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BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 17^th MAY 2022 AT 7:20pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr G Corner.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 7:41pm),

22/868 Apologies
Apologies were accepted from Cllr Meyrick (personal), Cllr Muller, Cllr A Churchill.
As a quorum was established, the Chair commenced the meeting.

22/869 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/870 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests and no declarations were made.

22/871 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported that there are now three planning technicians manning the phone lines who should be able to take messages.

District Cllrs do not accept that staff are still working from home, rather staff should be in the office or working in a hybrid fashion.  It was reported that SDDC’s CEO is working for people to return to work in a safe environment, but this is taking time. Parish cllrs expressed their concerns and dissatisfaction with the lack of access to officers and in particular to the planning dept.

Grass cutting – there is a supply issue nationwide relating to machine repairs; therefore should the District Council machinery fail, significant delays could occur in the grass cutting programme.  Cllr Falder requested that mowing of visibility splays for the purpose of safety, continues to take place; Cllr Haines agreed that specific areas continue to be mown whilst in other areas for the purpose of diversity, there is participation in the “no mow May” project.

Area Forum meetings should be returning to face to face meetings, with the next round of meetings being held in July.

The Oaklands Solar Farm – no further information was available.

7:41pm Cllr Haines left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/872 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14^th March 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/873 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/874 To receive the Chairman’s Announcements
No matters were raised.

22/875 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/876 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c) Code of Conduct
The new Code of Conduct was adopted at the Annual Meeting of the Parish Council.

d)   Parish Councillor vacancy
Mrs K Kemp resigned as a parish cllr on 7^th May 2022.  Thanks have been extended to Mrs Kemp for her work as a parish cllr. The Elections Officer has been advised and the Clerk is awaiting the necessary notices.

The Clerk explained the procedure to fill the co-opted vacancy created by the resignation.

22/877 Drainage issues
No matters were raised.

22/878 Correspondence

1. DALC – Various circulars and information
2. Derbyshire Police – Trial of speed indictor signs
3. Oaklands Farm Solar – consultation

All Cllrs have been circulated with the information prior to the meeting.

22/879 Finance

Money Received

Balance at bank 10.05.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

c) Year end accounts 31^st March 2022.
The accounts for the year ending 31.03.22 were internally audited on 26^th April 2022; no matters were reported of concern nor did the internal auditor raise any items.
RESOLVED to accept the accounts for the year ending 31^st March 2022 with no change.

d) To receive and to consider the Internal Auditor’s report on the accounts for the year ending 31.03.22
No matters were raised, the internal auditor provided a clean audit report.

e) To complete the AGAR for the year ending 31^st March 2022
RESOLVED to complete the AGAR for the year ending 31.03.22 – no areas are reported negatively.

22/880 To consider Planning Applications

DMPA/2022/0131: Demolish and rebuild existing gate piers at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR
RESOLVED No objections

DMPA/2022/0106: The erection of an extension at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN
The above application has been amended. The amendments are summarised as the removal of balcony and the actual size of the extension has not been significantly reduced
RESOLVED the original comments on the application remain

DMOT/2021/1683: The pruning of cedar and yew trees covered by SDDC TPO 18 on land at SK2922 8630, Ashby Road East, Bretby (21/04/22)
RESOLVED No objections

DMPA/2022/0491: Listed building consent for the rebuilding and repair of existing barns and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (27/04/22)
RESOLVED No objections

22/881 Consideration of the PCC and DCC scheme for Speed Indication Devices
The Clerk will seek to obtain grant funding as the parish council has insufficient funds to fund any devices.
Bretby Lane was agreed to be the preferred location for speed indicator devices, locations were identified as being just passed the garden centre going down the hill to the 30mph; the other location is at the opposite end of Bretby Lane on the approach to the Winshill island.

22/882 Consultations
Oaklands Farm Solar – Publication of Statement of Community Consultation beginning 21^st April 2022.  The size of the solar farm was noted – no other comments were made.

22/883 Items for information only

(a)  To receive reports from Meetings attended
Flood Liaison Meeting – 13^th May 2022 – no report was provided.
SDDC Civic Service – 10^th April 2022 – no representative of Bretby PC attended the service.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom.
The Clerk will seek courses for new Chairs of Parish Councils.

22/884 Date of next meeting
The next Parish Council meeting will be held on at MONDAY 4^th JULY 2022 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:20pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL PARISH MEETING HELD
TUESDAY 17^th MAY 2022 AT 7:10pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr S Toone, Cllr G Corner.

In Attendance: Mrs J Storer – Clerk, Cllr K Haines.

1. Election of Chairman
Cllr Falder reported that he will not stand for Chairman.
RESOLVED Cllr Toone was elected as Chairman

2. Chairman to take and sign the Declaration of Office
Cllr Toon took and signed the Declaration of Office of Chair of the Parish Council.

3. Election of Vice Chairman
RESOLVED Cllr Meyrick was elected as Vice Chairman
Cllr Meyrick had sent his apologies and had expressed an interest in becoming the Vice chair.

4. Vice Chairman to take and sign the Declaration of Office
Cllr Meyrick was not in attendance and will sign the Declaration of Office of Vice Chair as soon as possible.

5. Review/Completion of Register of Interests
No changes were made to the Register of Interests.

6. Appointment of Committees – if required
RESOLVED no committees were formed

7. Appointment of Cllrs to External Bodies and arrangements for reporting back
RESOLVED any Cllr will attend any meetings.

8. To review the Standing Orders
RESOLVED no changes were made to the Standing Orders which had previously been circulated.

9. To review the Financial Regulations
RESOLVED no changes are to be made to the Financial Regulations.

10. Review of polices and to adopt the new Code of Conduct 2021.
RESOLVED there are no changes to the parish council’s policies.
RESOLVED to adopt the new Code of Conduct 2021 as previously circulated.

11. Review of inventory of land and assets.
The inventory of land and assets had been circulated with the accounts for the year ending 31.03.22.  The inventory was accepted.

12. Review and confirmation of arrangements for insurance cover in respect of all insured risks.
RESOLVED the level of insurance cover was agreed and the Clerk was instructed to accept the lowest quote that was available to provide the agreed cover.

13. Review of the Council’s and/or employees’ memberships of other bodies.
RESOLVED to continue with membership of DALC and SLCC.

14. Reviewing the Council’s complaints procedure.
RESOLVED to continue with the complaints procedure with no changes.

There being no other business, the Chair closed the meeting at 7:19pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING
TUESDAY 17^th MAY 2022 AT 7:00pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), 5 members of the public
In Attendance: Mrs J Storer – Clerk

1. To receive apologies for absence

Apologies were noted from Cllr Meyrick, Cllr Churchill, Cllr Muller

2. To receive the Annual report for 2021/22 – Cllr Falder

Last year was the recovery phase after Covid and during this time the parish has recovered and regrouped.  Unfortunately, the District Council has let the parish council down over the last 12 months, mainly relating to planning matters, people should be in the office or answering phones or responding to public responses.  This is very frustrating that this is not the case and it is extremely difficult to have any communication with any officer. The concerns about the lack of response from the planning dept could not be overstated.

It is disappointing that as a parish, we have been unable to come together for the Jubilee event, efforts have been made but the support has been poor.  There will be small individual events taking place, but no one community event has been organised.

We look forward to the trials of the speed indicator signs, speeding has been a long standing problem.

Thank you to the Clerk for her work over the last 26 years and to the District Cllrs who have responded to queries and concerns.

We are in times of change and changes are to be accepted as long as they are done in a controlled way.

3. Public Questions and comments

No questions were raised.

There being no further matters, Cllr Falder closed the meeting at 7:06pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 14^th MARCH 2022 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr M Bridges, Cllr L Meyrick, Cllr S Toone.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 7:53 pm),

21/853 Apologies
Apologies were accepted from Cllr Kemp (personal), Cllr Muller, Cllr S Betteridge-Sorby (personal), Cllr G Corner (personal), Cllr A Churchill.
As a quorum was established, the Chair commenced the meeting.

21/854 Variation of Order of Business
There was no alteration to the variation of the order of business.

21/855 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests and no declarations were made.

21/855 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller had previously sent a report which had been circulated to Cllrs as follows:-

The Council Tax has been fixed at 3% for the following year. This includes 1% for Adult care.
Highways issues. I think everything has been logged.
The increase in the Highways budget has been welcomed with various road repairs being planned. I have a record of resurfacing to be done on both sides of the Green in Bretby .No time given.
Freeport.  Last month the East Midlands Freeport secured formal Government approval for its plans to offer businesses locating in the Freeport special incentives. The Freeport is set to deliver over 61,000 jobs for the East Midlands and an extra £8.4bn for the local economy over the next 30 years.
I have been informed that the Police Commissioner would like to visit our area to discuss various matters including speeding and ASB. I will report back on how and where we do this.
Friday 11^th March, I was told a trial to promote the use of Speed Indicator Device signs (SIDs) will launch soon. The Clerk will receive information direct from Matlock.

Cllr Haines reported that a new water bottling plant is permitted in Foston, this will supply all the Lidl stores in the country.

The latest Local Plan has commenced and Cllr Haines will regularly keep the parish council up to date with relevant information.

Difficulties with the planning dept were aired by parish cllrs; Cllr Haines informed that there is a backlog of 700 planning applications and some agencies have offered to assist however this option is very expensive and recruitment remains the preferred option of SDDC.  A plan to resolve the situation is being considered at SDDC next month. The frustrations of these delays and the possible implications arising from the delays were voiced at the meeting.

Cllr Haines was asked if the District Council’s budget will be revised in light of the economy.  She informed that there are some reserves that can SDDC can use.  The reserves are not unlimited but the Council officers have in the past been both prudent in their management of funds and risk adverse, meaning that the District Council is in a relatively good position at this time.  The global situation regarding the economy and the potential of war will be continually monitored.

Easter holiday school food provision has been approved following the success of the summer school holiday provision.

A new tree policy has been adopted and works have been identified across the district on public grounds to trees.  This is accepted to be a large project.

Levelling up – this is co-ordinated by DCC and information may be available soon, SDDC has not been involved in it so far.

Freeport, there is little information from SDDC and any updates will be provided to the Clerk. A request was made for improved infrastructure.

It is thought that the new Government scheme for Ukrainian refugees will be co-ordinated by DCC.

7.53pm Cllr Haines left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

21/856 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24^th January 2022
These were circulated, read, approved and signed as a correct record by Cllr Falder.

21/857 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

21/858 To receive the Chairman’s Announcements
The Chairman has liaised with a local contractor about the replacement of the old noticeboard on the Village Green.
The Chairman expressed his support and thanks for Cllr Kemp’s efforts to organise a Jubilee event, noting that support for her and the event has been extremely limited.

21/859 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

21/860 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.  Recently there have been reports locally of GDPR breaches and in light of this, the Clerk requested Cllrs to exercise caution with data that comes into their possession.

c) Code of Conduct
The Code of Conduct has been updated and the new Code of Conduct is attached with the meeting papers.  The recommendation is for the new Code of Conduct to be adopted at the May 2022 Annual Meeting of the Parish Council.

d)   Communication Strategy
The matter was deferred.

21/861 Drainage issues
No matters were raised.

21/862 Correspondence

1. DALC – Various circulars and information
2. Derbyshire Police – Quarterly report
3. East Midlands Airport – Materiality /Trust Survey

All Cllrs have been circulated with the information prior to the meeting.

21/863 Finance

Accounts passed for payment

Money Received

Balance at bank 07.03.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

21/864 To consider Planning Applications

DMPA/2022/0106: The erection of a double storey rear extension (Basement & Ground Floor) at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (10/02/22)
Request for extension made 7^th February 2022 and received to allow Council to consider the application at the March Parish Council meeting
RESOLVED to make the comments.
The extension will about double the size of the existing property. And will impact upon neighbours right to light and privacy.  The parish council is concerned about the limitation to light due to the size and height of the extension wall.  The proposed extension is particularly intrusive to the neighbours.  There are also issues about ground support and stability – the patio will be 8’ higher than the neighbours, is there proper engineering in place to support the raising of the ground and to prevent land slippage. 

DMPA/2022/0103: The variation of condition no. 2 (relating to approved plans) of permission ref. DMPA/2021/1210 (The demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (18/02/22)
RESOLVED: No objections

DMPA/2022/0105: Demolition of existing garage and rear extension, single storey side and rear extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (25/02/22)

DMPA/2022/0175: The erection of a single-storey rear extension at 27 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (07/03/22)
RESOLVED: No objections

DMPA/2021/1890: Erection of new building for use as warehouse (use class B8) and offices (use class E) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (25/03/22)
RESOLVED: Concerns were raised about the stability of the ground as the proposed development is on the form Nadine pit. The Business Park is a busy site and concerns were expressed about the increase in vehicle movements  that will be using the access to and from the site.

DMOT/2022/0245: The pruning of a oak tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at 11 Park Row, Bretby, Burton On Trent, DE15 0RL (16/03/22)
RESOLVED: No objections

DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)
RESOLVED: No objections

DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)
RESOLVED: No objections

21/865 Consultations
None received.

21/866 Items for information only

(a)  To receive reports from Meetings attended
None

A resident has asked for permission to use the Green to host an event selling items for the Friends of Newton Solney School.  Permission was granted.

(b) Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom.
The Clerk attended training on Operation London Bridge and on year end procedures and provided a report.

The following resolution was passed – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

• Clerk’s payrise back dated to April 2021
  RESOLVED to agree the NALC recommendation of 1.75% pay award back dated to 1^st April 2021.

21/867 Date of next meeting

The next Parish Council meeting will be held on at TUESDAY 17th MAY 2022 at 7.00pm at St Wystan’s Church, Bretby.  The Annual Meeting of the Parish and the Annual Meeting of the Parish Council will be held on this date prior to the Ordinary meeting

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:23pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 24^th JANUARY 2022 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp, Cllr L Meyrick.

 In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 7:58pm), Cllr Muller (to 7.52pm), Cllr Churchill (to 7:58pm).

21/837 Apologies
Apologies were accepted from Cllr Falder (personal).  
As a quorum was established, the Chair commenced the meeting.

21/838 Variation of Order of Business
There was no alteration to the variation of the order of business.

21/839 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests and no declarations were made at this point of the meeting.

21/840 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller apologised for the administrative delay in processing the parish council’s funding application for a new noticeboard, this has been remedied and funds should be with the parish council shortly. Funds are also available to assist towards any organised jubilee celebrations.

Operation London Bridge – DCC policy is being revisited and Cllr Muller informed that when information is available, this will be passed to the parish council.

Cllr Muller reported on his attendance at today’s budget meeting at DCC and informed that the highway budget will be tripled in an effort to tackle the numerous highway matters within the county.

Cllr Toone mentioned that several road signs within the parish are either leaning or missing; he has reported these and Cllr Muller agreed to follow up the reported matters; the Clerk will provide the reference numbers.

Cllr Churchill reported that staffing remains a problem at SDDC largely due to Covid and shortage of  HGV drivers, despite this the refuse bins are still being emptied. There are several planning vacancies which have been advertised and in the interim, some temporary staff have been brought into the planning dept.

SDDC’s bid made for SDDC zero emission vehicles has found support with the Council however, this will be a phased project with rural areas following after the urban areas.

Cllr Haines reported that reports of fly tipping are at the lowest level for 5 years.

Foremark Reservoir temporary fencing has been taken down and permanent fencing is being placed strategically.

There is a consultation about the Area Forum and all were urged to participate.

Cllr Toone and Cllr Betteridge-Sorby declared personal interests relating to ongoing problems with a particular site on Bretby Lane where alterations to the building have been taking place for over 18 months. Concerns were raised about parking of contractors vehicles, about safety of the site and general inconsideration of the contractors to residents.

Cllr Toone raised a query relating to the refusal of a particular planning application on Bretby Lane, the grounds for refusal were difficult to understand; particularly as the planning decision lacked consistency to previously granted permissions for similar extensions, including the those to the adjoining property.  District and County Cllrs reminded that planning decisions can be appealed and if residents are concerned about the quality of work being undertaken at any site, these can be raised with the Enforcement Officer. Problems relating to vehicles parking on pavements should be reported to the police.

7.52pm Cllr Muller left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

21/841 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22^nd November 2021
These were circulated, read, approved and signed as a correct record by Cllr Toone.

21/842 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

21/843 To receive the Chairman’s Announcements
None were raised

21/844 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

21/845 Governance

a) Risk Register update
There are no recommended changes to the risk register, all should remain mindful of the changing Covid situation.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   Communication Strategy
The matter was deferred.

21/846 Drainage issues
No matters were raised.

21/847 Correspondence

1. DALC – Various circulars and information
2. DALC – email on 9^th December 2021 regarding Covid Plan B
3. Bretby Hall – request for the newly installed bin to be changed for a larger capacity bin
   (circulated to Cllrs 15^th December 2021).
4. NALC – information about the petition for hybrid parish council meetings (circulated to Cllrs on 6^th January 2022)
5. SDDC – Invite to the Parish Council Chair to the SDDC Civic Service on 10^th April 2022
6. Clerks and Councils Direct
7. SDDC – Invite for Cllrs to participate in the Carbon Literacy Training throughout January
   (circulated to Cllrs 10^th December 2021)
8. SDDC – Proposed changes to S Derbyshire’s Local Council Tax Reduction scheme for working aged people (deadline 14^th January 2022)
9. SDDC – Area Forum consultation (deadline 4^th January 2022, extended to 11^th January 2022) 
   Emailed to Cllrs on 23^rd December 2021
   The Clerk has made representations about sending a consultation out over the holidays with a deadline from 23^rd December to 4^th January.

All Cllrs have been circulated with the information prior to the meeting.

7:58pm Cllrs Haines and Churchill left the meeting.

21/848 Finance

Money Received

Balance at bank 12.01.22

b)         Requests for funding via S137
No requests for funding have been received.

c)         To consider the draft budget for 2022/23
The draft budget had been previously circulated to all Cllrs.  Cllrs considered the financial requirements of the parish council and the need to maintain appropriate levels of reserves as identified by the external auditors.  Cllrs debated at the length the priority of its expenditure and the financial impact upon residents of any increase the parish council may impose when taken in conjunction with rises from the other precepting authorities.
RESOLVED to set the precept for 2022/23 at £4,024.00.
The precept is to be increased by 10%, this represents an annual council tax bill of £9.72 for a Band D property. This increase is necessary to balance the budget, to prevent the depletion of the reserves and to take into account the impact of rising inflation.

The parish council has attempted to set up a group to organise activities and events but due to little or no support or interest from the community for any Jubilee celebrations, nor to assist with the organisation.  With the limited committed engagement of the community, the Jubilee activities will be limited. To fund these limited activities, the working party is to use the surplus funds from previous community events (£1400). There is no intention to come to the parish council for funding towards the celebrations; future approaches may be made to Cllr Muller for funding.  Cllr Kemp explained some of the possible Jubilee events including a beacon, a walk and a picnic.

21/849 To consider Planning Applications
DMPA/2021/1696: Change of use from barn to dwelling at The Sett, Bretby Park Bretby Burton-Upon-Trent (09/12/21)
RESOLVED: No objections

DMPA/2021/1697: Change of use from gardener’s office to holiday let. The Sett, Bretby Park, Bretby Park, Bretby, Burton-Upon-Trent , Bretby , Burton-Upon-Trent (09/12/21)
RESOLVED: No objections

DMPA/2021/1711: Rebuilding and repair of existing barns and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (31/12/21)
RESOLVED: No objections

DMPN/2021/1821: The erection of extensions and loft conversion with rear dormer at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (31/12/21)
RESOLVED: No objections

DMOT/2022/0046: The pruning of a Lebanon Cedar tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at Park Row, Bretby, Burton-on-Trent, DE15 0RL (07/02/22)
RESOLVED: No objections

21/850 Consultations

Police & Crime Commissioner – Budget Consultation 2022/23 survey (deadline for responses 16^th January 2022) – No response

SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4^th January 2022) – Cllrs are to submit their own comments to SDDC.

21/851 Items for information only

(a) To receive reports from Meetings attended
Repton Community Forum – online – 30^th November 2021 6pm. – No report was received.

(b) Notification of Forthcoming meetings
None known.

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom.  

21/852 Date of next meeting
The next Parish Council meeting will be held on at MONDAY 14^th MARCH 2022 at 7.30pm at St Wystan’s Church, Bretby.  The Church remains the primary venue due to its large size which allows social distancing to continue.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8.23pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 22^nd NOVEMBER 2021 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr G Corner, Cllr M Bridges.

In Attendance: Mrs J Storer – Clerk, Cllrs Haines (to 8:14pm) and Muller (to 8:06pm), Cllr Churchill (to 8:14pm).

The venue had been unavailable for the meeting scheduled for 16^th November 2021 and no alternative was available, which resulted in a change from the scheduled meeting date.

21/823 Apologies
Apologies were noted from Cllr Cllr S Betteridge-Sorby, Cllr S Toone, Cllr K Kemp, Cllr L Meyrick.  As a quorum was established, the Chair commenced the meeting.

21/824 Variation of Order of Business
There was no alteration to the variation of the order of business.

21/825 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.

21/826 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Muller reported that no new reports have been released relating to the Freeport. Cllr Churchill added that no business plan has been submitted yet. Concerns were raised by parish cllrs about:-

• the level of infrastructure that will be essential in order to cope with additional industries and residential development taking place now and, in the future,
• whether prompt action will be taken both by DCC and SDDC to ensure that the correct infrastructure requirements brought about by the Freeport status and by developments generally are put into place.

The future allocation of housing stock numbers which maybe impacted by the Freeport status and changes relating to HS2 is to be resolved in the next Local Plan.

The congestion caused by temporary traffic lights at the end of Geary Lane was raised at the last meeting, however since then, there have been additional temporary lights in other areas of the parish and in Burton, these too are causing frustrations to motorists.  Enquiries were made as to the necessity of temporary traffic lights at what appears to be every set of road works. Cllr Muller cited other examples of this problem and will raise it with the Highways Dept. 

The road markings at roundabout on the A5111 outside the Chesterfield Pub requires repainting.  Cllr Muller will take this matter to the Highways Dept.

The Newton Park Hotel has a contract to house immigrants seeking asylum.  Heather Wheeler MP has written to Cllr Muller to explain the security arrangements that have been put into place including a requirement for residents to observe an overnight curfew, any breach of which could affect their asylum application. If the asylum application is granted, successful people will be passed to another local authority for rehousing. No one present could provide any information as to whether any asylum seekers are being housed in Derbyshire.

Cllr Muller still has money left in his Community Fund; additional separate funds are to be made available for the Jubilee celebrations. An application to Cllr Muller’s Community Fund will be submitted for a new noticeboard on the Village Green.

SDDC will not make any changes to the waste collection routine over the Christmas period and instances of fly tipping can still be reported.  There remain staff shortages within the District Council and the Chairman congratulated SDDC in keeping the waste collections going through the pandemic and fuel crisis. There are also staff shortages in planning, with officers having up to double their caseloads; a duty planning system has been introduced to help resolve some of the service issues reported by those making planning applications. District Cllrs have fed back to the District Council the concerns expressed at the last parish council in relation to the large number of retrospective planning applications, not only being submitted but also of the high number of recitative applicants. Currently there are no solutions to the problem of the deliberate abuse of the planning system by those undertaking works and then seeking permission. 

The ground maintenance team has ceased mowing for the year and have converted to their winter schedule.

The Green Energy scheme operated by SDDC was explained and the Community Grant Scheme remains available.

The coffee pod recycling scheme has so far recycled ¼ million pods since April 2021.  Following a SDDC governance review, the Area Forum is now a Community Forum, the next meeting will be via Teams on 30^th November.

8:06pm Cllr Muller left the meeting.

Contacting SDDC officers often remains problematical and both District Cllrs acknowledged that there has been a drop in the level of service. Both have made representations about this and reported that SDDC staff may move to a hybrid working model shortly; however this proposal is still subject to agreement and approval.

There is now a SDDC mapping portal with further expansion of its information due next year.

Questions were raised about the District Council budget and financial robustness in light of the rising level of inflation and other economic and social pressures.  District Cllrs informed that there maybe a wage push at SDDC and at other authorities due to the increasing level of inflation, this coupled with the recycling contracts (which are coming to an end) no longer providing income means that there will be some significant cost pressures in the very near future.

8:14pm Cllrs Haines and Churchill left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

21/827 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14^th September 2021
These were circulated, read, approved and signed as a correct record by Cllr Falder.

21/828 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

21/829 To receive the Chairman’s Announcements
The Chairman has been monitoring the bin collection at the Hall and reported that the bins are emptied quickly and efficiently and that there is no requirement for any increase in capacity at this location.  The order for bins to be placed on Bretby Lane is regularly pursued by the Clerk and in light of comments made by the District Cllrs about the drop in some areas of service level, the Clerk will ensure that both District Cllrs are copied into future enquiries about the bins.

There was a bomb scare on Bretby Lane about a month ago following the discovery of a hand grenade during building work at a house. The bomb disposal unit removed and safely disposed of the grenade.

21/830 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

21/831 Governance

a) Risk Register update
There are no recommended changes to the risk register, all should remain mindful of the changing Covid situation.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c) Communication Strategy
The matter was deferred.

21/831 Drainage issues
During a very heavy rain storm early in the month, part of Geary Lane flooded with water running off the fields but it was flash flooding and quickly dispersed. All agreed that regularly cleaning and maintenance is now a thing of the past.
The SDDC Flood Liaison Meeting held via TEAMS 2^nd November 2021 – no report was received.

21/832 Correspondence

1. DALC – Various circulars and information
2. SDDC – Notification of Regulation 16 for Melbourne Parish Council
3. DALC – Notification of meeting between Councils and the police on 3^rd November 2021 (later cancelled)

All Cllrs have been circulated with the information prior to the meeting.

21/832 Finance

Money Received

Balance at bank 15.11.21

b)  Requests for funding via S137
No requests for funding have been received.

c)  To consider the draft budget for 2022/23
The draft budget had been previously circulated to all Cllrs. This will be deferred to the next meeting when more Cllrs will be in attendance.

21/833 To consider Planning Applications

DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton on Trent, DE15 0RT (15/11/21)
RESOLVED: No objections

DMPA/2021/1209: The variation of condition nos. 2,4,5,6,7,9,11 of permission ref. DMPA/2019/1305 for the erection of 8 holiday cabins on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (22/10/21)
RESOLVED: No objections

DMOT/2021/1427: The felling of an Ash tree at 1 Home Farm, Geary Lane, Bretby, Burton on Trent, DE15 0QE (13/10/21)
RESOLVED: No objections

DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton on Trent, DE15 0RT (22/10/21)
RESOLVED: No objections

DMPA/2021/1530: The erection of a single storey side extension at 61 Ashby Road East, Bretby, Burton on Trent DE15 0PS (01/11/21)
RESOLVED: No objections

DMPA/2021/1612: The erection of extensions at 17 Bretby Lane, Bretby, Burton on Trent, DE15 0QN (19/11/21)
RESOLVED: No objections

DMOT/2021/1632: The felling of a poplar tree and the felling of a cherry tree covered by South Derbyshire District Council Tree Preservation Order no. 459 at Burton on Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (19/11/21)
RESOLVED: No objections

DMPA/2021/1519: Renovation and extension of the existing barn and cottage and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton on Trent, DE15 0PR (03/12/21)
RESOLVED: No objections

DMPA/2021/1552: Listed Building application for Renovation and extension of the existing barn and cottage and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton on Trent, DE15 0PR (03/12/21)
RESOLVED: No objections

21/834 Consultations
None received.

21/835 Items for information only

(a) To receive reports from Meetings attended
No meetings have been attended

The Chairman stressed that the 2022 Jubilee celebratory event is not a parish council function but is one that is to be organised by the community.  Some suggestions raised at the organising meeting were reported.  The next organising meeting will take place next week.

All are urged to continue to exercise caution as Covid cases continues to rise.

(b)  Notification of Forthcoming meetings
Repton Community Forum – online – 30^th November 2021 6pm.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training continues to be provided remotely via Zoom.  

21/836 Date of next meeting
The next Parish Council meeting will be held on at 24^th JANUARY 2022 at 7.30pm at St Wystan’s Church, Bretby.  The Church remained the primary venue due to its large size which allows social distancing to continue.

There being no further business, the Chairman thanked everyone for attending, wished everyone to remain safe and well and wished everyone a Happy Christmas.  He closed the meeting at 8:50pm.