PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 4th July 2022 (Copy already circulated)
6 To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Cllr vacancy
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) Conclusion of 2021/22 audit
13. To consider Planning Applications
14. To consider any Consultations received
SDDC – Review of Public Spaces Protection Orders (1st-30th September 2022) – circulated to cllrs 29.08.22
SDDC – Issues and options Report for the Local Plan (10th October – 5th December 2022) – circulated to cllrs 14.09.22
SDDC has released the Issues and Options report in connection with the preparation of the next Local Plan. There is no allocation of sites, in this consultation, In addition to the formal public consultations, there will be pop up sessions being held in the following locations between 3pm – 7pm when officers will be in attendance
11th October Findern Village Hall
14th October Rosliston
26th October Etwall Village Hall
27th October Swadlincote Sharpe’s Pottery
31st October Stension Community Centre
2nd November Melbourne Sporting Partnership
Officers are also available for drop in sessions on Tuesday and Wednesdays at the Civic Offices.
15. Items for information only
(a) To receive reports from Meetings attended
Area Forum – 19th July 2022 at Ticknall Village Hall
SDDC Civic Service – 4th September 2022
DALC & Police Liaison Forum – 29th September 2022 via Zoom – (information circulated to Cllrs on 22.09.22)
(b) Notification of Forthcoming meeting
Parish and County Council Liaison meeting – 17th October 2022 (information circulated to Cllrs on 22.09.22 and on 26.09.22)
Flood Liaison Meeting 17th November 2022 – via TEAMS (information circulated to Cllrs on 20.09.22). Questions to be submitted to SDDC no later than 1st November 2022.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meeting and items for inclusion
Clerk’s Report – October 2022
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
The Chair and Clerk attended a TEAMS meeting with Richard Hanbury (DCC) in relation to the SID scheme. The Chair will provide a report at the meeting when decisions on the location and style of SIDs can be made.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Cllr vacancy
Mrs K Kemp resigned on 7th May 2022 as a parish cllr. The vacancy notice was displayed and the Elections Officer advised on 1st July that the parish council can proceed to co-opt to fill the casual vacancy.
Currently no expressions of interest have been received. The procedure to co-option to fill the vacancy has been circulated to Cllrs in the Clerk’s Report from July 2022.
d) Parish Council email
A paper was presented by Cllr Meyrick and agreed at the July 2022 meeting to have parish council emails.
11) Correspondence – October 2022
- DALC – Various circulars and information
- DCC – Cost of living support campaign
- Police – Neighbourhood Priorities set for this quarter July 2022
- EMA – Quarterly Newsletter
- DCC – Proposed creation of a Derbyshire and Nottinghamshire authority as part of the levelling up agenda.
- SDDC – Chair Charity Function
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
Accounts passed for payment
| BACS | HMRC – Staffing NI & PAYE (Aug) | £37.20 |
| BACS | DCC – Pension contribution (Aug) | £45.18 |
| BACS | Staffing – Aug | £138.67 |
| Gallagher | Parish Council insurance | £650.71 |
| ICO | Data protection fee renewal 13/09/22 | £35.00 d/d |
| Royal Mail | Renewal of the PO Box number | £94.50 |
For approval
| BACS | Staffing – Sep | £138.67 |
| BACS | HMRC – Staffing NI & PAYE (Sept) | £37.00 |
| BACS | DCC – Pension contribution (Sept) | £45.18 |
| Mrs J Storer | Clerk use of home (Jul – Sep ’22) | £81.00 |
| Mrs J Storer | Expenses | |
| PKF Littlejohn | Audit of 21/22 accounts | £240.00 |
Money Received
| Gross interest (Jul’ 22) | £0.03 |
| Gross interest (Aug ’22) | £0.10 |
| SDDC – second half precept | £2,012.00 |
Balance at bank 30.08.22
| Deposit account | £3,011.62 |
| Current account | £6,363.22* |
*This balance includes £1,000 grant from Cllr Muller – this will be ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137
No requests for funding have been received.
c) Conclusion of 2021/22 audit
The external auditors have completed their audit for the previous financial year and there are no matters of concerns or issues raised. Cllrs were emailed with the external auditors report on 22.09.22. The conclusion of audit notice has been placed on the notice board and on the website.
13) Planning applications
DMPA/2022/0683: The erection of a detached dwelling at 2 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (19/07/22)
DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (01/08/22)
DMPA/2022/0838:Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (01/08/22)
DMPA/2022/0889: The erection of a two storey side extension at 53 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (15/08/22)
DMPA/2021/1891: Outline application (matters of access, appearance, layout and scale to be considered now with the matter of landscaping reserved for later consideration) for the erection of commercial buildings for use as general industry (Use Class B2) and warehouse (Use Class B8) including access, associated hardstanding, and landscaping at Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (26/08/22)
DMOT/2022/0941: The pruning of trees covered by South Derbyshire District Council Tree Preservation Order no. 109 on Land at SK2922 8261, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QX (30/08/22)
DMPA/2022/0836: The erection of leisure building with associated access, parking and landscaping at Knights Lodges, Knights Lane, Bretby, Burton On Trent, DE15 0RT (23/08/22)
DMPA/2022/0838: Retrospective application for the erection of 8 holiday lodges at Knights lodge, Knights lane, Bretby, Burton on Trent, DE15 0RT (23/08/22)
DMPA/2022/1240: Erection of single storey rear extension, two storey side extension and porch replacement with alterations and ancillary works at 49 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (06/10/22)
DMPA/2022/1236: Erection of single storey rear extension and rendering exterior of existing property at 68 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (14/10/22)
15c) Training
Training sessions are listed on DALC circulars
No training sessions have taken place since the last meeting.