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Minutes 5th October 2022


WEDNESDAY 5th OCTOBER 2022 AT 7:30pm

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:14pm),

22/903 Apologies
Apologies were noted from Cllr Betteridge – Sorby, Cllr Muller and Cllr Churchill.
As a quorum was established, the Chair commenced the meeting.

22/904 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/905 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

22/906 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported that about 40% of staff are now working in the offices.

The Flooding mitigation scheme has now come to an end; with 19 grants issued for home flood prevention measures.

Local Plan update – the Issues and Options Consultation starts on 10th October, and a plea was made to attend the consultation sessions and to make representations.  200 sites have come forward in the district for consideration. Infrastructure is a major concern and has been included in the consultation documents and this needs to be commented upon.

Flytipping – parishes suffered the most fly tipping are Stenson, Findern, Swadlincote and statistics were given of where the flytippers have travelled from. Credit and thanks were given to the Clean Team for their prompt responses to incidents of fly tipping.

Falls recovery service – SDDC is looking for funding to continue with this service.

Solar panels are being encouraged to be on roofs rather than on fields.

Planning at Knights Lodges was recommended for approval by the planning officers but the applications were rejected by the Planning Committee which thought the applications do not follow the District’s policies; the applications are now to go to appeal.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/907 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th July 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/908 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/909 To receive the Chairman’s Announcements
The Chair paid respect to Queen Elizabeth II.  There were a number of floral tributes left on the war memorial for Her Majesty.

22/910 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/911 Governance

a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy and attendance
The notice of the casual vacancy was placed and no election called, the parish council may proceed to co-opt to fill the vacancy. The Clerk informed the meeting that Cllrs who fail to attend a meeting within 6 months automatically cease to be a Cllr. There is an exception to this if Cllrs accept the reason for the absence and this is accepted before the end of the 6 month period.

RESOLVED unanimously to extend the 6 month ruling for Cllr Betteridge-Sorby until the next meeting on 10th January 2023 on the grounds of his work commitments,

No one has expressed any interest in the vacancy. Some enquiries will be made if any Bretby Hall resident would be interested in becoming a cllr.

22/912 Drainage and flooding issues
No matters were raised; there has been no substantial rain since February.

22/913 Correspondence

  1. DALC – Various circulars and information
  2. DCC – Cost of living support campaign
  3. Police – Neighbourhood Priorities set for this quarter July 2022
  4. Resident – inconsiderate parking on Bretby Lane
    Cllrs expressed empathy to the frustrations experienced by residents about inconsiderate and bad parking.  Cllr Toone will raise this matter at the Area Forum.
    There have been two bad accidents on Knights Lane which have closed the Lane and the management of traffic in both cases was poor.  This will also be raised at the Area Forum meeting

All Cllrs had been circulated with the information prior to the meeting.

22/914 Finance

a) RESOLVED The following accounts were passed for payment

BACSHMRC – Staffing NI & PAYE (Aug)£37.20
BACSDCC – Pension contribution (Aug)£45.18
BACSStaffing – Aug£138.67
GallagherParish Council insurance£650.71
ICOData protection fee renewal 13/09/22£35.00 d/d
Mrs J StorerRenewal of the PO Box£94.50

For approval

BACSStaffing – Sep£138.67
BACSHMRC – Staffing NI & PAYE (Sept)£37.00
BACSDCC – Pension contribution (Sept)£45.18
Mrs J StorerClerk use of home (Jul – Sep ’22)£81.00
Mrs J StorerExpenses£75.70
PKF LittlejohnExternal audit fee 2021/22£240.00

8:14pm Cllr Haines left the meeting.
The Clerk will contact the Church about paying for the hire of the room.

Money Received

Gross interest (Jul’ 22)£0.03
Gross interest (Aug ’22)£0.10
Gross interest (Sept ’22)£0.13
SDDC – second half precept£2,012.00

Balance at bank  30.08.22

Deposit account£3,011.62
Current account£6,363.22*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b) Requests for funding via S137
No requests for funding have been received.

c)  Year end accounts for 31st March 2022
The accounts for the period ending 31st March 2022, have been audited by the external auditor – no matters or areas of concern have been raised.

22/915 To consider Planning Applications

DMPA/2022/0683: The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/07/22)

RESOLVED  no objections

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (01/08/22)
RESOLVED  no objections

DMPA/2022/0838:Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (01/08/22)
RESOLVED  no objections

DMPA/2022/0889: The erection of a two storey side extension at 53 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (15/08/22)
RESOLVED  no objections

DMPA/2021/1891: Outline application (matters of access, appearance, layout and scale to be considered now with the matter of landscaping reserved for later consideration) for the erection of commercial buildings for use as general industry (Use Class B2) and warehouse (Use Class B8) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (26/08/22)
RESOLVED  no objections

DMOT/2022/0941: The pruning of trees covered by South Derbyshire District Council Tree Preservation Order no. 109 on Land at SK2922 8261, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (30/08/22)
RESOLVED  no objections

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (23/08/22)
RESOLVED  no objections

DMPA/2022/0838: Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (23/08/22)
This has gone to appeal.

22/916 Consultations
Issues and Options Consultation – closes 5th December 2022.

22/917 Items for information only

(a) To receive reports from Meetings attended
Area Forum – 19th July 2022 at Ticknall Village Hall – no report
SDDC Civic Service – 4th September 2022 – no report
DALC & Police Liaison Forum – 14th September 2022 via Zoom – deferred due to the period of National Mourning

(b)  Notification of Forthcoming meetings
Parish and County Council Liaison meeting – 17th October 2022 – The Clerk  invited Cllrs to attend this important meeting which will be about the devolution and levelling up proposal.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom and details have been provided to all Cllrs.  

22/918 Date of next meeting
The next Parish Council meeting will be held on at
Tuesday 10th January 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:31pm.