Bretby Website

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 14^th SEPTEMBER 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp

 In Attendance: Mrs J Storer – Clerk,  Cllr Haines (to 8:15 pm), Cllr Chilton (from 7:44pm to 8:15pm)

20/703 Apologies
Apologies were noted from Cllr Churchill.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/704 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/705 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/706 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines updated that the Shades Farm planning application has been requested to go before the Planning Committee following the volume of local concerns expressed to both Parish and District Cllrs.  The Planning Officer is waiting for information from the applicant’s agent and it is therefore likely that the application will be brought before the October planning meeting.  The Enforcement Officer is looking at one application as the location of a barn is not in exactly the location as approval was granted.
The Chair provided some background relating to the concerns expressed by local residents during the summer and of the site meeting held with residents, District cllrs and the applicant.
SDDC is still meeting remotely with a lot of officers working from home.
Green bins – the amount of recycling has significantly increased over the last 6 months through Covid; equating to approx. the recycling collections from another 10,000 properties; the contractor has been struggling and there have been some missed collections but the problem has been resolved.
Examples were given of SDDC awarded grant funding projects.
Questions were raised with the funding reserves of SDDC; Cllr Haines reported that funds have been spent through Covid and SDDC awaiting to see what the financial position will be as Covid continues.
There have been major roadworks along Bretby Lane over a number of weeks, these have created problems for residents.

7.44pm Cllr Chilton joined the meeting.

There are traffic lights on Ashby Road East and Bretby Lane in place for work undertaken by Cadent and these lights have been in situ since February and are creating chaos.  The traffic lights are not synchronised and the organisation and execution of the works were considered to be appalling.  One resident has reported damage to his drive caused by traffic being diverted along his drive. Cllr Chilton provided examples of other examples of poor workmanship.  The safety of pedestrians was also thought to be compromised as the signage is not adequate and pedestrians are walking in the path of vehicles.
The Clerk was requested to write to the Highway Hub, copying in Cllr Chilton, to complain about the situation and ask for the officer to come to the location on an urgent basis
The volume and weight of traffic has also made the road sink leaving a significant drop from household drives onto Bretby Lane.
Speeding is still an issue along Bretby Lane between Bretby Nurseries to the end of Bretby Lane.  The Chair gave a short explanation of the attempts made by the Parish Council to have the speed limit introduced.  It is not possible to narrow the road to create a pavement on both sides of Bretby Lane.
The Clerk circulated an email from DCC about the creation of Vision Derbyshire and Cllr Chilton provided further information relating to the forthcoming Government White Paper on devolution.  This Vision for Derbyshire is being put forward to the Secretary of State and if  unacceptable then there is a “Plan B” that Derbyshire joins to form an  East Midlands group.  This may not impact significantly on parish councils; the majority of changes will impact on District and County Councils.

8:15pm Cllr Chilton and Cllr Haines left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/707   To confirm the Minutes of the Ordinary Meeting held on 6^th July 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/708 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/709 To receive the Chairman’s Announcements
The footpath has been cleared by the residents (Min 20/690).

20/710 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/711 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
The owners have requested that no attention is drawn to the private area; no further action will be taken on this matter.

20/712 Drainage issues
No matters were raised.

20/713 Correspondence

1. DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
5. Derbyshire – PCC meet the Commission online 5th August 2020
6. Clerks & Councils Direct – September 2020 edition
7. Resident – enquiry as to when a meeting is to be held as she has concerns about some planning applications.
   Clerk has replied to provide the date of the next meeting and that if there are any concerns about planning matters, for the resident to make these directly to the planning authority

All Cllrs have been circulated with the information prior to the meeting.

20/714 Finance

(a) Accounts for Payment

BACS	HMRC – Clerk’s tax (July)	£XX
BACS	DCC – Pension contribution (July)	£XX
BACS	HMRC – Clerk’s tax (Aug)	£XX
BACS	DCC – Pension contribution (Aug)	£XX
s/o	Mrs J Storer – Clerk fee for July 20	£XX
s/o	Mrs J Storer – Clerk fee for Aug 20	£XX
BACS	Mrs J Storer – Clerk fee (Sept)	£179.68
BACS	DCC – Pension for (Sept)	£58.61

BACS	Mrs J Storer – use of home (July – Sept 20)	£81.00
BACS	Mrs J Storer – expenses	£deferred to the next meeting
d/d	Data Protection Renewal	£35.00
BACS	PKF Littlejohn – audit fee 2019/20	£240.00

Money Received

SDDC – second half of the precept	£1793.00
Interest July	£0.12
Interest Aug	£0.11

Balance at bank 14.09.20

Deposit account	£3010.95
Current account	£5601.68

b)         Requests for funding via S137
No requests for funding have been received.

c)         To receive the actual to budget report for the period ending 31st August 2020
The report had been previously circulated to all Cllrs.
RESOLVED to accept the financial report for the period to 31.08.20.

d)         To received the External Auditor’s report for the year ending 31^st March 2020
The external auditor’s report has been previously circulated to all Cllrs; no items or areas of concern were raised.

20/715 To consider Planning Applications
DMPA/2020/0448: Notification of planning application: The erection of a building to house a Biomass Plant at Shades Farm Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
Discussions focused on the potential of noise and smell population, the material which may be burnt in such an incinerator, the location to several residential properties
RESOLVED: no planning reasons could be seen to object but SDDC planners were asked to  pay attention to any noise and/or odour pollution and to  monitor these.  SDDC will be asked to provide information as to how these items will be monitored.

DMPA/2020/0629: Change of use from agricultural land to school playing fields (use class D2) and the erection of two senior football pitches with fencing and associated works (revised scheme to that proposed under application ref. DMPA/2019/0967) on land east of Paulet High School, Violet Way, Burton On Trent, Staffordshire, DE15 9RD
RESOLVED: no objections

DMPA/2020/0395: The variation of condition no. 2 of permission ref. 9/2017/1402 (relating to the layout of cabins) for the erection of 8 No. holiday cabins, to seek minor material amendments to the access road, size of cabins, layout of cabins and associated entrance gate at Knights Lodges, Knight’s Lane, Bretby, DE15 0RT
RESOLVED: no objections.  Cllrs expressed a desire not to see any further development of the site; it is large enough for the area and access.

20/716 Consultations
NALC – Changes to Planning and Planning for the Future
DCC – Devolution White Paper preparation

20/717 Items for information only
(a)        To receive reports from Meetings attended
No meetings have been attended.
The clerk has ordered 2 Remembrance Wreaths; the Chair explained the arrangements for the Remembrance Service.

(b)        Notification of Forthcoming meetings
None known due to CV-19.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk will be attending the DALC online training session on 2^nd November 2020 on planning matters.

Date	Course	Attender
4th August 2020	Website accessibility statements for local authorities	Clerk
5th August 2020	Risk assessments	Clerk

20/718 Date of next meeting
The next Parish Council meeting will be held on MONDAY 23^rd NOVEMBER 2020 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in   public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

20/719  Staffing
The NALC national salary award had been circulated with the meeting papers.
The Clerk offered to leave the meeting for Cllrs to discuss the salary award. The Clerk was requested to remain at the meeting.
RESOLVED to adapt the recommendation of NALC and to award the 2.75% increase, back dated to 1^st April 2020.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at   8:46pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 6^th JULY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr Bridges

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 7:56pm), Cllr Churchill (to 7:56pm)

20/687 Apologies
Apologies were noted from Cllr Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/688 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/689 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; Cllr Meyrick declared a prejudicial interest in application DMOT/2020/0457 as he is the applicant, however planning permission has now been granted and the matter will not be discussed.

20/690 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

County Council and District Council members to raise any relevant matter
SDDC only just moved to holding virtual meetings last week and there is no indication as to when physical meetings will resume.
There has been some flytipping on pfp 34 which SDDC will be seeking the landowner to clear it.  On Watery Lane a lot of the drains have been cleared and the areas should be in a better position for the winter wet weather.
Flytipping has increased over the CV-19 era and investigations about the culprits will increase following the relaxation of some of the CV-19 regulations.
A new Head of Planning at SDDC has started today – Stefan Saunders.  Some of the larger and difficult planning applications have had to wait until the Planning Committee could meet and whilst the number of planning applications reduced over the CV-19 and some staff at the Planning Dept have been off with illness, a backlog did occurred; however this backlog appears to be reducing following the planning meeting.
A lot of funding has been distributed by SDDC to the community during the CV-19 period, with some being funds from central government being dispersed by SDDC; there have been enormous additional costs incurred by SDDC during CV-19, such as additional staffing costs to maintain the bin collection and for taking the homeless off the streets.  SDDC finances remain excellent and the council is in surplus funds.  During CV-19, a lot of the services have continued.
Rubbish has accumulated in the carpark opposite the Stanhope and efforts have been made to locate the organisation with responsibility for clearing the site, efforts to contact the Environmental Health Dept about this matter have been unsuccessful.  Cllr Haines will pursue this matter.

The application to convert the bungalow on Bretby Lane into a care home has been dropped and it will instead be let as a private residence.

The public footpath at the top of Bretby Lane which goes to Mount Bank is becoming overgrown and the vegetation requires cutting back.  The signposts need to be replaced.  Cllr Toone agreed to report this matter to the Footpaths Officer.

7:56pm Cllr Hanes and Churchill left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/691   To confirm the Minutes of the Ordinary Meeting held on 4^th May 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/692 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/693 To receive the Chairman’s Announcements
The Clerk advised that whilst it is possible to have face to face meetings there are other considerations to take account of before the Council can resume physical meetings; examples were provided such as ongoing concerns about the virus, differing households meeting up and what the regulations maybe at that time and how to comply with them.  The Clerk recommended that the Council awaits further information from DALC on this matter.

Cllr Meyrick explained the differences between posting information on Facebook and on the Council website, particularly as legislation about accessibility requirements do not apply to social media postings.

Bretby Lane held a street party on VE Day, with residents sitting in their own front garden and observing social distancing; this together with the weekly Clap for Carers has brought the community closer together.

20/694 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/695 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
The owners have requested that no attention is drawn to the private area; no further action will be taken on this matter.

d)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

e)  Business Continuity Plan
The Business Continuity Plan was previously circulated to all Cllrs.
RESOLVED unanimously to adopt the Business Continuity Plan with no amendments.

20/696 Drainage issues
There has been little rainfall of late to test the drainage system and currently there are no known issues which arisen.
Work on the main sewer pipe which crosses the Mount and then go onto the pumping station will be undertaken shortly but no confirmation has been received if this will be a replacement pipe or merely a repair.

20/697 Correspondence

1. DALC – Various circulars and information about Covid19
2. SDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19
5. British Gas – notification on 2nd June 2020 that fly tipping had occurred at their unit on Geary Lane and efforts were being made to clear the site as a matter of urgency
   All Cllrs have been circulated with the information prior to the meeting

20/698 Finance

(a) Accounts for Payment

BACS	HMRC – Clerk’s tax (May)	£ XX
BACS	DCC – Pension contribution (May)	£ XX
BACS	HMRC – Clerk’s tax (June)	£ XX
BACS	DCC – Pension contribution (June)	£ XX
s/o	Mrs J Storer – Clerk fee for May 20	£ XX
s/o	Mrs J Storer – Clerk fee for June 20	£ XX
DALC	Subs for 20/21	£ 402.88
Came & Co	Insurance for 20/21	£ 218.00

BACS	Mrs J Storer – use of home (Apr – June 20)	£ 81.00
BACS	Mrs J Storer – expenses	£ deferred to the next meeting

(b) Money Received

HMRC – VAT 19/20 refund	£ 81.60
Interest May	£ 0.13
Interest June	£ 0.12

Balance at bank 24.06.20

Deposit account	£ 3,010.72
Current account	£ 4,295.00

(c) Requests for funding via S137
No requests for funding have been received.

20/699 To consider Planning Applications
DMOT/2020/0457-  The pruning of trees at The Green, Bretby, Burton On Trent, DE15 0RE
Cllr Meyrick declared a prejudicial interest in this application as he is the applicant.
RESOLVED: this application has already been considered by SDDC and was not considered at the meeting.

20/700 Consultations

• Licensing Act 2003 Statement of Licensing Policy Review – deadline for responses 28th August 2020.
  This had been circulated to all Cllrs.
  RESOLVED as there were no major changes to the existing licencing policy, no recommendations were made by the Parish Council.
• SDDC – Questionnaire on allotment provision within the parish
  There have been no requests received nor demands made to provide any allotments within the parish either pre or during the CV-19 era. The Clerk will make the recommendation to SDDC that no allotment provision is provided in the immediate future for the parish.

20/701 Items for information only

(a)        To receive reports from Meetings attended
No meetings have been attended.

(b)        Notification of Forthcoming meetings
None known due to CV-19.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk will be attending the DALC online training session on 7^th September 2020, the topic being planning.

20/702 Date of next meeting
The next Parish Council meeting will be held on MONDAY 14^th SEPTEMBER 2020 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 17pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 4^th MAY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp, Cllr Meyrick, Cllr S Betteridge-Sorby, Cllr G Corner

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8.18pm), Cllr Churchill (to 8.18pm)

19/670 Apologies
No apologies were noted from Cllr Bridges.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

19/671 Variation of Order of Business
There was no alteration to the variation of the order of business.

19/672 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/672 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Churchill reported that SDDC has not met as a council since just before the lockdown; time is being spent establishing what platform is to be used for hosting remote meetings.  The political groups are meeting remotely.  Almost all employees are working from home however some functions are unable to be performed from home such as the rubbish collection; the CEO of SDDC has managed to establish a system to enable all the bins to be emptied.
Nationally there has been an upswing in cyber crimes and encouragement was made for vigilance for people when using the internet.  Similarly, there is the same situation with fly tipping as the waste tips are closed; the reopening of the waste tips will be carefully managed.
Some potholes are being repaired – potholes along Knights Lane and Geary Lane have been attended to.  The potholes along Newton Lane still require attention. Some further potholes and manholes requiring attention on Bretby Lane were reported; Cllr Haynes will take these matters forward.

Cllr Haynes reported the application for 6 homes on Bretby Lane has been refused on a number of reasons.
The grass cutting programme has been very scare but this has been reintroduced particularly along sight lines and at care homes.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

19/674   To confirm the Minutes of the Ordinary Meeting held on 17^th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/675   To confirm the Minutes of the Annual Meeting of the Parish held on 17^th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/676 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

19/677 To receive the Chairman’s Announcements
Planning application DMOT/2020/0166 has been rejected for the felling of a tree but approval was granted for its pruning,  pruning has not taken place.
The national VE Day celebrations have been cancelled, although individuals are invited to mark and celebrate the occasion.   The Chair will provide bunting for the war memorial to be decorated.  Some residents at the top end of Bretby Lane will be holding a street party, with each households celebrating from their gardens and adhering to social distancing regulations.

The Spotted Facebook group is proving to be popular and was considered to be a means of raising awareness of the Council’s website. The manager at Planters Nurseries will be approached to see if the Nurseries can promote and share the new Council website. Discussions took place about the possibility of having a discussion forum on the website and linking this to the Council’s Facebook page – this will be developed in order to increase interactivity.

19/678 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

19/679 Governance
a)   To amend the Standing Orders to permit meetings to be held remotely
The Clerk circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic
The motion ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, proposes the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:
3i .. A person shall notify the meeting when requesting to speak by means of speaking to raise the Chair’s attention; the chairman will then invite the person to speak and other Cllrs to listen.
3s …Voting on a question will be by each councillor giving their vote verbally.
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31^st August.
RESOLVED unanimously to adopt the amendments to the Standing Orders.

Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6^th May 2021.  The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.
RESOLVED unanimously not to hold an Annual  Parish Meeting.

b) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

c)  General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

d)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
Cllr Meyrick will hold discussions with the landowner regarding notices to inform about members of the public that the former castle is on private land.

e)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

19/680 Drainage issues
No flooding or drainage issues were raised

19/681 Correspondence

1. DALC – Various circulars and information about Covid19
2. SDDC – information, guidance and update on Coronavirus
3. DCC – information, guidance and update on Coronavirus
4. NALC – information and updates on Covid19

All Cllrs have been circulated with the information prior to the meeting.

8.18pm Cllrs Haynes and Churchill left the meeting.

19/682 Finance

(a) Accounts for Payment

BACS	HMRC – Clerk’s tax (March)	£34.20
BACS	DCC – Pension contribution (March)	£37.96
BACS	HMRC – Clerk’s tax (March)	£34.20
BACS	DCC – Pension contribution (March)	£37.96
BACS	HMRC – Clerk’s tax (April)	£34.00
BACS	DCC – Pension contribution (April)	£40.69
s/o	Mrs J Storer – Clerk fee for March 20	£128.20
s/o	Mrs J Storer – Clerk fee for April 20	£128.20

BACS	Mrs J Storer – reimburse payroll licence	£43.20
BACS	Mr B Wood – internal audit fee for 2019/20	£25.00
BACS	Mrs J Storer – expenses	£deferred to next meeting

(b) Money Received

SDDC – first half of precept	£1793.00
SDDC – LCTR Grant	£73.00

Deposit account	£3010.47
Current account	£5346.42

(c) Requests for funding via S137
No requests for funding have been received.

(d) To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.
RESOLVED to accept the internal auditor’s report.

(e) To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts were presented to the meeting for Council approval.
RESOLVED to accept and approve the accounts for the year ending 31.03.20

(f) To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval.  Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.
RESOLVED the AGAR was completed and signed by the Chair and the RFO/Clerk.

19/683 To consider Planning Applications

DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
RESOLVED: no objections

DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT
RESOLVED: no objections. however Cllrs expressed  for the inclusion of a condition to be imposed that the site is not increased .

DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ
RESOLVED: no objections

19/684 Consultations
SDDC – Local Green Spaces modification (responses by 17th March 2020) – no comments were raised.
EMA – Community Impact Survey – no comments were made.
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020.  The Policy is supported by the Parish Council.

19/685 Items for information only

(a)        To receive reports from Meetings attended

• SDDC – Flood liaison meeting – 6th February 2020.
• Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
• Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

Bretby Nurseries are operating a click and collect service during the lockdown period – the Parish Council welcomed that the Nurseries are very busy and the local businesses appear to be surviving.

(b)        Notification of Forthcoming meetings

• DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
• Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.

19/686 Date of next meeting
The next Parish Council meeting will be held on MONDAY 6th JULY 2020 at 7.30pm

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 32 pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH HELD
TUESDAY 17th MARCH 2020 AT 7:38pm
IN THE WRAGG ROOM, ST WYSTAN’S CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp,  

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8:06pm),  Cllr Churchill (to 8:06pm)

19/654 Apologies

Apologies were noted from Cllr S Betteridge-Sorby (personal), Cllr Corner (personal) and Cllr Bridges (personal), Cllr Meyrick (personal), Cllr Chilton (personal).
As a quorum was established, the Chairman commenced the meeting.

19/655 Variation of Order of Business

There was no alteration to the variation of the order of business.

19/656 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/657 Public Speaking

a) Members of the Public and Council to comment on any matter

No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Churchill has made a request for a Flooding meeting to be held soon rather that waiting for the annual meeting, it was reported that it was unlikely that another flooding meeting could be arranged and that a section at the Area Forum meeting will be allocated to flooding matters.  The budget for pothole repairs has been exceeded.

The PCC is making packs available to run a community speed watch session.  These sessions have been run before along Bretby Lane when many local residents were caught speeding. Cllr Haines will forward the details of the scheme to Cllr Kemp who will consider whether the scheme is viable as a means of gathering evidence of speeding along Bretby Lane.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

No representations were made.

19/658  To confirm the Minutes of the Ordinary Meeting held on 27^th January 2020

These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/659 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded.

19/660 To receive the Chairman’s Announcements

The trees on the Green have been attended to by SDDC.

19/661 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

The Clerk explained that the method of providing monthly returns to the pension provider is changing from a paper system to an electronic one. This Parish Council is in the first phase of change.

The Clerk attended a Climate Emergency seminar on 6^th March 2020 and provided a verbal report. Whilst the course was aimed at projects that large councils could deliver, encouragement was given for all councils, irrespective of size, to undertake a climate emergency project.

19/662 Governance

a)   Risk Register update

There are no recommended changes to the risk register.

RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)

The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

c)  Website compliance

Cllr Meyrick has created a new website and the details have been circulated to all Cllrs.

RESOLVED to accept the new parish council website.

A record of thanks and appreciation was passed to Cllr Meyrick for his work on constructing the new website which is compliant with all regulations. There was a desire for the new website to be interactive and to provide news feeds, and following discussions about the practicalities of monitoring any external postings that maybe made to the website, it was agreed that any interactivity on the website will be for future discussion.   The Chairman will arrange for a notification of the new website to be included in the Church newsletter which goes to all households.

d) To consider information about the former Bretby Castle and how to display the information

This matter was deferred to a future meeting.

e) Bretby in Bloom project

This will be deferred to a future meeting as it is highly unlikely that any events will be hosted during this summer due to coronavirus.

f) Scheme of Delegation

As government advice is changing about coronavirus and public meetings maybe restricted; it was agreed to visit the scheme of delegation to the Clerk to grant the Clerk powers to deal with items which may occur during any period that the parish council is unable to meet.

RESOLVED to grant the Clerk all necessary powers to deal with council business in conjunction with the Chairman and Vice Chairman.  This is an emergency power and will be revisited when the restrictions to social integration are lifted.

19/663 Drainage issues

No further matters were raised; the concerns about the flooding on Knights Lane was raised in the Annual meeting.

19/664 Correspondence

1. DALC – Various circulars
2. SDDC – information and update on planning application DMPN/2019/1416
   SDDC is seeking external legal advice on this application
3. SDDC – Information re flooding incidents
4. SDDC – Flood Liaison Meeting minute
5. SDDC – Review of draft Charitable Collection Policy
6. EMA – Community Impact Survey
7. Derbyshire Police & Crime Commissioner – uplift and community speed watch survey
8. DALC – Information about COVID19 and legal procedures for Parish Councils

All Cllrs have been circulated with the information prior to the meeting.

8:06pm Cllrs Haines and Churchill left the meeting.

19/665 Finance

(a) Accounts for Payment

BACS	Mrs J Storer – expenses	£27.59
BACS	Mrs J Storer – Clerk use of home (Jan – Mar20)	£48.26
BACS	Mrs J Storer – reimbursement of SLCC subscription	£59.25
BACS	HMRC – Clerk’s tax (Jan)	£34.20
BACS	DCC – Pension contribution (Jan)	£37.96
BACS	HMRC – Clerk’s tax (Feb)	£34.20
BACS	DCC – Pension contribution (Feb)	£37.96
BACS	Cllr Meyrick – reimbursement of website expenses	£49.58
s/o	Mrs J Storer – Clerk fee for Jan 20	£128.20
s/o	Mrs J Storer – Clerk fee for Feb 20	£128.20

Money Received

Deposit interest (Feb 20)	£0.13
Hatton PC – refund of part of the SLCC conference	£69.25

Balance at bank 09.03.20

Deposit account                                              £3,010.22
Current account                                              £3,819.89

b)            Bank Reconciliation

               The bank reconciliation was presented and approved.

c)             Requests for funding via S137

                No requests for funding have been received.

19/666 To consider Planning Applications

DMPA/2019/1305 – The erection of 8 holiday cabins on Land at Knights Lane, Bretby, Derbyshire, DE15 0RT

RESOLVED no objections

DMOT/2020/0166 – The felling of a Scots Pine at Yew Tree Cottage, The Green, Bretby, Derbyshire DE15 0RD

RESOLVED no objections

19/667 Consultations

SDDC – Local Green Spaces modification (responses by 17th March 2020) – No comments were made.

EMA – Community Impact Survey – Cllrs have been circulated with the survey and asked to complete the survey as an individual.

19/668 Items for information only

(a)        To receive reports from Meetings attended

• SDDC – Flood liaison meeting – 6th February 2020.
• Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
• Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

(b)Notification of Forthcoming meeting

DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm.  The meeting was cancelled due to the coronavirus.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

19/669 Date of next meeting

The next Parish Council meeting will be held on MONDAY 4th MAY 2020 at 7.30pm
 

There being no further business, the Chairman closed the meeting at 8:16pm.