Bretby Website

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 13^th NOVEMBER 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Meyrick, Cllr Corner, Cllr Ballington.

In Attendance: Mrs J Storer – Clerk, Cllr Lowe, 1 member of the public.

23/987 Apologies
Apologies were noted from Cllr Bridges (personal), Cllr Falder (illness), Cllr Muller (alternative meeting), Cllr Haines (alternative meeting).
As a quorum was established, the Chair commenced the meeting.

23/988 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/989 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/990 Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller’s report had been circulated to Parish Cllrs (Appendix 1).

No information has been received about possible development at the Brizlincote Farm, the site being identified as a potential strategic site in the Local Plan; Cllr Lowe agreed to make enquiries.

Recycling cardboard – as there are no other recycling points other than the green bin, Cllr Lowe agreed to make enquiries if card will be collected from the side of the bin.

The East Midlands Airport Liaison meeting was held today and details of the meeting will be circulated.

Due to recent weather, areas of flooding occurred in the parish with many of the areas still having standing water. The areas are:-

Newton Lane which has been flooded for nearly a month, DCC officers have been on site but not action has resulted; it is thought that the drains collapsed due to the large volume of traffic on the lane when traffic was diverted three or four years

On Geary Lane at Blind Sam’s bend Min 23/980; here the gully has flooded necessitating traffic to move over onto the other side of the road to avoid the flooding; this is a serious hazard on a blind bend.

Watery Lane is also bad and the gullies appear to be blocked.

Cllr Lowe agreed to take these matters to SDDC and to DCC.

Cllrs acknowledged there were several areas of the county which were severely affected and priority must be given to threat to life, however the response of the various agencies to the ongoing flooding issues in the parish has been disappointing.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

23/991 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 20^th September 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/992 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/993 To receive the Chairman’s Announcements
Cllr Toone was pleased with the turn out for Remembrance Sunday.

23/994 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

The noticeboard on The Green has been refurbished and reinstated; the noticeboard on Bretby Lane has been taken to be refurbished.

Min 23/977 A trailer advertising a bar in Swadlincote has been parked opposite the entrance to Bretby Business Park was reported to SDDC by Cllr Toone.

One side of Ashby Road has been cleaned but the other side (Golf Club side) had not been attended to; the soil has encroached across the pavement and restricts pedestrian access.  This was reported to Cllr Haines with an additional request to clean out the gullies (see Min 23/964), the gullies have been cleared out twice however, the path has received no attention and is considered to be dangerous to use. The road is a fast busy road, the area is dark and the encroaching vegetation has narrowed the path to the extent that it is difficult to use in single file.

Outstanding matters previously raised.

Min 23/977 Rubble reported dumped at the disused garage at the top of Ashby Road East is not within the district, no action has been taken. 

Min 23/977 Rubbish remains outside the property being renovated on Bretby Lane; the site was inspected by the Enforcement Officer in May, but rubbish remains. 

Min 23/077 A loose drain cover on Ashby Road East has been reported to DCC.

Min 23/947 – Eroding of the road surface query on Watery Lane. The Clerk raised this with Cllr Muller (11^th May 2023) and action is awaited.

23/995 Governance

a) Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There is one vacancy on the parish council and no expressions of interest have been received. Two people have expressed an interest in the vacancies: one being in attendance.

23/996 Drainage and flooding issues
This was discussed in the public section of the meeting and no further matters were raised.

23/997 Correspondence

1. DALC – Various circulars and information
2. SDDC – Information about the clearing of the road gullies
3. DCC – notification of road closure of High Street & Main Street, Hartshorne Road Repton, Repton Road, Bretby, Repton Road, Hartshorne
4. NALC – White ribbon Day 25^th November 2023
5. Resident – requesting update and action on spring formed on Watery Lane (referred to at May 2023 meeting)

All Cllrs have been circulated with the information prior to the meeting.

23/998 Finance

a) RESOLVED The following accounts were passed for payment

BACS	Staffing – Oct	£148.36
BACS	HMRC – Staffing NI & PAYE (Oct)	£39.60
BACS	DCC – Pension contribution (Oct)	£50.33

Mrs J Storer	Expenses	£68.28
BACS	Staffing – Nov	£225.69
BACS	HMRC – Staffing NI & PAYE (Nov)	£60.60
BACS	DCC – Pension contribution (Nov)	£76.66
Mrs J Storer	Use of home (Oct – Dec)	£81.00
Mrs J Storer	Reimbursement of refreshments at Conference	£28.15
RBL	Donation for the Remembrance Wreath	£50.00
S Faulkner	Repairs to noticeboards	£948.00

Money Received
Deposit account interest                        £5.62  

Balance at bank @ 06.11.23

Deposit account	£3,026.98
Current account	£5,107.52*

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

The repairs to the war memorial are to be carried out soon.

The Clerk provided a verbal report on the balance of funds and the projected cash balances at 31^st March 2024.  Cllrs, noting the low level of projected funds, will consider the level of funding for the remainder of the year together with the draft 2024/25 budget later in the meeting and if necessary at the next full council meeting.

b)  Requests for funding via S137
No requests for funding have been received.

c)  To consider the first draft budget for the year ending 31^st March 2025

The Clerk had circulated with the meeting papers; the first draft of the budget for the year ending 31.03.25.

Cllrs reflected that the current year’s budget was set as a deficit due to the cost of living crisis, in addition Cllrs considered the budget, level of reserves and the suggested precept level and having regard to this, agreed to the proposed precept of £5,614 this being an increase in the precept of £1,429.

The setting of the 2024/25 will be formally made at the next meeting when any new facts affecting the budget will be considered.

23/999 To consider Planning Applications

DMPA/2023/1196: Amended scheme to previously approved application DMPA/2023/0804 for the Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (12/10/23)
RESOLVED No objections

DMPA/2023/1078: The insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
RESOLVED No objections

DMPA/2023/1300: Listed Building Consent for the insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
RESOLVED No objections

DMPA/2023/1315: Proposed two storey front/side extension, new entrance canopy, conversion of existing garage into living accommodation and alterations to window and door openings at Town Farm Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, DE15 0RD (15/11/23)
RESOLVED No objections

23/1000 Consultations
DCC – Proposed changes to recycling centres (3^rd October – 26^th October 2023) – no comments made.

23/1001 Items for information only

(a)  To receive reports from Meetings attended
The Clerk provided a verbal report on her attendance at the SLCC Conference in October.
The damaged bus shelter at the top of Ashby Road East is hoped to be replaced by the end of December 2023.

(b)  Notification of Forthcoming meetings
SDDC – flood Liaison meeting 22^nd November 2023, 10am – 12pm

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.  The Clerk attended a 2-day SLCC conference on 11^th and 12^th October 2023.

23/1002  Date of next meeting
The next Parish Council meeting will be held on 9^th January 2024 at 7.30pm at St Wystan’s Church, Bretby. 

7:57pm RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.

23/1003  EXEMPT SECTION
Clerk’s pay award
RESOLVED to follow the pay award as recommended by NALC and circulated by DALC.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:00pm.

APPENDIX 1 – Report from Cllr Muller

Please find herewith my report for the Parish Council Meeting 14^th November 2023.

1. Storm Babet has been high on my agenda over the past few weeks with the expected influx of flooding, overflowing sewage pipes, collapsing walls and pothole issues.
All have been reported and in some cases dealt with.  The additional rain during the past days has also added to the local problems and I thank the South Derbyshire highways teams for their hard work and support.

2. I was going to report at the meeting the £46m gap in this year’s DCC budget which is now being addressed.  Control measures are being implemented across the entire council. These include Freezing recruitment except for essential jobs. Reducing the use of agency staff, reducing overtime, reducing IT equipment, no non-essential conferences and only carrying out health and safety repairs on properties.
A further financial statement will follow after the 2^nd quarter of the year.

3.  As from November young people in Derbyshire will be able to travel for only £1.50 for a single fare across Derbyshire and Derby. The £1.50 fares are for all buses in the County and City and include travel on direct services into neighbouring local authority arears. Young people aged 11 to 19 will need a b line cards to able to get the discounted fare. Th cards are available through the County and City Council website. Sign up for a b line cards.  

4. The proposed East Midlands Combined County Authority (EMCCA) has moved one step closer to reality after key legislation was approved in Westminster. The levelling up bill has been granted Royal Assent after completing its passage through Parliament paving the way for the first Mayoral election next May.

5. The Freeport proposals have gone very quiet with again nothing new to report.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 20^th SEPTEMBER 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Bridges, Cllr Meyrick, Cllr Falder.

In Attendance: Mrs J Storer – Clerk, Cllr Muller (to 8:11pm), Tracy Bollington (co-opting member of the public) members of the public.

23/971 Apologies
Apologies were noted from Cllr Lowe, Cllr Haines, Cllr Corner.
As a quorum was established, the Chair commenced the meeting.

23/972 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/973 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/974 Public Speaking

a) Members of the Public and Council to comment on any matter
Nothing was raised.

b) County Council and District Council members to raise any relevant matter

Both District Cllrs had submitted their apologies due to training commitments; Cllr Lowe’s report had been circulated to Parish Cllrs on 19^th September (Appendix 1).

Cllr Muller reported on the last Area Forum when the PCC was in attendance; attendance at Area Forum meetings were encouraged being the only meetings when the police are in attendance.

Devolution – an elected mayor is to be expected to be in place by spring 2024.  There will be over £1billion provided by Central Government to help cover set up costs.  Governance arrangements are still to be agreed, for example is there to be one fire and rescue service or will separate forces be retained as separate forces.

Freeport – no updates.

DCC – there is a £46m gap in this year’s budget.  A cabinet meeting is to be held on 21^st September to discuss and address the problem; the funding gap is mainly through overspend on Adult and Children Social services and on energy costs.

A resident contacted Cllr Muller in relation to the weight restriction on Bretby Lane; the Highways Dept has replied informing currently there is no evidence for any action to be taken. 

The PCC is requesting views on crime and safety in local areas; views can be collated by the Clerk and passed to the PCC.

There is a new CEO at SDDC who recognises the big issues for immediate attention are in planning and housing.

Cllr Muller is expecting to have some community funding for local projects.  Funding is being used to refurbish and repair the noticeboard from The Green,

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

23/975 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24^th July 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/976 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/977 To receive the Chairman’s Announcements

Cllr Haines was thanked for her work in getting the pavement cleared outside The Stanhope.

A trailer advertising a bar in Swadlincote has been parked opposite the entrance to Bretby Business Park; Cllr Toone will report this to the police.

One side of Ashby Road has been cleaned but the other side (Golf Club side) has not been attended to; the soil has encroached across the pavement and restricts pedestrian access.  This is to be reported to Cllr Haines with an additional request to clean out the gullies (see Min 23/964). A letter is to be sent to the Golf Club requesting to cut the hedge back which is also hindering pedestrian access.

Rubble is being dumped at the disused garage at the top of Ashby Road East.  The Clerk will report this to the District Council Enforcement Officer.

Rubbish remains outside the property being renovated on Bretby Lane; the site was inspected by the Enforcement Officer in May, but rubbish remains.  This is to be reported to the Enforcement Officer.

Stanhope Green appears to be a waste land and has Japanese Knotweed.

The Green now has fibre broadband.

8:11pm Cllr Muller left the meeting.

A drain cover opposite 23 Ashby Road East rattles when a vehicle passes over it; this is to be reported to DCC.

23/978 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

23/979 Governance

a) Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
There are 2 vacancies on the parish council.   Two people have expressed an interest in the vacancies.
RESOLVED to co-opt Mrs Tracy Bollington as a parish councillor as per LGA 1972, sch12, para 39.
Cllr Bollington singed the Declaration of Office and completed the Register of Interest.

d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7^th July 2023)
The Clerk had previously circulated information to Cllrs which is from 1^st January 2024 a public authority but not a parish council, must:

1. Consider what you can do to conserve and enhance biodiversity
2. Agree policies and specific objections based on the Council’s consideration
3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations under the Act however the advice received is for parish councils to give consideration to biodiversity in its decision making.  This advice was noted by Cllrs.

23/980 Drainage and flooding issues

Min 23/947 – eroding of the road surface query. The Clerk raised this with Cllr Muller (11^th May 2023) and action is awaited.

Min 23/964 – The gullies on Ashby Road East which required clearing were reported to DCC. 

A corner on Geary Lane, opposite Blind Sam’s gully, is gathering water.  This together with matters raised under Min 23/977, impact upon drainage within the parish. It is suggested that a gully cleaner is required throughout the parish.

23/981 Correspondence

1. DALC – Various circulars and information
2. DCC – Survey – Have Your Say – circulated to cllrs 10/08/23
3. SDDC – Civic Service – 3^rd September 2023
4. Clerks & Councils Direct
5. Resident – condition of Ashby Road East and providing information about weeds, overgrown hedges and trees

All Cllrs have been circulated with the information prior to the meeting.

23/982 Finance

a) RESOLVED The following accounts were passed for payment

BACS	Staffing – August	£148.36
BACS	HMRC – Staffing NI & PAYE (Aug)	£39.60
BACS	DCC – Pension contribution (Aug)	£50.33
ICO	Annual ICO payment	£35.00 (d/d)

Mrs J Storer	Expenses	£carried forward to next meeting
BACS	Staffing – Sept	£148.36
BACS	HMRC – Staffing NI & PAYE (Sep)	£39.60
BACS	DCC – Pension contribution (Sep)	£48.34
Mrs J Storer	Use of home (July-Sept)	£81.00
Royal Mail	Renewal of PO Box number	£132.00
PKF Littlejohn	Audit fee 22/23	£252.00
Royal Mail	Postal redirection	£16.00
SDDC	Service litter bins 22/23	£1710.31          chq 000566

** £1200 ringfenced funds used towards the cost of the 2 bins and installation (Bretby Hall and Mimi’s Wood).

Money Received

Gross interest (Aug ‘23)

£2.24

SDDC	s136 refund	£98.24
SDDC	Second half precept	£2,092.50

Balance at bank @ 01.09.23

Deposit account	£3,026.98
Current account	£5,107.52*

The repairs to the war memorial are to be carried out soon.

The Clerk provided a verbal report on the balance of funds and the projected cash balances as at 31^st March 2024.  Cllrs, noting the low level of projected funds, will consider the level of funding for the remainder of the year together with the draft 2024/25 budget at the next full council meeting.

b) Requests for funding via S137
No requests for funding have been received.

c)  Audit report

The external audit report has been circulated and there are no areas of concern raised. The parish council has a clean audit report.

The notice advising the conclusion of the audit is to be placed on the website and on the noticeboard.

23/983 To consider Planning Applications

DMOT/2023/0935: The felling of a Willow Tree and a Birch Tree at Hillgrove Cottage, Watery Lane, Bretby, Burton On Trent, DE15 0RD (24/08/23)
RESOLVED No objections

SCC/23/0099/FULL-MIN for Proposed expansion to include library, dining area & other facilities at Paulet High School, Stanton Road, Stapenhill, Burton Upon Trent, Staffordshire, DE15 9RT
RESOLVED No objections

DMPA/2023/0996: The installation of wall cladding on an existing agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (12/09/23)
RESOLVED No objections

DMPN/2023/1044: Prior Notification for the demolition of two storey office element on the northern elevation of Dovedale House Dovedale House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (04/09/23)
RESOLVED No objections

DMPA/2023/1021: Demolition of existing garage and construction of single storey side extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (13/09/23)
RESOLVED No objections

DMPA/2023/0726: The erection of a wooden garden building at Woodland View, The Square, Bretby, Burton-on-Trent, DE15 0RF (15/09/23)
RESOLVED No objections

DMPA/2023/0966: Installation of a ramp and steps to front entrance, existing rear balcony to be widened along and the re-grading of driveway to allow single ramp, to access the building at 46 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (19/09/23)
RESOLVED No objections

DMPA/2023/1133: Demolition of existing livestock building, erection of new livestock building and garaging to service associated residential property at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (10/10/23)
RESOLVED No objections however the landscaping under previous planning application 9/2017/0448 is still required to be completed.

23/984 Consultations
None received.

23/985 Items for information only

(a)  To receive reports from Meetings attended
The Area Forum meeting was discussed in the open section of the meeting Min 23/974b.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.
Next month the Clerk is attending a 2-day SLCC conference; the parish council agreed to make a reasonable contribution towards the costs.

23/986 Date of next meeting

The next Parish Council meeting will be held on MONDAY 13^th NOVEMBER 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:47 pm.

APPENDIX 1 – Report from Cllr Lowe as circulated to parish cllrs 19.09.23

SDDC are starting to form their new Council plan later this month which will set out the priorities across the District for 2024-2028. It is expected that the first draft will be ready before Christmas.

The operational service team are currently working on a route optimisation project to help ensure an even number of refuse collections each day. The team is currently testing the proposed new collection routes and we will let you know whether this means any changes to your bin day.

Further to feedback at the last Parish Council meeting that the footway at 78-80 Ashby Road East was very weedy and not user friendly, the team have now been out with the compact sweepers to tidy up the area and pleased to report that it looks a lot better.

East Staffordshire & South Derbyshire business awards 2023 – SDDC is a headline sponsor, closing date 22nd Sept and all businesses eligible to submit across 11 categories for type of business.

Heritage open days have been running across the district during Sept – there seems to have been a good uptake so far with venues such as Calke Abbey & Sharpe’s Pottery having proved popular, these all showcase the district’s rich history.

Swadlincote South By-election held on 31^st Aug – to elect one County Councillor due to the devastating and sudden loss of Roger Redfern. County Councillor Alan Haynes was duly elected.

Repton Area Forum held on 7^th September

Home Upgrade Scheme (HUG2) info sent out to all Parish’s within the Repton ward – very useful source of green home funding for ‘off-grid’ properties.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 24^th JULY 2023 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Bridges, Cllr Meyrick, Cllr Falder, Cllr Corner.

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:29 pm), 2 members of the public.

23/954 Apologies
Apologies were noted from Cllr Lowe and Cllr Muller.
As a quorum was established, the Chair commenced the meeting.

23/955 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/956 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/957 Public Speaking

a) Members of the Public and Council to comment on any matter

A resident from Ashby Road East raised concerns about a bus shelter opposite the Stanhope Arms, damaged in a road accident 10 months ago.  The resident has been in communication with DCC Highways Dept and with Cllr Haines as there is barely any indication that there is a bus stop at this location. Very recently the site has been tidied and an empty timetable erected high up that any timetable cannot been seen.

Cllr Haines has raised the problems at the District Council meeting earlier this meeting and reported that there are ongoing discussions between District and County Council as to ownership of this bus shelter. Cllr Haines will keep the parish council updated on any progress.

On Ashby Road East near to the Golf Course is a section of unpaved footway which has not been attended to for over a year; the area is covered with weeds.  SDDC was contacted last year by the resident about the condition but despite being told that action would be taken, the footway remains weedy and overgrown, making the footway narrow and dangerous.  If the weeds are cleared the footway would be wide enough for pedestrians to use safely.   A similar situation has arisen about self seeded trees along a boundary wall. Cllr Haines agreed to take the matters forward.

b) County Council and District Council members to raise any relevant matter

Safer neighbourhood grant scheme is available.  The next Area Forum is on 7^th September; the venue is to be confirmed.

Cllr Haines was thanked for her help in planning related matters.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

No representations were made.

23/958 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th May 2023

These were circulated, read, approved and signed as a correct record by Cllr Toone.

The surplus funds from the Coronation Event have been donated to the fund to extend the Churchyard. The Church has thanked the Parish Council for its donation of £500.

23/959 To approve the Minutes of the Annual Meeting of the Parish Council held on 10^th May 2023

These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/960 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/961 To receive the Chairman’s Announcements

No announcements were made.

23/962 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

23/963 Governance

a)   Risk Register update
There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are 2 vacancies on the parish council.   It was agreed for a notice to be placed on the website, inviting volunteers to join the parish council.

Two people have expressed an interest in the vacancies and will be invited to the next meeting,

d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7^th July 2023)

The Clerk had previously circulated information to Cllrs which is from 1^st January 2024 a public authority but not a parish council, must:

1. Consider what you can do to conserve and enhance biodiversity
2. Agree policies and specific objections based on the Council’s consideration
3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations under the Act however the advice received is for parish councils to give consideration to biodiversity in its decision making.  This advice was noted by Cllrs.

23/964 Drainage and flooding issues

Min 23/947 – eroding of the road surface query. The Clerk raised this with Cllr Muller (11^th May 2023) and action is awaited.

The gullies on Ashby Road East require clearing; this matter is a County Council matter which the Clerk will report to DCC.  Flooding occurred on Geary Lane during the recent very heavy rainstorms.

Cllr Falder reminded the meeting that the drainage and sewage systems have not been upgraded to cope with the increase in properties and with the heavy downfalls  

23/965 Correspondence

1. DALC – Various circulars and information
2. DCC –  Temporary Road Closure, Water Lane Bretby 15.06.2023 to 16.06.2023 (sent to cllrs 23/5/23)
3. SDDC – Information about Download Festival 8-11^th June 2023 (sent to cllrs 26/5/23)
4. Windrush 75^th anniversary (sent to cllrs 6/6/23)
5. SDDC –  Planning matters and Mercia Safer Neighbourhood Team (SNT) – May 2023 (sent to cllrs 4/6/23)
6. Derbyshire PCC – Summer newsletter (sent to cllrs 7/7/23)
7. DCC – Community News July 2023 (sent to cllrs 12/7/23)
8. SDDC – Community Grants and SNT grants
9. East Midlands Airport – Community newsletter (sent to cllrs 7/7/23)

All Cllrs have been circulated with the information prior to the meeting.

23/966 Finance

a) RESOLVED The following accounts were passed for payment

BACS	Staffing – May	£148.36
BACS	HMRC – Staffing NI & PAYE (May)	£39.60
BACS	DCC – Pension contribution (May)	£48.34
BACS	Staffing – June	£148.36
BACS	HMRC – Staffing NI & PAYE (June)	£39.60
BACS	DCC – Pension contribution (June)	£48.34

Mrs J Storer	Expenses	£68.96
BACS	Staffing – July	£148.36
BACS	HMRC – Staffing NI & PAYE (July)	£39.60
BACS	DCC – Pension contribution (Jul)	£48.34

** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

Gross interest (May ‘23)	£1.72
Gross interest (Jun ‘23)	£1.92
Gross interest (Jul ’23)	£2.05

SDDC	s136	£98.24
SDDC	Second half precept	£2,092.50

Balance at bank @ 12.07 .23

Deposit account	£3,024.74
Current account	£5,602.73*

b)  Requests for funding via S137
No requests have been received.

(c)  To receive the actual to budget report for the period ending 12^th July 2023.
RESOLVED to accept the report as circulated.

The work to repair the war memorial will commence very shortly; the Clerk will then make an application under s106 for the repairs to be refunded by SDDC.

23/967 To consider Planning Applications

DMPA/2023/0608: Listed building consent for the removal of the existing bathroom partition wall and replacement with a new partition wall to create a larger bathroom at Apartment 4, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (23/06/23)
No comments

DMPA/2023/0808: The installation of replacement windows and doors at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (21/07/23)
No comments

DMPA/2023/0804: Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton on Trent, DE15 0QP (18/07/23)
RESOLVED: no objections

DMPA/2023/0790: The replacement of all windows, installation of a sliding door to the rear elevation and installation of solar panels at 1 Home Farm, Geary Lane, Bretby, Burton On Trent, DE15 0QE (11/08/23)
RESOLVED: no objections

23/968 Consultations

East Midlands Airport Draft Noise Action Plan Consultation 2023 – deadline for responses 31^st July.  Consultation meeting 28^th June at 10am. Circulated to Cllrs 24^th May 2023

DCC – Boundary review and changes – circulated to Cllrs 12^th July 2023

Under the proposals, Bretby parish would move from the Melbourne Ward to a newly created Repton Ward comprising of Bretby, Newton Solney, Twyford & Stenson, Willington and parts of Repton and parts of Stenson Fields.  No formal response will be made.

23/969 Items for information only

(a)  To receive reports from Meetings attended
Some sensors had been placed across Bretby Road very recently and speeding along Bretby Lane has been raised on social media.  Knight’s Lane also suffers from speeding vehicles.

8:29pm Cllr Haines left the meeting.

(b)  Notification of Forthcoming meetings
None known.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.

23/970 Date of next meeting

The next Parish Council meeting will be held on Wednesday 20th September 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:33pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
WEDNESDAY 10^th MAY 2023 AT 7:10pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Bridges, Cllr Meyrick.

In Attendance: Mrs J Storer – Clerk, Cllr Muller (to 7:31pm), Cllr Haines (to 7:42pm), Cllr Lowe (to 7:42pm), Mr G Corner

23/937 Apologies
Apologies were noted from Cllr Fader.
As a quorum was established, the Chair commenced the meeting.

23/938 Variation of Order of Business
There was no alteration to the variation of the order of business.

23/939 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.  No declarations were made.

23/940 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Muller receives regular reports about potholes; repairs to potholes are averaging 3,000 per week across the county.

There is nothing further to report on the East Midlands devolution nor on the Freeport.

Cllr Haines reported that “No Mow May” does not apply to this immediate area, however in other areas it may be that the grass will be long.

Dr Justin Ives is the new CEO for SDDC and started last week.

Fly tipping was a particular problem on the first Bank Holiday weekend; this was very quickly removed.  Thanks were given to the Clean Team for the efficient and quick response.

The garage on the A5111 has also been subject to fly tipping.

Enforcement about the house building on Bretby Lane remains outstanding.  Cllr Toone has continued to report the problems occurring at this location including the removal of the highways grass verge. Both Cllrs Haines and Muller will take this matter forward.

Nothing further has yet been received about the Brizlincote area being incorporated in the consultation for the Local Plan.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

7.31pm Cllr Muller left the meeting.

23/941 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th January 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/942 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 27^th March 2023
These were circulated, read, approved and signed as a correct record by Cllr Toone.

23/943 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

23/944 To receive the Chairman’s Announcements
Thanks were extended to the organisers of the very enjoyable Coronation Barn Dance which was well attended.

23/945 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

23/946 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options
RESOLVED to co-opt Mr Corner as a parish cllr.
There remain 3 vacancies on the parish council; the Chairman urged cllrs to make enquiries for the next meeting as to possible candidates.

23/947 Drainage and flooding issues
On the top of Watery Lane a spring has appeared; a resident is concerned about the possible shifting of a spring following the development of a new barn in the surrounding location.  Water now continually lies on the road and this is a hazard in cold weather.  The water is eroding the road surface.  The Clerk will raise the matter with the Highways Dept.

23/948 Correspondence

1. DALC – Various circulars and information
All Cllrs had been circulated with the information prior to the meeting.

7:42pm Cllrs Haines and Lowe left the meeting.

23/949 Finance

a) RESOLVED The following accounts were passed for payment

BACS	Staffing – April	£148.36
BACS	HMRC – Staffing NI & PAYE (Apr)	£39.60
BACS	DCC – Pension contribution (Apr)	£48.34
Mrs J Storer	Clerk use of home (Jan – March 23)	£81.00
Mrs J Storer	Reimburse Avast subscription	£28.75
Krystal Hosting Ltd	Domain annual fee	£47.99
Mrs J Storer	Annual payroll licence renewal	£62.40

                                                   

BACS	Staffing – May	£148.36
BACS	HMRC – Staffing NI & PAYE (May)	£39.60
BACS	DCC – Pension contribution (May)	£48.34
Mrs J Storer	Expenses	£33.80 Deferred from March meeting
Mrs J Storer	SLCC subscription	£98.67
Mrs J Storer	Clerk use of home	£81.00
BACS	Staffing – Jun	£TBC
BACS	HMRC – Staffing NI & PAYE (Jun)	£TBC
BACS	DCC – Pension contribution (Jun)	£TBC
EMAS Ltd	Internal audit for year ending 31.3.23	£54.00
SDDC	Service litter bins and install new bin at Oldicote	£1710.31**
DALC	2023/4 Annual Subscription	£321.97

      ** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

Gross interest (Jan ‘23)	£1.29
Gross interest (Feb ‘23)	£1.54
Gross interest (March ’23)	£1.42
Gross interest (April ’23)	£1.91
SDDC first instalment of precept	£2.092.50
SDDC LCTR grant 22/23	£73.00
HMRC – VAT refund 22/23	£49.60
SDDC – Concurrent refund 22/23	£98.24

Balance at bank @ 02.05 .23

Deposit account	£3,019.05
Current account	£5,628.21*

*This balance includes earmarked reserves of:
£1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
£1,200 for invoices from SDDC for bins

b) Requests for funding via S137

Cllrs considered a request for funding from the Church for assistance with the costs of a survey that needs to be undertaken as part of the planning application for a new graveyard.  The Clerk advised that funding to the Church was prohibited under s8(1)(i) LGA 1984. Under s214(6) LGA 1972 the parish council is permitted to contribute towards the expenses incurred in providing or maintaining a cemetery. The parish council does not qualify to adopt the general power of competence (GPC) under the Localism Act 2011.

Cllrs agreed that a contribution towards the costs of a survey as part of the process for a new cemetery was beneficial to all residents of the parish.

Cllrs acknowledged that it is early in the financial year and they wanted to ensure that sufficient funds are available for the remainder of the year,  therefore a donation will be made now and later in the financial year the matter maybe reviewed  again.

RESOLVED to make a donation under S137 of £500. 

(c) To accept the internal auditor’s report for the accounts for the year ending 31^st March 2023

RESOLVED to accept the internal auditor’s report as previously circulated and considered.

(d) To complete the AGAR for the year ending 31^st March 2023
RESOLVED to approve the accounts for the year ending 31.03.23 with no amendments.
RESOLVED to complete the AGAR for the year ending 31.03.23; no matters of concern were raised.

23/950 To consider Planning Applications

DMPA/2023/0356: The erection of a single storey rear extension at 66 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/04/23)
No comments

DMPA/2022/1255: Removal of three Georgian style modern windows to be replaced with heritage style bi-fold doors, requires removal of two brick pillars and installation of lintels and header bricks at 1 Bretby Mews, The Stables, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0RB (02/05/23)
No comments

DMOT/2023/0300: Felling of 3no. trees protected by Tree Preservation Order 121 at 3 Stanhope Glade, Bretby, Burton On Trent, DE15 0QT (26/04/23)
No comments

DMPA/2023/0543 – The erection of extensions with remodelling and associated works at 40 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (25/5/23)
No comments

23/951 Consultations
None received.

23/952 Items for information only

(a) To receive reports from Meetings attended
No reports were received.

(b) Notification of Forthcoming meetings
None known.

(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.

23/953 Date of next meeting
The next Parish Council meeting will be held on Monday 24^th July 2023 at 7.30pm at St Wystan’s Church, Bretby. 

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:12pm.

Present:  Cllr S Toone (Chairman), Cllr M Bridges, Cllr L Meyrick.

 In Attendance: Mrs J Storer – Clerk, Cllr K Haines, Cllr J Lowe, Cllr D Muller, 1 member of the public.

1. Election of Chairman
   RESOLVED Cllr Toone was elected as Chairman
2. Chairman to take and sign the Declaration of Office
   Cllr Toone took and signed the Declaration of Office of Chair of the Parish Council.
3. Election of Vice Chairman
   RESOLVED Cllr Meyrick was elected as Vice Chairman
4. Vice Chairman to take and sign the Declaration of Office
   Cllr Meyrick took and signed the Declaration of Office of Vice Chair.
5. Review/Completion of Register of Interests
   No changes were made to the Register of Interests.
6. Appointment of Committees – if required
   RESOLVED no committees were formed.
7. Appointment of Cllrs to External Bodies and arrangements for reporting back
   RESOLVED any Cllr will attend any meetings.
8. To review the Standing Orders
   RESOLVED no changes were made to the Standing Orders which had previously been circulated.
9. To review the Financial Regulations
   RESOLVED no changes are to be made to the Financial Regulations.
10. Review of polices.
    RESOLVED there are no changes to the parish council’s policies.
11. Review of inventory of land and assets.
    The inventory of land and assets had been circulated with the accounts for the year ending 31.03.23.  The inventory was accepted.
12. Review and confirmation of arrangements for insurance cover in respect of all insured risks.
    RESOLVED the level of insurance cover was agreed and will be taken with BHB Insurance.
13. Review of the Council’s and/or employees’ memberships of other bodies.
    RESOLVED to continue with membership of DALC and SLCC.
14. Reviewing the Council’s complaints procedure.
    RESOLVED to continue with the complaints procedure with no changes.

There being no other business, the Chair closed the meeting at 7: 09pm.

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 27^th MARCH 2023 AT 7:40pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman)
In Attendance: Mrs J Storer – Clerk,

22/936 Apologies
Apologies were noted from Cllr M Falder, Cllr M Bridges, Cllr Corner, Cllr Meyrick, Cllr Churchill, Cllr Haines and Cllr Muller.

As a quorum was not established, the Chair closed the meeting.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 7.42pm.