed Indicator Devices (SIDs) reporting that the process is putting off a lot of councils from participating in the project; the concerns raised include funding and the type of devices required to be installed.
Freeport – there is nothing further to report.
The Government is looking at Ratcliffe power station plus one other about delaying its closure. Whether this will affect the Freeport status is unclear but the general consensus expressed was that it is unlikely to have a detrimental impact.
Willington power station – the site remains dormant
Cllr Muller reported that DCC has been proactive regarding Ukrainian refuges, numbers are currently about 800 and rising.
Cllr Haines informed of the 2022 community survey, whereby SDDC is asking people who live and visit South Derbyshire to complete a short online survey about its leisure facilities; answers will provide information about barriers to accessing facilities.
This is scam awareness month with particular focus on vulnerable persons.
Area Forums are returning to face to face meetings, with the next being on 19th July 2022 at Ticknall.
In response to a question on the District and County’s views on solar farms, Cllr Muller informed the Central Government opinion may change in response to having to grow more in response to the food crisis. Cllr Churchill expressed an opinion that factory roofs and brown field sites can be used rather than agricultural land.
Problems with driver sickness at the depot coincides with the holiday season and this has led to missed collections of bins.
7: 52 pm Cllr Muller left the meeting.
Enquiries were made in relation to planning application (DMPA/2022/0520) for 5 holiday lets, as if any conditions can be imposed to have one of the lets to be adapted to accommodate disabled persons. It is unknown if there is any rules or policy on this, Cllrs Haines and Churchill will make enquiries.
The difficulties within the Planning Dept remain.
There was No Mow May but visibility splays were continued to be mowed and the mowing of other areas has resumed. So areas have not been mown due to a national shortage of mowers and of spares. The schedule of mowing can be found on the District Council portal.
The preliminary results of the 2021 Census show the district to be one of the fastest growing areas, this places pressures on the housing stock. Currently developers are content to put in facilities, particularly GP surgeries whilst the CCG do not have plans to provide any further surgeries, however given changes in costs and the review of Local Plan may alter this.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
22/889 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17th May 2022 These were circulated, read, approved and signed as a correct record by Cllr Toone.
22/890 To approve the Minutes of the Annual Meeting of the Parish Council held on 17th May 2022 These were circulated, read, approved and signed as a correct record by Cllr Toone.
22/891 To approve the Minutes of the Annual Meeting of the Parish held on 17th May 2022 These were circulated, read, approved and signed as a correct record by Cllr Toone.
22/892 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
22/893 To receive the Chairman’s Announcements No matters were raised, apart from thanking Cllr Falder for his role as the Chair for three decades.
22/894 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments. Min 22/881 – a site meeting with a Highways Officer is arranged for 18th July 2022 to discuss the location of the SID.
22/895 Governance
a) Risk Register update There are no recommended changes to the risk register. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Cllr vacancy The notice of the casual vacancy has been placed and if no election has been called by 22nd July 2022, the parish council may proceed to co-opt to fill the vacancy; this would take place at the September meeting. The procedure had been explained to Cllrs at the previous meeting and details are included in the Clerk’s report for this meeting.
d) Parish Council email Cllr Meyrick circulated a recommendation following the Clerk’s attendance on cyber awareness training; the recommendation also looked at keeping council information secure. Consideration was given to a dedicated email address for the Clerk and for Cllrs. RESOLVED to have a Microsoft 365 Business Basic account for the Clerk, it was not considered necessary to have such an account for Cllrs.
22/896 Drainage and flooding issues No matters were raised.
22/897 Correspondence
DALC – Various circulars and information
SDDC – Civic Service 4th September 2022 – Cllr Sorby-Betteridge will attend
East Midlands Airport – Airspace Modernisation Programme – Phase 2
SDDC & DCC – updates about the application process for speed indicator devices
All Cllrs had been circulated with the information prior to the meeting.
8:27pm Cllrs Haines and Churchill left the meeting.
22/898 Finance
a) RESOLVED The following accounts were passed for payment
Krystal
Web hosting (01/05/22-30/04/23)
£47.99
BACS
HMRC – Staffing NI & PAYE (Jun)
£37.20
BACS
DCC – Pension contribution (Jun)
£45.18
BACS
Staffing – Jun
£138.67
Gallagher
Parish Council insurance
£650.71
BACS
Staffing – Jul
£138.67
BACS
HMRC – Staffing NI & PAYE (Jul)
£37.00
BACS
DCC – Pension contribution (Jul)
£45.18
Mrs J Storer
Clerk use of home (Apr – Jun ’22)
£81.00
Mrs J Storer
Expenses (15.03.22 onwards) Includes payroll annual fee
£145.15
Money Received
Gross interest (Jun’ 22)
£0.03
SDDC
Concurrent expenses refund
£98.33
HMRC
VAT for 2021/22 refund
£40.00
Balance at bank 27.06.22
Deposit account
£3,011.49
Current account
£5,019.07*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard and £600 from the Hall towards the cost of the bin.
b) Requests for funding via S137 No requests for funding have been received. Cllr Falder has met with the contractor who will repair the board at the Green and clean the noticeboard on Bretby Lane.
c) To receive the actual to budget report for the period ending 30th June 2022 The accounts for the period ending 30th June 2022, had been circulated to Cllrs prior to the meeting. No matters were raised. RESOLVED to accept the actual to budget report.
22/899 To consider Planning Applications
DMPA/2022/0497: Demolition of existing garage and workshop and erection of single storey extension to front and side and two storey extension to the front at 30 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (16/06/22) RESOLVED No objections
DMPA/2022/0520: Erection of 5 timber holiday lodges at Richmond House Farm, Greysich Lane, Bretby, Burton On Trent, DE15 0RH (16/06/22) RESOLVED No objections; a suggestion is made that one lodge is specifically adapted for use by disabled visitors.
DMPA/2022/0606: Replacement of existing flat roof with new hipped roof to existing two storey extension, replacement windows, gutters, fascias and soffits, replacement of existing render and extension of render on to rear elevation at 15 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (30/06/22) Cllr Betteridge-Sorby had previously declared a prejudicial interest in the application. RESOLVED No objections
22/900 Consultations SDDC – draft Planning Obligations Supplementary Planning Document. The consultation closed at 5pm on Monday 27 June 2022.
22/901 Items for information only
(a) To receive reports from Meetings attended None attended
(b) Notification of Forthcoming meetings Area Forum – 19th July 2022 at Ticknall Village Hall SDDC Civic Service – 4th September 2022 DALC & Police Liaison Forum – 14th September 2022 via Zoom
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom. Min 22/883 The Clerk sought a course for new Chairs of Parish Councils; however the date was unsuitable for the Chair; the Clerk will advise the Chair when new course dates are released. The Clerk attended a training session on 25th May 2022 on cyber crime and fraud prevention.
22/902 Date of next meeting The next Parish Council meeting will be held on at THURSDAY 8TH SEPTEMBER 2022 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47pm.
22/868 Apologies Apologies were accepted from Cllr Meyrick (personal), Cllr Muller, Cllr A Churchill. As a quorum was established, the Chair commenced the meeting.
22/869 Variation of Order of Business There was no alteration to the variation of the order of business.
22/870 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests and no declarations were made.
22/871 Public Speaking
a)Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Haines reported that there are now three planning technicians manning the phone lines who should be able to take messages.
District Cllrs do not accept that staff are still working from home, rather staff should be in the office or working in a hybrid fashion. It was reported that SDDC’s CEO is working for people to return to work in a safe environment, but this is taking time. Parish cllrs expressed their concerns and dissatisfaction with the lack of access to officers and in particular to the planning dept.
Grass cutting – there is a supply issue nationwide relating to machine repairs; therefore should the District Council machinery fail, significant delays could occur in the grass cutting programme. Cllr Falder requested that mowing of visibility splays for the purpose of safety, continues to take place; Cllr Haines agreed that specific areas continue to be mown whilst in other areas for the purpose of diversity, there is participation in the “no mow May” project.
Area Forum meetings should be returning to face to face meetings, with the next round of meetings being held in July.
The Oaklands Solar Farm – no further information was available.
7:41pm Cllr Haines left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
22/872 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14th March 2022 These were circulated, read, approved and signed as a correct record by Cllr Toone.
22/873 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
22/874 To receive the Chairman’s Announcements No matters were raised.
22/875 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
22/876 Governance a) Risk Register update There are no recommended changes to the risk register. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Code of Conduct The new Code of Conduct was adopted at the Annual Meeting of the Parish Council.
d) Parish Councillor vacancy Mrs K Kemp resigned as a parish cllr on 7th May 2022. Thanks have been extended to Mrs Kemp for her work as a parish cllr. The Elections Officer has been advised and the Clerk is awaiting the necessary notices.
The Clerk explained the procedure to fill the co-opted vacancy created by the resignation.
22/877 Drainage issues No matters were raised.
22/878 Correspondence
DALC – Various circulars and information
Derbyshire Police – Trial of speed indictor signs
Oaklands Farm Solar – consultation
All Cllrs have been circulated with the information prior to the meeting.
22/879 Finance
Krystal
Web hosting (01/05/22-30/04/23)
£47.99
BACS
HMRC – Staffing NI & PAYE (April)
£37.00
BACS
DCC – Pension contribution (April)
£45.18
BACS
Staffing – April
£138.67
Accounts passed for payment
BACS
Staffing – May
£138.67
BACS
HMRC – Staffing NI & PAYE (May)
£37.00
BACS
DCC – Pension contribution (May)
£45.18
Mr B Wood
Internal audit 2021/22
£55.50
Mrs J Storer
Expenses (15.03.22 onwards)
deferred to next meeting
Mrs J Storer
Reimburse for Avast software
£44.99
Mrs J Storer
Clerk use of Home (April – June)
£81.00
Gallagher
Parish Council insurance
£awaiting quote
DALC
Annual subscription Last year’s = £265.62. Budget = £272.00
£268.27
For approval
Money Received
Gross interest (March’ 22)
£0.02
Gross interest (April ’22)
£0.03
Gross interest (May ’22)
£0.02
SDDC- First half of precept
£2012.00
SDDC – Rate relief scheme
£63.00
Balance at bank 10.05.22
Deposit account
£3,011.46
Current account
£6214.74*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
c) Year end accounts 31st March 2022. The accounts for the year ending 31.03.22 were internally audited on 26th April 2022; no matters were reported of concern nor did the internal auditor raise any items. RESOLVED to accept the accounts for the year ending 31st March 2022 with no change.
d) To receive and to consider the Internal Auditor’s report on the accounts for the year ending 31.03.22 No matters were raised, the internal auditor provided a clean audit report.
e) To complete the AGAR for the year ending 31st March 2022 RESOLVED to complete the AGAR for the year ending 31.03.22 – no areas are reported negatively.
22/880 To consider Planning Applications
DMPA/2022/0131: Demolish and rebuild existing gate piers at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR RESOLVED No objections
DMPA/2022/0106: The erection of an extension at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN The above application has been amended. The amendments are summarised as the removal of balcony and the actual size of the extension has not been significantly reduced RESOLVED the original comments on the application remain
DMOT/2021/1683: The pruning of cedar and yew trees covered by SDDC TPO 18 on land at SK2922 8630, Ashby Road East, Bretby (21/04/22) RESOLVED No objections
DMPA/2022/0491: Listed building consent for the rebuilding and repair of existing barns and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (27/04/22) RESOLVED No objections
22/881Consideration of the PCC and DCC scheme for Speed Indication Devices The Clerk will seek to obtain grant funding as the parish council has insufficient funds to fund any devices. Bretby Lane was agreed to be the preferred location for speed indicator devices, locations were identified as being just passed the garden centre going down the hill to the 30mph; the other location is at the opposite end of Bretby Lane on the approach to the Winshill island.
22/882 Consultations Oaklands Farm Solar – Publication of Statement of Community Consultation beginning 21st April 2022. The size of the solar farm was noted – no other comments were made.
22/883 Items for information only
(a) To receive reports from Meetings attended Flood Liaison Meeting – 13th May 2022 – no report was provided. SDDC Civic Service – 10th April 2022 – no representative of Bretby PC attended the service.
(b) Notification of Forthcoming meetings None known.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom. The Clerk will seek courses for new Chairs of Parish Councils.
22/884 Date of next meeting The next Parish Council meeting will be held on at MONDAY 4th JULY 2022 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:20pm.
MINUTES OF THE ANNUAL PARISH MEETING HELD TUESDAY 17th MAY 2022 AT 7:10pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr M Falder (Chairman), Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr S Toone, Cllr G Corner.
In Attendance: Mrs J Storer – Clerk, Cllr K Haines.
1. Election of Chairman Cllr Falder reported that he will not stand for Chairman. RESOLVED Cllr Toone was elected as Chairman
2. Chairman to take and sign the Declaration of Office Cllr Toon took and signed the Declaration of Office of Chair of the Parish Council.
3. Election of Vice Chairman RESOLVED Cllr Meyrick was elected as Vice Chairman Cllr Meyrick had sent his apologies and had expressed an interest in becoming the Vice chair.
4. Vice Chairman to take and sign the Declaration of Office Cllr Meyrick was not in attendance and will sign the Declaration of Office of Vice Chair as soon as possible.
5. Review/Completion of Register of Interests No changes were made to the Register of Interests.
6. Appointment of Committees – if required RESOLVED no committees were formed
7. Appointment of Cllrs to External Bodies and arrangements for reporting back RESOLVED any Cllr will attend any meetings.
8. To review the Standing Orders RESOLVED no changes were made to the Standing Orders which had previously been circulated.
9. To review the Financial Regulations RESOLVED no changes are to be made to the Financial Regulations.
10. Review of polices and to adopt the new Code of Conduct 2021. RESOLVED there are no changes to the parish council’s policies. RESOLVED to adopt the new Code of Conduct 2021 as previously circulated.
11. Review of inventory of land and assets. The inventory of land and assets had been circulated with the accounts for the year ending 31.03.22. The inventory was accepted.
12. Review and confirmation of arrangements for insurance cover in respect of all insured risks. RESOLVED the level of insurance cover was agreed and the Clerk was instructed to accept the lowest quote that was available to provide the agreed cover.
13. Review of the Council’s and/or employees’ memberships of other bodies. RESOLVED to continue with membership of DALC and SLCC.
14. Reviewing the Council’s complaints procedure. RESOLVED to continue with the complaints procedure with no changes.
There being no other business, the Chair closed the meeting at 7:19pm.
MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING TUESDAY 17th MAY 2022 AT 7:00pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr M Falder (Chairman), 5 members of the public In Attendance: Mrs J Storer – Clerk
1. To receive apologies for absence
Apologies were noted from Cllr Meyrick, Cllr Churchill, Cllr Muller
2. To receive the Annual report for 2021/22 – Cllr Falder
Last year was the recovery phase after Covid and during this time the parish has recovered and regrouped. Unfortunately, the District Council has let the parish council down over the last 12 months, mainly relating to planning matters, people should be in the office or answering phones or responding to public responses. This is very frustrating that this is not the case and it is extremely difficult to have any communication with any officer. The concerns about the lack of response from the planning dept could not be overstated.
It is disappointing that as a parish, we have been unable to come together for the Jubilee event, efforts have been made but the support has been poor. There will be small individual events taking place, but no one community event has been organised.
We look forward to the trials of the speed indicator signs, speeding has been a long standing problem.
Thank you to the Clerk for her work over the last 26 years and to the District Cllrs who have responded to queries and concerns.
We are in times of change and changes are to be accepted as long as they are done in a controlled way.
3. Public Questions and comments
No questions were raised.
There being no further matters, Cllr Falder closed the meeting at 7:06pm.
21/853 Apologies Apologies were accepted from Cllr Kemp (personal), Cllr Muller, Cllr S Betteridge-Sorby (personal), Cllr G Corner (personal), Cllr A Churchill. As a quorum was established, the Chair commenced the meeting.
21/854 Variation of Order of Business There was no alteration to the variation of the order of business.
21/855 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests and no declarations were made.
21/855 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Muller had previously sent a report which had been circulated to Cllrs as follows:-
The Council Tax has been fixed at 3% for the following year. This includes 1% for Adult care. Highways issues. I think everything has been logged. The increase in the Highways budget has been welcomed with various road repairs being planned. I have a record of resurfacing to be done on both sides of the Green in Bretby .No time given. Freeport. Last month the East Midlands Freeport secured formal Government approval for its plans to offer businesses locating in the Freeport special incentives. The Freeport is set to deliver over 61,000 jobs for the East Midlands and an extra £8.4bn for the local economy over the next 30 years. I have been informed that the Police Commissioner would like to visit our area to discuss various matters including speeding and ASB. I will report back on how and where we do this. Friday 11th March, I was told a trial to promote the use of Speed Indicator Device signs (SIDs) will launch soon. The Clerk will receive information direct from Matlock.
Cllr Haines reported that a new water bottling plant is permitted in Foston, this will supply all the Lidl stores in the country.
The latest Local Plan has commenced and Cllr Haines will regularly keep the parish council up to date with relevant information.
Difficulties with the planning dept were aired by parish cllrs; Cllr Haines informed that there is a backlog of 700 planning applications and some agencies have offered to assist however this option is very expensive and recruitment remains the preferred option of SDDC. A plan to resolve the situation is being considered at SDDC next month. The frustrations of these delays and the possible implications arising from the delays were voiced at the meeting.
Cllr Haines was asked if the District Council’s budget will be revised in light of the economy. She informed that there are some reserves that can SDDC can use. The reserves are not unlimited but the Council officers have in the past been both prudent in their management of funds and risk adverse, meaning that the District Council is in a relatively good position at this time. The global situation regarding the economy and the potential of war will be continually monitored.
Easter holiday school food provision has been approved following the success of the summer school holiday provision.
A new tree policy has been adopted and works have been identified across the district on public grounds to trees. This is accepted to be a large project.
Levelling up – this is co-ordinated by DCC and information may be available soon, SDDC has not been involved in it so far.
Freeport, there is little information from SDDC and any updates will be provided to the Clerk. A request was made for improved infrastructure.
It is thought that the new Government scheme for Ukrainian refugees will be co-ordinated by DCC.
7.53pm Cllr Haines left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
21/856 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th January 2022 These were circulated, read, approved and signed as a correct record by Cllr Falder.
21/857 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
21/858 To receive the Chairman’s Announcements The Chairman has liaised with a local contractor about the replacement of the old noticeboard on the Village Green. The Chairman expressed his support and thanks for Cllr Kemp’s efforts to organise a Jubilee event, noting that support for her and the event has been extremely limited.
21/859 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
21/860 Governance
a) Risk Register update There are no recommended changes to the risk register. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches. Recently there have been reports locally of GDPR breaches and in light of this, the Clerk requested Cllrs to exercise caution with data that comes into their possession.
c) Code of Conduct The Code of Conduct has been updated and the new Code of Conduct is attached with the meeting papers. The recommendation is for the new Code of Conduct to be adopted at the May 2022 Annual Meeting of the Parish Council.
d) Communication Strategy The matter was deferred.
21/861 Drainage issues No matters were raised.
21/862 Correspondence
DALC – Various circulars and information
Derbyshire Police – Quarterly report
East Midlands Airport – Materiality /Trust Survey
All Cllrs have been circulated with the information prior to the meeting.
21/863 Finance
Accounts passed for payment
BACS
Staffing – February
£136.20
BACS
HMRC – Staffing NI & PAYE (March)
£36.40
BACS
DCC – Pension contribution (March)
£44.39
Mrs J Storer
Expenses (Dec’21 to date of meeting)
£77.25
Mrs J Storer
Clerk use of home
£81.00
For approval
Money Received
Gross interest (Feb’ 22)
£0.02
Community Grant
£1,000.00
Balance at bank 07.03.22
Deposit account
£3,011.39
Current account
£4,820.16*
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
21/864 To consider Planning Applications
DMPA/2022/0106: The erection of a double storey rear extension (Basement & Ground Floor) at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (10/02/22) Request for extension made 7th February 2022 and received to allow Council to consider the application at the March Parish Council meeting RESOLVED to make the comments. The extension will about double the size of the existing property. And will impact upon neighbours right to light and privacy. The parish council is concerned about the limitation to light due to the size and height of the extension wall. The proposed extension is particularly intrusive to the neighbours. There are also issues about ground support and stability – the patio will be 8’ higher than the neighbours, is there proper engineering in place to support the raising of the ground and to prevent land slippage.
DMPA/2022/0103: The variation of condition no. 2 (relating to approved plans) of permission ref. DMPA/2021/1210 (The demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (18/02/22) RESOLVED: No objections
DMPA/2022/0105: Demolition of existing garage and rear extension, single storey side and rear extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (25/02/22)
DMPA/2022/0175: The erection of a single-storey rear extension at 27 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (07/03/22) RESOLVED: No objections
DMPA/2021/1890: Erection of new building for use as warehouse (use class B8) and offices (use class E) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (25/03/22) RESOLVED: Concerns were raised about the stability of the ground as the proposed development is on the form Nadine pit. The Business Park is a busy site and concerns were expressed about the increase in vehicle movements that will be using the access to and from the site.
DMOT/2022/0245: The pruning of a oak tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at 11 Park Row, Bretby, Burton On Trent, DE15 0RL (16/03/22) RESOLVED: No objections
DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22) RESOLVED: No objections
DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22) RESOLVED: No objections
21/865 Consultations None received.
21/866 Items for information only
(a) To receive reports from Meetings attended None
A resident has asked for permission to use the Green to host an event selling items for the Friends of Newton Solney School. Permission was granted.
(b) Notification of Forthcoming meetings None known.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom. The Clerk attended training on Operation London Bridge and on year end procedures and provided a report.
The following resolution was passed – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
Clerk’s payrise back dated to April 2021 RESOLVED to agree the NALC recommendation of 1.75% pay award back dated to 1st April 2021.
21/867 Date of next meeting
The next Parish Council meeting will be held on at TUESDAY 17th MAY 2022 at 7.00pm at St Wystan’s Church, Bretby. The Annual Meeting of the Parish and the Annual Meeting of the Parish Council will be held on this date prior to the Ordinary meeting
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:23pm.
21/837 Apologies Apologies were accepted from Cllr Falder (personal). As a quorum was established, the Chair commenced the meeting.
21/838 Variation of Order of Business There was no alteration to the variation of the order of business.
21/839 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests and no declarations were made at this point of the meeting.
21/840 Public Speaking
a) Members of the Public and Council to comment on any matter No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Muller apologised for the administrative delay in processing the parish council’s funding application for a new noticeboard, this has been remedied and funds should be with the parish council shortly. Funds are also available to assist towards any organised jubilee celebrations.
Operation London Bridge – DCC policy is being revisited and Cllr Muller informed that when information is available, this will be passed to the parish council.
Cllr Muller reported on his attendance at today’s budget meeting at DCC and informed that the highway budget will be tripled in an effort to tackle the numerous highway matters within the county.
Cllr Toone mentioned that several road signs within the parish are either leaning or missing; he has reported these and Cllr Muller agreed to follow up the reported matters; the Clerk will provide the reference numbers.
Cllr Churchill reported that staffing remains a problem at SDDC largely due to Covid and shortage of HGV drivers, despite this the refuse bins are still being emptied. There are several planning vacancies which have been advertised and in the interim, some temporary staff have been brought into the planning dept.
SDDC’s bid made for SDDC zero emission vehicles has found support with the Council however, this will be a phased project with rural areas following after the urban areas.
Cllr Haines reported that reports of fly tipping are at the lowest level for 5 years.
Foremark Reservoir temporary fencing has been taken down and permanent fencing is being placed strategically.
There is a consultation about the Area Forum and all were urged to participate.
Cllr Toone and Cllr Betteridge-Sorby declared personal interests relating to ongoing problems with a particular site on Bretby Lane where alterations to the building have been taking place for over 18 months. Concerns were raised about parking of contractors vehicles, about safety of the site and general inconsideration of the contractors to residents.
Cllr Toone raised a query relating to the refusal of a particular planning application on Bretby Lane, the grounds for refusal were difficult to understand; particularly as the planning decision lacked consistency to previously granted permissions for similar extensions, including the those to the adjoining property. District and County Cllrs reminded that planning decisions can be appealed and if residents are concerned about the quality of work being undertaken at any site, these can be raised with the Enforcement Officer. Problems relating to vehicles parking on pavements should be reported to the police.
7.52pm Cllr Muller left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
21/841 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22nd November 2021 These were circulated, read, approved and signed as a correct record by Cllr Toone.
21/842 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded.
21/843 To receive the Chairman’s Announcements None were raised
21/844 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
21/845 Governance
a) Risk Register update There are no recommended changes to the risk register, all should remain mindful of the changing Covid situation. RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR) The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.
c) Communication Strategy The matter was deferred.
21/846 Drainage issues No matters were raised.
21/847 Correspondence
DALC – Various circulars and information
DALC – email on 9th December 2021 regarding Covid Plan B
Bretby Hall – request for the newly installed bin to be changed for a larger capacity bin (circulated to Cllrs 15th December 2021).
NALC – information about the petition for hybrid parish council meetings (circulated to Cllrs on 6th January 2022)
SDDC – Invite to the Parish Council Chair to the SDDC Civic Service on 10th April 2022
Clerks and Councils Direct
SDDC – Invite for Cllrs to participate in the Carbon Literacy Training throughout January (circulated to Cllrs 10th December 2021)
SDDC – Proposed changes to S Derbyshire’s Local Council Tax Reduction scheme for working aged people (deadline 14th January 2022)
SDDC – Area Forum consultation (deadline 4th January 2022, extended to 11th January 2022) Emailed to Cllrs on 23rd December 2021 The Clerk has made representations about sending a consultation out over the holidays with a deadline from 23rd December to 4th January.
All Cllrs have been circulated with the information prior to the meeting.
7:58pm Cllrs Haines and Churchill left the meeting.
21/848 Finance
BACS
HMRC – Staffing NI & PAYE (Jan)
£36.60
BACS
DCC – Pension contribution (Jan)
£44.39
BACS
Staffing – Jan
£136.20
Accounts passed for payment
BACS
Staffing – November
£136.20
BACS
HMRC – Staffing NI & PAYE (Feb)
£36.40
BACS
DCC – Pension contribution (Feb)
£44.39
Mrs J Storer
Expenses (Dec’21 onwards)
deferred to next meeting
Krystal Hosting
Website hosting (05/02/22-04/03/23)
£9.59
For approval
Money Received
Gross interest (Dec)
£0.02
Gross interest (Jan ’22)
£0.03
Balance at bank 12.01.22
Deposit account
£3,011.37
Current account
£4,263.73
b) Requests for funding via S137 No requests for funding have been received.
c) To consider the draft budget for 2022/23 The draft budget had been previously circulated to all Cllrs. Cllrs considered the financial requirements of the parish council and the need to maintain appropriate levels of reserves as identified by the external auditors. Cllrs debated at the length the priority of its expenditure and the financial impact upon residents of any increase the parish council may impose when taken in conjunction with rises from the other precepting authorities. RESOLVED to set the precept for 2022/23 at £4,024.00. The precept is to be increased by 10%, this represents an annual council tax bill of £9.72 for a Band D property. This increase is necessary to balance the budget, to prevent the depletion of the reserves and to take into account the impact of rising inflation.
The parish council has attempted to set up a group to organise activities and events but due to little or no support or interest from the community for any Jubilee celebrations, nor to assist with the organisation. With the limited committed engagement of the community, the Jubilee activities will be limited. To fund these limited activities, the working party is to use the surplus funds from previous community events (£1400). There is no intention to come to the parish council for funding towards the celebrations; future approaches may be made to Cllr Muller for funding. Cllr Kemp explained some of the possible Jubilee events including a beacon, a walk and a picnic.
21/849 To consider Planning Applications DMPA/2021/1696: Change of use from barn to dwelling at The Sett, Bretby Park Bretby Burton-Upon-Trent (09/12/21) RESOLVED: No objections
DMPA/2021/1697: Change of use from gardener’s office to holiday let. The Sett, Bretby Park, Bretby Park, Bretby, Burton-Upon-Trent , Bretby , Burton-Upon-Trent (09/12/21) RESOLVED: No objections
DMPA/2021/1711: Rebuilding and repair of existing barns and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (31/12/21) RESOLVED: No objections
DMPN/2021/1821: The erection of extensions and loft conversion with rear dormer at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (31/12/21) RESOLVED: No objections
DMOT/2022/0046: The pruning of a Lebanon Cedar tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at Park Row, Bretby, Burton-on-Trent, DE15 0RL (07/02/22) RESOLVED: No objections
21/850 Consultations
Police & Crime Commissioner – Budget Consultation 2022/23 survey (deadline for responses 16th January 2022) – No response
SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4th January 2022) – Cllrs are to submit their own comments to SDDC.
21/851 Items for information only
(a) To receive reports from Meetings attended Repton Community Forum – online – 30th November 2021 6pm. – No report was received.
(b) Notification of Forthcoming meetings None known.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs Training from DALC continues to be provided remotely via Zoom.
21/852 Date of next meeting The next Parish Council meeting will be held on at MONDAY 14th MARCH 2022 at 7.30pm at St Wystan’s Church, Bretby. The Church remains the primary venue due to its large size which allows social distancing to continue.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8.23pm.
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