BRETBY PARISH COUNCIL

MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD

TUESDAY 6^th MAY 2025 AT 7:15 pm

  AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr S Toone (Chairman), Cllr M Falder, Cllr L Meyrick.

 In Attendance: Mrs J Storer – Clerk, Cllr K Haines, Cllr J Lowe.

1. Election of Chairman

RESOLVED Cllr Toone was elected as Chairman for 2025/26

• Chairman to take and sign the Declaration of Office

Cllr Toone took and signed the Declaration of Office of Chair of the Parish Council.

• Election of Vice Chairman

RESOLVED Cllr Meyrick was elected as Vice Chairman for 2025/26

• Vice Chairman to take and sign the Declaration of Office

Cllr Meyrick took and signed the Declaration of Office of Vice Chair.

• Review/Completion of Register of Interests

No changes were made to the Register of Interests.

• Appointment of Committees – if required

RESOLVED no committees were formed.

• Appointment of Cllrs to External Bodies and arrangements for reporting back

RESOLVED any Cllr will attend any meetings.

• To review the Standing Orders

RESOLVED no changes were made to the Standing Orders which had previously been circulated.

• To review the Financial Regulations

RESOLVED no changes are to be made to the Financial Regulations.

1. Review of polices.

RESOLVED Cllr noted there are no changes to the parish council’s policies.

1. Review of inventory of land and assets.

The inventory of land and assets had been circulated with the accounts for the year ending 31.03.25 and with the agenda for this meeting. The inventory was accepted.

1. Review and confirmation of arrangements for insurance cover in respect of all insured risks.

RESOLVED the level of insurance cover was agreed and will be taken with Clear Councils Insurance. The insurance quoted for 2025/26 is £621.95, last year’s premium was £568.33.  there is the option of a 3 year fixed term to keep any increases to a minimum.  Insurance budget for 25/26 = £625.00

RESOLVED to accept the 3 year fixed term.

1. Review of the Council’s and/or employees’ memberships of other bodies.

RESOLVED to continue with membership of DALC and SLCC.

1. Reviewing the Council’s policies.

no changes are to be made to the Council’s policies however both Cllrs and the Clerk will monitor correspondence and guidance and will make recommendations to change policies if required.

There being no other business, the Chair closed the meeting at 7:24pm.

1. Review of inventory of land and assets.

                                 The parish council has the following assets at 31^st March 2025

RESOLVED to write down the pc laptop and scanner to £0 given its age

MINUTES OF THE ORDINARY PARISH MEETING HELD

MONDAY 7^th APRIL 2025 AT 7:30pm

AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Falder, Cllr T Ballington,

In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Muller (7:57pm),1 members of the public.

24/1134             Apologies

Apologies were noted from Cllr Meyrick, Cllr Corner, Cllr Lowe. As a quorum was established, the Chair commenced the meeting.

24/1135            Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1136             Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

24/1137             Public Speaking

1. Members of the Public and Council to comment on any matter

The resident, who at the last meeting reported the erratic display of informing of next Royal Main collections, now reported that the situation has improved.

Along the Ashby Road East pavement there is a build-up of soil in which weeds are germinating; if the soil is not removed immediately, the work undertaken last year to clear the site will have been wasted.  Cllrs noted that a large section of the pavement down to the Golf course has become narrow by years of build-up of soil.  Cllr Haines will follow this matter.

A query was raised about a planning application for 70 Ashby Road East to retain the fencing and landscaping.  Cllrs noted the parish council had not been informed of the application ad revisited the history of planning and lack of enforcement at the site.

Another query was raised about a planning application for 72 Ashby Road East, the resident queried why the application made no mention about drainage and that the work had been undertaken in 2014.   The Chair advised that the retrospective application will have to follow the normal planning guidelines and any concerns about drainage will be addressed by planning conditions and building regulations.

• County Council and District Council members to raise any relevant matter

SDDC – Cllr Haines reported No May May has been rebranded as grass management and will extend beyond May. Cllrs requested Knights Lane verges are mown in the interest of highway safety.  Mowing has already commenced which in the view of Cllrs is too early and this observation will be taken back to SDDC by Cllr Haines.

The bin collections system is going digital; this was welcomed by the District Cllrs although the exact workings of the digital system is not known.

Cllr Haines reported upon a successful prosecution in relation to a recent fly tipping incident.

Following a discussion about the refusal of the solar farm planning application; Cllrs noted any appeals needs to be made within 6 months of the decision.

DCC – Cllr Muller reported the proposals for devolution have generated significant discussions, including the revisiting and reflection of previously dismissed suggestions.

Successful Cllrs at the forthcoming County Council elections will only undertake a 2-year term of office; this will bring District and County elections into sync and in readiness for any devolution arrangements.

Cllr Falder reported on a successful meeting with Highways Officers who met with him the week after the last parish council meeting. The flooding on Newton Lane and on Geary Lane have been temporarily resolved. The problems with Knights Lane verges were promised to be sorted.

Cllrs acknowledged that this was Cllr Muller’s last meeting due to the boundary review and thanked him for his help, support and work.

Cllr Toone made enquiries with Cllr Haines about a resident’s application to SNT for funding towards a Speedwatch scheme but who has heard nothing about the application; despite it being submitted some weeks ago – Cllr Haines will chase the application in the morning.

c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1138            To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th February 2025

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1139            To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1140            To receive the Chairman’s Announcements

Cllr Toone reported upon the refusal of the solar farm application and the granting of the application to extend the church yard.The Church has written to the parish council to thank them and Cllr Toone for the support shown and this letter of thanks was read to the meeting.

24/1141            To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

24/1142            Governance

a)   Risk Register update

There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.  

24/1143            Drainage, flooding and highway issues

No further matters were reported.

24/1144            Correspondence

1.         DALC – Various circulars and information

2.         Samantha Niblett MP – seeking views on holding of quarterly meetings with parish councils (circulated to cllrs 17.03.25)

3.         SDDC – Civic Service invite for 22^nd May 2025

4.         DCC – Council Plan 2025-2029

All Cllrs have been circulated with the information prior to the meeting..

24/1145            Finance

1. Accounts passed for payment

                      For approval

Money Received

Balance at bank @ 26.03.25

Deposit account                                    £3,083.28

Current account                                    £4,205.53

b)         Requests for funding via S137

No requests for funding have been received.

• Change of bank from Lloyds to Unity Trust

The clerk made a request for Cllrs to provide information for signatories to the bank account.

24/1146            To consider Planning Applications

DMPA/2025/0012: Retention of hard standing for parking of vehicles and access and parking of machinery and two 20ft storage containers for associated maintenance purposes at Newton Mount Cottages, Bretby Lane, Bretby, Burton-on-Trent, DE15 0QS (25/04/25)

RESOLVED No objections

DMPA/2025/0192: Retention of a garage conversion to living accommodation at 72 Ashby Road East, Bretby, Burton on Trent, DE15 0PT (28/04/25)

RESOLVED No objections

DMPA/2024/1608:The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (20/03/25) – Amended application

RESOLVED No objections

DMPN/2025/0150: Application to determine if prior approval is required under Part 3 Class Q (Agricultural buildings to dwellinghouses) for the proposed conversion of 2 no. agricultural buildings to dwellinghouses at Town Farm, Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (09/04/25)

Cllr Falder declared an interest in this application as he is a tenant of land around this site.

RESOLVED No objections

DMOT/2025/0255: Pruning of three Oak trees covered by Tree Preservation Order 150 at 2 Ashby Road East, Bretby, DE15 0PT (09/04/25)

RESOLVED No objections provided the work is undertaken in the autumn.

24/1147             Consultations

DCC – Public experiences of local pharmacy services – circulated to Cllrs 27.02.25 – NOTED

SDDC – Local Plan 2022 -2041 – Monday 10th March to 5pm on Friday 25th April 2025, representations to be on legal compliance and soundness – circulated to Cllrs 11.03.25 – NOTED

SDDC Active Wellbeing Strategy Youth Survey – deadline 21^st March 2025 – NOTED

SDDC – Charitable Collections Policy – deadline 20^th June 2025 – NOTED

EMA – Draft Sustainable Development Plan Consultation 2025 – deadline closes 16^th May 2025 – NOTED                                                                           

24/1148             Items for information only

(a)        To receive reports from Meetings attended

6^th March 2025 – Clerk to attend a session at SDDC about elections and vacancies.

(b)       Notification of Forthcoming meeting

None were raised.

 (c)       Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.

The Clerk was requested to resend the link to the Harassment training.

24/1149            Date of next meeting

The next Ordinary parish council meeting will be held on TUESDAY 6th MAY 2025 at 7.00pm at St Wystan’s Church, Bretby.  The Annual meeting of the parish council and the Annual meeting of the parish will also be held on the same evening.

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:26pm.

BRETBY PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH MEETING HELD MONDAY 10^th FEBRUARY 2025 AT 7:30pm

AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Falder, Cllr T Ballington, Cllr Meyrick

In Attendance: Mrs J Storer – Clerk, Cllr Lowe, Cllr Muller (to 8:19pm), 2 members of the public.

24/1118             Apologies

Apologies were noted from Cllr Haines, Cllr Corner. As a quorum was established, the Chair commenced the meeting.

24/1119            Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1120             Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

24/1121             Public Speaking

1. Members of the Public and Council to comment on any matter

A resident provided the meeting with a written report of her four areas of concern.

The ongoing issues with weeds and overgrown vegetation along the Ashby Road footway; Cllr Haines will be asked to follow up this matter with SDDC.

Water has been seeping outside a property on Ashby Road East for 3 years, South Staffs Water made exploratory holes in mid-2024, but no action resulted.  On 27^th December 2024,South Staffs Water undertook further exploration and an old capped water pipe was found to have become uncapped, causing the problems.  South Staffs Water now wishes to explore on the opposite side of Ashby Road East to see if there are other uncapped water pipes.

The resident has been monitoring the Royal Mail postal collections from post boxes near to Stanhope; the display informing of next collections is erratic and illogical (copies of letters sent to the Royal Mail were provided to parish cllrs).The resident was encouraged to continue to report the  matter to the Royal Mail.

Beacons and bollards in the centre of Ashby Road East are damaged; many are missing and those remaining are filthy with the reflective surfaces perished.  Cllrs commented on the clutter of street signs, of lights which never work and agreed the bollards are broken or filthy.

The Chair thanked the resident for her contribution.

Another resident attended the meeting to raise awareness of speeding along Bretby Lane and to make a request for funding for the speed watch survey she has set up.  HGV lorries seem to be increasingly using Bretby Lane and vehicles in general are travelling at speed along the Lane.  The Chair reported that he had raised the same issues 11 years ago.

Cllr Muller suggested asking other parish councils if their equipment can be borrowed.  This was discussed and the advice given at the last SNT meeting was for each group to purchase their own equipment and to undertake training, however CREST is inundated with requests and consequently has temporarily suspended training. Cllr Muller has a community fund which after April he is happy to put something towards the cost of purchasing the equipment. The resident confirmed that volunteers are in place to run the speed watch campaign and the SNT is in consultation with the police about identifying safe locations for the monitoring to take place. An application for funding will be made direct to SNT.

Parking is also an issue, this is now the remit of SDDC Community Enforcement Officers and residents are urged to make direct contact with SDDC Community Enforcement Officers, of which there are currently 2.

Dog fouling is getting worse.  The Chair reported that new bins have been installed but many dog walkers do not use them.

The resident reported dogs being let off the lead whilst visiting Jeff’s Wood and some are out of control; she recounted incidents when she and/or her dogs have been attacked by dogs off their leads. The landowner, present at the meeting, agreed to close the permissive public access to Jeff’s Wood for a short period of time due to a lack of control of some dogs when off the lead.

• County Council and District Council members to raise any relevant matter

Cllr Muller – The DCC elections will take place in May 2025.   The devolution proposal is causing some concerns particularly in South Derbyshire, but any issues are unlikely to be resolved until 2026.

DCC proposal is for Derbyshire to be the one controlling authority for the area, excluding Derby City. In response to a question, Cllr Muller considered Derbyshire will not merge with Nottinghamshire.  In response to a supplemental question about local residents having a voice/contribution about any proposals for the community; Cllr Muller stated the Government’s proposal does not allow for local contributions. 

At the meeting, concern was expressed about the need for local representation in the south of the county if all services in the future are located in Matlock.

Cllr Lowe – the District Council budget will be presented to Council on 27^th February 2024. SDDC Cllrs received a presentation about second homes in the district and the changes to council tax which come into effect in 2026 and these were reported at this meeting.  This resulted in some discussion about grants being available for empty homes; of how this is at odds if second home owners can apply for the grants. Cllr Lowe will make further enquiries about which houses will qualify for the grants and the number of empty homes within the parish.

The Solar Farm application is likely to be taken by the Planning Committee in March.

Post meeting note – on 11^th February 2025; notification was received that the solar farm application will be considered at the Planning Committee meeting to be held on 18^th February 2025.

At the same Planning Committee meeting to be held on 18^th February 2025, the extension of the grave yard will be considered.  Local views are that Bretby Castle site has already been used without previous investigations and archaeological digs and the surveys now required by the Heritage and Archaeological Officers are excessive and financially prohibitive to any expansion.  Bretby Parish Council reiterated its support for the application to extend the graveyard.

Temporary traffic lights have again been sited on Bretby Lane and Ashby Road and these continue to create long delays for traffic; Cllr Muller was urged and agreed to request Highways Officers to check on utility companies’ appropriate use of temporary lights and about the excessive time any temporary lights are in situ.

8:19pm Cllr Muller left the meeting.

c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1122            To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9^th December 2024

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1123            To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1124            To receive the Chairman’s Announcements

Nothing further to report.

24/1125            To receive the Report of the Clerk

This had previously been circulated, and no matters were raised.

24/1126            Governance

a)   Risk Register update

There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.  

24/1127            Drainage, flooding and highway issues

Concerns were expressed about the impact of recent building developments upon flooding in the parish; notably the expansion of the Garden Centre and at Knights Lodges; both were viewed to be causing an exponential increase in traffic along the various lanes.

RESLOVED to again request the implementation of the 30mph limit down to the Nurseries and for speed roundels to be painted on the roads.

Some resurfacing work on Bretby Lane and Geary Lane has taken place, but Cllrs expressed the opinion that more could have been done.

DCC Highways officers met with Parish Cllrs on 7^th February 2025 regarding the long reported issues on the lanes around the parish; with Geary Lane flooding being listed as the priority.  Cllrs were disturbed by the lack of concern from the officers when it was stated that Geary Lane is not designated high enough to warrant significant expenditure on it.

RESOLVED to request the upgrade in status of Geary Lane as a core route and as it serves the local crematorium.  In addition a traffic survey is to be requested along Geary Lane.

DCC has agreed to undertake some gully cleaning on Newton Lane; however all agreed this action is wasteful until the drains have been repaired/replaced.  Cllr Falder will meet with the contractors to explain again the location of the damaged drains and to request again that repairs are undertaken.

24/1128            Correspondence

1.         DALC – Various circulars and information

2.         Ron Bailey – Safety of Lithium-ion Batteries Campaign – circulated

3.         Bretby PCC – request for support seeking planning permission for St Wystan’s graveyard

4.         STW – Cllr newsletter – circulated to all cllrs 21/1/25

5.         Resident – request for support in establishing a  speed watch system

All Cllrs have been circulated with the information prior to the meeting.

24/1129            Finance

1. Accounts passed for payment

                      For approval

Money Received

Balance at bank @ 30.01.25

Deposit account                                    £3,078.22

Current account                                    £4,940.07

b)         Requests for funding via S137

No requests for funding have been received.

• Change of bank from Lloyds to Unity Trust

The clerk made a request for Cllrs to provide information for signatories to the bank account.

24/1130            To consider Planning Applications

DMPA/2024/1380:The erection of a triple garage at 18 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (09/01/25)

RESOLVED No objections

DMPA/2024/1608: The erection of a two storey side extension, single storey rear and side extension, alterations to front bay windows, formation of a new driveway and relocation of access and remodelling of existing dwelling with associated works at 1 Oldicote Lane, Bretby, Burton On Trent, DE15 0QH (06/01/25)

RESOLVED No objections

DMPA/2024/1491: Erection of two storey side extension at 14 Bretby Lane, Bretby, Burton-on-Trent, DE15 0QN (30/01/25)

RESOLVED No objections

DMPA/2025/0046: The removal of existing rear dormer, erection of two storey side extension and single storey rear extensions with new dormer extension to rear roof slope and alterations at 86 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (17/02/25)

RESOLVED No objections

DMPA/2024/1589: The erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)

RESOLVED No objections

DMPA/2024/1662: Listed building consent for the erection of a single storey rear extension and the installation of a new window at 14 Park Row, Bretby, Burton On Trent, DE15 0RL (17/02/25)

RESOLVED No objections

24/1131              To decide if any events will be arranged for the VE day 80^th anniversary

It had been agreed at the last meeting that no events would take place, this matter was listed on the agenda in error.

24/1132             Consultations

a) DCC – Consultation on further integration between Derbyshire County Council & Derbyshire Community Health Services (5^th December 2024 to 16^th January 2025) – NOTED

b) SDDC – Budget Consultation 2025/26 (responses by 17^th January 2025) – circulated to Cllrs 13^th December 2024 – NOTED

c) DCC – Derbyshire County Council Developer Contributions – (deadline 24^th February) –  circulated to Cllrs 20^th January 2025– NOTED

24/1133             Items for information only

(a)        To receive reports from Meetings attended

SDDC Planning Forum – 14^th and 21^st January 2025; Cllr Toone attended on 14^th January and the Clerk on 21^st January.  The feedback provided by both to the planning forums is to be noted and actioned by the Planning Dept.

SDDC – Area Forum – Cllr Toone attended the meeting; he reported the contents of the Area Forum have been discussed in various earlier sections of the meeting; namely speed watch and parking.

Cllr Falder reported the hedge between the 30mph limit sign and the bend on Bretby Lane is encroaching the lane preventing safe pedestrian access.  Also, the beech hedge outside the council houses is coming out onto the road, again restricting pedestrian access.  The Clerk will report both of these to DCC.

(b)       Notification of Forthcoming meeting

6^th March 2025 – Clerk to attend a session at SDDC about elections and vacancies.

 (c)       Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.

24/1117            Date of next meeting

The next Parish Council meeting will be held on MONDAY 7^th April 2025 at 7.30pm at St Wystan’s Church, Bretby.   

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:50pm.

MINUTES OF THE ORDINARY PARISH MEETING HELD MONDAY 9^th DECEMBER 2024 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr G Corner, Cllr Falder, Cllr T Ballington.

In Attendance: Mrs J Storer – Clerk

24/1101             Apologies

Apologies were noted from Cllr Meyrick, Cllr Lowe, Cllr Haines, Cllr Muller. As a quorum was established, the Chair commenced the meeting.

24/1102             Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1103             Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests, no declarations were received.

24/1104             Public Speaking

a. Members of the Public and Council to comment on any matter

No members of the public were present.

b. County Council and District Council members to raise any relevant matter

No members were present, the report from Cllr Lowe and Cllr Muller had been circulated via email prior to the meeting to all parish cllrs.

c. Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1105   To approve the Minutes of the Ordinary Meeting of the Parish Council held on 15^th October 2024

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1106   To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1107   To receive the Chairman’s Announcements

The Chairman referred to the report from Cllr Lowe about planning applications at Bretby Nurseries and the solar farm, both remain outstanding and await a decision. 

Solar Farm – more information has been submitted in particular about flooding at the site, it was noted water stands on the field following periods of rain.  Parish cllrs expressed their concerns that DCC has failed to understand the impact upon the local lanes and cllrs were disappointed that the Highways Dept report stated the lanes can cope with the construction,

Bretby Nurseries –  information has been received that the site will not be used out of hours veterinary work.  Whilst construction work has commenced, there is an inadequate electricity supply at the site and currently there is no sign of work to bring electricity to the site.

Knights Lane – The appeal has only recently been submitted.  A new business relating to wellbeing has started at the site and has been advertised, parish cllrs have been advised nothing can be done in relation to this new business whilst the planning appeal is taking place.

Temporary traffic lights in position but no working taking place on the highway – temporary traffic lights continue to have a significant impact on traffic along Ashby Road East and latterly at Moat Bank roundabout and continue to present long traffic queues.  The campaign for improvement on this matter will continue.

The letter relating to the complaint submitted about the lack of enforcement of planning conditions at Ashby Road East, remains unanswered.

24/1108  To receive the Report of the Clerk

This had previously been circulated and no matters were raised.

The location of the grit bin will be between 45-69 Ashby Road East on the bank next to the golf course, this land belongs to the golf course land who has given permission for the grit bin to be located there.

24/1108  Governance

a)   Risk Register update

There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.  

d) Adoption of the sexual harassment policy

The policy and the associated risk assessment had been previously circulated to all Cllrs.

RESOLVED to adopt the policy and the risk assessment.

The Clerk reminded Cllrs that it was necessary to undertake training, the ACAS training can be accessed on line at no costs.  Cllrs were requested to send a copy of the training certificate to the Clerk as confirmation that training has been undertaken.

24/1109   Drainage and flooding issues

No matters were raised, the problems remain the same yet no actions have been taken by DCC Highways.

The flooding on the blind bend on Geary Lane continues with not even temporary signage in place to warn motorists.  Cllrs agreed to allow Cllr Ballington to make enquiries about what can be done about this specific area after she reported on her attendance at the last flood liaison meeting where the priority is to protect homes and flooding on roads is not a priority.

24/1110 Correspondence

1.         DALC – Various circulars and information

2.         SDDC – Public Open Spaces audit

3.         Information on VE Day 2025 and 80^th anniversary –  no events will be organised

4.         DCC – Derbyshire’s holiday activity and food programme

5.         DCC – School Travel planning

6.         DALC – Budget changes and impact upon employers NI contributions

7.         SDDC – Open Spaces Audit

8.         Clerks & Councils Direct

9.         DCC – How DCC will deliver Adult Care

10.       SDDC – Recommendations of the Returning Officer – Polling District and stations review

11.        Mr Warriner – resident of the district – email about protecting rural communities from the proposals in the draft Local Plan

12.       SDDC – Information about the future of s136 funding

All Cllrs have been circulated with the information prior to the meeting.

24/1111                       Finance

1. Accounts passed for payment

For approval

Money Received

Balance at bank @ 30.11.24

Deposit account                                              £3,073.25

Current account                                              £5,736.81

b)         Requests for funding via S137

No requests for funding have been received.

(c)         To receive the recommendation for the 2025/26 budget and to set the precept for 2025/26.

RESOLVED to accept the budget as circulated and with no changes.

RESOLVED to set the precept for 2025-26 at £6150.00.

(d)        To consider changing of bank accounts from Lloyds to Unity Trust

Both bank accounts are held with Lloyds, who have informed from January 2025 that an account management fee of £4.25 per account per month, will be levied. Interest is only received on the deposit account at the rate of 1%.  The Clerk provided information of other accounts, interest rates and fees.

RESOLVED to move from Lloyds Account to Unity Trust.

24/1112 To consider Planning Applications

DMPA/2024/1244: Listed building consent for an external wall mounted aerial at School House, The Green, Bretby, Burton On Trent, DE15 0RE (19/11/24)

Cllr Meyrick has declared a prejudicial interest in this application by email and was not present at the meeting.

RESOLVED No objections

Planning Act 2008 (as amended) and The Infrastructure Planning (Environmental Impact Assessment) Regulations 2017 (the EIA Regulations) – Regulations 10 and 11

Application by National Grid Electricity Transmission (the Applicant) for an Order granting Development Consent for the Chesterfield to Willington Overhead Line (the Proposed Development) (Deadline for responses 29/11/24) – NOTED

24/1113           To decide if any events will be arranged for the VE day 80^th anniversary

RESOLVED no events will be arranged to commemorate the anniversary.

24/1114            Consultations

None received.

24/1115           Items for information only

(a)        To receive reports from Meetings attended

SDDC – Flood Liaison Meeting 15^th November 2024 via TEAMS – Cllr Ballington had provided a report during the section about flooding Min 24/1109.

(b)       Notification of Forthcoming meeting

SDDC Planning Forum – 14^th and 21^st January 2025;  Cllr Toone will attend on 14^th January.

 (c)       Training Sessions – See DALC circulars which have been provided to all Cllrs

No training sessions have been attend by Cllrs since the last meeting. 

The Clerk had completed the online ACAS course on harassment and bullying.

RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

24/1116           Clerk salary review  

RESOLVED to award the Clerk the NALC notified percentage increase, backdated to 1^st April 2024.

24/1117           Date of next meeting

The next Parish Council meeting will be held on MONDAY 10^th FEBRUARY 2025 at 7.30pm at St Wystan’s Church, Bretby.   

There being no further business, the Chairman thanked everyone for attending and wished all a happy Christmas and new year and closed the meeting at 8:27pm.

BRETBY PARISH COUNCIL MINUTES OF THE ORDINARY PARISH MEETING HELD

TUESDAY 15^th OCTOBER 2024 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr Toone (Chairman), Cllr Meyrick, Cllr G Corner, Cllr Falder, Cllr T Ballington.

In Attendance: Cllr Muller (from 7:44pm to 8:34pm), Cllr Haines (from 7:44pm to 8:34pm), Mrs J Storer – Clerk. 1 member of the public

24/1085             Apologies

Apologies were noted from Cllr Lowe.

As a quorum was established, the Chair commenced the meeting.

24/1086             Variation of Order of Business

There was no alteration to the variation of the order of business.

24/1087             Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests.

24/1088             Public Speaking

1. Members of the Public and Council to comment on any matter

A member of the public commented on the condition of the bus shelter opposite the Stanhope Arms and the surrounding area.  The area looks tidier following the clearing of the brambles and the installation of a litter bin.

The same resident reported that she had reported a lot of highway matters along the A511 approx. nine months ago with no actions being undertaken to date.  She queried whether the reporting function of the DCC website is no longer functioning.

7:44pm Cllrs Haines and Muller arrived.

A road sign by the Chesterfield Arms says no access to the tip, this is in the wrong place and is untrue; Cllr Muller was requested to take this back to the Highways Dept. Cllr Muller informed that it is taking a long time for any actions to be matters reported to DCC.

Any concerns about signage can be reported to Cllr Muller along with reports of lack of action on reported matters.

Temporary traffic lights were again in position on the Staffordshire section of the A511 when no work occurred, the result being traffic that today was backed up along the Staffordshire section of the A511.

• County Council and District Council members to raise any relevant matter

Cllr Muller reported the consultation on libraries has finished and a guarantee given that no libraries will close.

DCC has strongly objected to the proposal for the national pylon upgrade.

In relation to the solar farm planning application, concerns were raised that DCC Highways Dept is not recommending any s106 improvements and the lane can accommodate the construction traffic (up to 9000 HGV lorries).   Cllrs expressed frustration and disappointment on the stance taken by the Highways Dept given the condition of Newton Lane has been reported on for several years.

On an enquiry as to why this parish council was not informed about the planning applications for Bretby Nurseries; where there is a significant building proposed with an extension of the electricity supply for the purpose of a vetinary centre, Cllr Lowe had emailed to say that he will make efforts to get the parish council included as a consultee.  

Cllr Haines reported the consultation for the Draft Local Plan is open, responses are encouraged. It is unlikely that a very large development off the A511 is unlikely given other strategic sites have been identified to take the housing allocation from Derby City. There is still an opportunity in the draft plan to prevent coalition of communities.  As well as the identified proposed sites, there are concerns about the quality of the building works on large developments.

Grass cutting has been an issue around the district, however in this parish, verges are not looking too unkempt.

8:34pm Cllr Muller and Cllr Haines left the meeting.

c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

None were raised.

24/1089   To approve the Minutes of the Ordinary Meeting of the Parish Council held on 2^nd September 2024

These were circulated, read, approved and signed as a correct record by Cllr Toone.

24/1090   To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.

24/1091   To receive the Chairman’s Announcements

A small number of repairs to the highways have been undertaken but Geary Lane continues to flood and the service received from DCC Highways Dept is unacceptable.

24/1092  To receive the Report of the Clerk

This had previously been circulated and no matters were raised.

24/1093   Governance

a)   Risk Register update

There are no recommended changes to the risk register.

b)  General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections, vacancies and co-options

There are two vacancies on the parish council and no expressions of interest have been received.  

24/1094   Drainage and flooding issues

No matters were raised.

24/1095 Correspondence

1.         DALC – Various circulars and information

2.         Clerks & Councils Direct – Sept edition

3.         SDDC – Notification of Electoral Register verification process

4.         DCC – Draft Council Plan 2025 -29

5.         SDDC  – South Derbyshire Draft Local Plan Part 1 Consultation

6.         DCC – Reply to concerns raised by the parish council about the recent temporary lights on              A511. This has been circulated to all Cllrs and the response was considered to be dismissive and poor.

7.         SNT – Latest newsletter

8.         SDDC – renaming of roads at Bretby Business Park – no objections to the proposed names

All Cllrs have been circulated with the information prior to the meeting.

24/1096             Finance

Accounts passed for payments

For approval

Money Received

Balance at bank @ 08.10.24

Deposit account                                    £3,067.95

Current account                                    £6,281.69

(b) to consider any requests for funding made under s137 LGA 1971

None received

(c)  To receive and accept the actual to budget report for the period ending 30^th September 2024 and to receive the first recommendation for the 2025/26 precept

The actual to budget report had been circulated to all Cllrs with the meeting papers.

RESOLVED to accept the report with no queries.

A request was made for a grit bin to be located on Ashby Road East; Cllr Ballington will make investigations about a suitable location.  Any associated costs can be included in the budget for 2025/26.  The precept and budget will be set at the next meeting.

24/1097 To consider Planning Applications

DMPA/2024/1204:

Listed Building Consent for the repositioning and replacement of the communal staircase, installation of a lift and the re-opening of two windows at Communal stairwell to apartments 14 &15 Bretby Hall, Bretby, Burton-on-Trent, DE15 0QQ (18/10/24)

RESOLVED No objections

DMPA/2024/1172

Change of use from dwelling (Class 3) to Children’s Care Home (Class 2) at 2, Stanhope Glade, Bretby.

RESOLVED  to ask for the condition to be imposed on the operator not the dwelling and for the condition to be for a short period of time eg 2 years to provide assurances that the facilities will operate without issue.

There is inadequate parking provision for all staff when there is change over of staff and concerns about where the bins are to be sited. The application makes reference to a park 5 minutes walk away, but there is nothing and this inaccuracy in the application raises concerns about the validity of the other information contained in the application.

DMPA/2024/1106

Variation to DMPA/2024/0211 re extension to Planters Garden Centre.

RESOLVED : objections on the  following grounds

• Conditions for  the entrance/exit visibly to be improved  are essential 
• The imposition of a speed limit from Knights Lodges upwards  and onwards to Bretby Lane as more visitors and pedestrians are using the café at Nurseries.
• Opening hours are not to be changed.
• To be no extension of lighting either in number or length of time that they are on.
• No lorries are permitted to wait along Knights Lane, Bretby Lane, Mount Road or Newton Lane prior to  the opening hours of the Nurseries.

DMPA/2024/1052

DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU

RESOLVED: No further comments are to be made.

24/1098             Consultations

SDDC – Draft Local Plan – comments by 6^th December 2024 – information circulated to Cllrs 7^th October 2024

23/1099            Items for information only

(a)        To receive reports from Meetings attended

DCC and Parish Council Liaison Meeting – 15^th October 2024

SDDC Civic Service held 1^st September 2024 – no report was received.

(b)       Notification of Forthcoming meeting

SDDC – Flood Liaison Meeting 15^th November 2024 via TEAMS

 (c)       Training Sessions – See DALC circulars which have been provided to all Cllrs

No training sessions have taken place since the last meeting. 

23/1100            Date of next meeting

The next Parish Council meeting will be held on  MONDAY 9th DECEMBER 2024 at 7.30pm at St Wystan’s Church, Bretby.   

There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9:08pm.