ORDINARY PARISH MEETING
You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 24th January 2022.
PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 22nd November 2021 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Communication Strategy
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider the budget and to set the precept for 2022/23
Cllrs have been advised on 4th January 2022, that the Government has not capped the precept for parish councils
(c) To consider any requests for funds made under S137
13. To consider Planning Applications
14. To consider any Consultations received
Police & Crime Commissioner – Budget Consultation 2022/23 survey – deadline for responses 16th January 2022
SDDC – Seeking feedback via a questionnaire about the Community Meetings (consultation period 23th December 2021 – 4th January 2022)
15. Items for information only
(a) To receive reports from Meetings attended
Repton Area Forum – online – 30th November 2021 6pm
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meeting and items for inclusion –
Suggested date 14th March 2022.
Clerk’s Report – January 2022
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
The Clerk submitted an application on 23rd November 2021 to Cllr Muller’s Community Fund for funding towards a new noticeboard. No confirmation or funds have yet been received, but Cllr Muller’s email of 24th November 2021 states that £1,000 could be provided towards the project.
Dog bin – the bin has been ordered, the Clerk continues to chase SDDC on this matter and copies in both District Cllrs to any correspondence relating to this project. The Clerk wrote to Mr Simpkins on 1st December 2021 to provide an update on the order and when SDDC responds, a further update will be provided to Mr Simpkins.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
11) Correspondence – January 2022
- DALC – Various circulars and information
- DALC – email on 9th December 2021 regarding Covid Plan B
- Bretby Hall – request for the newly installed bin to be changed for a larger capacity bin (circulated to Cllrs 15th December 2021).
- NALC – information about the petition for hybrid parish council meetings (circulated to Cllrs on 6th January 2022)
- SDDC – Invite to the Parish Council Chair to the SDDC Civic Service on 10th April 2022
- Clerks and Councils Direct
- SDDC – Invite for Cllrs to participate in the Carbon Literacy Training throughout January (circulated to Cllrs 10th December 2021)
- SDDC – Proposed changes to S Derbyshire’s Local Council Tax Reduction scheme for working aged people (deadline 14th January 2022)
- SDDC – Area Forum consultation (deadline 4th January 2022, extended to 11th January 2022) Emailed to Cllrs on 23rd December 2021
The Clerk has made representations about sending a consultation out over the holidays with a deadline from 23rd December to 4th January.
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
| BACS | HMRC – Staffing NI & PAYE (Jan) | £36.60 |
| BACS | DCC – Pension contribution (Jan) | £44.39 |
| BACS | Staffing – Jan | £136.20 |
| BACS | Staffing – November | £136.20 |
| BACS | HMRC – Staffing NI & PAYE (Feb) | £36.40 |
| BACS | DCC – Pension contribution (Feb) | £44.39 |
| Mrs J Storer | Expenses (Dec’21 onwards) | deferred to next meeting |
| Krystal Hosting | Website hosting (05/02/22-04/03/23) | £9.59 |
Money Received
| Gross interest (Dec) | £0.02 |
| Gross interest (Jan ’22) | £0.03 |
Balance at bank 12.01.22
| Deposit account | £3,011.37 |
| Current account | £4,263.73 |
12b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2021/1696: Change of use from barn to dwelling at The Sett, Bretby Park Bretby Burton-Upon-Trent (09/12/21)
DMPA/2021/1697: Change of use from gardeners office to holiday let. The Sett, Bretby Park, Bretby Park, Bretby, Burton-Upon-Trent , Bretby , Burton-Upon-Trent (09/12/21)
DMPA/2021/1711: Rebuilding and repair of existing barns and conversion to residential accommodation. Brizlincote Hall Farm, Brizlincote Lane, Bretby, Burton On Trent, DE15 0PR (31/12/21)
DMPN/2021/1821: The erection of extensions and loft conversion with rear dormer at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (31/12/21)
15c) Training
No sessions have been attended.