BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 27th JANUARY 2020 AT 7:30pm
IN THE COMMITTEE ROOM, NEWTON SOLNEY VILLAGE HALL, NEWTON SOLNEY
Present: Cllr M Falder
(Chairman), Cllr Bridges, Cllr Toone, Cllr S Betteridge-Sorby, Cllr K Kemp
In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8:30pm), District Cllr Churchill (to 8:30pm), County Cllr Chilton (to 8:30pm), 7 members of the public
The Chairman welcomed all to the meeting and explained
the reasons why the meeting venue had been changed. The Chair checked that no
one was recording the meeting without first notifying everyone present of any
intention to record.
19/638 Apologies
Apologies were noted from Cllr L Meyrick (personal), Cllr Corner (personal).
19/639 Variation of Order of Business
There was no alteration to the variation of the order
of business.
19/640 Declaration of Interests:
Cllrs considered their obligations relating to
declaration of interests. Cllr Kemp
declared a prejudicial interest in the planning application relating to DMPA/2019/1398
– The erection of an extension at 215 Bretby Lane, Bretby, as she is the
applicant.
19/641 Public Speaking
a) Members of the Public and Council to comment on any matter
The Chair enquired what the concerns were to the notification for a foster home at 12 Bretby Lane, DMPN/2019/1416, adding a desire that the council is not to be perceived to be operating in a “nimby-ism” manner; he also asked if this is not the correct location, is there an alternative suitable location for a home for vulnerable children.
A resident explained that there are two planning
applications relating to 12 Bretby Lane, the one of concern for him related to
the certificate of lawfulness for the change of use from residential use to a
foster home run by a commercial organisation. He cited previous case law from
around the country that this should be subject to a full planning application
rather than via a notification. Also, of concern was the location being very
close to county boundaries, as differing
authorities and cross boundary services could create communication and logical problems
when try to access necessary services; there are also concerns about potential
safeguarding through the stated staffing ratios and the vulnerability to some
existing residents.
Cllr Churchill explained that he will provide
comments/issues raised about this application so that the planning officer can
have consideration of these when a decision is made.
Any safe guarding issues need to be considered by DCC
and not by SDDC. Professional advice is
being sought by SDDC from specialist lawyers as to whether a planning
application is required in this particular case rather than a notification.
Cllr Toone asked
for clarification about the SDDC policy relating to certificate of lawfulness –
Cllr Churchill will make enquiries about this and report back.
Cllr Chilton
explained that she had sought some advice from the safeguarding officers at
DCC; it is unclear how DCC would be advised about any possible safeguarding
issues relating to the notification.
Cllr Chilton read out the email reply from the safeguarding officer but
without details of the notification, the officer was unable to give definitive
advice.
The Chair urged
members of the public to write individually to the planning dept expressing
their concerns.
A second application to build properties at the rear of land at Bretby Lane DMPA/2019/1430 has been submitted and concerns were expressed that if permission is granted to build behind Bretby Lane, a precedence will be created for further applications and future development, of concern is that the local infrastructure is unable to cope with any development of any significant size. The Chair again urged members of the public to make direct representations to the planning dept addressing specific planning concerns.
b) County Council and District Council members to raise any relevant matter
District & County Council
Cllr Churchill provided information of the SDDC
community grant that is now open for applications.
A resident kindly volunteers to clear the litter around
the Parish but there are some areas that require additional attention, Cllr
Kemp informed that she has arranged for volunteers to carry out the litter
picking in these areas, however, the
disposal of the collected rubbish required resolving; Cllr Churchill
recommended contacting the Head of Operational Services; Cllr Kemp will make
the enquiries.
A sign opposite
Geary Lane is in the hedge along the A511 and a request for it to be either
removed or re-erected was made. Cllr Chilton will report this to DCC. She also recommended that this and other
matters are reported via DCC online.
Min 19/632 Cllr Chilton has checked and confirmed that
the historical records could be archived at the Local History section at Matlock. The Chair will pass this onto the Church
Wardens.
The Chair congratulated DCC for the work they have
done on Newton Lane relating to flood remedial work. He reported on what the work had revealed,
however whilst the water does now flow, the system is basically inadequate to
cope with the amount of work that it is expected to take.
Watery Lane had been blocked and flooded continuously
for approx. 3 months, due to a landslip – DCC reported that the landowner was
to carry out repair works. The Chair reported that the drain across the road is
blocked and needs clearing out; he offered to meet with officers to provide
local knowledge about the site.
The pipe under Knights Lane between Knights Lodges and
Hill farm requires attention as this section also floods. Cllr Chilton agreed
to report this to DCC.
The sewage leak near to the Old Smithy has been temporarily
resolved and during 2020, there are plans to renew the pipe, which is approx.
60 years old.
8:30pm Cllrs Chilton, Churchill, Haines left the meeting.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.
19/642 To confirm the Minutes of the Ordinary
Meeting held on 19th November 2019
These were circulated, read, approved and signed as a
correct record by Cllr Falder.
19/643 To determine which items if any, should be
taken with the public excluded.
No items were deemed necessary to be taken with the
public excluded.
19/644 To receive the Chairman’s Announcements
The Chair had
nothing further to report.
19/645 To receive the Report of the Clerk
The Clerk’s report as previously circulated was
accepted with no further comments.
19/646 Governance
a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information or action recommended.
d) Website compliance
The current website is old and does not comply with the new regulations that came into effect in September 2019. A new website was to be revamped and circulated to Cllrs over the Christmas period. Cllr Meyrick is the lead Cllr for this project it was not possible for him to attend this meeting; Cllr Meyrick has reported that he is working on the website.
Cllrs recommended that the new website needs to be
easily readable on tablets and mobile phones, that it will be useful to
incorporate a format so that forums can
be arranged, to have a facility to post comments to the Council and for
community engagement – it could be a village website with a parish council
page. The Clerk will ask Cllr Chilton if funding from the county council community
fund is available to assist with the website construction.
e) To consider information about the former Bretby Castle and how to display the information – Min 19/599
There is an
increased need for some signage.
f) To consider the suggestion to set a working party to consider how to mark the passing of a senior royal and the coronation.
The Clerk highlighted that a considerable amount of
time and funding is required when marking either the passing of a royal member
and/or to celebrate a coronation. Given
the time and funding that maybe required, the Clerk suggested that Cllrs may
wish to consider starting the process soon so that funding can be planned and
measures can be underway to marking/planning occasions can be proactive and
unrushed. It was acknowledged that there is a significant lead time before a
coronation but it was agreed that thoughts would be gathered as to how to mark
these occasions. This matter could be
something that the new website could raise awareness of. Cllr Kemp agreed to be the Lead Cllr for this
project.
19/647 Drainage
issues
Drainage and
flooding were mentioned in the public section of the meeting. Cllrs noted that flooding had also occurred
at Geary Lane and the A511 junction during the period of heavy rainfall.
19/648 Correspondence
- DALC – Various circulars
- SDDC – Draft SHELAA methodology consultation (deadline for comments = 4th February 2020)
- DALC – Armed Forces covenant
- DALC – Spring Seminar information
- SDDC – Notification to change in the S136 Concurrent function refund
- S Derbyshire CVS – Launch of the Christmas Food Bank Appeal
- Clerks & Councils Direct – January 2020 edition
- Poppy Appeal – Letter of thanks for the donation
- Resident – expression of concern about planning application DMPN/2019/1416
- Resident – expression of concern about planning application DMPN/2019/1416
- Resident – expression of concern about planning application DMPN/2019/1416
- Resident – expression of concern about planning application DMPN/2019/1416
All Cllrs
have been circulated with the information prior to the meeting.
19/649 Finance
(a) Accounts for Payment
SDDC undertook a review of the S136 concurrent
function refund and as a result of the Finance and Management Committee meeting
on 28th November 2019, the following changes were agreed:
- to reflect the increase in properties across the District since the
last review
- the basis of allocation has changed from Band D properties to the total
number of properties in each parish.
The changes aim to provide greater clarity and
understanding regarding the allocation and will take effect from 1st April
2020.
Bretby PC will gain an increase in total S136
concurrent function refund of £333.92 (subject still to a formula) and this is
to be spent on concurrent functions and not on admin expenses.
Paid under Clerk’s delegated authority
None
Accounts for approval
BACS Mrs J Storer – expenses £17.44
BACS Mrs
J Storer – reimburse room hire fee £7.50
BACS HMRC – Clerk’s tax (Nov) £34.20
BACS DCC – Pension contribution
(Nov) £37.96
BACS HMRC – Clerk’s tax (Dec) £34.20
BACS DCC – Pension contribution
(Dec) 37.96
|s/o Mrs J Storer – Clerk fee
for Nov 19 £128.20
s/o Mrs
J Storer – Clerk fee for Dec 19 £128.20
Money Received
Deposit interest
(Nov 19) £0.14
Deposit interest (Dec 19) £0.12
Deposit interest
(Jan 20) £0.13
Burnaston PC – refund of part of the SLCC conference £69.25
Balance at bank
20.01.20
Deposit account £3,010.09
Current account £4,034.89
b) Bank
Reconciliation
The bank reconciliation was presented and
approved.
c) Requests
for funding via S137
No requests for funding have been received.
- To set the budget for
2020/21 and the precept for 2020/21
The budget
for 20/21 had been circulated with the meeting papers.
RESOLVED to set the precept for 20/21 at
£3586; this being a 2% increase.
RESOLVED to set the budget as circulated
and without change.
19/650 To
consider Planning Applications
DMPA/2019/1150 – Installation of a replacement balcony
at the rear of the property at 96 Bretby Lane, Bretby,
RESOLVED no
objections
DMPA/2019/1255 –
Outline application (matters of access to be considered now with matters of
layout, scale, appearance and landscaping reserved for later consideration) for
the demolition of existing dwelling and the erection for a replacement dwelling
and realignment of access track for farm vehicles at Shades Farm, Unnamed Road
from Geary Lane to Town Farm, Bretby, DE15 0RD
RESOLVED no
objections
DMPN/2019/1416 –
Certificate of Lawfulness for proposed 4-bed foster care home at 12 Bretby
Lane, Bretby, Burton On Trent, DE15 0QN
RESOLVED Concerns raised in the public section of the
meeting surrounding the safe guarding, staff ratios and classification of the
notification whether it is C3 or C2 were revisited. The level of detail contained in the
notification is limited and it was
agreed to object to the application
until further information addressing the concerns is received.
DMPA/2019/1430 –
Outline application (matters of access to be considered now with matters of
layout, scale, appearance and landscaping reserved for later consideration) for
six wholly affordable starter homes with access and associated works on Land at
Sk2823 3536 (rear of 101-119) Bretby Lane, Bretby, DE15 0QP
RESOLVED – objections that this site is located
to the rear of a strip of ribbon development and is outside of the settlement
boundary. The site is clearly visible
from public vantage points, mainly from the public rights of way to the
rear. Access to the site is on a bend
and a hill and visibility is restricted.
DMPA/2019/1461 – the erection of an extension with
pitched roof and conversion of loft space at 12 Bretby Lane, Bretby, Burton on
Trent DE15 0QN
RESOLVED no
objections
DMPA/2019/1398 – The erection of an extension at 215
Bretby Lane, Bretby, Burton on Trent DE15 0QR
Cllr Kemp declared a prejudicial interest in this
application.
RESOLVED no
objections
19/651 Consultations
SDDC – Draft SHELAA methodology consultation (deadline
for comments = 4th February 2020)
The Clerk
explained that the draft methodology encompassed many national and locally
agreed procedures; including a few that bespoke sections from SDDC. There were
no items that were thought to be contentious.
RESOLVED
to accept the draft SHELAA without any amendments and no comments will be made.
19/652 Items for
information only
(a) Reports from Meetings attended
No meetings
have been attended.
(b) Notification of Forthcoming meeting
SDDC – Flood liaison meeting – 6th February 2020.
Area Forum and Safer Neighbourhood – 11th
February 2020 at Findern Parish Hall – Cllr Toone will attend the meeting
The Clerk is
to attend a course on the new pension procedures on 28th February
2020.
The Clerk
will attend the DALC run Climate Emergency Seminar on 6th March
2020.
(c) Parish
Cllrs Reports
No reports were
made.
19/653 Date of
next meeting
The next
Parish Council meeting will be held on TUESDAY 17th MARCH 2020
There being
no further business, the Chairman closed the meeting at 8:12pm.