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Minutes 10th January 2023

TUESDAY 10th JANUARY 2023 AT 7:30pm

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:22 pm),

22/919 Apologies
Apologies were noted from Cllr Churchill and Cllr Muller.
As a quorum was established, the Chair commenced the meeting.

22/920 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/921 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

22/922 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported on the Local Plan latest consultation stage which has finished and highlighted the next stages; dates of which are unknown. Cllrs expressed concerns about a site put forward at Brizlincote Valley; concerns were on the accuracy of information contained about the site and the size of the area put forward – which if successful, has the potential to increase by three fold, the number of current properties in the parish.
Discussion took place about the possible impact upon the target housing numbers and identified sites across the district, should the various bills relating to planning and the Government’s levelling up agenda be passed,

The next area forum meeting is on 14th February in Findern Village Hall at 6.30pm.

A request for an update on the planning appeal at The Lodges on Knights Lane (Below under PLANNING) noted that the grounds for appeal are unknown. Cllrs raised their concerns that the dates on the planning portal are unreliable and there are still huge delays in the dealing with planning application.  Difficulties remain in recruitment and retention of planning officers, both locally and nationally which continues to impact upon the service levels and timeframes on all planning matters.

The District Council’s CEO post has been advertised; as it is unlikely that a successor will be in post before the retirement of the current CEO at the end of March, plans are being considered for an interim CEO.

Cllr Haines will make enquiries about a District Council scheme for free insulation and boilers and pass this information to the Cllrs.

The Newton Park, Newton Solney has had its licence renewed for SERCO to continue using the hotel for asylum seekers.

The carpark next to the Chesterfield Pub is in a poor condition and has become an eyesore.

Outside the Golf Club a manhole is slowing deteriorating.  Cllrs commented upon the condition of roads which are generally in a poor condition around the parish and district.

Cllr Haines will make enquiries if there are any District Council plans to celebrate the coronation.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/923 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5th October 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/924 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/925 To receive the Chairman’s Announcements
The Chair attended the last Area Forum meeting and made representations about parking on Bretby Lane,  It was agreed at that meeting that the police would assess the situation, whilst some visits have been made by the police, poor and inconsiderate parking still occurs.  This will be raised at the next Area Forum.

22/926 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/927 Governance

a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy and attendance
No persons have applied to be co-opted to fill the vacancy created by Cllr Kemp.  Cllr Betteridge-Sorby resigned on 2nd January 2023; the Elections Officer has been informed.  As there is less than 6 months to the parish council elections, there is no necessity for the parish council to actively seek to fill the two vacancies on the parish council.

d)  To agree the new Equality policy
The draft Equality Policy had been previously circulated to all Cllrs.
RESOLVED to adopt the Equality Policy as circulated.

22/928 Drainage and flooding issues
No matters were raised; Watery Lane culvert has been repaired and blockages cleared.

22/929 Correspondence

  1. DALC – Various circulars and information
  2. Resident – parking on the verge of Bretby Lane
  3. Merican SNT – Quarter report
  4. SAAA – notification of the appointment of the external auditor to 2026/27
  5. Resident – raising awareness of the damaged bus shelter on Ashby Road and requesting that this is reinstated as a matter of priority
  6. SDDC – Flood Liaison meeting information and minutes of the meeting held 17.11.2
  7. DALC – Notification about Government decision on referendum for parish councils

All Cllrs had been circulated with the information prior to the meeting.

22/930 Finance

  1. RESOLVED The following accounts were passed for payment
BACSHMRC – Staffing NI & PAYE (Oct)£37.20
BACSDCC – Pension contribution (Oct)£45.18
BACSStaffing – Oct£138.67
GallagherParish Council insurance£650.71
ICOData protection fee renewal 13/09/22£35.00 d/d
Royal MailRenewal of the PO Box number£94.50
RBLDonation for the Remembrance Wreath£50.00
BACSHMRC – Staffing NI & PAYE (Nov)£37.20
BACSDCC – Pension contribution (Nov)£45.18
BACSStaffing – Nov£138.67
BACSHMRC – Staffing NI & PAYE (Dec)£37.20
BACSDCC – Pension contribution (Dec)£45.18
BACSStaffing – Dec£138.67

For approval

BACSStaffing – Jan£235.32
BACSHMRC – Staffing NI & PAYE (Jan)£63.20
BACSDCC – Pension contribution (Jan)£76.77
Mrs J StorerClerk use of home (Oct – Dec ’22)£81.00
Mrs J StorerExpenses£51.35
St Wystan’s ChurchUse of Church for parish council meetings£50.00
Krystal Hosting LtdDomain name renewal£9.59

Money Received

Gross interest (Oct ’22)£0.13
Gross interest (Nov’ 22)£0.32
Gross interest (Dec ’22)£0.69
Current deposit interest rate = 0.50%

Balance at bank 21.12.22

Deposit account£3,012.89
Current account£5,042.29*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

8:22pm Cllr Haines left the meeting

c)  To set the precept for 2023/24
The budget for 2023/24 had been circulated to Cllrs with the meeting papers.  Cllrs studied the budget and considered various scenarios (current and future) that would be required to achieve a breakeven budget for the forthcoming financial year and the impact upon the Council’s future finances.  The level of reserves was noted together with the advice given about the level of reserves required to be held. It was agreed that the required percentage increase in the precept needed to achieve a break even budget for the financial year 2023/24 was high given the current economic climate and for this year, a negative budget will be set with the budget deficit being met from reserves.
RESOLVED to accept the budget for 2023/24.
RESOLVED to set the precept for 2023/24 at £4185.00. This is 4%, increase.

22/931 To consider Planning Applications
DMPA/2022/1074: Conversion of a redundant chapel to form a retail showroom (Class E (a)) for the sale of wedding attire including the installation of a mezzanine floor and installation of six flush, velux style roof lights. Bretby Methodist Church, Ashby Road East, Bretby, Burton On Trent, DE15 0PS  (11/11/22)
RESOLVED  no objections

DMPA/2022/1172: Erection of single storey extension to form extended DCH Dining Room/Lounge at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (14/11/22)
RESOLVED  no objections

DMPA/2022/1477: Erection of single storey rear extension at 1 Stanhope Green, Bretby, Burton On Trent, DE15 0QU (16/12/22)
RESOLVED  no objections

DMPA/2022/1336: Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (22/12/22)
RESOLVED  no objections

DMPA/2022/1553: Demolition of existing rear extensions. New single storey rear extensions, 2 storey side extension & detached garage to front of property at 3 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (13/01/23)
RESOLVED  no objections

DMOT/2022/1483: Non material amendment to planning permission ref. DMPA/2022/0836 seeking to insert rooflights at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/01/23)
RESOLVED  no objections

DMPA/2022/1566: New bay window, porch infill and new porch roof at 49 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (24/01/23)
RESOLVED  no objections

DMPA/2021/1196: Notification of planning appeal

The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT
Appellant: Mr Dean Willshee
Appeal Ref. No: APP/F1040/W/22/3303885
Appeal Starting Date: 22/12/2022
Additional comments and information to that already given are to be sent by 26th January 2023 –

Parish Cllrs raised concerns that planning applications on the boundary of the parish are not being sent to affected parishes for their comments,

22/932 Consultations
None received.

22/933 Items for information only

(a)  To receive reports from Meetings attended
Parish and County Council Liaison meeting – 17th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22) 
Flood Liaison Meeting 17th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22).  Questions to be submitted to SDDC no later than 1st November 2022.

(b)  Notification of Forthcoming meetings
Safer Neighbourhood meeting – 14th February 2022 at Findern Village Hall

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs on 16th December 2022.
No training sessions have taken place since the last meeting.

(d)  A resident is undertaking the Duke of Edinburgh Award, the Parish Council thanked her and approved the 2023 litter picking she undertook as part of the community element of the DoE Award.

(e)  Cllr Falder and his sister are arranging and hosting on an event for the Coronation; detailed were provided; the event will be publicised via social media and word of mouth.  The event will be on 8th May for Bretby parishioners.

22/934 Date of next meeting
The next Parish Council meeting will be held on at Monday 27th March 2023 at 7.30pm at St Wystan’s Church, Bretby. 

22/935 EXEMPT
RESOLVED to move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk’s Salary review 2022/23
RESOLVED to approve the increase to the Clerk salary as advised by DALC, this is back dated to 1st April 2022.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9:00 pm.