BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 6th MAY 2025 AT 7:25 pm
AT ST WYSTANS CHURCH, BRETBY
Present: Cllr Toone (Chairman), Cllr Falder, Cllr Meyrick,
In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Lowe.
25/1150 Apologies
Apologies were noted from Cllr Ballington (personal) and accepted from Cllr Corner (health). As a quorum was established, the Chair commenced the meeting.
25/1151 Variation of Order of Business
There was no alteration to the variation of the order of business.
25/1152 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests, no declarations were received.
25/1153 Public Speaking
- Members of the Public and Council to comment on any matter
None were raised.
- County Council and District Council members to raise any relevant matter
The licensing team is working with the police to curb underage drinking.
The National Forest Walking Festival will be held between 16-26 May 2025.
The planning dept has confirmed an appeal for the solar farm has been submitted, but the validation and start date have not released.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
25/1154 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7th April 2025
These were circulated, read, approved and signed as a correct record by Cllr Toone.
25/1155 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
25/1156 To receive the Chairman’s Announcements
None were raised.
25/1157 To receive the Report of the Clerk
This had previously been circulated, and no matters were raised.
25/1158 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received. Discussions took place about how to encourage new Cllrs; the Chairman will write in the Church magazine to promote the parish council.
d)Website update – The Clerk had circulated information about the s5/26 AGAR where a new assertion about digital and data compliance will be included. The various components to warrant a positive response were discussed. The parish council currently meets the vast majority of these requirements, however to comply, a generic email address will be introduced and an IT policy will be drafted.
25/1159 Drainage, flooding and highway issues
No further matters were reported.
1 DALC – Various circulars and information
2. Samantha Niblett MP – seeking to hold quarterly meetings with parish council.
All Cllrs have been circulated with the information prior to the meeting.
25/1161 Finance
- Accounts passed for payment
| BACS | Staffing – April | £163.98 |
| BACS | HMRC – Staffing NI and PAYE (April) | £44.00 |
| BACS | DCC – Pension contribution (April) | £57.89 |
| Charges | Service charges | £4.25 |
For approval
| Mrs J Storer | Expenses | £33.80 |
| BACS | Staffing – May | £163.98 |
| BACS | HMRC – Staffing NI & PAYE (May) | £44.00 |
| BACS | DCC – Pension contribution (May) | £57.89 |
| Mrs J Storer | Clerk use of home (April – June 2025 | £81.00 |
| Mrs J Storer | Reimburse annual payroll licence | £68.80 |
| Clear Councils | Insurance 1/6/25 – 31/5/25 | £621.95 |
| East Midlands Audit Services Ltd | Independent internal audit for the year ending 31st March 2025 | £57.00 |
Money Received
| Deposit interest | April 2025 | £2.53 |
| SDDC | S136 concurrent refund for 2024/25 | £622.42 |
| SDDC | First half of precept | £3,075.00 |
| HMRC | VAT refund 2025/25 | £89.22 |
Balance at bank @ 24.04.25
Deposit account £3,085.81
Current account £7,208.29
b) Requests for funding via S137
No requests for funding have been received.
(c) To accept the internal auditor’s report for the accounts for the year ending 31st March 2025
RESOLVED to accept the internal auditor’s report as previously circulated. No matters were raised and no issues reported by the internal auditor.
(d) To complete the AGAR for the year ending 31st March 2025
RESOLVED to approve the accounts for the year ending 31.03.25 with no amendments and the AGAR was completed with positive responses.
(e) Change of bank accounts from Lloyds to Unity Trust
The Clerk has all the details from members and will complete the new bank mandate.
25/1162 To consider Planning Applications
DMPA/2025/0226: The erection of a single storey side extension, redesign of frontage to construct lower eaves level on existing canopy, Addition of new timber framed storm porch, Internal reconfiguration and replacement of flat roofs at rear to pitched roofs at 217 Bretby Lane, Bretby, Burton On Trent, DE15 0QR (25/04/25)
RESOLVED No comments
DMPA/2025/0363: Proposed two storey side and single storey rear extensions with new dormer extension to rear roof slope and flush-fitting rooflights to front roof slope at 88 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (08/05/25)
RESOLVED No comments
DMPA/2024/1480: The erection of extension to existing club house to create a new entrance, toilet facilities and meeting rooms at Burton on Trent Golf Club, Ashby Road East, Bretby, Burton on Trent, DE15 0PS (22/05/25)
RESOLVED No comments
DMOT/2025/0340: The approval of details reserved by condition 2 (Landscaping Scheme) of permission ref. DMPA/2023/1579 for approval of reserved matters following outline planning permission DMPA/2022/1336 for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/04/25)
RESOLVED No comments
25/1163 Consultations
25/1164 Items for information only
(a) To receive reports from Meetings attended
No meetings have been held.
Comments were received about the mowing of verges as Bretby Lane has received 3xcuts already this year.
(b) Notification of Forthcoming meeting
10th June 2025 – online meeting with Samantha Nibblett MP
(c) Training Sessions – All Cllrs have been provided with the training information via the DALC circulars.
6th May 2025 – Cllr Toone completed the Anti Harassment and bullying training
25/1165 Date of next meeting
The next Ordinary parish council meeting will be held on TUESDAY 8th July 2025 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 7:51pm.