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Minutes 4th July 2022


MONDAY 4th JULY 2022 AT 7:30pm

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr L Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:27pm), Cllr Churchill (to 8:27pm), Cllr Muller (to 7:52pm)

22/885 Apologies
Apologies were noted from Cllr S Betteridge-Sorby.
As a quorum was established, the Chair commenced the meeting.

22/886 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/887 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  Cllr Betteridge-Sorby had previously declared a prejudicial interest in planning application DMPA/2022/0606.

22/888 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller reported on the issues relating to the Speed Indicator Devices (SIDs) reporting that the process is putting off a lot of councils from participating in the project; the concerns raised include funding and the type of devices required to be installed.

Freeport – there is nothing further to report.

The Government is looking at Ratcliffe power station plus one other about delaying its closure. Whether this will affect the Freeport status is unclear but the general consensus expressed was that it is unlikely to have a detrimental impact.

Willington power station – the site remains dormant

Cllr Muller reported that DCC has been proactive regarding Ukrainian refuges, numbers are currently about 800 and rising.

Cllr Haines informed of the 2022 community survey, whereby SDDC is asking people who live and visit South Derbyshire to complete a short online survey about its leisure facilities; answers will provide information about barriers to accessing facilities.

This is scam awareness month with particular focus on vulnerable persons.

Area Forums are returning to face to face meetings, with the next being on 19th July 2022 at Ticknall.

In response to a question on the District and County’s views on solar farms, Cllr Muller informed the Central Government opinion may change in response to having to grow more in response to the food crisis. Cllr Churchill expressed an opinion that factory roofs and brown field sites can be used rather than agricultural land. 

Problems with driver sickness at the depot coincides with the holiday season and this has led to missed collections of bins.

7: 52 pm Cllr Muller left the meeting.

Enquiries were made in relation to planning application (DMPA/2022/0520) for 5 holiday lets, as if any conditions can be imposed to have one of the lets to be adapted to accommodate disabled persons.  It is unknown if there is any rules or policy on this, Cllrs Haines and Churchill will make enquiries.

The difficulties within the Planning Dept remain.

There was No Mow May but visibility splays were continued to be mowed and the mowing of other areas has resumed.  So areas have not been mown due to a national shortage of mowers and of spares.  The schedule of mowing can be found on the District Council portal.

The preliminary results of the 2021 Census show the district to be one of the fastest growing areas, this places pressures on the housing stock.  Currently developers are content to put in facilities, particularly GP surgeries whilst the CCG do not have plans to provide any further surgeries, however given changes in costs and the review of Local Plan may alter this.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/889 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17th May 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/890 To approve the Minutes of the Annual Meeting of the Parish Council held on 17th May 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/891 To approve the Minutes of the Annual Meeting of the Parish held on 17th May 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/892 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/893 To receive the Chairman’s Announcements
No matters were raised, apart from thanking Cllr Falder for his role as the Chair for three decades.

22/894 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 
Min 22/881 – a site meeting with a Highways Officer is arranged for 18th July 2022 to discuss the location of the SID.

22/895 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy
The notice of the casual vacancy has been placed and if no election has been called by 22nd July 2022, the parish council may proceed to co-opt to fill the vacancy; this would take place at the September meeting.  The procedure had been explained to Cllrs at the previous meeting and details are included in the Clerk’s report for this meeting.

d)  Parish Council email
Cllr Meyrick circulated a recommendation following the Clerk’s attendance on cyber awareness training; the recommendation also looked at keeping council information secure.  Consideration was given to a dedicated email address for the Clerk and for Cllrs.
RESOLVED to have a Microsoft 365 Business Basic account for the Clerk, it was not considered necessary to have such an account for Cllrs.

22/896 Drainage and flooding issues
No matters were raised.

22/897 Correspondence

  1. DALC – Various circulars and information
  2. SDDC – Civic Service 4th September 2022 – Cllr Sorby-Betteridge will attend
  3. East Midlands Airport – Airspace Modernisation Programme – Phase 2
  4. SDDC & DCC – updates about the application process for speed indicator devices

All Cllrs had been circulated with the information prior to the meeting.

8:27pm Cllrs Haines and Churchill left the meeting.

22/898 Finance

a) RESOLVED The following accounts were passed for payment

KrystalWeb hosting (01/05/22-30/04/23)£47.99
BACSHMRC – Staffing NI & PAYE (Jun)£37.20
BACSDCC – Pension contribution (Jun)£45.18
BACSStaffing – Jun£138.67
GallagherParish Council insurance£650.71
BACSStaffing – Jul£138.67
BACSHMRC – Staffing NI & PAYE (Jul)£37.00
BACSDCC – Pension contribution (Jul)£45.18
Mrs J StorerClerk use of home (Apr – Jun ’22)£81.00
Mrs J StorerExpenses (15.03.22 onwards)
Includes payroll annual fee


Money Received

Gross interest (Jun’ 22)£0.03
SDDCConcurrent expenses refund£98.33
HMRCVAT for 2021/22 refund£40.00

Balance at bank  27.06.22

Deposit account£3,011.49
Current account£5,019.07*

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard and £600 from the Hall towards the cost of the bin.

b)  Requests for funding via S137
No requests for funding have been received.
Cllr Falder has met with the contractor who will repair the board at the Green and clean the noticeboard on Bretby Lane.

c)  To receive the actual to budget report for the period ending 30th June 2022
The accounts for the period ending 30th June 2022, had been circulated to Cllrs prior to the meeting.
No matters were raised.
RESOLVED to accept the actual to budget report.

22/899 To consider Planning Applications

DMPA/2022/0497: Demolition of existing garage and workshop and erection of single storey extension to front and side and two storey extension to the front at 30 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (16/06/22)
RESOLVED No objections

DMPA/2022/0520: Erection of 5 timber holiday lodges at Richmond House Farm, Greysich Lane, Bretby, Burton On Trent, DE15 0RH (16/06/22)
RESOLVED No objections; a suggestion is made that one lodge is specifically adapted for use by  disabled visitors.

DMPA/2022/0606: Replacement of existing flat roof with new hipped roof to existing two storey extension, replacement windows, gutters, fascias and soffits, replacement of existing render and extension of render on to rear elevation at 15 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (30/06/22)
Cllr Betteridge-Sorby had previously declared a prejudicial interest in the application.
RESOLVED No objections

22/900 Consultations
SDDC – draft Planning Obligations Supplementary Planning Document.
The consultation closed at 5pm on Monday 27 June 2022.

22/901 Items for information only

(a)  To receive reports from Meetings attended
None attended

(b)  Notification of Forthcoming meetings
Area Forum – 19th July 2022 at Ticknall Village Hall
SDDC Civic Service – 4th September 2022
DALC & Police Liaison Forum – 14th September 2022 via Zoom

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom.
Min 22/883 The Clerk sought a course for new Chairs of Parish Councils; however the date was unsuitable for the Chair; the Clerk will advise the Chair when new course dates are released.
The Clerk attended a training session on 25th May 2022 on cyber crime and fraud prevention.

22/902 Date of next meeting
The next Parish Council meeting will be held on at THURSDAY 8TH SEPTEMBER 2022 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47pm.