PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5th October 2022 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Cllr vacancy
d) To agree the new Equality policy
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To set the precept for 2023/24
13. To consider Planning Applications
14. To consider any Consultations received
15. Items for information only
(a) To receive reports from Meetings attended
Parish and County Council Liaison meeting – 17th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22)
Flood Liaison Meeting 17th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22). Questions to be submitted to SDDC no later than 1st November 2022.
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
- Clerk’s Salary review 2022/23
17. Date of next meeting and items for inclusion
Clerk’s Report – January 2023
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Cllr vacancy
Currently no expressions of interest have been received. The procedure to co-option to fill the vacancy has been circulated to Cllrs in the Clerk’s Report from July 2022 and as it is within 6 months of an election, the parish council does not have to co-opt to fill the vacancy.
d) Parish Council email
A paper was presented by Cllr Meyrick and agreed at the July 2022 meeting to have parish council emails.
11) Correspondence – January 2023
- DALC – Various circulars and information
- Resident – parking on the verge of Bretby Lane
- Merican SNT – Quarter report
- SAAA – notification of the appointment of the external auditor to 2026/27
- Resident – raising awareness of the damaged bus shelter on Ashby Road and requesting that this is reinstated as a matter of priority
- SDDC – Flood Liaison meeting information and minutes of the meeting held 17.11.2
- DALC – Notification about Government decision on referendum for parish councils
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
- RESOLVED The following accounts were passed for payment
| BACS | HMRC – Staffing NI & PAYE (Oct) | £37.20 |
| BACS | DCC – Pension contribution (Oct) | £45.18 |
| BACS | Staffing – Oct | £138.67 |
| Gallagher | Parish Council insurance | £650.71 |
| ICO | Data protection fee renewal 13/09/22 | £35.00 d/d |
| Royal Mail | Renewal of the PO Box number | £94.50 |
| RBL | Donation for the Remembrance Wreath | £50.00 |
| BACS | HMRC – Staffing NI & PAYE (Nov) | £37.20 |
| BACS | DCC – Pension contribution (Nov) | £45.18 |
| BACS | Staffing – Nov | £138.67 |
| BACS | HMRC – Staffing NI & PAYE (Dec) | £37.20 |
| BACS | DCC – Pension contribution (Dec) | £45.18 |
| BACS | Staffing – Dec | £138.67 |
For approval
| BACS | Staffing – Jan | £235.32 |
| BACS | HMRC – Staffing NI & PAYE (Jan) | £63.20 |
| BACS | DCC – Pension contribution (Jan) | £76.77 |
| Mrs J Storer | Clerk use of home (Oct – Dec ’22) | £81.00 |
| Mrs J Storer | Expenses | £TBC |
| St Wystan’s Church | Use of Church for parish council meetings | £50.00 |
Money Received
| Gross interest (Oct ’22) | £0.13 |
| Gross interest (Nov’ 22) | £0.32 |
| Gross interest (Dec ’22) | £0.69 |
Balance at bank 21.12.22
| Deposit account | £3,012.89 |
| Current account | £5,042.29* |
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137
No requests for funding have been received.
c) Setting of the precept for 2023/24
The first draft of the budget for 2023/24 was circulated to Cllrs on 15th October 2022 and is presented to the Council for the setting of the precept.
13) Planning applications
DMPA/2022/1074: Conversion of a redundant chapel to form a retail showroom (Class E (a)) for the sale of wedding attire including the installation of a mezzanine floor and installation of six flush, velux style roof lights. Bretby Methodist Church, Ashby Road East, Bretby, Burton On Trent, DE15 0PS (11/11/22)
DMPA/2022/1172: Erection of single storey extension to form extended DCH Dining Room/Lounge at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (14/11/22)
DMPA/2022/1477: Erection of single storey rear extension at 1 Stanhope Green, Bretby, Burton On Trent, DE15 0QU (16/12/22)
DMPA/2022/1336: Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (22/12/22)
DMPA/2022/1553: Demolition of existing rear extensions. New single storey rear extensions, 2 storey side extension & detached garage to front of property at 3 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (13/01/23)
DMOT/2022/1483: Non material amendment to planning permission ref. DMPA/2022/0836 seeking to insert rooflights at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/01/23)
15c) Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs on 16th December 2022.
No training sessions have taken place since the last meeting.