PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
4. Public Speaking – (15 Minutes)
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7^th May 2024
6. To approve the Minutes of the Annual Meeting of the Parish Council held on 7^th May 2024
7. To approve the Minutes of the Annual Meeting of the Parish held on 7^th May 2024
8. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
9. Chairman’s Announcements.
10. Report of the Clerk, to include an update on items from the last meeting
11. Governance
12. Drainage and flooding issues
13. Correspondence
14. Finance
15. To consider Planning Applications and to agree the response to SDDC’s comments to the parish council’s complaint
16. To consider any Consultations received                        
17. Items for information only
18. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
19. Date of next meetings and items for inclusion  

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
4. Public Speaking – (15 Minutes)
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 9^th January 2024
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded.
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
10. Drainage and flooding issues
11. Correspondence
12. Finance
13. To consider Planning Applications
14. To consider any Consultations received                        
15. Items for information only
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meetings and items for inclusion  

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

            Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 13^th November 2023 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options
d)  Environment Act 2021 – to create an action plan (circulated to Cllrs 27.11.23)

10.       Drainage and flooding issues

11.       Correspondence

12.       Finance
(a) Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To consider the precept and budget for the year ending 31^st March 2025

13.       To consider Planning Applications

14.       To consider any Consultations received                                    
SDDC – Draft Plan deadline 8^th December (Circulated to Cllrs 14/11/23)
SDDC – Budget proposals 2024/25 (Circulated to Cllrs 18/12/23)

15.       Items for information only

(a)  To receive reports from Meetings attended
SDDC – flood Liaison meeting 22^nd November 2023, 10am – 12pm

(b)  Notification of Forthcoming meeting
Area Forum – Newton Solney Village Hall 24^th January 2024

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meetings and items for inclusion  

Clerk’s Report –  January 2024

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4^th May 2023.  There was no election called and there is 1 (one) vacancy to be filled by co-option.   There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.

d)  Environment Act 2021 (EA21)
In an email to Cllrs on 27.11.23, the Clerk informed Cllrs that the EA 21 is enhancing the duty a parish council has to consider the environment in its decision making; it is now putting the environment front and centre of the Council’s decisions.

The priority areas are—
(a)air quality;
(b)water;
(c)biodiversity;
(d)resource efficiency and waste reduction.

There will be a need to evidence in a document what has been done to increase bio diversity and a need to produce policies and plans to demonstrate this; it is recommended by DALC that the environment is an agenda item each month.  The document produced by the council should be in place by 1^st January 2024 stating what the parish council has done to consider and improve biodiversity.  As a start and given that we do not have a formal document and following advice by DALC, make a resolution to say that the Council will give a declaration of intent by reviewing its policies in light of the EA21 but there needs to be actions arising from this resolution as soon as possible.  

The Clerk has provided Cllrs with a draft statement of intent and a useful parish council pack provided by NE Derbyshire Borough Council

11)  Correspondence – January 2024

1. DALC – Various circulars and information
2. Special Constable Council Tax Discount – Commissioner Angelique Foster (circulated to cllrs 1/12/23)
3. DCC – notification of temporary closure of Greary Lane on 23^rd January 2024 for safe access to pole testing (circulated to cllrs on 11.12.23)
4. DALC – raising awareness of the decision of the District Council’s Finance Committee in relation to future s136 funding (circulated 27.11.23)
5. Cllr Haines response to concerns raised by this parish council regarding the possible loss of S136 funding (circulated to cllrs 4.12.23)

 All Cllrs have been circulated with the information prior to the meeting.

12a)  Accounts for Payment

Money Received

Balance at bank @ 06.11.23

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2023/1463: The variation of condition no.16 of permission ref. DMPA/2022/0683 (relating to Ecology) for the erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/12/23)

DMPA/2023/1579: Approval of reserved matters following outline planning permission DMPA/2022/1336 Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT  (14/01/24)

15c)  Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2. Variation of Order of Business

3. Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 20^th September 2023 (Copy already circulated)

6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To consider the first draft budget for the year ending 31^st March 2025

13.  To consider Planning Applications

14.  To consider any Consultations received
DCC – Proposed changes to recycling centres (3^rd October – 26^th October 2023)

15.  Items for information only
(a)  To receive reports from Meetings attended
(b)  Notification of Forthcoming meeting
SDDC – flood Liaison meeting 22^nd November 2023, 10am – 12pm
(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meetings and items for inclusion  

Clerk’s Report –  November 2023

Agenda item  

8) Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance

a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4^th May 2023.  There was no election called and there is 1 (one) vacancy to be filled by co-option. There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.

11)  Correspondence – November 2023

1.  DALC – Various circulars and information

2. SDDC – Information about the clearing of the road gullies

3. DCC – notification of road closure of High Street & Main Street, Hartshorne Road Repton, Repton Road, Bretby, Repton Road, Hartshorne
WHEN: 23rd October 2023 to 31st October 2023 00:00 to 23:59   WHERE: High Street, Main Street, Hartshorne Road, Repton.
WHEN: 1st November 2023 to 5th November 2023 00:00 to 23:59 WHERE: Hartshorne Road, Repton, Repton Road, Bretby.
WHEN: 6th November 2023 to 10th November 2023 00:00 to 23:59 WHERE: Repton Road, Hartshorne. REASON: To facilitate carriageway patching.

4. NALC – White ribbon Day 25^th November 2023

5. Resident – requesting update and action on spring formed on Watery Lane (referred to at May 2023 meeting)

All Cllrs have been circulated with the information prior to the meeting.

12a)  Accounts for Payment

Money Received
Deposit account interest                             £5.62 

Balance at bank @ 06.11.23

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2023/1196: Amended scheme to previously approved application DMPA/2023/0804 for the Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (12/10/23)

DMPA/2023/1078: The insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)

DMPA/2023/1300: Listed Building Consent for the insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)

 DMPA/2023/1315: Proposed two storey front/side extension, new entrance canopy, conversion of existing garage into living accommodation and alterations to window and door openings at Town Farm Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, DE15 0RD (15/11/23)

15c)  Training

Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.

The Clerk attended the SLCC conference on 11^th and 12^th October, a request is made if a contribution can be made towards the conference fee (£512.00) and/or the travel expenses (estimated £44.00)

PARISH COUNCIL MEETING –  AGENDA

1 To receive apologies for absence.

2  Variation of Order of Business

3  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24^th July 2023 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance

a) Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options
d)  Consideration of the Environment Act 2021 (information circulated to Cllrs on 7^th July 2023)

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To consider the external audit report for the year ending 31^st March 2023

13.       To consider Planning Applications

14.       To consider any Consultations received
None received.

15.       Items for information only

(a)  To receive reports from Meetings attended
7^th September 2023 – Area Forum – Willington
18^th September 2023 – Parish and county council liaison meeting – details circulated to Cllrs on 26^th June 2023.

(b)  Notification of Forthcoming meeting

(c)   Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meetings and items for inclusion  

Clerk’s Report –  September 2023

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance
a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4^th May 2023.  There was no election called and there are 2 (two) vacancies to be filled by co-option.   There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.

d)  Biodiversity – Environment Act 2021

From 1^st January 2024 a public authority but not a parish council, must:

1. Consider what you can do to conserve and enhance biodiversity
2. Agree policies and specific objections based on the Council’s consideration
3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations however the advice received is for parish councils to give consideration to biodiversity in its decision making.

11)  Correspondence – July 2023

1.  DALC – Various circulars and information
2. DCC – Survey – Have Your Say – circulated to cllrs 10/08/23
3. SDDC – Civic Service – 3^rd September 2023
4. Clerks & Councils Direct
5. Resident – condition of Ashby Road East and providing information about weeds, overgrown hedges and trees
All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

** £1200 ringfenced funds at 31.03.23 used towards the cost of the 2 bins and installation (Bretby Hall and Mimi’s Wood).

Money Received

Balance at bank @ 01.09.23

b)  Requests for funding via S137
No requests for funding have been received.

c)  Audit report
The external audit report has been circulated and there are no areas of concern raised. The parish council has a clean audit report.
The notice advising of the conclusion of the audit is to be placed on the website and on the noticeboard.

13)  Planning applications

DMOT/2023/0935: The felling of a Willow Tree and a Birch Tree at Hillgrove Cottage, Watery Lane, Bretby, Burton On Trent, DE15 0RD (24/08/23)

SCC/23/0099/FULL-MIN for Proposed expansion to include library, dining area & other facilities at Paulet High School, Stanton Road, Stapenhill, Burton Upon Trent, Staffordshire, DE15 9RT

DMPA/2023/0996: The installation of wall cladding on an existing agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (12/09/23)

DMPN/2023/1044: Prior Notification for the demolition of two storey office element on the northern elevation of Dovedale House Dovedale House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (04/09/23)

DMPA/2023/1021: Demolition of existing garage and construction of single storey side extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (13/09/23)

DMPA/2023/0726: The erection of a wooden garden building at Woodland View, The Square, Bretby, Burton-on-Trent, DE15 0RF (15/09/23)

DMPA/2023/0966: Installation of a ramp and steps to front entrance, existing rear balcony to be widened along and the re-grading of driveway to allow single ramp, to access the building at 46 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (19/09/23)

15c)  Training

Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.

No training sessions have taken place since the last meeting.

The Clerk is attending the SLCC conference on 11^th and 12^th October, a request is made if a contribution can be made towards the conference fee (£512.00) and/or the travel expenses (estimated £44.00)

PARISH COUNCIL MEETING –  AGENDA

1. To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 10^th May 2023 (Copy already circulated)

6.  To approve the Minutes of the Annual Meeting of the Parish Council held on 10^th May 2023 (Copy already circulated)

7.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

8.  Chairman’s Announcements.

9.  Report of the Clerk, to include an update on items from the last meeting

10.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Council elections, vacancies and co-options
d)  Consideration of the Environment Act 2021 (information circulated to Cllrs on 7^th July 2023)

11.  Drainage and flooding issues

12.  Correspondence

13.  Finance
(a)       Accounts for Payment
(b)       To consider any requests for funds made under S137
(c)        To receive the actual to budget report for the period ending 12^th July 2023.

14.  To consider Planning Applications

15.  To consider any Consultations received                                    

• East Midlands Airport Draft Noise Action Plan Consultation 2023 – deadline for responses 31^st July.  Consultation meeting 28^th June at 10am. Circulated to cllrs 24^th May 2023
• DCC – Boundary review and changes – circulated to Cllrs 12^th July 2023

16.  Items for information only

(a)  To receive reports from Meetings attended
None

(b)  Notification of Forthcoming meeting
18^th September 2023 – Parish and county council liaison meeting – details circulated to Cllrs on 26^th June 2023.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

17.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

18.  Date of next meetings and items for inclusion  

Clerk’s Report –  July 2023

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance

a) Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Council elections
Elections were held on 4^th May 2023.  There was no election called and there are 2 (two) vacancies to be filled by co-option.  No expressions of interest have been received.

d)  Biodiversity – Environment Act 2021

From 1^st January 2024 a public authority but not a parish council, must:

1. Consider what you can do to conserve and enhance biodiversity
2. Agree policies and specific objections based on the Council’s consideration
3. Act to deliver the policies and achieve the objectives.

The parish council has no obligations however the advice received is for parish councils to give consideration to biodiversity in its decision making.

11)  Correspondence – July 2023

1. DALC – Various circulars and information
2. DCC –  Temporary Road Closure, Water Lane Bretby 15.06.2023 to 16.06.2023 (sent to cllrs 23/5/23)
3. SDDC – Information about Download Festival 8-11^th June 2023 (sent to cllrs 26/5/23)
4. Windrush 75^th anniversary (sent to cllrs 6/6/23)
5. SDDC –  Planning matters and Mercia Safer Neighbourhood Team (SNT) – May 2023 (sent to cllrs 4/6/23)
6. Derbyshire PCC – Summer newsletter (sent to cllrs 7/7/23)
7. DCC – Community News July 2023 (sent to cllrs 12/7/23)
8. SDDC – Community Grants and SNT grants
9. East Midlands Airport – Community newsletter (sent to cllrs 7/7/23)

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

            ** £1200 ringfenced funds at 31.03.23 used towards the cost of the bin and installation

Money Received

 Balance at bank @ 12.07 .23

*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2023/0608: Listed building consent for the removal of the existing bathroom partition wall and replacement with a new partition wall to create a larger bathroom at Apartment 4, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ (23/06/23)

DMPA/2023/0808: The installation of replacement windows and doors at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (21/07/23)

DMPA/2023/0804: Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (18/07/23)

15c) Training

Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.
No training sessions have taken place since the last meeting.

PARISH COUNCIL MEETING –  AGENDA

1 To receive apologies for absence.

2  Variation of Order of Business

3  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 5^th October 2022 (Copy already circulated)

6.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.  Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Cllr vacancy
d)  To agree the new Equality policy

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a)  Accounts for Payment
(b)  To consider any requests for funds made under S137
(c) To set the precept for 2023/24

13.  To consider Planning Applications

14.  To consider any Consultations received                                    

15.  Items for information only
(a)  To receive reports from Meetings attended
Parish and County Council Liaison meeting – 17^th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22)
Flood Liaison Meeting 17^th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22).  Questions to be submitted to SDDC no later than 1^st November 2022.

(b)  Notification of Forthcoming meeting

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

• Clerk’s Salary review 2022/23

17.       Date of next meeting and items for inclusion

Clerk’s Report –  January 2023

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.

9)  Governance
a)  Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy
Currently no expressions of interest have been received.  The procedure to co-option to fill the vacancy has been circulated to Cllrs in the Clerk’s Report from July 2022 and as it is within 6 months of an election, the parish council does not have to co-opt to fill the vacancy.

d)  Parish Council email
A paper was presented by Cllr Meyrick and agreed at the July 2022 meeting to have parish council emails.

11)  Correspondence – January 2023

1. DALC – Various circulars and information
2. Resident – parking on the verge of Bretby Lane
3. Merican SNT – Quarter report
4. SAAA – notification of the appointment of the external auditor to 2026/27
5. Resident – raising awareness of the damaged bus shelter on Ashby Road and requesting that this is reinstated as a matter of priority
6. SDDC – Flood Liaison meeting information and minutes of the meeting held 17.11.2
7. DALC – Notification about Government decision on referendum for parish councils

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

1. RESOLVED The following accounts were passed for payment

For approval

Money Received

Balance at bank 21.12.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

c)  Setting of the precept for 2023/24
The first draft of the budget for 2023/24 was circulated to Cllrs on 15^th October 2022 and is presented to the Council for the setting of the precept.

13)  Planning applications

DMPA/2022/1074: Conversion of a redundant chapel to form a retail showroom (Class E (a)) for the sale of wedding attire including the installation of a mezzanine floor and installation of six flush, velux style roof lights. Bretby Methodist Church, Ashby Road East, Bretby, Burton On Trent, DE15 0PS  (11/11/22)

DMPA/2022/1172: Erection of single storey extension to form extended DCH Dining Room/Lounge at Cedar Court Nursing Home, Bretby Park, Bretby, Burton On Trent, DE15 0QX (14/11/22)

DMPA/2022/1477: Erection of single storey rear extension at 1 Stanhope Green, Bretby, Burton On Trent, DE15 0QU (16/12/22)

DMPA/2022/1336: Outline application (matters of access and scale to be considered with matters of appearance, landscaping and layout reserved for later consideration) for the erection of one detached infill dwelling with garaging at 70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (22/12/22)

DMPA/2022/1553: Demolition of existing rear extensions. New single storey rear extensions, 2 storey side extension & detached garage to front of property at 3 Ashby Road East, Bretby, Burton On Trent, DE15 0PS (13/01/23)

DMOT/2022/1483: Non material amendment to planning permission ref. DMPA/2022/0836 seeking to insert rooflights at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (14/01/23)

15c)  Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs on 16^th December 2022.
No training sessions have taken place since the last meeting.

PARISH COUNCIL MEETING –  AGENDA

1 To receive apologies for absence.    

2  Variation of Order of Business

3  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.

4  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4^th July 2022 (Copy already circulated)

6  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7. Chairman’s Announcements.

8.  Report of the Clerk, to include an update on items from the last meeting

9.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Cllr vacancy

10.  Drainage and flooding issues

11.  Correspondence

12.  Finance
(a) Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  Conclusion of 2021/22 audit

13.  To consider Planning Applications

14.  To consider any Consultations received                                           

SDDC – Review of Public Spaces Protection Orders (1^st-30^th September 2022) – circulated to cllrs 29.08.22

SDDC – Issues and options Report for the Local Plan (10^th October – 5^th December 2022) – circulated to cllrs 14.09.22

SDDC has released the Issues and Options report in connection with the preparation of the next Local Plan. There is no allocation of sites, in this consultation, In addition to the formal public consultations, there will be pop up sessions being held in the following locations between 3pm – 7pm when officers will be in attendance

11th October       Findern Village Hall
14th October       Rosliston
26th October      Etwall Village Hall
27th October       Swadlincote Sharpe’s Pottery
31st October       Stension Community Centre
2nd November    Melbourne Sporting Partnership
Officers are also available for drop in sessions on Tuesday and Wednesdays at the Civic Offices.

15.  Items for information only
(a)        To receive reports from Meetings attended
Area Forum – 19^th July 2022 at Ticknall Village Hall
SDDC Civic Service – 4^th September 2022
DALC & Police Liaison Forum – 29^th September 2022 via Zoom – (information circulated to Cllrs on 22.09.22)

(b)  Notification of Forthcoming meeting
Parish and County Council Liaison meeting – 17^th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22)
Flood Liaison Meeting 17^th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22).  Questions to be submitted to SDDC no later than 1^st November 2022.

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

16.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.  Date of next meeting and items for inclusion

Clerk’s Report –  October 2022

Agenda item  

8)  Clerk’s Report
Actions raised at the last meeting have been attended to.
The Chair and Clerk attended a TEAMS meeting with Richard Hanbury (DCC) in relation to the SID scheme.  The Chair will provide a report at the meeting when decisions on the location and style of SIDs can be made.

9)   Governance
a)   Risk Register
The Clerk has no changes to make to the Risk Register. 

b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy
Mrs K Kemp resigned on 7^th May 2022 as a parish cllr.  The vacancy notice was displayed and the Elections Officer advised on 1^st July that the parish council can proceed to co-opt to fill the casual vacancy.
Currently no expressions of interest have been received.  The procedure to co-option to fill the vacancy has been circulated to Cllrs in the Clerk’s Report from July 2022.

d)  Parish Council email
A paper was presented by Cllr Meyrick and agreed at the July 2022 meeting to have parish council emails.

11)       Correspondence – October 2022

1. DALC – Various circulars and information
2. DCC – Cost of living support campaign
3. Police – Neighbourhood Priorities set for this quarter July 2022
4. EMA – Quarterly Newsletter
5. DCC – Proposed creation of a Derbyshire and Nottinghamshire authority as part of the levelling up agenda.
6. SDDC – Chair Charity Function

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

For approval

Money Received

Balance at bank  30.08.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

b)  Requests for funding via S137
No requests for funding have been received.

c)  Conclusion of 2021/22 audit
The external auditors have completed their audit for the previous financial year and there are no matters of concerns or issues raised.  Cllrs were emailed with the external auditors report on 22.09.22.  The conclusion of audit notice has been placed on the notice board and on the website.

13) Planning applications

DMPA/2022/0683: The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/07/22)

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (01/08/22)

DMPA/2022/0838:Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (01/08/22)

DMPA/2022/0889: The erection of a two storey side extension at 53 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (15/08/22)

DMPA/2021/1891: Outline application (matters of access, appearance, layout and scale to be considered now with the matter of landscaping reserved for later consideration) for the erection of commercial buildings for use as general industry (Use Class B2) and warehouse (Use Class B8) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (26/08/22)

DMOT/2022/0941: The pruning of trees covered by South Derbyshire District Council Tree Preservation Order no. 109 on Land at SK2922 8261, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX  (30/08/22)

DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (23/08/22)

DMPA/2022/0838: Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (23/08/22)

DMPA/2022/1240: Erection of single storey rear extension, two storey side extension and porch replacement with alterations and ancillary works at 49 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (06/10/22)

DMPA/2022/1236: Erection of single storey rear extension and rendering exterior of existing property at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (14/10/22)

15c)  Training
Training sessions are listed on DALC circulars
No training sessions have taken place since the last meeting.

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.30pm on MONDAY 4^th JULY  2022.

PARISH COUNCIL MEETING –  AGENDA

1.  To receive apologies for absence.           

2.  Variation of Order of Business

3.  Declaration of Members Interests.

Please Note:-

(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
Cllr Betteridge-Sorby declared a prejudicial interest in planning application DMPA/2022/0606 as this is his residential address.

(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.          

4.  Public Speaking – (15 Minutes)

(a)  A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)  If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

(c) Members declaring an interest other than a Disclosable Pecuniary Interest

who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5.  To approve the Minutes of the Ordinary Meeting of the Parish Council held on 17^th May 2022 (Copy already circulated)

6.  To approve the Minutes of the Annual Meeting of the Parish Council held on 17^th May 2022 (Copy already circulated)

7.  To approve the Minutes of the Annual Meeting of the Parish held on 17^th May 2022 (Copy already circulated)

8.  To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

9.  Chairman’s Announcements.

10.  Report of the Clerk, to include an update on items from the last meeting

11.  Governance
a)  Risk Register update
b)  Update on General Data Protection Regulations (GDPR)
c)  Parish Cllr vacancy
d)  Parish Council email

12.  Drainage and flooding issues

13.  Correspondence

14.  Finance
(a) Accounts for Payment
(b)  To consider any requests for funds made under S137
(c)  To receive the actual to budget report for the period ending 30^th June 2022

14.  To consider Planning Applications

15.  To consider any Consultations received
SDDC – draft Planning Obligations Supplementary Planning Document.  
The consultation closes at 5pm on Monday 27 June 2022.

16.  Items for information only

(a)  To receive reports from Meetings attended

(b) Notification of Forthcoming meeting
Area Forum – 19^th July 2022 at Ticknall Village Hall
SDDC Civic Service – 4^th September 2022
DALC & Police Liaison Forum – 14^th September 2022 via Zoom

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs

17.  To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

18.       Date of next meeting and items for inclusion –  
Suggested date  Monday 5^th September 2022.

Clerk’s Report –  July 2022

Agenda item  

10)  Clerk’s Report

Actions raised at the last meeting have been attended to with the exception about the SID (Speed indicator devices).  The Clerk will provide further information at the meeting relating to the costs, the grant scheme (finished), and procedure. 

11)  Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register. 

b)  General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches. 

c)  Parish Cllr vacancy
Mrs K Kemp resigned on 7^th May 2022 as a parish cllr.

The Elections Officer has been advised and the Clerk has placed the notice informing of the casual vacancy.  If no election is called by 22^nd July, the Council may co-opt to fill the vacancy at the next parish council meeting.

If there is no interest, the vacancy remains and the parish council should continue to advert the vacancy.

If there is interest, the procedure to co-option to fill the vacancy is

• Interested person(s) write formally to the Clerk to express their interest and to provide a brief statement of why this wish to be co-opted and what skills they can bring to the Council
• If there is more than one applicant, the Cllrs will vote in the open meeting on each candidate.  Depending on the number of candidates, the Clerk will advise the meeting as to the voting procedure. 
• Voting is by a show of hands, is open and transparent.  Candidates are entitled to be present.

d)  Parish Council email
A paper will be presented by Cllr Meyrick with the recommendation for security for parish council emails.

13)  Correspondence – July 2022

1. DALC – Various circulars and information
2. SDDC – Civic Service 4^th September 2022 – Cllr Sorby-Betteridge will attend
3. East Midlands Airport – Aerospace Modernisation Programme – Phase 2
4. SDDC & DCC – updates about the application process for speed indicator devices

All Cllrs have been circulated with the information prior to the meeting.

14a)  Accounts for Payment

Money Received

            Gross interest (Jun’ 22)                                                     

Balance at bank  27.06.22

*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.

14b)  Requests for funding via S137
No requests for funding have been received.

13)  Planning applications

DMPA/2022/0497: Demolition of existing garage and workshop and erection of single storey extension to front and side and two storey extension to the front at 30 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (16/06/22)

DMPA/2022/0520: Erection of 5 timber holiday lodges at Richmond House Farm, Greysich Lane, Bretby, Burton On Trent, DE15 0RH (16/06/22)

DMPA/2022/0606: Replacement of existing flat roof with new hipped roof to existing two storey extension, replacement windows, gutters, fascias and soffits, replacement of existing render and extension of render on to rear elevation at 15 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (30/06/22)
Cllr Betteridge-Sorby declared a prejudicial interest in the application, being his residential address. 

16c)  Training
The Clerk attended a training session on 25^th May 2022 on cyber crime and fraud prevention.