BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 10^th JANUARY 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:22 pm),

22/919 Apologies
Apologies were noted from Cllr Churchill and Cllr Muller.
As a quorum was established, the Chair commenced the meeting.

22/920 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/921 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

22/922 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported on the Local Plan latest consultation stage which has finished and highlighted the next stages; dates of which are unknown. Cllrs expressed concerns about a site put forward at Brizlincote Valley; concerns were on the accuracy of information contained about the site and the size of the area put forward – which if successful, has the potential to increase by three fold, the number of current properties in the parish.
Discussion took place about the possible impact upon the target housing numbers and identified sites across the district, should the various bills relating to planning and the Government’s levelling up agenda be passed,

The next area forum meeting is on 14^th February in Findern Village Hall at 6.30pm.

A request for an update on the planning appeal at The Lodges on Knights Lane (Below under PLANNING) noted that the grounds for appeal are unknown. Cllrs raised their concerns that the dates on the planning portal are unreliable and there are still huge delays in the dealing with planning application.  Difficulties remain in recruitment and retention of planning officers, both locally and nationally which continues to impact upon the service levels and timeframes on all planning matters.

The District Council’s CEO post has been advertised; as it is unlikely that a successor will be in post before the retirement of the current CEO at the end of March, plans are being considered for an interim CEO.

Cllr Haines will make enquiries about a District Council scheme for free insulation and boilers and pass this information to the Cllrs.

The Newton Park, Newton Solney has had its licence renewed for SERCO to continue using the hotel for asylum seekers.

The carpark next to the Chesterfield Pub is in a poor condition and has become an eyesore.

Outside the Golf Club a manhole is slowing deteriorating.  Cllrs commented upon the condition of roads which are generally in a poor condition around the parish and district.

Cllr Haines will make enquiries if there are any District Council plans to celebrate the coronation.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/923 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5^th October 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/924 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/925 To receive the Chairman’s Announcements
The Chair attended the last Area Forum meeting and made representations about parking on Bretby Lane,  It was agreed at that meeting that the police would assess the situation, whilst some visits have been made by the police, poor and inconsiderate parking still occurs.  This will be raised at the next Area Forum.

22/926 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/927 Governance

a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy and attendance
No persons have applied to be co-opted to fill the vacancy created by Cllr Kemp.  Cllr Betteridge-Sorby resigned on 2^nd January 2023; the Elections Officer has been informed.  As there is less than 6 months to the parish council elections, there is no necessity for the parish council to actively seek to fill the two vacancies on the parish council.

d)  To agree the new Equality policy
The draft Equality Policy had been previously circulated to all Cllrs.
RESOLVED to adopt the Equality Policy as circulated.

22/928 Drainage and flooding issues
No matters were raised; Watery Lane culvert has been repaired and blockages cleared.

22/929 Correspondence

1. DALC – Various circulars and information
2. Resident – parking on the verge of Bretby Lane
3. Merican SNT – Quarter report
4. SAAA – notification of the appointment of the external auditor to 2026/27
5. Resident – raising awareness of the damaged bus shelter on Ashby Road and requesting that this is reinstated as a matter of priority
6. SDDC – Flood Liaison meeting information and minutes of the meeting held 17.11.2
7. DALC – Notification about Government decision on referendum for parish councils

All Cllrs had been circulated with the information prior to the meeting.

22/930 Finance

1. RESOLVED The following accounts were passed for payment

For approval

Money Received

Balance at bank 21.12.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

8:22pm Cllr Haines left the meeting

c)  To set the precept for 2023/24
The budget for 2023/24 had been circulated to Cllrs with the meeting papers.  Cllrs studied the budget and considered various scenarios (current and future) that would be required to achieve a breakeven budget for the forthcoming financial year and the impact upon the Council’s future finances.  The level of reserves was noted together with the advice given about the level of reserves required to be held. It was agreed that the required percentage increase in the precept needed to achieve a break even budget for the financial year 2023/24 was high given the current economic climate and for this year, a negative budget will be set with the budget deficit being met from reserves.
RESOLVED to accept the budget for 2023/24.
RESOLVED to set the precept for 2023/24 at £4185.00. This is 4%, increase.

22/931 To consider Planning Applications
DMPA/2022/1074: Conversion of a redundant chapel to form a retail showroom (Class E (a)) for the sale of wedding attire including the installation of a mezzanine floor and installation of six flush, velux style roof lights. Bretby Methodist Church, Ashby Road East, Bretby, Burton On Trent, DE15 0PS  (11/11/22)
RESOLVED  no objections

DMPA/2022/1172: Erection of single storey extension to form extended DCH Dining Room/Lounge at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (14/11/22)
RESOLVED  no objections

DMPA/2022/1477: Erection of single storey rear extension at 1 Stanhope Green, Bretby, Burton On Trent, DE15 0QU (16/12/22)
RESOLVED  no objections

DMPA/2022/1336: Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (22/12/22)
RESOLVED  no objections

DMPA/2022/1553: Demolition of existing rear extensions. New single storey rear extensions, 2 storey side extension & detached garage to front of property at 3 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (13/01/23)
RESOLVED  no objections

DMOT/2022/1483: Non material amendment to planning permission ref. DMPA/2022/0836 seeking to insert rooflights at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/01/23)
RESOLVED  no objections

DMPA/2022/1566: New bay window, porch infill and new porch roof at 49 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (24/01/23)
RESOLVED  no objections

DMPA/2021/1196: Notification of planning appeal

The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT
Appellant: Mr Dean Willshee
Appeal Ref. No: APP/F1040/W/22/3303885
Appeal Starting Date: 22/12/2022
Additional comments and information to that already given are to be sent by 26^th January 2023 –

Parish Cllrs raised concerns that planning applications on the boundary of the parish are not being sent to affected parishes for their comments,

22/932 Consultations
None received.

22/933 Items for information only

(a)  To receive reports from Meetings attended
Parish and County Council Liaison meeting – 17^th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22) 
Flood Liaison Meeting 17^th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22).  Questions to be submitted to SDDC no later than 1^st November 2022.

(b)  Notification of Forthcoming meetings
Safer Neighbourhood meeting – 14^th February 2022 at Findern Village Hall

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs on 16^th December 2022.
No training sessions have taken place since the last meeting.

(d)  A resident is undertaking the Duke of Edinburgh Award, the Parish Council thanked her and approved the 2023 litter picking she undertook as part of the community element of the DoE Award.

(e)  Cllr Falder and his sister are arranging and hosting on an event for the Coronation; detailed were provided; the event will be publicised via social media and word of mouth.  The event will be on 8^th May for Bretby parishioners.

22/934 Date of next meeting
The next Parish Council meeting will be held on at Monday 27^th March 2023 at 7.30pm at St Wystan’s Church, Bretby. 

22/935 EXEMPT
RESOLVED to move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk’s Salary review 2022/23
RESOLVED to approve the increase to the Clerk salary as advised by DALC, this is back dated to 1^st April 2022.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9:00 pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 5^th OCTOBER 2022 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:14pm),

22/903 Apologies
Apologies were noted from Cllr Betteridge – Sorby, Cllr Muller and Cllr Churchill.
As a quorum was established, the Chair commenced the meeting.

22/904 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/905 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

22/906 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported that about 40% of staff are now working in the offices.

The Flooding mitigation scheme has now come to an end; with 19 grants issued for home flood prevention measures.

Local Plan update – the Issues and Options Consultation starts on 10^th October, and a plea was made to attend the consultation sessions and to make representations.  200 sites have come forward in the district for consideration. Infrastructure is a major concern and has been included in the consultation documents and this needs to be commented upon.

Flytipping – parishes suffered the most fly tipping are Stenson, Findern, Swadlincote and statistics were given of where the flytippers have travelled from. Credit and thanks were given to the Clean Team for their prompt responses to incidents of fly tipping.

Falls recovery service – SDDC is looking for funding to continue with this service.

Solar panels are being encouraged to be on roofs rather than on fields.

Planning at Knights Lodges was recommended for approval by the planning officers but the applications were rejected by the Planning Committee which thought the applications do not follow the District’s policies; the applications are now to go to appeal.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/907 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4^th July 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/908 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/909 To receive the Chairman’s Announcements
The Chair paid respect to Queen Elizabeth II.  There were a number of floral tributes left on the war memorial for Her Majesty.

22/910 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/911 Governance

a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy and attendance
The notice of the casual vacancy was placed and no election called, the parish council may proceed to co-opt to fill the vacancy. The Clerk informed the meeting that Cllrs who fail to attend a meeting within 6 months automatically cease to be a Cllr. There is an exception to this if Cllrs accept the reason for the absence and this is accepted before the end of the 6 month period.

RESOLVED unanimously to extend the 6 month ruling for Cllr Betteridge-Sorby until the next meeting on 10^th January 2023 on the grounds of his work commitments,

No one has expressed any interest in the vacancy. Some enquiries will be made if any Bretby Hall resident would be interested in becoming a cllr.

22/912 Drainage and flooding issues
No matters were raised; there has been no substantial rain since February.

22/913 Correspondence

1. DALC – Various circulars and information
2. DCC – Cost of living support campaign
3. Police – Neighbourhood Priorities set for this quarter July 2022
4. Resident – inconsiderate parking on Bretby Lane
   Cllrs expressed empathy to the frustrations experienced by residents about inconsiderate and bad parking.  Cllr Toone will raise this matter at the Area Forum.
   There have been two bad accidents on Knights Lane which have closed the Lane and the management of traffic in both cases was poor.  This will also be raised at the Area Forum meeting

All Cllrs had been circulated with the information prior to the meeting.

22/914 Finance

a) RESOLVED The following accounts were passed for payment

For approval

8:14pm Cllr Haines left the meeting.
The Clerk will contact the Church about paying for the hire of the room.

Money Received

Balance at bank  30.08.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b) Requests for funding via S137
No requests for funding have been received.

c)  Year end accounts for 31^st March 2022
The accounts for the period ending 31^st March 2022, have been audited by the external auditor – no matters or areas of concern have been raised.

22/915 To consider Planning Applications

DMPA/2022/0683: The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/07/22)

RESOLVED  no objections

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (01/08/22)
RESOLVED  no objections

DMPA/2022/0838:Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (01/08/22)
RESOLVED  no objections

DMPA/2022/0889: The erection of a two storey side extension at 53 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (15/08/22)
RESOLVED  no objections

DMPA/2021/1891: Outline application (matters of access, appearance, layout and scale to be considered now with the matter of landscaping reserved for later consideration) for the erection of commercial buildings for use as general industry (Use Class B2) and warehouse (Use Class B8) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (26/08/22)
RESOLVED  no objections

DMOT/2022/0941: The pruning of trees covered by South Derbyshire District Council Tree Preservation Order no. 109 on Land at SK2922 8261, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (30/08/22)
RESOLVED  no objections

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (23/08/22)
RESOLVED  no objections

DMPA/2022/0838: Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (23/08/22)
This has gone to appeal.

22/916 Consultations
Issues and Options Consultation – closes 5^th December 2022.

22/917 Items for information only

(a) To receive reports from Meetings attended
Area Forum – 19^th July 2022 at Ticknall Village Hall – no report
SDDC Civic Service – 4^th September 2022 – no report
DALC & Police Liaison Forum – 14^th September 2022 via Zoom – deferred due to the period of National Mourning

(b)  Notification of Forthcoming meetings
Parish and County Council Liaison meeting – 17^th October 2022 – The Clerk  invited Cllrs to attend this important meeting which will be about the devolution and levelling up proposal.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom and details have been provided to all Cllrs.  

22/918 Date of next meeting
The next Parish Council meeting will be held on at
Tuesday 10^th January 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:31pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 4^th JULY 2022 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr L Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:27pm), Cllr Churchill (to 8:27pm), Cllr Muller (to 7:52pm)

22/885 Apologies
Apologies were noted from Cllr S Betteridge-Sorby.
As a quorum was established, the Chair commenced the meeting.

22/886 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/887 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  Cllr Betteridge-Sorby had previously declared a prejudicial interest in planning application DMPA/2022/0606.

22/888 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller reported on the issues relating to the Speed Indicator Devices (SIDs) reporting that the process is putting off a lot of councils from participating in the project; the concerns raised include funding and the type of devices required to be installed.

Freeport – there is nothing further to report.

The Government is looking at Ratcliffe power station plus one other about delaying its closure. Whether this will affect the Freeport status is unclear but the general consensus expressed was that it is unlikely to have a detrimental impact.

Willington power station – the site remains dormant

Cllr Muller reported that DCC has been proactive regarding Ukrainian refuges, numbers are currently about 800 and rising.

Cllr Haines informed of the 2022 community survey, whereby SDDC is asking people who live and visit South Derbyshire to complete a short online survey about its leisure facilities; answers will provide information about barriers to accessing facilities.

This is scam awareness month with particular focus on vulnerable persons.

Area Forums are returning to face to face meetings, with the next being on 19^th July 2022 at Ticknall.

In response to a question on the District and County’s views on solar farms, Cllr Muller informed the Central Government opinion may change in response to having to grow more in response to the food crisis. Cllr Churchill expressed an opinion that factory roofs and brown field sites can be used rather than agricultural land. 

Problems with driver sickness at the depot coincides with the holiday season and this has led to missed collections of bins.

7: 52 pm Cllr Muller left the meeting.

Enquiries were made in relation to planning application (DMPA/2022/0520) for 5 holiday lets, as if any conditions can be imposed to have one of the lets to be adapted to accommodate disabled persons.  It is unknown if there is any rules or policy on this, Cllrs Haines and Churchill will make enquiries.

The difficulties within the Planning Dept remain.

There was No Mow May but visibility splays were continued to be mowed and the mowing of other areas has resumed.  So areas have not been mown due to a national shortage of mowers and of spares.  The schedule of mowing can be found on the District Council portal.

The preliminary results of the 2021 Census show the district to be one of the fastest growing areas, this places pressures on the housing stock.  Currently developers are content to put in facilities, particularly GP surgeries whilst the CCG do not have plans to provide any further surgeries, however given changes in costs and the review of Local Plan may alter this.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/889 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17^th May 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/890 To approve the Minutes of the Annual Meeting of the Parish Council held on 17^th May 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/891 To approve the Minutes of the Annual Meeting of the Parish held on 17^th May 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/892 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/893 To receive the Chairman’s Announcements
No matters were raised, apart from thanking Cllr Falder for his role as the Chair for three decades.

22/894 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 
Min 22/881 – a site meeting with a Highways Officer is arranged for 18^th July 2022 to discuss the location of the SID.

22/895 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy
The notice of the casual vacancy has been placed and if no election has been called by 22^nd July 2022, the parish council may proceed to co-opt to fill the vacancy; this would take place at the September meeting.  The procedure had been explained to Cllrs at the previous meeting and details are included in the Clerk’s report for this meeting.

d)  Parish Council email
Cllr Meyrick circulated a recommendation following the Clerk’s attendance on cyber awareness training; the recommendation also looked at keeping council information secure.  Consideration was given to a dedicated email address for the Clerk and for Cllrs.
RESOLVED to have a Microsoft 365 Business Basic account for the Clerk, it was not considered necessary to have such an account for Cllrs.

22/896 Drainage and flooding issues
No matters were raised.

22/897 Correspondence

1. DALC – Various circulars and information
2. SDDC – Civic Service 4^th September 2022 – Cllr Sorby-Betteridge will attend
3. East Midlands Airport – Airspace Modernisation Programme – Phase 2
4. SDDC & DCC – updates about the application process for speed indicator devices

All Cllrs had been circulated with the information prior to the meeting.

8:27pm Cllrs Haines and Churchill left the meeting.

22/898 Finance

a) RESOLVED The following accounts were passed for payment

Money Received

Balance at bank  27.06.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard and £600 from the Hall towards the cost of the bin.

b)  Requests for funding via S137
No requests for funding have been received.
Cllr Falder has met with the contractor who will repair the board at the Green and clean the noticeboard on Bretby Lane.

c)  To receive the actual to budget report for the period ending 30^th June 2022
The accounts for the period ending 30th June 2022, had been circulated to Cllrs prior to the meeting.
No matters were raised.
RESOLVED to accept the actual to budget report.

22/899 To consider Planning Applications

DMPA/2022/0497: Demolition of existing garage and workshop and erection of single storey extension to front and side and two storey extension to the front at 30 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (16/06/22)
RESOLVED No objections

DMPA/2022/0520: Erection of 5 timber holiday lodges at Richmond House Farm, Greysich Lane, Bretby, Burton On Trent, DE15 0RH (16/06/22)
RESOLVED No objections; a suggestion is made that one lodge is specifically adapted for use by  disabled visitors.

DMPA/2022/0606: Replacement of existing flat roof with new hipped roof to existing two storey extension, replacement windows, gutters, fascias and soffits, replacement of existing render and extension of render on to rear elevation at 15 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (30/06/22)
Cllr Betteridge-Sorby had previously declared a prejudicial interest in the application.
RESOLVED No objections

22/900 Consultations
SDDC – draft Planning Obligations Supplementary Planning Document.
The consultation closed at 5pm on Monday 27 June 2022.

22/901 Items for information only

(a)  To receive reports from Meetings attended
None attended

(b)  Notification of Forthcoming meetings
Area Forum – 19^th July 2022 at Ticknall Village Hall
SDDC Civic Service – 4^th September 2022
DALC & Police Liaison Forum – 14^th September 2022 via Zoom

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom.
Min 22/883 The Clerk sought a course for new Chairs of Parish Councils; however the date was unsuitable for the Chair; the Clerk will advise the Chair when new course dates are released.
The Clerk attended a training session on 25^th May 2022 on cyber crime and fraud prevention.

22/902 Date of next meeting
The next Parish Council meeting will be held on at THURSDAY 8TH SEPTEMBER 2022 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 17^th MAY 2022 AT 7:20pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr G Corner.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 7:41pm),

22/868 Apologies
Apologies were accepted from Cllr Meyrick (personal), Cllr Muller, Cllr A Churchill.
As a quorum was established, the Chair commenced the meeting.

22/869 Variation of Order of Business
There was no alteration to the variation of the order of business.

22/870 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests and no declarations were made.

22/871 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Haines reported that there are now three planning technicians manning the phone lines who should be able to take messages.

District Cllrs do not accept that staff are still working from home, rather staff should be in the office or working in a hybrid fashion.  It was reported that SDDC’s CEO is working for people to return to work in a safe environment, but this is taking time. Parish cllrs expressed their concerns and dissatisfaction with the lack of access to officers and in particular to the planning dept.

Grass cutting – there is a supply issue nationwide relating to machine repairs; therefore should the District Council machinery fail, significant delays could occur in the grass cutting programme.  Cllr Falder requested that mowing of visibility splays for the purpose of safety, continues to take place; Cllr Haines agreed that specific areas continue to be mown whilst in other areas for the purpose of diversity, there is participation in the “no mow May” project.

Area Forum meetings should be returning to face to face meetings, with the next round of meetings being held in July.

The Oaklands Solar Farm – no further information was available.

7:41pm Cllr Haines left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

22/872 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 14^th March 2022
These were circulated, read, approved and signed as a correct record by Cllr Toone.

22/873 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

22/874 To receive the Chairman’s Announcements
No matters were raised.

22/875 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

22/876 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c) Code of Conduct
The new Code of Conduct was adopted at the Annual Meeting of the Parish Council.

d)   Parish Councillor vacancy
Mrs K Kemp resigned as a parish cllr on 7^th May 2022.  Thanks have been extended to Mrs Kemp for her work as a parish cllr. The Elections Officer has been advised and the Clerk is awaiting the necessary notices.

The Clerk explained the procedure to fill the co-opted vacancy created by the resignation.

22/877 Drainage issues
No matters were raised.

22/878 Correspondence

1. DALC – Various circulars and information
2. Derbyshire Police – Trial of speed indictor signs
3. Oaklands Farm Solar – consultation

All Cllrs have been circulated with the information prior to the meeting.

22/879 Finance

Money Received

Balance at bank 10.05.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

c) Year end accounts 31^st March 2022.
The accounts for the year ending 31.03.22 were internally audited on 26^th April 2022; no matters were reported of concern nor did the internal auditor raise any items.
RESOLVED to accept the accounts for the year ending 31^st March 2022 with no change.

d) To receive and to consider the Internal Auditor’s report on the accounts for the year ending 31.03.22
No matters were raised, the internal auditor provided a clean audit report.

e) To complete the AGAR for the year ending 31^st March 2022
RESOLVED to complete the AGAR for the year ending 31.03.22 – no areas are reported negatively.

22/880 To consider Planning Applications

DMPA/2022/0131: Demolish and rebuild existing gate piers at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR
RESOLVED No objections

DMPA/2022/0106: The erection of an extension at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN
The above application has been amended. The amendments are summarised as the removal of balcony and the actual size of the extension has not been significantly reduced
RESOLVED the original comments on the application remain

DMOT/2021/1683: The pruning of cedar and yew trees covered by SDDC TPO 18 on land at SK2922 8630, Ashby Road East, Bretby (21/04/22)
RESOLVED No objections

DMPA/2022/0491: Listed building consent for the rebuilding and repair of existing barns and conversion to residential accommodation at Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (27/04/22)
RESOLVED No objections

22/881 Consideration of the PCC and DCC scheme for Speed Indication Devices
The Clerk will seek to obtain grant funding as the parish council has insufficient funds to fund any devices.
Bretby Lane was agreed to be the preferred location for speed indicator devices, locations were identified as being just passed the garden centre going down the hill to the 30mph; the other location is at the opposite end of Bretby Lane on the approach to the Winshill island.

22/882 Consultations
Oaklands Farm Solar – Publication of Statement of Community Consultation beginning 21^st April 2022.  The size of the solar farm was noted – no other comments were made.

22/883 Items for information only

(a)  To receive reports from Meetings attended
Flood Liaison Meeting – 13^th May 2022 – no report was provided.
SDDC Civic Service – 10^th April 2022 – no representative of Bretby PC attended the service.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training from DALC continues to be provided remotely via Zoom.
The Clerk will seek courses for new Chairs of Parish Councils.

22/884 Date of next meeting
The next Parish Council meeting will be held on at MONDAY 4^th JULY 2022 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:20pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL PARISH MEETING HELD
TUESDAY 17^th MAY 2022 AT 7:10pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr M Bridges, Cllr S Betteridge-Sorby, Cllr S Toone, Cllr G Corner.

In Attendance: Mrs J Storer – Clerk, Cllr K Haines.

1. Election of Chairman
Cllr Falder reported that he will not stand for Chairman.
RESOLVED Cllr Toone was elected as Chairman

2. Chairman to take and sign the Declaration of Office
Cllr Toon took and signed the Declaration of Office of Chair of the Parish Council.

3. Election of Vice Chairman
RESOLVED Cllr Meyrick was elected as Vice Chairman
Cllr Meyrick had sent his apologies and had expressed an interest in becoming the Vice chair.

4. Vice Chairman to take and sign the Declaration of Office
Cllr Meyrick was not in attendance and will sign the Declaration of Office of Vice Chair as soon as possible.

5. Review/Completion of Register of Interests
No changes were made to the Register of Interests.

6. Appointment of Committees – if required
RESOLVED no committees were formed

7. Appointment of Cllrs to External Bodies and arrangements for reporting back
RESOLVED any Cllr will attend any meetings.

8. To review the Standing Orders
RESOLVED no changes were made to the Standing Orders which had previously been circulated.

9. To review the Financial Regulations
RESOLVED no changes are to be made to the Financial Regulations.

10. Review of polices and to adopt the new Code of Conduct 2021.
RESOLVED there are no changes to the parish council’s policies.
RESOLVED to adopt the new Code of Conduct 2021 as previously circulated.

11. Review of inventory of land and assets.
The inventory of land and assets had been circulated with the accounts for the year ending 31.03.22.  The inventory was accepted.

12. Review and confirmation of arrangements for insurance cover in respect of all insured risks.
RESOLVED the level of insurance cover was agreed and the Clerk was instructed to accept the lowest quote that was available to provide the agreed cover.

13. Review of the Council’s and/or employees’ memberships of other bodies.
RESOLVED to continue with membership of DALC and SLCC.

14. Reviewing the Council’s complaints procedure.
RESOLVED to continue with the complaints procedure with no changes.

There being no other business, the Chair closed the meeting at 7:19pm.