PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10th May 2023 (Copy already circulated)
6. To approve the Minutes of the Annual Meeting of the Parish Council held on 10th May 2023 (Copy already circulated)
7. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
8. Chairman’s Announcements.
9. Report of the Clerk, to include an update on items from the last meeting
10. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council elections, vacancies and co-options
d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)
11. Drainage and flooding issues
12. Correspondence
13. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To receive the actual to budget report for the period ending 12th July 2023.
14. To consider Planning Applications
15. To consider any Consultations received
- East Midlands Airport Draft Noise Action Plan Consultation 2023 – deadline for responses 31st July. Consultation meeting 28th June at 10am. Circulated to cllrs 24th May 2023
- DCC – Boundary review and changes – circulated to Cllrs 12th July 2023
16. Items for information only
(a) To receive reports from Meetings attended
None
(b) Notification of Forthcoming meeting
18th September 2023 – Parish and county council liaison meeting – details circulated to Cllrs on 26th June 2023.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
17. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
18. Date of next meetings and items for inclusion
Clerk’s Report – July 2023
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections
Elections were held on 4th May 2023. There was no election called and there are 2 (two) vacancies to be filled by co-option. No expressions of interest have been received.
d) Biodiversity – Environment Act 2021
From 1st January 2024 a public authority but not a parish council, must:
1. Consider what you can do to conserve and enhance biodiversity
2. Agree policies and specific objections based on the Council’s consideration
3. Act to deliver the policies and achieve the objectives.
The parish council has no obligations however the advice received is for parish councils to give consideration to biodiversity in its decision making.
11) Correspondence – July 2023
- DALC – Various circulars and information
- DCC – Temporary Road Closure, Water Lane Bretby 15.06.2023 to 16.06.2023 (sent to cllrs 23/5/23)
- SDDC – Information about Download Festival 8-11th June 2023 (sent to cllrs 26/5/23)
- Windrush 75th anniversary (sent to cllrs 6/6/23)
- SDDC – Planning matters and Mercia Safer Neighbourhood Team (SNT) – May 2023 (sent to cllrs 4/6/23)
- Derbyshire PCC – Summer newsletter (sent to cllrs 7/7/23)
- DCC – Community News July 2023 (sent to cllrs 12/7/23)
- SDDC – Community Grants and SNT grants
- East Midlands Airport – Community newsletter (sent to cllrs 7/7/23)
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
| BACS | Staffing – May | £148.36 |
| BACS | HMRC – Staffing NI & PAYE (May) | £39.60 |
| BACS | DCC – Pension contribution (May) | £48.34 |
| BACS | Staffing – June | £148.36 |
| BACS | HMRC – Staffing NI & PAYE (June) | £39.60 |
| BACS | DCC – Pension contribution (June) | £48.34 |
| Mrs J Storer | Expenses | £68.96 |
| BACS | Staffing – July | £148.36 |
| BACS | HMRC – Staffing NI & PAYE (July) | £39.60 |
| BACS | DCC – Pension contribution (Jul) | £48.34 |
** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation
Money Received
| Gross interest (May ‘23) | £1.72 |
| Gross interest (Jun ‘23) | £1.92 |
| Gross interest (Jul ’23) | £2.05 |
| SDDC s136 | £98.24 |
| SDDC Second half precept | £2,092.50 |
Balance at bank @ 12.07 .23
| Deposit account | £3,024.74 |
| Current account | £5,602.73* |
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2023/0608: Listed building consent for the removal of the existing bathroom partition wall and replacement with a new partition wall to create a larger bathroom at Apartment 4, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (23/06/23)
DMPA/2023/0808: The installation of replacement windows and doors at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (21/07/23)
DMPA/2023/0804: Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (18/07/23)
15c) Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.
No training sessions have taken place since the last meeting.