BRETBY PARISH COUNCIL

                                                                                                                                                                   Mrs J Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 28^th April 2026

To: The Chairman and Members of Bretby Parish Council

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on TUESDAY 5th MAY 2026.

Yours sincerely

J Storer

Jacqui Storer

Clerk

PARISH COUNCIL MEETING –  AGENDA

   1        To receive apologies for absence.      

2          Variation of Order of Business

3          Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4          Public Speaking – (15 Minutes)

(a)       A period of not more than 15 minutes in total will be made available for members of the public and Members of the Council to comment on any matter.

(b)       If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5          To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17^th March 2026

Minutes of the Ordinary Meeting

6.         To approve the Minutes of the Annual Meeting of the Parish held on 17^th March 2026

Minutes Annual meeting

7          To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude

 the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.        Chairman’s Announcements.

8.         Report of the Clerk, to include an update on items from the last meeting

9.      Governance

a)  Risk Register update – no changes are recommended

 b)  Update on General Data Protection Regulations (GDPR)

      No changes are recommended and there are no reports of any breaches. 

 c)  Parish Council vacancies and co-options 

    There are 3 (three) vacancies to be filled by co-option

d)  Adoption of Policies

• Retention list of documents to be retained

10.       Drainage, flooding and highways issues

11.       Correspondence

          1.       DALC – Various circulars and information

2.         Findern parish council – Regulation 16 consultation on the NDP

3.         MP – briefing guide to Martyn’s Law

4.         SDDC – SDDC Civic Council Meeting – Thursday 21st May 2026

5.         MP – copy of letter sent to The Right Hon. Steve Reed MP

Secretary of State for Housing, Communities and Local Government relating to        recent planning decisions

All Cllrs have been circulated with the information prior to the meeting.

12.       Finance

    (a)      Accounts for Payment

                        Accounts passed for payment

  For approval

  Money Received

Balance at bank @ 27.04.26

Deposit account                                   £3,105.56– interest rate 0.50%

Current account                                    £8,161.82

(b)       To consider any requests for funds made under S137 – none received

          ©        To sign the bank reconciliations (Fin Regs 2.6)

•     To review the effectiveness of internal controls (Fin Regs 2.4 & 3.5)

•    To consider the internal auditor’s report on the year ending 31^st March 2026

    and consider appointment of internal auditor for 2026/27 (Fin Regs 3.8)                    

•     To complete the AGAR for the year 2025/26

•    To review bank signatures and to make amendments to the bank mandate (Fin   

                     Regs 6.1)

          (h)        To approve transfer for funds from current account to deposit account

(i)       To consider the installation of a speed indicator device (SID) on Bretby Lane

13.       To consider Planning Applications, Decisions and Appeals

DMPA/2026/0305:The erection of extensions, roof alterations and the erection of a car port to the front of the detached garage along with the raising of the garage roof at 82A Ashby Road East, Bretby, DE15 0PT (09/04/26)

AMENDED plans submitted and circulated to Cllrs 29404/25 with deadline of 20/05/26

DMPA/2026/0260: Change of use from barn to residential (C3) with extension at The Sett, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0RB (10/04/26)

DMPA/2026/0327: Change of use of The Dower House for short term holiday letting at The Dower House, Hartshorne Road, Repton, Derby, Burton On Trent, DE15 0RB (11/04/26)

DMOT/2026/0390: The felling of trees at Cedar Court Nursing Home, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (24/04/26)

DMPA/2026/0481: The erection of extensions, roof alterations and the erection of a car port to the front of the detached garage along with the raising of the garage roof at 82A Ashby Road East, Bretby, DE15 0PT (16/05/26)

The above application has been amended. The amendments are summarised as amended red line on location plan

14.       To consider any Consultations received       

East Midlands Freeport Strategic Infrastructure and Contributions Supplementary        Planning Document – Consultation deadline 27^th April 2026

Future format of Area Forum Meetings – circulated to Cllrs 10.03.26

15.       Items for information only

(a)       To receive reports from Meetings attended

18^th March 2026 – Online forum on reorganisation of Local Government (DALC)

(b)       Notification of Forthcoming meeting – none known

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

16.      EXEMPT – To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

Clerk – use of home

17.       Date of next meetings for 2026 and items for inclusion for the next meeting –            Proposed date for the next meeting is Tuesday 7^th July 2026

MrsJ Storer (Clerk)

Email:  clerk@bretbyparishcouncil.org.uk

www.bretbyparishcouncil.org.uk

Date: 28^th April 2026

To: The Chairman and Members of Bretby Parish Council

Dear Councillor,

ANNUAL PARISH COUNCIL MEETING

You are summoned to attend the Annual Parish Council meeting at 7.15pm followed by the Ordinary Meeting of the Parish Council meeting of Bretby Parish Council on TUESDAY 5^th MAY 2026 at St Wystan’s Church, Bretby

Members are asked to complete the Declarations Sheet for items other than Disclosable Pecuniary Interests (DPI). These will be available at the meeting.

Yours sincerely

J Storer

Jacqui Storer

Clerk

ANNUAL MEETING OF THE PARISH COUNCIL – 7.15pm

AGENDA

1. Election of Chairman
2. Chairman to take and sign the Declaration of Office
3. Election of Vice Chairman
4. Vice Chairman to take and sign the Declaration of Office
5. Review/Completion of Register of Interests
6. Appointment of Committees – if required
7. Appointment of Cllrs to External Bodies and arrangements for reporting back
8. To review the Standing Orders
9. To review the Financial Regulations
10. Review of inventory of land and assets.

                                 The parish council has the following assets at 31^st March 2026

1. Review and confirmation of arrangements for insurance cover in respect of all insured risks.

The insurance quoted for 2025/26 is £621.95, last year’s premium was £568.33.  there is the option of a 3 year fixed term to keep any increases to a minimum.  Insurance budget for 25/26 = £625.00

1. Review of the Council’s and/or employees’ memberships of other bodies.

The Council currently is in membership with DALC

The Clerk is in membership with SLCC and ALC; of which the parish council makes a contribution

1. Reviewing the Council’s policies – all are listed on the parish council website