ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held under the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 at 7.35pm on MONDAY 22nd MARCH 2021.
Please contact the Clerk for the meeting invitation.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 25th January 2021 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms:
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Communication Strategy
d) Arrangements for return to face to face meeting
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
13. To consider Planning Applications
14. To consider any Consultations received
15. Items for information only
(a) To receive reports from Meetings attended
SDDC – Flood Liaison Meeting – 1st March 2021 via TEAMS
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meeting and items for inclusion –
Suggested date TUESDAY 11th MAY 2021.
Clerk’s Report – March 2021
Agenda item
8) Clerk’s Report
The Clerk has no matters to report. Relevant matters relating to Covid19 have been circulated to all Cllrs.
A bin for siting in the grounds of Bretby Hall (Min 20/742) was ordered from SDDC on 18th February 2021 and the Clerk has been seeking an update from SDDC as to when the bin will be installed. Bretby Hall Committee will donate £600 to the parish council to cover the capital costs of this project. The Clerk has provided the Hall Committee with the bank details but at the time of drafting the agenda, no funds have been received. The annual revenue costs of maintenance and emptying will be met by the parish council.
9) Governance
9a) Risk Register
The Clerk has no changes to make to the Changes to the Risk Register.
9b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
9d) Arrangements for return to face to face meeting
The legislation regarding the holding of virtual meetings expires on 6th May 2021 and currently from 7th May 2021 the parish council will return to face to face meetings. DALC has issued guidance on this which has been circulated to all Cllrs, one of the first decisions needs to be relates to the venue – can the Church be the venue for the return to face to face meetings, can it accommodate all cllrs and any unknown members of the public who have a right to attend.
11) Correspondence – March 2021
- DALC – Various circulars and information about Covid19 and 2021 census
- Derbyshire PCC – A booklet to increase safety in rural areas has been launched in Derbyshire
- Cllr Chilton – DHART and A61 Technology Projects – stakeholder update
- Derbyshire Police Crime Commissioner Office – invite to meet remotely the PCC on 18th March 2021
- Cllr Chilton – information of the 20’s enough speed campaign
- Resident – seeking assistance regarding anti social behaviour at Mimi’s Wood
- Counter-Terrorism and Security Act 2015 – Venue Hire requirements for publicly owned venues
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
| BACS | HMRC – Staffing NI & PAYE (Feb) | £36.60 |
| BACS | DCC – Pension contribution (Feb) | £44.39 |
| BACS | HMRC – Staffing NI & PAYE (Jan) | £36.60 |
| BACS | DCC – Pension contribution (Jan) | £44.39 |
| BACS | Staffing – February | £136.00 |
| Krystal | Website hosting | £9.59 |
| DCC | Outstanding pension contributions | £22.13 |
| BACS | Mrs J Storer – use of home (Jan – March 21) | £81.00 |
| BACS | Mrs J Storer – expenses for 2020/21 | £19.44 |
| BACS | Mrs J Storer – SLCC subscription | £19.65 |
| BACS | Staffing – March | £136.00 |
| BACS | HMRC – Staffing NI & PAYE (March) | £36.60 |
| BACS | DCC – Pension contribution (March) | £44.39 |
Money Received
| Interest Feb | £0.02 |
| Interest March | £0.03 |
Balance at bank 15.03.21
| Deposit account | £3,011.11 |
| Current account | £3,543.16 |
12b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2020/1212: Retrospective application to regularise an agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (12/03/21)
DMPA/2020/1329: The erection of a lean-lift and the conversion of grass area to into new service yard at Etwall House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (12/03/21)
DMPA/2021/0294: The erection of a two-storey rear extension at 58 Bretby Lane, Bretby, Burton on Trent DE15 0QW (12/03/21)
DMPA/2021/0297: The erection of horse stables and associated hardstanding at Town Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (07/04/21)
DMPN/2021/0377: Prior Approval for change of use of agricultural buildings to dwelling houses (Class C3) and for building operations reasonably necessary for the conversion at The Sett, Bretby, Burton on Trent, DE15 0RB (07/04/21)
15) Training
22nd February 2021 Accounting for parish councils year end Clerk