BRETBY PARISH COUNCIL
ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 14th March 2022.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest
who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th January 2022 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Communication Strategy
d) Adoption of the Code of Conduct 2021
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
13. To consider Planning Applications
14. To consider any Consultations received
SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4th January 2022)
15. Items for information only
(a) To receive reports from Meetings attended
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
- Clerk’s payrise back dated to April 2021
17. Date of next meeting and items for inclusion –
Suggested date May 2022.
Clerk’s Report – March 2022
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
The Clerk submitted an application on 23rd November 2021 to Cllr Muller’s Community Fund for funding towards a new noticeboard; £1,000 was received on 24th January 2022 for funding towards a new noticeboard.
Dog bin – the bin has been ordered and was installed close to the noticeboard on Oldicote Lane.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. Recently there have been some reports locally of GDPR breaches and in light of this, the Clerk requested Cllrs to exercise caution with data that comes into their possession
d) Code of Conduct
The Code of Conduct has been updated and the new Code of Conduct is attached with the meeting papers. The recommendation is for the new Code of Conduct to be adopted at the May 2022 Annual Meeting of the Parish Council.
11) Correspondence – March 2022
1. DALC – Various circulars and information
2. Derbyshire Police – Quarterly report
3. East midlands Airport – Materiality /Trust Survey
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
| BACS | Staffing – February | £136.20 |
| BACS | HMRC – Staffing NI & PAYE (March) | £36.40 |
| BACS | DCC – Pension contribution (March) | £44.39 |
| Mrs J Storer | Expenses (Dec’21 onwards) | deferred to next meeting |
Money Received
| Gross interest (Feb’ 22) | £0.02 |
| Community Grant | £1,000.00 |
Balance at bank 07.03.22
| Deposit account | £3,011.39 |
| Current account | £4,820.16* |
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
12b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2022/0106: The erection of a double storey rear extension (Basement & Ground Floor) at 23 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (10/02/22)
Request for extension made 7th February 2022 and received to allow Council to consider the application at the March Parish Council meeting
DMPA/2022/0103: The variation of condition no. 2 (relating to approved plans) of permission ref. DMPA/2021/1210 (The demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (18/02/22)
DMPA/2022/0105: Demolition of existing garage and rear extension, single storey side and rear extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (25/02/22)
DMPA/2022/0175: The erection of a single-storey rear extension at 27 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (07/03/22)
DMPA/2021/1890: Erection of new building for use as warehouse (use class B8) and offices (use class E) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (25/03/22)
DMOT/2022/0245: The pruning of a oak tree covered by South Derbyshire District Council Tree Preservation Order no. 18 at 11 Park Row, Bretby, Burton On Trent, DE15 0RL (16/03/22)
DMPA/2021/1196: The erection of leisure building with associated access, parking and landscaping on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)
DMPA/2021/1209: Retrospective application for the erection of 8 holiday lodge buildings (application DMPA/2019/1305 relates) on Land at Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/03/22)
15c) Training
No sessions have been attended.
The clerk is to attend a training session on 10th March 2022 on year end accounts and the audit process.