To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7th May 2024
To approve the Minutes of the Annual Meeting of the Parish Council held on 7th May 2024
To approve the Minutes of the Annual Meeting of the Parish held on 7th May 2024
To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
Chairman’s Announcements.
Report of the Clerk, to include an update on items from the last meeting
Governance
Drainage and flooding issues
Correspondence
Finance
To consider Planning Applications and to agree the response to SDDC’s comments to the parish council’s complaint
To consider any Consultations received
Items for information only
To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
In Attendance: Cllr Haines, 1 Member of the public, Mrs J Storer – Clerk.
24/1036 Apologies Apologies were received from Cllr Muller and Cllr Corner. As a quorum was established, the Chair commenced the meeting.
24/1037 Variation of Order of Business There was no alteration to the variation of the order of business.
24/10238 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. No declarations were made.
24/1039 Public Speaking
a) Members of the Public and Council to comment on any matter A resident raised a query about the website and the normal practise to keep it up to date. The resident provided further information about the lack of a timetable and litter bin at the newly replaced bus shelter o Ashby Road East and made a request for the parish council to liaise with the bus company for a timetable to be installed at a readable height and for a litter bin to be installed. The road gutter between 70 and 76 Ashby Road East has been poorly cleaned over many years and a request was made for the parish council to request the footway to be cleared and reinstated.
b) County Council and District Council members to raise any relevant matter Cllr Haines requested responses are made to the Statement of Community Involvement. The Local Plan sustainability appraisal is an important piece of evidence to help with the assessment of Derby City Council’s unmet need. By the summer there should be an indication of the sites identified.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
24/1040 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4thMarch 2024 These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1041 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1042 To receive the Chairman’s Announcements No announcements were made.
24/1043 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments.
24/1043 Governance
a) Risk Register update There are no recommended changes to the risk register, this had been considered at the Annual Meeting of the Parish Council.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options There are two vacancies on the parish council and no expressions of interest have been received. The notice of a casual vacancy occurred within LGA 1972 sec 8 created by the sudden and unexpected death of Cllr Bridges has been displayed
d) Environment Act 2021 – to receive any updates and review of the Parish Council’s Plan There were no reported updates to the parish council’s environmental plan
24/1044 Drainage and flooding issues The state of some of the roads are causing serious problems, particularly at the bend on Geary Lane which floods regularly. With this location being so close to the Crematorium and with so many people not aware of the problems, Cllrs expressed concerns that there is an accident waiting to happen. Over the winter, several vehicles have left Knights Lane and have gone into the ditch; the road at this section slopes down which draws vehicles towards and into the ditch. A site visit with the Highways Dept will be requested for Watery Lane, Knights Lane, Geary Lane and Bretby Lane; the purpose being to demonstrate the issues faced by motorists and to seek remedial works to avoid accidents or worse, from happening.
24/1045 Correspondence
DALC – Various circulars and information
SDDC – Revising Flood Warden scheme – volunteers are sought, either cllrs or members of the public.
All Cllrs have been circulated with the information prior to the meeting.
24/1046 Finance
a) RESOLVED The following accounts were passed for payment
BACS
Staffing – Apr
£158.05
BACS
HMRC – Staffing NI & PAYE (Apr)
£42.20
BACS
DCC – Pension contribution (Apr)
£53.62
For approval
Mrs J Storer
Expenses
£51.38
BACS
Staffing – May
£157.85
BACS
HMRC – Staffing NI & PAYE (May)
£42.40
BACS
DCC – Pension contribution (May)
£53.62
BACS
Clerk use of home (Apr-Jun 24)
£81.00
SDDC
Service Litterbins
£283.30
East Midlands Audit Services Ltd
internal audit 23/24
£52.50
DALC
Subscription for 24/25
£347.23
Clear Council
Insurance 1/6/24-31/5/24 Last year’s premium = £680.28 Budget = £644
£680.28
Money Received
Deposit account interest (March 24)
£3.36
Deposit account interest (April 24)
£3.15
SDDC – s136 refund for 23/24
£3,083.29
SDDC – first half of precept
£2807.00
SDDC – Housing Relief Grant
£73.00
The request for a bin at the bus stop made by a resident in the public section of the meeting was discussed. The Clerk was instructed to make enquiries of the bus company to provide a bin.
Balance at bank @ 29.04.24
Deposit account
£3,052.42
Current account
£6,082.23
(b) to consider any requests for funding made under s137 LGA 1971 None received
(c) To accept the internal auditor’s report for the accounts for the year ending 31st March 2024 The internal audit has been completed and no areas of concern have been raised. The audit invoice for 2023/24 is £52.50 and should the parish council wish to retain the services of the internal auditor (East Midlands Audit Services Ltd) the fee next year will be £57.00. Cllrs were circulated with the internal audit report with the meeting papers. RESOLVED to accept the internal auditor’s report as previously circulated and considered. RESOLVED to appoint East Midlands Audit Services Ltd to undertake the internal audit for the year ending 31st March 2025.
(d) To complete the AGAR for the year ending 31st March 2024 RESOLVED to approve the accounts for the year ending 31.03.24 with no amendments. RESOLVED to complete the AGAR for the year ending 31.03.24; no matters of concern were raised.
24/1047 To consider Planning Applications and the action to be taken with regards to planning application – DMPA/2023/1579 at 70 Ashby Road East DMPA/2024/0345: The retention of a front boundary wall at 92 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (11/04/24) RESOLVED No objections
In relation to planning application at Knights Lane lodges, there appear to be less vehicles attending the site, it was noted that the application is still to come before the planning committee.
Cllrs discussed the frustrations surrounding the late determination of planning applications, the discrepancies in decisions are of concern and the lack of enforcement and communication continues to be an issue. The review of the planning dept is underway and feedback and complaints of this parish council about the frustrations surrounding its interactions with the SDDC Planning Dept will be relevant and useful. Cllr Toone will draft the complaint, which the Clerk will submit to SDDC.
24/1048 Consultations a) SDDC – Draft Statement of Community Involvement (Local Plan) 18th March to 13th May 2024 b) National Government – An accelerated planning system consultation – closes 1st May 2024 c) SDDC – Draft Cycle Network Supplementary Planning Document (SPD) – closes 28th June 2024
23/1049 Items for information only
(a) To receive reports from Meetings attended DCC and Parish Council Liaison Meeting – 16th April 2024 at 5pm at County Hall – no Cllr attended the meeting.
(b) Notification of Forthcoming meeting SDDC – Civic Service 23rd May 2024 – no Cllr was available to attend.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs No training sessions have taken place since the last meeting.
23/1050 Date of next meeting The next Parish Council meeting will be held on Monday 1st July 2024 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:34 pm.
MINUTES OF THE ANNUAL PARISH MEETING HELD TUESDAY 7TH MAY 2024 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr S Toone (Chairman), Cllr M Falder, Cllr L Meyrick, Cllr T Ballington.
In Attendance: Mrs J Storer – Clerk, Cllr K Haines, 1 member of the public.
Election of Chairman RESOLVED Cllr Toone was elected as Chairman.
Chairman to take and sign the Declaration of Office Cllr Toone took and signed the Declaration of Office of Chair of the Parish Council.
Election of Vice Chairman RESOLVED Cllr Meyrick was elected as Vice Chairman.
Vice Chairman to take and sign the Declaration of Office Cllr Meyrick took and signed the Declaration of Office of Vice Chair.
Review/Completion of Register of Interests No changes were made to the Register of Interests.
Appointment of Committees – if required RESOLVED no committees were formed.
Appointment of Cllrs to External Bodies and arrangements for reporting back RESOLVED any Cllr will attend any meetings.
To review the Standing Orders RESOLVED no changes were made to the Standing Orders which had previously been circulated.
To review the Financial Regulations The Clerk had circulated the new NALC financial regulations. RESOLVED no changes are to be made to the existing Financial Regulations however the Clerk will highlight the changes in the new Financial Regulations and bring the changes and the draft regulations to the next meeting.
Review of policies. RESOLVED there are no changes to the parish council’s policies. The Clerk’s recommendation for a full review during the next 6-12 months and for these to be brought to future meetings will be followed.
Review of inventory of land and assets. The inventory of land and assets had been circulated with the accounts for the year ending 31.03.24. The inventory was accepted.
Review and confirmation of arrangements for insurance cover in respect of all insured risks. The parish council insurance falls due for renewal on 1st June 2024; Cllrs have been emailed the insurance renewal information on 24th April 2024 Insurance 1/6/24-31/5/24 has been quoted at £568.33, last year’s premium = £680.28 Budget = £644 RESOLVED the level of insurance cover was agreed and will be taken with Clear Insurance.
Review of the Council’s and/or employees’ memberships of other bodies. RESOLVED to continue with membership of DALC and SLCC.
Reviewing the Council’s complaints procedure. RESOLVED to continue with the complaints procedure with no changes.
There being no other business, the Chair closed the meeting at 7:36 pm.
Min 11: Review of inventory of land and assets.
The parish council has the following assets at 31st March 2024
PC laptop and scanner
£500
Noticeboard on Village Green
£1
Noticeboard on Bretby Lane
£1
Pump on Village Green
£1
Litter bin at Bretby Hall
£594.59
Litter bin on Bretby Lane and junction of Oldicote lane near to the noticeboard
MINUTES OF THE ANNUAL MEETING OF THE PARISH MEETING TUESDAY 7th MAY 2024 AT 7.00pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr S Toone (Chairman),
In Attendance: Mrs J Storer – Clerk, 6 members of the public
1. To receive apologies for absence Apologies were noted from Cllr Muller, Cllr Corner.
2. To receive the Annual report for 2023/24 – Cllr Toone It is just a year ago since we celebrated King Charles’s Coronation with a well attended barn dance organised by Martin Faulder and family. After a couple of failed attempts to organise a social event for the late Queen’s Jubilee year, it was good to see a large proportion of Parishioners getting together to enjoy this event. Thanks to Martin & co for organising.
In May we convened a new Parish Council with myself, Lee Meyrick, Martin Falder and Michael Bridges as Councillors. Graham Corner was co- opted to the council later in May and Tracey Ballington in September. It was with great sadness that in March we learned of the sudden and unexpected death of Michael Bridges who had been a Parish Councillor for over 30 years. His knowledge of the Parish and region will be greatly missed.
As a Council we now have regard to the Environment Act 2021 and should have an Environment and Sustainability Policy for actions by the Council.
Parish accounts showed that due to increasing costs and the fact that the increase in precept in the previous year was kept to a minimum due to cost of living rises, steps had to be taken to stop the accounts being in deficit. An unusually large increase in the precept of 34% was reluctantly made to avoid this.
Concerns have been expressed by residents this year on several planning applications which will have an impact on the local environment. The Parish Council has raised concerns with SDDC at the public’s use of the leisure facilities at Knights Lodges, proposed change of use of a barn at Shades Farm in the village, and extension of Planters Nursery. Premature and possibly illegal building on Ashby Road East has also been bought to the district council’s attention but in all these issues SDDC’s response to our concerns has been frustrating to say the least and lack of communication from the district council has become untenable. This will no doubt be discussed in the later parish council meeting.
Residents continue to complain about speeding traffic on Bretby Lane in particular 2 buses which appear to use the road daily as a rat run. Also, the amount of heavy goods vehicles which use the road even though there’s a weight restriction in force.
Approaches have been made to Bretby and Newton Solney Parish Councils to consider plans for a Solar farm on land off Newton Lane next to the garden centre. The company involved is planning a meeting with affected Parishes but nothing has yet materialised.
The major concern in the Parish for the last few months has been the appalling weather and ensuing floods. Geary Lane, Knights Lane, Newton Lane and Watery Lane have all had significant prolonged flooding and for a period in March when there was roadworks on Hartshorne Road and Bretby Lane at the junction with Ashby Road every road into the village was affected.
We must thank the County Council and District Council (and Councillors) who made tremendous efforts to alleviate these problems, especially when other areas experienced much worse effects from the floods.
Like everywhere else there has been the increase in vehicle damaging pot holes in roads in the Parish which again the Highways department has fought to contain. Although these pot holes have been exacerbated by the excess road water it has to be said that some of our roads were already in a dreadful state and sooner or later the County Council must do something to improve them, particularly in light of possible increase in road traffic due to proposed developments in the Parish.
One success story that has benefited the Parish is that the bus shelter opposite the Stanhope Arms has been replaced after it was demolished in a road traffic accident in 2022. This was due to the persistence of a resident of Stanhope Bretby who badgered various agencies including the police, the bus company, DCC and SDDC to firstly get the debris removed and then a replacement installed. The process took over 18 months and the resident should be congratulated on her perseverance.
3. Public Questions and comments No questions were raised.
Mary Freeland from Connect Fibre informed the meeting that Connect Fibre has been awarded the Government contract to build the network for full fibre network in Government identified addresses in Derbyshire and for NE Staffordshire and Staffordshire Moorlands. This parish is one of the build areas. In coming months, Connect Fibre will be exploring the existing infrastructure and what other assets/resources are required. This is a 3 year project; over coming months there will be testing, then the new cabinets or poles will go in and the build will take place some months later. When work is due to start, Mary Freeland will attend a meeting with the parish council and residents to explain what will happen.
The addresses identified by the Government for full fibre will be made available to Connect Fibre soon.
There being no further matters, Cllr Toone closed the meeting at 7.29pm.
The parish council is deeply saddened by the sudden and unexpected death of Cllr Michael Bridges on 24th March 2024. Michael will be missed as a very valuable and active councillor, his knowledge of Bretby’s history and attention to detail was always much welcomed.
Michael was dedicated to Bretby, having served as a parish councillor for over 30 years and participated in the organisation of many activities within the parish, notably being a key organiser for the social events to commemorations of the jubilees and the coronation.
Our sincere thoughts and condolences go to Michael’s partner Liz and long term friend Sue and their wider family and friends.
To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9th January 2024
To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
Chairman’s Announcements.
Report of the Clerk, to include an update on items from the last meeting
Governance
Drainage and flooding issues
Correspondence
Finance
To consider Planning Applications
To consider any Consultations received
Items for information only
To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
24/1004 Apologies Apologies were noted from Cllr Muller (alternative meeting), Cllr Haines (alternative meeting), Cllr Lowe (alternative meeting). As a quorum was established, the Chair commenced the meeting.
24/1005 Variation of Order of Business There was no alteration to the variation of the order of business.
24/1006 Declaration of Interests: Cllrs considered their obligations relating to declaration of interests. No declarations were made.
24/1007 Public Speaking
a) Members of the Public and Council to comment on any matter Nothing was raised.
b) County Council and District Council members to raise any relevant matter Cllr Muller’s report had been circulated to Parish Cllrs (Appendix 1). Cllr Lowe’s report will be circulated to Parish Cllrs (Appendix 2)
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation No representations were made.
24/1008 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th November 2023 These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1009 To determine which items if any, should be taken with the public excluded. No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1010 To receive the Chairman’s Announcements None were made.
24/1011 To receive the Report of the Clerk The Clerk’s report as previously circulated was accepted with no further comments. Cllrs noted that an update is awaited on the inclusion of Brizlincote Farm in the Local Plan.
24/1012 Governance
a) Risk Register update There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options There is one vacancy on the parish council and no expressions of interest have been received.
d) Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23) The Environmental and Sustainability policy was circulated to all parish Cllrs prior to Christmas. RESOLVED to adopt the Environmental and Sustainability policy as circulated. Parish Cllrs agreed to consider the environment in all decisions.
24/1013 Drainage and flooding issues The recent flooding was discussed along with the resultant deep potholes which are known to have damaged at least five (5) vehicles. Water continues to lie on the road on the bend of Geary Lane, this was specifically mentioned at the Flood Liaison Committee in November 2023 as an area of concern; the parish council anticipates that action will be taken to resolve the problem as a matter of priority.
24/1014 Correspondence
DALC – Various circulars and information
Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
DCC – notification of temporary closure of Greary Lane on 23rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)
All Cllrs have been circulated with the information prior to the meeting.
24/1015 Finance
a) RESOLVED The following accounts were passed for payment
BACS
Staffing – Dec
£157.85
BACS
HMRC – Staffing NI & PAYE (Dec)
£42.40
BACS
DCC – Pension contribution (Dec)
£53.62
Accounts passed for payment
BACS
Staffing – Jan
£157.85
BACS
HMRC – Staffing NI & PAYE (Jan)
£42.40
BACS
DCC – Pension contribution (Jan)
£53.62
For approval
b) Money Received
Deposit account interest (Nov 23)
£3.35
Deposit account interest (Dec 23)
£3.46
Deposit account interest (Jan 24)
£3.14
SDDC s136 refund for the repairs to the war memorial
£790.00
Balance at bank @ 08.01.24
Deposit account
£3,042.55
Current account
£1,352.05*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.
Requests for funding via S137 No requests for funding have been received.
c) To consider and set the precept and budget for the year ending 31st March 2025 The budget for 2024/25 was re-circulated. Regarding Min 23/998c (November 2023), no new information had been received and Cllrs being mindful of the consultation relating to the possible withdrawal of s136 funding to parish councils, considered it prudent to set a budget reflecting the future loss of s136 funding. RESOLVED to set the precept at £5,614 for 2024/25 in order to set a nil budget. RESOLVED to increase the room hire paid to the Church from £5 to £10 per meeting.
24/1026 To consider Planning Applications
DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23) RESOLVED No objections
DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/01/24) RESOLVED Objections The proposed building is far too big for the specified plot and has an overbearing impact on the surrounding area. There is insufficient room for the parking of 5 vehicles and the Planning Dept is asked to inspect the site to see the restrictions. Under the original application, the applicant stated that the removal of trees and hedges would be kept to a minimum and only where necessary; this application states only 2 trees have been removed however viewing the actual site shows the majority of vegetation has been removed and walls and fences constructed. The conditions of the first application stated conditions of operation and working hours but these have not been abided by on occasions. The parish council is concerned about the Planning Dept not fulfilling its duty to monitor planning permissions and to respond to concerns expressed by concerned residents; these concerns are to be made to the Planning Dept.
24/1017 Consultations SDDC – Draft Plan deadline 8th December (Circulated to Cllrs 14/11/23) SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23) This had been considered at the setting of the precept (Min 24/1025); whilst the s136 income for this parish council is nominal, Cllrs agreed to make representations about the impact of any loss of s136 income on those councils where the s136 funding forms a significant percentage of their income.
23/1018 Items for information only
(a) To receive reports from Meetings attended SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm; Cllr Ballington gave a verbal report including that provided at Min 24/1013 when the lying water on Geary Lane was specifically raised.
(b) Notification of Forthcoming meetings The next Area Forum Meeting will be held on 24th January 2024 at 6.30pm at the Newton Solney Village Hall.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs No training sessions have taken place since the last meeting.
23/1019 Date of next meeting
The next Parish Council meeting will be held on MONDAY 4th MARCH2024 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 8:06 pm.
APPENDIX 1 – Report from Cllr Muller
You could say that the last few days have been challenging with the higher than average rain causing extreme flooding in and around the District. As shown in my attached report pot holes are a huge issue and we have teams out day and night trying to catch up with the thousands of complaints. Let’s hope for some dry weather over the next few days.
Please find herewith my report for the meeting
The East Midlands Combined County Authority. On Monday the 18th December the draft East Midlands Combined County Authority Regulations were laid in Parliament. Consideration is expected in the Spring. The inaugural election for the East Midlands Mayor will take place on 2 May 2024. As known the EMCCA is set to bring in around £4 billon of funding for the region alongside devolved powers for transport, skills and adult education, housing and environment and economic development. If legislation is passed in the coming weeks it would come into force by March 2024 meaning the EMCCA will officially come into existence.
The £2 single fare bus scheme. This is funded by Government and will continue until 31st December 2024.
No 20 MPH limits for two Derbyshire towns. I think its important to mention that two Derbyshire towns have rejected proposals for a 20 MPH speed limit. In Long Eaton a total of 306 responses were received with 63 in favour and 184 against.
Pot Holes. Again I have received a considerable amount of complaints regarding pot holes, road surface conditions and of course flooding in and around the Melbourne District. So far I have reported everything I know about but please let me know of anything that come from the meeting.
Freeport. Nothing new to report.
APPENDIX 2 – Report from Cllr Lowe
Apologies for sending this out later but have now noted the 3pm request.
Please accept my apologies for tonight’s meeting – been quite busy with work!
Here’s a few things for our District Councillors report,
A Flood liaison meeting was held in November which was quite useful in getting people together and some useful discussions took place. Requested follow up on the issues from DCC affecting both Geary Lane and Newton lane, also noted Watery lane still dreadful! Guessing there will be quite a backlog with so many issues recently and a high workload in general.
With regards to Budgets and S136 Concurrent funding for Parish Councils – please send in your comments as this feedback is really useful for all concerned this ends on Jan 12th. Feedback will be presented with final budgets next month.
A Hybrid Refuse vehicle running on a special Hydrogen fuel is in active service around the district and trials are underway – so let’s see how this progresses.
Bus shelter on A511 nr Stanhope Arms – await installation date but will keep on at them!
Have your say on the 2024/25 budget proposals – see SDDC website for a link to the survey this will close on 26th Jan – the new council budget will be presented to a meeting of the full council for its approval in February.
Let us know if you have anything that needs our attention.
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking. The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13th November 2023 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: – “In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with thePublic Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance a) Risk Register update b) Update on General Data Protection Regulations (GDPR) c) Parish Council elections, vacancies and co-options d) Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23)
10. Drainage and flooding issues
11. Correspondence
12. Finance (a) Accounts for Payment (b) To consider any requests for funds made under S137 (c) To consider the precept and budget for the year ending 31st March 2025
13. To consider Planning Applications
14. To consider any Consultations received SDDC – Draft Plan deadline 8th December (Circulated to Cllrs 14/11/23) SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23)
15. Items for information only
(a) To receive reports from Meetings attended SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm
(b) Notification of Forthcoming meeting Area Forum – Newton Solney Village Hall 24th January 2024
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meetings and items for inclusion
Clerk’s Report – January 2024
Agenda item
8) Clerk’s Report Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR) No changes are recommended and there are no reports of any breaches.
c) Parish Council elections Elections were held on 4th May 2023. There was no election called and there is 1 (one) vacancy to be filled by co-option. There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.
d) Environment Act 2021 (EA21) In an email to Cllrs on 27.11.23, the Clerk informed Cllrs that the EA 21 is enhancing the duty a parish council has to consider the environment in its decision making; it is now putting the environment front and centre of the Council’s decisions.
The priority areas are— (a)air quality; (b)water; (c)biodiversity; (d)resource efficiency and waste reduction.
There will be a need to evidence in a document what has been done to increase bio diversity and a need to produce policies and plans to demonstrate this; it is recommended by DALC that the environment is an agenda item each month. The document produced by the council should be in place by 1st January 2024 stating what the parish council has done to consider and improve biodiversity. As a start and given that we do not have a formal document and following advice by DALC, make a resolution to say that the Council will give a declaration of intent by reviewing its policies in light of the EA21 but there needs to be actions arising from this resolution as soon as possible.
The Clerk has provided Cllrs with a draft statement of intent and a useful parish council pack provided by NE Derbyshire Borough Council
11) Correspondence – January 2024
DALC – Various circulars and information
Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
DCC – notification of temporary closure of Greary Lane on 23rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
BACS
Staffing – Dec
£
BACS
HMRC – Staffing NI & PAYE (Dec)
£
BACS
DCC – Pension contribution (Dec)
£
Accounts passed for payment
Mrs J Storer
Expenses
£TBC
BACS
Staffing – Jan
£
BACS
HMRC – Staffing NI & PAYE (Jan)
£
BACS
DCC – Pension contribution (Jan)
£
For approval
Money Received
Deposit account interest (Nov 23)
£3.35
SDDC s136 refund for the repairs to the war memorial
£790.00
Balance at bank @ 06.11.23
Deposit account
£3,026.98
Current account
£5,107.52*
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137 No requests for funding have been received.
13) Planning applications
DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23)
DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/01/24)
15c) Training Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.
South Derbyshire District Council is encouraging people to apply for financial help if their home or business was flooded by the recent Storm Babet.
The Flood Recovery Relief Framework is a set of government-backed grants and schemes to help councils and communities following severe flooding.
The financial support is open for applications and we are encouraging eligible residents and businesses who have been affected by flooding to take advantage of these relief measures. Customer Services have proactively contacted those affected by the flooding that we were already aware of to encourage them to apply, but we are keen to ensure no one else misses out on the range of support measures available here.
The support ranges from one-off grants of up to £500, to discounts on Council Tax for any resident whose home was considered uninhabitable.
Businesses could be eligible for up to £2,500 if they had flood damage to property, equipment, stock or suffered loss of trade because customers or suppliers couldn’t reach them. They could also be eligible for business rate relief for a minimum of three months.
Residential and business properties affected by Storm Babet may also qualify for a Property Flood Resilience Repair Grant of up to £5,000. This grant will help make homes and businesses more resilient to future flooding and will be administered by Derbyshire County Council. Details of this will be announced soon.
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