Skip to main content
Posted in

Minutes

Minutes 13th July 2021

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 13th JULY 2021 AT 7:30pm
AT ST WYSTANS CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr K Kemp, Cllr Toone.

 In Attendance: Mrs J Storer – Clerk.

The Chair extended the council’s congratulations to Cllr Betteridge-Sorby on receiving an OBE in the Queen’s Birthday Honours List.

21/798 Apologies
Apologies were noted from Cllrs Bridges, Churchill, Haines and Muller.  As a quorum was established, the Chair commenced the meeting.

21/799 Variation of Order of Business
There was no alteration to the variation of the order of business.

21/800 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

21/801 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines’ report had previously been circulated to all Cllrs and attached as Appendix 1.
Cllrs voiced disappointment that no progress has been made with the planning application and appeal related to applications along Bretby Lane.  Continued concerns were expressed about the work arrangements at 12 Bretby Lane and about the lack of interest shown by SDDC to the concerns raised by the parish council. The lack of communication from SDDC and DCC on this and other matters is extremely poor.
The lack of mowing at the top of Newton Lane and Knights Lane is creating a danger to motorists; the lack of mowing and the height of the grass obscures visibility.  The Clerk will send a letter of complaint to SDDC.
No County Cllr was in attendance and no report was provided.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

21/802 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 11th May 2021
These were circulated, read, approved and signed as a correct record by Cllr Falder subject to an amendment on Min 21/794 which should read 10 and 14 Bretby Lane not 10 and 19 Bretby Lane.

21/803 To approve the Minutes of the Annual Meeting of the Parish Council held on 11th May 2021
These were circulated, read, approved and signed as a correct record by Cllr Falder.

21/804 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

21/805 To receive the Chairman’s Announcements
No announcements were made.

21/806 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

Cllr Betteridge-Sorby reported on the meeting with a landowner who previously had expressed concern about dog fouling and anti social behaviour on his land (Min 21/796e). There is no bin facility along Bretby Lane. 
RESOLVED to install a large litter bin on Bretby Lane next to the parish council noticeboard.
The Clerk will approach Winshill parish council with a request to move the bin from Moat Bank to the entrance of Mimi’s Wood provided ESBC are willing to collect the waste.

The drain cover on Ashby Road East has been repaired (Min 20/755b).

No communication has been received from Crest since the last meeting (Min 21/796d)

No updates have been received bout the unauthorised signs on Oldicote Lane (Min 20.755b)

There have been expressions of interest and support for a parish event to commemorate the Platinum Jubilee next year.   Notices will be placed on Facebook by Cllrs Betteridge-Sorby and Kemp to invite and to gauge initial interest, to seek volunteers and to set an initial community meeting.  This will be a community led event, not a parish council event.

21/807 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c) Communication Strategy
The matter was deferred.

d)  Arrangements for return to face to face meeting
The Clerk as instructed wrote to the Government to urge that hybrid meetings are permitted (Min 21/790).  Some letters have been acknowledged but currently the Government have no plans to introduce hybrid meetings.

21/808 Drainage issues
No further matters were raised.

21/809 Correspondence

  1. DALC – Various circulars and information about Covid19 and 2021 census
  2. Heather Wheeler MP – acknowledging receipt of letter sent requesting review of the law to hold remote parish council meetings
  3. SDDC – Contact details for residents
  4. SDDC – Cancellation of the Area Forums until the Autumn
  5. National Forest – Amendment to planting scheme at Brizlincote Hall (deadline for response 24th July 2021)
    The Chairman explained the proposal and aims of the scheme which has been circulated to all parish cllrs.  The parish council expressed a keenness to try to get some community involvement for tree planting at Brizlincote Hall.  The Chairman will seek clarification about is available and what involvement can be given by the parish council and the community.  If the Jubilee Working Party can be established, this maybe a group that could be involved with the project.

All Cllrs have been circulated with the information prior to the meeting.

21/810 Finance

BACSHMRC – Staffing NI & PAYE (May)£36.60
BACSDCC – Pension contribution (May)£44.39
BACSHMRC – Staffing NI & PAYE (June)£36.60
BACSDCC – Pension contribution (June)£44.39
BACSStaffing – May£136.00
BACSStaffing – June£136.20
Accounts passed for payment

BACSStaffing – July£136.20
BACSHMRC – Staffing NI & PAYE (July)£36.40
BACSDCC – Pension contribution (July)£44.39
For approval

Money Received

SDDCS136 refund£97.93

Balance at bank 30.06.21

Deposit account£3,011.19
Current account£4,834.84

b)  Requests for funding via S137
No requests for funding have been received.

c)  To receive the actual to budget report for the period ending 30th June 2021
The actual to budget report for the period ending 30.06.21 was previously circulated to all Cllrs.
RESOLVED to accept the report for the period ending 30th June 2021.

21/811 To consider Planning Applications

DMPA/2021/0831: The conversion of existing double garage into annex and the erection of summerhouse at Field View Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (16/07/21)
RESOLVED: No objections

21/812 Consultations
Local Information Requirements for the Validation of Planning Applications – Draft For Consultation (deadline 7th July 2021)
No comments were made.

21/813 Items for information only

(a)  To receive reports from Meetings attended
No meetings have been attended

(b)  Notification of Forthcoming meetings
None known

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training continues to be provided remotely via Zoom.  

21/814 Date of next meeting
The next Parish Council meeting will be held on TUESDAY 14th SEPTEMBER 2021 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8:41pm.

APPENDIX 1

District Council report for Bretby Parish Council meeting on Tuesday 13 July 

Foremarke Reservoir 
Over the weekend of 12 June there were serious parking problems at Foremark Reservoir due to high volumes of visiting members of the public with extensive parking on yellow lines and on overgrown grass verges. 28 fixed penalty notices were issued, and the road closed to prevent any other people attending. 

There were similar issues in summer 2020 after the first lockdown and several measures were put in place. These included adding double yellow lines outside the site, additional police patrols, additional car parking at the site and leaving the grass verges to grow so making them less appealing to park on. 

There have been relatively few problems at the site since these measures were put in place and Severn Trent, the police, SDDC Community Safety Enforcement Officers and DCC Civil Enforcement Parking Officers regularly communicate with each other and are making sure patrols are put in place when the weather is going to be hot.

Reopening after Covid
The local hospitality industry continues to cautiously reopen. There have been no significant anti-social behaviour issues or Covid breaches at licensed premises during recent Euro 2020 events. Just across the border in Donington Park, a smaller than normal Download festival was part of the government’s trials to enable large outdoor events to reopen safely. The Sausage and Cider festival, due to be held in June at Catton Park, was a casualty of the pandemic and had to be cancelled.

Night Flight Policy Consultation

The Government is consulting on the night flights policy – link below:
https://www.gov.uk/government/consultations/night-flights-restrictions-at-heathrow-gatwick-and-stansted-airports-beyond-2024-plus-national-night-flight-policy
The closing date for the consultation is 3 September.  SDDC will put together a response to the consultation which will come to the Environmental committee in August for approval.

Planning application @ 12 Bretby Lane – DMPA/2021/0561
We are still waiting for a decision to come through on this application. The case officer is away until Monday so would expect some clarification this week and will update as soon as we hear anything.

Planning appeal @ Land at Rear of 101-119 Bretby Lane – DMPA/2019/1430
No decision from the Inspectorate to date. The case officer is going to try and contact the Inspectorate directly to see if we can get some more information.

Shades Farm
We have been contacted by residents who remain concerned about the new biomass boiler and ongoing planning applications at Shades Farm. We continue to reassure residents that the correct planning process is being followed and that the planning system does allow for retrospective applications to regularise any unauthorised development. We will continue to monitor things on a case-by-case basis and are happy to speak to any residents who may have concerns.

Area Forum Meetings
The next round of Area Forum meetings will take place in the Autumn and Chris Smith from SDDC should be in touch shortly with Parish Councils to confirm details.

Actions from your meeting on Tuesday
Apologies we are unable to attend Tuesday’s meeting. Please let us know if anything crops up that requires action!

Best wishes
Kerry and Andrew

Minutes 11th May 2021

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 11th MAY 2021 AT 7:35pm
AT SWADLINCOTE SURGERY, DARKLANDS ROAD, SWADLINCOTE

Due to continuing Covid restrictions, no Covid safe venue was available within the Parish, the meeting was therefore held outside of the parish.

Present:  Cllr M Falder (Chairman), Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr Bridges, Cllr Toone, Cllr K Kemp.

In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Churchill.

The Chair thanked all for attending and in particular thanked Cllr Betteridge-Sorby for arranging a covid compliant venue for the holding of Council meetings. He welcomed everyone back to the first face to face meeting in over 12 months.

21/782 Apologies
No apologies were noted.  As a quorum was established, the Chairman commenced the meeting.

21/783 Variation of Order of Business
There was no alteration to the variation of the order of business.

21/784 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

21/785 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines reported that there are few new details on the Freeport but agreed to pass on any information when it arrives.
Cllr Churchill provided the latest Covid statistics, the latest figures are significantly below the national average.
The annual flooding meeting will now be held half yearly, the next meeting will be held in the autumn.

No County Cllr was in attendance.
The resurfacing of a section of Bretby Lane has been undertaken; Cllrs welcomed the quality of the repairs and thanked former County Cllr Chilton.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

21/786   To confirm the Minutes of the Meetings held on 22nd March 2021
These were circulated, read, approved and signed as a correct record by Cllr Falder.

21/787 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

21/788 To receive the Chairman’s Announcements
Members of the public have informed of significant queues and waiting times at the Newhall tip, discouraging people from taking items to the tip; this is thought to have contributed to the increase of flytipping around the parish.  The Clean Team has cleared reported instances of flytipping, putting increased pressure on already limited resources.  Around the parish there has been a significant increase in flytipping and across the district there has been a 40% increase.  The recycling contractor has ceased trading and the District Council stepped in to fulfil the recycling contract; the value of recycling has decreased and SDDC is undertaking studies about alternative recycling schemes in readiness for the renewal of the contract in the autumn.

21/789 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 
Min 20/766e) The request for a speed check on Bretby Lane has been submitted.
Min 20/766d) A meeting with a resident about bins for private areas in the National Forest was held in April; a report on this meeting will be given at the next parish council meeting.
Min 20/755b) Action on the drain cover on Ashby Road East is still awaited.
Min 20/755b) the unauthorised signs on Oldicote Lane remain in place; County Cllr Muller will be informed of the situation and requested to pursue the matter.
Signage has been erected by Bretby Hall to direct people onto the footpath around the Hall, whilst various rumours have circulated about the possibility of addition of control mechanisms being installed to restrict access at the Park. 

21/790 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c) Communication Strategy
The matter was deferred.

d)  Arrangements for return to face to face meeting
The Clerk was instructed to write to the Government to urge that hybrid meetings are permitted.  All Cllrs will respond individually to the Government survey about the effectiveness of remote meetings.

21/791 Drainage issues
No further matters were raised.

21/792 Correspondence

  1. DALC – Various circulars and information about Covid19 and 2021 census
  2. Bretby Park Management Company – raising awareness of issues the Hall and residents face
  3. DCC – Impact – new parish carbon footprint

All Cllrs have been circulated with the information prior to the meeting.

21/793 Finance

BACSHMRC – Staffing NI & PAYE (Mar)£36.60
BACSDCC – Pension contribution (Mar)£44.39
BACSHMRC – Staffing NI & PAYE (Apr)£36.60
BACSDCC – Pension contribution (Apr)£44.39
BACSStaffing – March£136.00
BACSStaffing – April£136.20
KrystalWebsite hosting£47.99
Accounts passed for payment
BACSStaffing – May£136.20
BACSHMRC – Staffing NI & PAYE (May)£36.40
BACSDCC – Pension contribution (May)£44.39
DALCSubscription for 2021/22£344.63
Mrs J StorerPayroll annual licence£59.20
Mrs J StorerClerk use of home (April – Jun 21)£81.00
Came & CompanyInsurance£218.00
For approval

Money Received

Interest April 2021£0.03
SDDC – S136 refund£97.93
SDDC – first half of the precept£1,829.00
SDDC – Council grant£73.00
Bretby Hall – donation for new bin£600.00
HMRC – VAT refund 20/21£41.60

Balance at bank 04.05.21

Deposit account£3,011.14
Current account£5,663.42

b) Requests for funding via S137
No requests for funding have been received.

c) To receive the internal audit
The internal audit was undertaken on 14th April 2021 and no matters were reported.  The report has been circulated to all Cllrs.

d)       To complete the Annual Governance & Accounting Report
The AGAR report for 2020/21 was before the Council for completion and approval. 
RESOLVED the AGAR was completed and signed by the Chair and the RFO/Clerk.

Cllrs have been circulated with the accounts for the year ending 31st March 2021 and the accounts were presented to the meeting for Council approval.
RESOLVED to accept and approve the accounts for the year ending 31.03.21

21/794 To consider Planning Applications

DMPA/2021/0561:Amended scheme to previously approved DMPA/2019/1461 for the erection of an extension with pitch roof and the conversion of loft space at 12 Bretby Lane, Bretby, Burton upon Trent, DE15 0QN (12/05/21)
Some Cllrs expressed disappointment about the lack of response to correspondence sent to SDDC Planning Dept by residents relating to safety concerns and the continuation of building works, particularly on the roof, at the above property. The alleged disregard of the planning process, building inspection and safety was considered to debase the planning process.
District Cllrs reported that the Planning Dept has been in correspondence with the applicants but District Cllrs were unaware that residents’ correspondence had gone unanswered; they will follow up on these matter.
RESOLVED: objection; as it is overbearing presence on 10 and 19 Bretby Lane and newly installed windows overlook gardens and bedrooms which affects neighbours right to presence. This application goes against the previous planning conditions restricting the increase of the height of the property.

DMPN/2021/0612: Certificate of Lawfulness for proposed loft conversion and the installation of windows at 2 Mount Road, Bretby, Burton On Trent, DE15 0RA (13/05/21)
RESOLVED No objections

DMPA/2021/0552: The erection of extensions, front wall and gate at 14 Bretby Lane, Bretby, Burton on Trent, DE15 0QN (07/05/21)
RESOLVED No objections

No further information has been received about the planning appeal for affordable housing on Bretby Lane. District Cllrs agreed to pass on any updates when any information is received.

21/795 Consultations
No consultations have been received.

21/796 Items for information only

(a) To receive reports from Meetings attended
No meetings have been attended

(b)        Notification of Forthcoming meetings
None known

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training continues to be provided remotely via Zoom.  

(d) Cllr Toone has contacted CREST about speed checks along Bretby Lane, but has heard nothing.

(e) Cllrs Toone and Betteridge-Sorby met remotely with a landowner about issues affecting Mimi Wood, in particular dog fouling and ASB.

21/797 Date of next meeting
The next Parish Council meeting will be held on TUESDAY 13th JULY 2021 at 7.30pm at St Wystan’s Church, Bretby.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8:30pm.

Minutes Of The Annual Parish Meeting Tuesday 11th May 2021

BRETBY PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH MEETING HELD
TUESDAY 11th MAY 2021 AT 7:30pm
AT SWADLINCOTE SURGERY, DARKLANDS ROAD, SWADLINCOTE

Present: Cllr M Falder (Chairman), Cllr M Bridges, Cllr L Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr K Kemp, Cllr S Toone.

In Attendance: Mrs J Storer – Clerk, District Cllrs Churchill and Haines.

21/768 Apologies
No apologies were noted.

21/769 Election of Chairman
Cllr Falder was nominated by Cllr Bridges, seconded by Cllr Corner.  There were no other nominations.  Cllr Falder was unanimously elected as Chairman.
Cllr Falder thanked all for the support and confidence given to him in his capacity as Chairman and informed the meeting that this will be his final year as Chairman – next year he will step down as Chair but remain on the Council.

21/770 Chairman to take and sign the Declaration of office
Cllr Falder took and signed the Declaration of Office for the position of Chairman.

21/771 Election of Vice Chairman
Cllr Toone was nominated by Cllr Bridges and seconded by Cllr Falder.  There were no other nominations.  Cllr Toone was unanimously elected as Vice Chairman of the Parish Council.

21/772 Vice Chairman to take and sign the Declaration of Office
Cllr Toone signed the Declaration of Office for the position of Vice Chairman.

21/773 Completion of Register of Interests
The Councillors will review their Register of Interest via the Parish Council website and inform the Clerk of any changes.

21/774   Appointment of Committees – if required
RESOLVED it was unnecessary to have any committees.

21/775    Appointment of Cllrs to External Bodies and arrangements for reporting back
RESOLVED that any Cllr can attend any external meeting; reports will be circulated via email and questions an be taken at the next Parish Council meeting.

21/776   To adopt the new Standing Orders
The Standing Orders were previously circulated to all Cllrs.
RESOLVED to accept the Standing Orders, as circulated and without amendment.

21/777   To review the Financial Regulations
The Financial Regulations have been reviewed and no further amendments were identified.

21/778  Review of inventory of land and assets including buildings and office equipment.
The list of assets owned by the Parish Council was reviewed.  No omissions were noted and there had been no disposals during the year. 

21/779  Review and confirmation of arrangements for insurance cover in respect of all Insured risks.
The insurance falls due for renewal on 1st June 2021 and the renewal premium has been received and circulated to all Cllrs.  The insurance company has advised the Clerk that the premium is the lowest possible. The insurance cover provided was agreed and accepted by Cllrs.

21/780 Review of the Council’s and/or employees’ memberships of other bodies.
The Parish Council is currently a member of DALC and will continue to retain membership with DALC. The Clerk is a member of SLCC and this will continue.

21/781 Reviewing the Council’s complaints procedure.
The Complaints procedure as previously circulated was reviewed and no amendments were made.

The meeting closed at 7:32pm

Minutes 22nd March

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 22nd MARCH 2021 AT 7:45pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr Bridges, Cllr Toone

In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:23pm), Cllr Chilton (to 8:23pm), Cllr Churchill (to 8:23pm), 1 member of the public.

20/752 Apologies
Apologies were noted from Cllr Kemp (work commitments).  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/753 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/754 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/755 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
The Chairman reported that this will be Cllr Chilton’s last attendance at Bretby Parish Council as she is not seeking re-election in May.  He expressed and conveyed his and the Council’s thanks and appreciation for her work for the parish.

Cllr Chilton asked if reported items from the last meeting have been resolved.
The grate cover on Ashby Road East – this remains a problem and is the responsibility of South Staffordshire Water.  Cllr Chilton will follow this matter.
The drain on the Repton/Hartshorne Road – this has been attended to promptly.
The drain on Knights Lane – this has dried up naturally but will potentially be a problem in the future. No officer has been in contact with the Chair despite his details being provided to officers.
Cllr Chilton reported on the changes within the Highways Dept (DCC) and is hopeful that some of the issues can now be resolved quickly.

Again, only those potholes which are reported to DCC are attended to but do not attend to the potholes that are seen but are unreported. A request was made for the repair team to attend to all potholes in the vicinity.
Cadent – no progress has been made and the resident is now almost unable to access his drive.  A team has previously visited and agreed to repair the bad workmanship on an “if and when” basis however there has been a lengthy wait with no action yet taken.  Cllr Chilton will pursue this.
Cllr Toone commented upon the amount of litter on the side of the A38 and commended a team for the work they undertook to clear litter from various sections of the A38.  A similar situation exists on the A50.
A sign has been erected on both sides of Oldicote Lane sign stating it is a private lane and access is only for residents; this sign is confusing as it has the appearance of an official council sign but isn’t.  An acknowledgement was made that the Lane is unadopted, narrow and difficult to turn a vehicle round however the sign is considered to be not only misleading but also officious; there is a public footpath at the end of the lane and therefore access if permitted. A photo of the sign will be forwarded to Cllr Chilton to follow the matter with Traffic Safety Dept and to make enquiries about obtaining a “No Turning” sign.

There is no stop sign or white lines at the junctions of the Nurseries or at Mount Lane, motorists continue to exit the Nurseries and pay little attention to traffic from the right, this has caused some issues.  There was disappointment that the Nurseries have not engaged to inform motorists to use care when exiting the site.

Cllr Churchill reported on the Freeport announcement made in the budget by the Secretary of State about three sites in the east midlands.  One site will be at Toyota with a rail head and will create about £12m additional business rates and 6000 new jobs.  There will however, be significant blight to residents in the area and SDDC will have to mitigate this for the residents.  For Bretby there could be increase aircraft noise. The Chairman asked for information about what infra structure upgrades will be installed.  The Dept of State and Highways England will make all the surveys and recommendations relating to changes in infrastructure.  The governance structure will come under the D2N2 LEP and there will be consultations for local residents. Flooding in Egginton is acknowledged to be of concern.  The Freeport status will bring significant tax breaks that could be used towards improving the infrastructure.

The appeal on affordable homes on Bretby Lane is still awaited.

The work taking place at 12 Bretby Lane is to be looked at by the Planning Enforcement Team. Cllr Toone reported that some demolition had taken place along with some development that does not appear to bear any resemblance to the original plans. Concerns were expressed about the impact on the telephone line by these works.  Cllr Haines encouraged people to report directly their concerns to the Enforcement Team as well as to Cllrs. The personnel situation in the Planning Dept was explained.
SDDC grass cutting schedule resumes this month.  No progress has been made about the request relating to the specific grass cutting on Watery Lane raised last year,  Cllr Chilton will follow this matter with DCC.
South Derbyshire will be part of a pilot scheme about the recycling of coffee pods.

8:23pm The Chairman thanked Cllr Chilton.  Cllrs Chilton, Haines, Churchill left the meeting.

A member of the public attending from Bretby Hall welcomed the co-operation about the issue of dog mess. The Clerk will continue to press SDDC for information as to when the bin will be installed.
During recent times there have been an increase in the use of the Hall carpark for people visiting the area for exercise and there has been an increase in anti social behaviour.  It was noted that the parish has previously been sheltered from anti social behaviour but is now exposed to it; some of the reported incidents are of concern. The feeling of the meeting was that this situation will continue and is likely to escalate post covid.
The Derbyshire Police Rural Crime publication has provided some guidance along with various contact numbers; this will be forwarded to the resident, however these matters including littering appear to be very low on the priority list for the police.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/756   To confirm the Minutes of the Ordinary Meeting held on 25th January 2021
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/757 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/758 To receive the Chairman’s Announcements
There were no further matters the Chairman reported.

20/759 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/760 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c) Communication Strategy
The matter was deferred.

d)  Arrangements for return to face to face meeting
The Clerk’s report contained information about the future holding of meetings when the legislation for holding remote council meetings expires on 6th May.  There is to be a return to face to face meetings however Cllrs were concerned that other regulations will remain in force, causing conflicts and have the consequence that the holding of face to face meetings will be unachievable.  Cllrs expressed concerns that it may still not be safe to return to face to face meeting, and that by resuming physical meetings it may prevent some Cllrs and residents from their right to attend a meeting.
RESOLVED to acknowledge the legal situation, however  this parish council will meet remotely on 11th May 2021 unless clear guidance is received to the contrary.

20/761 Drainage issues
No further matters were raised.

20/762 Correspondence

  1. DALC – Various circulars and information about Covid19 and 2021 census
  2. Derbyshire PCC –  A booklet to increase safety in rural areas has been launched in Derbyshire
  3. Cllr Chilton – DHART and A61 Technology Projects – stakeholder update
  4. Derbyshire Police Crime Commissioner Office – invite to meet remotely the PCC on 18th March 2021
  5. Cllr Chilton – information of the 20’s enough speed campaign
  6. Resident – seeking assistance regarding anti social behaviour at Mimi’s Wood
  7. Counter-Terrorism and Security Act 2015 – Venue Hire requirements for publicly owned venues

All Cllrs have been circulated with the information prior to the meeting.

20/763 Finance

BACSHMRC – Staffing NI & PAYE (Feb)£36.60
BACSDCC – Pension contribution (Feb)£44.39
BACSHMRC – Staffing NI & PAYE (Jan)£36.60
BACSDCC – Pension contribution (Jan)£44.39
BACSStaffing – February£136.00
KrystalWebsite hosting£9.59
DCCOutstanding pension contributions£22.13
Accounts passed for payment
BACSMrs J Storer – use of home (Jan – March 21)£81.00
BACSMrs J Storer – expenses for 2020/2£19.44
BACSMrs J Storer – SLCC subscription£19.65
BACSStaffing – March£136.00
BACSHMRC – Staffing NI & PAYE (March)£36.60
BACSDCC – Pension contribution (March)£44.39
BACSSubscription for 2021/22£TBC and paid in April 2021
For approval

Money Received

Interest Feb£0.02
Interest March£0.03

Balance at bank 15.03.21

Deposit account£3,011.11
Current account£3,543.16

b)  Requests for funding via S137
No requests for funding have been received.

20/764 To consider Planning Applications

DMPA/2020/1212: Retrospective application to regularise an agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD (12/03/21)

DMPA/2020/1329: The erection of a lean-lift and the conversion of grass area to into new service yard at Etwall House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (12/03/21)
RESOLVED no objections

DMPA/2021/0294: The erection of a two-storey rear extension at 58 Bretby Lane, Bretby, Burton on Trent DE15 0QW (12/03/21)
RESOLVED no objections

DMPA/2021/0297: The erection of horse stables and associated hardstanding at Town Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD  (07/04/21)
RESOLVED no objections

DMPN/2021/0377: Prior Approval for change of use of agricultural buildings to dwelling houses (Class C3) and for building operations reasonably necessary for the conversion at The Sett, Bretby, Burton on Trent, DE15 0RB (07/04/21)
RESOLVED no objections

DMOT/2021/0126 – Approval of details required by conditions 3, 5, 6 and 9 attached to ref. DMPA/2020/0448 (the erection of a building to house a biomass plant) at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD
RESOLVED no objections but the Clerk will query whether the discharge for the U4 exemption, answers points 5 and 7 on the discharge.

20/765 Consultations
No consultations have been received.

20/766 Items for information only
(a)        To receive reports from Meetings attended
Area Forum – 19th January 2021 – no report was received

(b)        Notification of Forthcoming meetings
            None known

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk attended the DALC “Accounting for parish councils at the year end” training session on 22nd February 2021.

(d)        A resident at Bretby Hall has expressed a desire to join the parish council.  There are no vacancies at present.
A resident who owns Mimi Woods spoke with the Clerk today and the notes of that conversation (as approved by the resident) had been circulated to all Cllrs prior to the meeting.  One suggestion from the resident was to install a bin at an access point to the wood and Cllrs noted that the resident regularly places a black bin for the depositing of dog waste and that the majority of people do not use it to place the waste but discard it irresponsibly.
Similar experiences were noted by other landowners and the dog waste issue has been noted on social media.
It was AGREED that Cllrs Toone and Betteridge-Sorby will meet with the resident to discuss the situation.

(e)        The Clerk was asked to make a request for a speed check/monitor to take place on Bretby Lane.  Examples were given of a particular resident who speeds around the immediate area and information will also be passed to the PCSO.

20/767 Date of next meeting
The next Parish Council meeting will be held on TUESDAY 11th MAY 2021 at 7.30pm; this will be preceded by the Annual Meeting of the Parish Council will be a remote meeting unless there are significant changes to regulations.
There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at  9:29pm.

Minutes 25th January

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 25th JANUARY 2021 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr K Kemp, Cllr Bridges

 In Attendance: Mrs J Storer – Clerk, Cllr Haines (to 8:20pm), Cllr Chilton (to 8:20pm), Cllr Churchill (to 8:20pm)

20/736 Apologies
No apologies were accepted as all were present.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/737 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/738 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/739 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Chilton reported that no further updates have been received relating to the condition of the Bretby Lane verge following works undertaken by Cadent; the promised meeting that would take place with DCC and the affected resident is still to be arranged. Dissatisfaction was expressed about the lack of communication from DCC with the resident.  Cllr Chilton agreed that the lack of communication was unacceptable; Cllrs also made comments on the road having sunk since the works have been completed. Cllr Chilton agreed to take the matter back to DCC as a matter of urgency.  

Disappointment was expressed about the lack of and lateness of gritting around the parish over the last two days when there was significant snowfall. The parish council owned grit bin at Watery Lane is filled occasionally from a store of grit kept at the Chairman’s property.  The second grit bin owned by the parish council is still located at the Chairman’s property and will continue to do so until an acceptable location can be found. Cllr Betteridge- Sorby raised the problems of lack of gritting on Midway Road, and asked that this is classed as a priority road whilst the vaccinations are taking place.

Funding is available from DCC relating to flooding, this information will be passed to the Clerk and the District cllrs.  There are not many properties in the parish that flood, flooding is not happening as badly on Bretby Lane as has been the case in previous years, possibly this is due to the recent planting of trees which appears to have helped to ease some of the flooding matters.

Cllr Chilton was requested to take the following matters to DCC: –
One drain outlet at Bretby Lane is blocked causing the water to back up and flood the lane; this matter goes back to 2019.
On Knights Lane a drain under the lane between Hill Farm and Newton Lane is blocked and floods the lane; it too requires clearing out; this matter is a highways safety issue as the standing water causes problems for traffic particularly if the water freezes.
A grid cover on Ashby Road East rattles when traffic goes over it, the matter has been on the repair list for a significant number of months.

Sub contractors have been seen repairing potholes yesterday and today in the snow.

Cllr Haynes reported that the snow over the weekend has meant no bin collections have taken place; SDDC will endeavour to catch up over the weekend.

Cllr Churchill reported that vaccinations at Oaklands are going well, as have the lateral flow testing centres in Swadlincote. 

Newton Lane is not flooding as in previous years and the recent engineering works appear to be working well; the quality of work was congratulated.

SDDC has confirmed that the verge at Watery Lane will not be cut as per the request of a resident; this request was made to protect the banks of the stream but confirmation on the new arrangement is still awaited from DCC – Cllr Chilton will follow this matter.

The street cleaning team have been seen in the parish, some local residents are using their daily exercise/walk to collect rubbish and the local volunteers collecting litter were congratulated.

Cllr Kemp informed that some residents have expressed a desire to carry out a community litter pick, Cllr Haynes will provide details of how to obtain the necessary equipment for this community activity to happen.

An update was requested on the appeal for the property development at Bretby Lane as it appears that the appeal was lodged after the time scales listed by SDDC in April 2020.

8:20pm Cllr Churchill, Cllr Chilton and Cllr Haynes left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/740   To confirm the Minutes of the Ordinary Meeting held on 23rd November 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/741 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/742 To receive the Chairman’s Announcements
A lorry repeatedly cuts the corner of Bretby Lane and Newton Lane, causing some damage to the newly widened junction.
A wicket gate has been installed near to Bretby Castle, it was established that bee hives are now at this location.
The Church held a socially distance carol concert on Christmas Eve.
The dog bin at the Hall is not large enough to cope with the increase in volume created with increased walking during the covid era/lockdown.

RESOLVED The Clerk was given authority to place an order to buy and install a bin.
The Clerk was requested to make enquiries as to whether the Bretby Hall management company would make any financial contributions.

20/743 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/744 Governance
a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)  To appoint Mr B Wood as the internal auditor for the years ending 31st March 2021 and 31st March 2022
Mr B Wood has undertaken the internal audit of the parish council’s accounts for several years and as a former DALC Chief Officer, he understands the parish council sector.
RESOLVED for Mr B Wood to be the internal auditor for the financial years 2020/21 and 2021/22.

d) Communication Strategy
The Bretby Facebook page is now receiving daily comments. Cllrs Kemp and Betteridge-Storby have previously discussed how to increase the profile of the Facebook page, including highlighting the community litter pick and once interaction takes place, to establish a social committee and to increase the possibility of organising large events such as Bretby in Bloom.  Details of the Bretby Facebook page will be included in the Church newsletter.      Communication about the Bretby Facebook page was offer to be undertaken by the Neighbourhood Watch.

20/745 Drainage issues
No further matters were raised, drainage was discussed earlier in the meeting.

20/746 Correspondence

  1. DALC – Various circulars and information about Covid19 and 2021 census
  2. SDDC – Advice on flooding in communities
  3. Information on the 2021 census
  4. SDDC – Information on the personnel changes at Swadlincote police station
  5. DCC – Briefing from Cllr Chilton about community testing for Covid and new shopappy (email 13.12.20)
  6. Census – further updates
  7. DALC – Community Business Guide
  8. SDDC – Notification of Area Forum meeting via TEAMS on 19th January 2021
  9. Resident – request for additional bin at Bretby Hall
    The Clerk has asked SDDC for costings relating to an additional bin.
    All Cllrs have been circulated with the information prior to the meeting.

20/747 Finance

BACSHMRC – Staffing NI & PAYE (Dec)£36.60
BACSDCC – Pension contribution (Dec)£44.39
BACSHMRC – Staffing NI & PAYE (Jan)£36.60
BACSDCC – Pension contribution (Jan)£44.39
BACSStaffing – December£136.00
BACSStaffing – January£136.00
Accounts passed for payment
BACSMrs J Storer – use of home (Jan – March 21)£81.00 – defer to next meeting
BACSMrs J Storer – expenses£carried forward to next meeting due to the low level of expenses
KrystalWebsite hosting£9.59
For approval

Money Received

Interest Dec£0.02
Interest Jan£0.03

Balance at bank 18.01.21

Deposit account£3011.07
Current account£4009.06

b) Requests for funding via S137
No requests for funding have been received.

c) To set the precept for the financial year 2021/22 
The Clerk had circulated with the meeting papers, the draft budget and precept for the financial year 2021/22, the budget was discussed having regard to the current economic situation and to the pandemic.
RESOLVED to set the precept for the financial year 2021/22 at £3,658, this being a 2% increase.

20/748 To consider Planning Applications
DMPN/2020/1270 – Prior notification for the erection of a steel portal frame building for the storage of agricultural machinery, implements and fodder at Brizlincote Lane, Burton on Trent DE15 0PR (22/12/20) – Already granted.

Planning appeal
DMPA/2019/1430:Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for six wholly affordable starter homes with access and associated works on Land at Sk2823 3536 (rear of 101-119) Bretby Lane, Bretby, DE15 0QP
Appellant: Mr & Mrs Brian & Jean Mears
Appeal Ref. No: APP/F1040/W/20/3258632
Appeal Starting Date: 25/11/2020

20/749 Consultations
No consultations have been received.

20/750 Items for information only
(a) To receive reports from Meetings attended
Area Forum – 19th January 2021 – no report was received,

(b) Notification of Forthcoming meetings
None known

(c)  Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  No training sessions have been attended.

(d) A resident at Bretby Hall has expressed a desire to join the parish council.  There are no vacancies at present, however the Clerk will make contact with the person to invite him to attend future parish council meetings.

20/751 Date of next meeting
The next Parish Council meeting will be held on MONDAY 22nd MARCH 2021 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 9:05pm.

Minutes 23rd November

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 23rd NOVEMBER 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr S Betteridge-Sorby, Cllr K Kemp (from 7:35pm)

In Attendance: Mrs J Storer – Clerk, Cllr Haines, Cllr Chilton,

20/720 Apologies
Apologies were accepted from Cllr Bridges (illness) and Cllr Churchill (illness).  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/721 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/722 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/723 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines thanked Cllr Falder for laying the wreath on behalf of SDDC on Remembrance Sunday.  The calendar for the bin collections for 2020/21 have been circulated and Cllr Haines will attend the Christmas waste meeting tomorrow and feedback any updates. Recycling remains very heavy and this has affected the green bin collections.
The Shades Farm planning application DMPA/2020/0933 was approved by SDDC Planning Committee with a number of conditions, these were listed to the meeting; building has commenced. The other applications at Shades Farm are submitted under permitted development.  Any concerns about the decisions can discuss these with Cllr Haines.
Cllrs Haines and Churchill have spoken with residents relating to the planning application DMPA/2020/0944 at 252 Bretby Lane and assured residents that despite Covid 19, the planning process remains rigour. The Planning Officer is awaiting information from the Highways Dept.
There was a major flytipping incident on Watery Lane two weeks ago.  The Clean Team was contacted and cleared the site very quickly.  Minor littering and fly tipping continue to be reported to the Clean Team who will follow up any information reported to them.  Flytipping is a problem across the district; particularly badly affected are those areas close to the Derby boarder.

Cllr Chilton reported on personnel changes within the Highways Dept. The number of children now in care specifically related to domestic abuse during Covid has risen.
The Vision Derbyshire suggestion was explained.
Cllr Chilton reported that she has received nothing back from DCC nor Cadent regarding members of the public concerns regarding Cadent quality and inconsiderate workmanship.  One member of the public is considering seeking assistance of the Ombudsman following the lack of response to his concerns.  Questions were raised about how Cadent continues to be failed to be held to account for their allegedly poor workmanship; Cllr Chilton will raise this matter with the new Highways Manager.

The public health roll out of the Covid vaccine has been advised that the Rosliston Forestry Centre is likely to be the vaccine centre for this area, however from a public transport perspective it is a difficult site to access with the buses being periodical and having the result of many people waiting at the vaccine centre for a number of hours.  Cllr Chilton will raise these concerns and feedback any comments via the Clerk.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/724   To confirm the Minutes of the Ordinary Meeting held on 14th September 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/725 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/726 To receive the Chairman’s Announcements
A very small Covid safe laying of the Remembrance Wreath took place on Remembrance Sunday by the Chairman.  The WI wrapped poppies around the oak of the war memorial, however some of the lead flashing is missing from the memorial.  Repairs are to take effect and the Clerk will liaise with Cllr Chilton about possible funding for the repairs.

20/727 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/728 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
As per Min 20/711c) no further action will be taken on this matter, this was included on the agenda in error.

d) Communication Strategy
The Clerk circulated an email on 5/10/20 about how the Council can communicate to its stakeholders, the recommendation is for a communications strategy to be drafted and to consider means of communication as per Cllr Kemp’s earlier suggestion.  A Facebook page has been set up and regular relevant updates are required to encourage people to be involved.  When the Facebook page was set up the Nurseries were invited to participate but they did not become involved, they will be asked if they now wish to contribute, a request will also be extended to the businesses at the Bretby Business Centre.  Promotion between the Facebook page and website will occur.  When Bretby in Bloom takes place, the Nurseries will be approached to assist.  The communication strategy and Bretby in Bloom will be considered in detail in the new year.

A lot of momentum for running organisations and events in the community has been lost with the pandemic and concerns were expressed that this momentum will not return, it is therefore necessary to communicate with the community to encourage others to carry on the community events and activities.

20/729 Drainage issues
No matters were raised.

20/730 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. DALC – advice in relation to covid related HR
  3. ONS – Notification and handbook for the 2021 consensus (this will be on 21st March 2021)
  4. DCC Director of Public Health – urging compliance with Covid Regulations
  5. Clerks & Councils Direct – November 2020 edition

All Cllrs have been circulated with the information prior to the meeting.

The WI and the Church are looking at fund raising at Christmas for local food banks as there appears to be a big demand. Swadlincote CVS has broadened their food bank to a winter one due to a huge demand.  Cllrs were requested to raise awareness for donations to the food banks.

20/731 Finance

BACSHMRC – Staffing NI & PAYE (Oct)£36.60
BACSDCC – Pension contribution (Oct)£44.39
Accounts passed for payment

For approval

BACSHMRC – Staffing NI & PAYE (Nov)£36.60
BACSDCC – Pension contribution (Nov)£44.39
BACSStaffing – November£136.00
BACSRoyal Mail – PO Box Number renewal£88.13
BACSMrs J Storer – use of home (Oct – Dec 20)£81.00
BACSMrs J Storer – expenses£carried forward to next meeting
RBLDonation for Remembrance Wreath£50.00

Money Received

Interest Oct£0.02
Interest Sept£0.03

Balance at bank 16.10.20

Deposit account£3011.02
Current account£4573.18

b) Requests for funding via S137

No requests for funding have been received.

c) To receive the actual to budget report for the period ending 31st October 2020 and to consider the first draft of the budget for 2021/22
RESOLVED to accept the actual to budget report for the period ending 31.10.20, no questions were raised.
The Clerk had circulated with the meeting papers, the draft budget and precept for the financial year 2021/22.  The Clerk will amend the budget for discussion at the January meeting.

20/732 To consider Planning Applications
DMPA/2020/0933: Retention of a plant room on Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT (23/10/20)
This has already been passed.

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton On Trent, DE15 0RB  (11/11/20)

DMOT/2020/1047: The removal of deadwood and reducing rear scaffold limb of horse chestnut at The Stables, 1 Bretby Mews, Unnamed Road through Bretby Park, Bretby, Burton on Trent, DE15 0RB

DMPN/2020/1038: Prior Notification for construction of a machinery store at Shades      Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPN/2020/1036: Prior Notification for the erection of a straw barn at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD

DMPA/2020/1080: The erection of a two storey circulation/service block extension (revised scheme to that approved under 9/2017/0957 and 9/2018/0730) at Burton On Trent Golf Club, Ashby Road East, Bretby, Burton On Trent, DE15 0PS

DMPA/2020/0944- The erection of extensions and garage at 252 Bretby Lane, Bretby, Derbyshire  DE15 0QR

20/733 Consultations
NALC – Changes to Planning and Planning for the Future
NALC – Standards Matter 2: Public Consultation and Public Sector Surveys.
SDDC – Street Trading Policy review (deadline 28th January 2021)

20/734 Items for information only
(a) To receive reports from Meetings attended
Area Forum – 11th November 2020, the Clerk attended the meeting and reported that this was an exploratory meeting seeking if parish councils would welcome the holding of Area Forums and Safer Neighbourhood meetings via TEAMS; the consensus of the meeting held on 11.11.20 was to welcome the return of these meetings.  These will take place in the new year.

(b) Notification of Forthcoming meetings
None known

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

Training is being provided remotely via Zoom.

DateCourseAttender
30th September 2020Managing Staff AppraisalsClerk
1st October 2020Effective communication and Engagement for Town and Parish Councils in Post Covid 19 eraClerk
1st October 2020Tutorial on HTML for website accessibility  Clerk
2nd November 2020Planning – DALCClerk

20/735 Date of next meeting
The next Parish Council meeting will be held on MONDAY 25th JANUARY 2021 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8:38pm.

Minutes 14th September

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 14th SEPTEMBER 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp

 In Attendance: Mrs J Storer – Clerk,  Cllr Haines (to 8:15 pm), Cllr Chilton (from 7:44pm to 8:15pm)

20/703 Apologies
Apologies were noted from Cllr Churchill.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/704 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/705 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were received.

20/706 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Haines updated that the Shades Farm planning application has been requested to go before the Planning Committee following the volume of local concerns expressed to both Parish and District Cllrs.  The Planning Officer is waiting for information from the applicant’s agent and it is therefore likely that the application will be brought before the October planning meeting.  The Enforcement Officer is looking at one application as the location of a barn is not in exactly the location as approval was granted.
The Chair provided some background relating to the concerns expressed by local residents during the summer and of the site meeting held with residents, District cllrs and the applicant.
SDDC is still meeting remotely with a lot of officers working from home.
Green bins – the amount of recycling has significantly increased over the last 6 months through Covid; equating to approx. the recycling collections from another 10,000 properties; the contractor has been struggling and there have been some missed collections but the problem has been resolved.
Examples were given of SDDC awarded grant funding projects.
Questions were raised with the funding reserves of SDDC; Cllr Haines reported that funds have been spent through Covid and SDDC awaiting to see what the financial position will be as Covid continues.
There have been major roadworks along Bretby Lane over a number of weeks, these have created problems for residents.

7.44pm Cllr Chilton joined the meeting.

There are traffic lights on Ashby Road East and Bretby Lane in place for work undertaken by Cadent and these lights have been in situ since February and are creating chaos.  The traffic lights are not synchronised and the organisation and execution of the works were considered to be appalling.  One resident has reported damage to his drive caused by traffic being diverted along his drive. Cllr Chilton provided examples of other examples of poor workmanship.  The safety of pedestrians was also thought to be compromised as the signage is not adequate and pedestrians are walking in the path of vehicles.
The Clerk was requested to write to the Highway Hub, copying in Cllr Chilton, to complain about the situation and ask for the officer to come to the location on an urgent basis
The volume and weight of traffic has also made the road sink leaving a significant drop from household drives onto Bretby Lane.
Speeding is still an issue along Bretby Lane between Bretby Nurseries to the end of Bretby Lane.  The Chair gave a short explanation of the attempts made by the Parish Council to have the speed limit introduced.  It is not possible to narrow the road to create a pavement on both sides of Bretby Lane.
The Clerk circulated an email from DCC about the creation of Vision Derbyshire and Cllr Chilton provided further information relating to the forthcoming Government White Paper on devolution.  This Vision for Derbyshire is being put forward to the Secretary of State and if  unacceptable then there is a “Plan B” that Derbyshire joins to form an  East Midlands group.  This may not impact significantly on parish councils; the majority of changes will impact on District and County Councils.

8:15pm Cllr Chilton and Cllr Haines left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/707   To confirm the Minutes of the Ordinary Meeting held on 6th July 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/708 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/709 To receive the Chairman’s Announcements
The footpath has been cleared by the residents (Min 20/690).

20/710 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/711 Governance
a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
The owners have requested that no attention is drawn to the private area; no further action will be taken on this matter.

20/712 Drainage issues
No matters were raised.

20/713 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19
  5. Derbyshire – PCC meet the Commission online 5th August 2020
  6. Clerks & Councils Direct – September 2020 edition
  7. Resident – enquiry as to when a meeting is to be held as she has concerns about some planning applications.
    Clerk has replied to provide the date of the next meeting and that if there are any concerns about planning matters, for the resident to make these directly to the planning authority

All Cllrs have been circulated with the information prior to the meeting.

20/714 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (July)£XX
BACSDCC – Pension contribution (July)£XX
BACSHMRC – Clerk’s tax (Aug)£XX
BACSDCC – Pension contribution (Aug)£XX
s/oMrs J Storer – Clerk fee for July 20£XX
s/oMrs J Storer – Clerk fee for Aug 20£XX
BACSMrs J Storer – Clerk fee (Sept)£179.68
BACSDCC – Pension for (Sept)£58.61
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (July – Sept 20)£81.00
BACSMrs J Storer – expenses£deferred to the next meeting
d/dData Protection Renewal£35.00
BACSPKF Littlejohn – audit fee 2019/20£240.00
For Approval

Money Received

SDDC – second half of the precept£1793.00
Interest July£0.12
Interest Aug£0.11

Balance at bank 14.09.20

Deposit account£3010.95
Current account£5601.68

b)         Requests for funding via S137
No requests for funding have been received.

c)         To receive the actual to budget report for the period ending 31st August 2020
The report had been previously circulated to all Cllrs.
RESOLVED to accept the financial report for the period to 31.08.20.

d)         To received the External Auditor’s report for the year ending 31st March 2020
The external auditor’s report has been previously circulated to all Cllrs; no items or areas of concern were raised.

20/715 To consider Planning Applications
DMPA/2020/0448: Notification of planning application: The erection of a building to house a Biomass Plant at Shades Farm Unnamed Road from Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
Discussions focused on the potential of noise and smell population, the material which may be burnt in such an incinerator, the location to several residential properties
RESOLVED: no planning reasons could be seen to object but SDDC planners were asked to  pay attention to any noise and/or odour pollution and to  monitor these.  SDDC will be asked to provide information as to how these items will be monitored.

DMPA/2020/0629: Change of use from agricultural land to school playing fields (use class D2) and the erection of two senior football pitches with fencing and associated works (revised scheme to that proposed under application ref. DMPA/2019/0967) on land east of Paulet High School, Violet Way, Burton On Trent, Staffordshire, DE15 9RD
RESOLVED: no objections

DMPA/2020/0395: The variation of condition no. 2 of permission ref. 9/2017/1402 (relating to the layout of cabins) for the erection of 8 No. holiday cabins, to seek minor material amendments to the access road, size of cabins, layout of cabins and associated entrance gate at Knights Lodges, Knight’s Lane, Bretby, DE15 0RT
RESOLVED: no objections.  Cllrs expressed a desire not to see any further development of the site; it is large enough for the area and access.

20/716 Consultations
NALC – Changes to Planning and Planning for the Future
DCC – Devolution White Paper preparation

20/717 Items for information only
(a)        To receive reports from Meetings attended
No meetings have been attended.
The clerk has ordered 2 Remembrance Wreaths; the Chair explained the arrangements for the Remembrance Service.

(b)        Notification of Forthcoming meetings
None known due to CV-19.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk will be attending the DALC online training session on 2nd November 2020 on planning matters.

DateCourseAttender
4th August 2020Website accessibility statements for local authoritiesClerk
5th August 2020Risk assessmentsClerk

20/718 Date of next meeting
The next Parish Council meeting will be held on MONDAY 23rd NOVEMBER 2020 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in   public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

20/719  Staffing
The NALC national salary award had been circulated with the meeting papers.
The Clerk offered to leave the meeting for Cllrs to discuss the salary award. The Clerk was requested to remain at the meeting.
RESOLVED to adapt the recommendation of NALC and to award the 2.75% increase, back dated to 1st April 2020.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at   8:46pm.

Minutes 6th July 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 6th JULY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr Meyrick, Cllr G Corner, Cllr Bridges

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 7:56pm), Cllr Churchill (to 7:56pm)

20/687 Apologies
Apologies were noted from Cllr Bridges, Cllr S Betteridge-Sorby, Cllr K Kemp.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

20/688 Variation of Order of Business
There was no alteration to the variation of the order of business.

20/689 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; Cllr Meyrick declared a prejudicial interest in application DMOT/2020/0457 as he is the applicant, however planning permission has now been granted and the matter will not be discussed.

20/690 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

County Council and District Council members to raise any relevant matter
SDDC only just moved to holding virtual meetings last week and there is no indication as to when physical meetings will resume.
There has been some flytipping on pfp 34 which SDDC will be seeking the landowner to clear it.  On Watery Lane a lot of the drains have been cleared and the areas should be in a better position for the winter wet weather.
Flytipping has increased over the CV-19 era and investigations about the culprits will increase following the relaxation of some of the CV-19 regulations.
A new Head of Planning at SDDC has started today – Stefan Saunders.  Some of the larger and difficult planning applications have had to wait until the Planning Committee could meet and whilst the number of planning applications reduced over the CV-19 and some staff at the Planning Dept have been off with illness, a backlog did occurred; however this backlog appears to be reducing following the planning meeting.
A lot of funding has been distributed by SDDC to the community during the CV-19 period, with some being funds from central government being dispersed by SDDC; there have been enormous additional costs incurred by SDDC during CV-19, such as additional staffing costs to maintain the bin collection and for taking the homeless off the streets.  SDDC finances remain excellent and the council is in surplus funds.  During CV-19, a lot of the services have continued.
Rubbish has accumulated in the carpark opposite the Stanhope and efforts have been made to locate the organisation with responsibility for clearing the site, efforts to contact the Environmental Health Dept about this matter have been unsuccessful.  Cllr Haines will pursue this matter.

The application to convert the bungalow on Bretby Lane into a care home has been dropped and it will instead be let as a private residence.

The public footpath at the top of Bretby Lane which goes to Mount Bank is becoming overgrown and the vegetation requires cutting back.  The signposts need to be replaced.  Cllr Toone agreed to report this matter to the Footpaths Officer.

7:56pm Cllr Hanes and Churchill left the meeting.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

20/691   To confirm the Minutes of the Ordinary Meeting held on 4th May 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

20/692 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

20/693 To receive the Chairman’s Announcements
The Clerk advised that whilst it is possible to have face to face meetings there are other considerations to take account of before the Council can resume physical meetings; examples were provided such as ongoing concerns about the virus, differing households meeting up and what the regulations maybe at that time and how to comply with them.  The Clerk recommended that the Council awaits further information from DALC on this matter.

Cllr Meyrick explained the differences between posting information on Facebook and on the Council website, particularly as legislation about accessibility requirements do not apply to social media postings.

Bretby Lane held a street party on VE Day, with residents sitting in their own front garden and observing social distancing; this together with the weekly Clap for Carers has brought the community closer together.

20/694 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

20/695 Governance

a)   Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)
The Clerk reported that there is no further information, no actions were recommended and there were no incidents to report.

c)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
The owners have requested that no attention is drawn to the private area; no further action will be taken on this matter.

d)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

e)  Business Continuity Plan
The Business Continuity Plan was previously circulated to all Cllrs.
RESOLVED unanimously to adopt the Business Continuity Plan with no amendments.

20/696 Drainage issues
There has been little rainfall of late to test the drainage system and currently there are no known issues which arisen.
Work on the main sewer pipe which crosses the Mount and then go onto the pumping station will be undertaken shortly but no confirmation has been received if this will be a replacement pipe or merely a repair.

20/697 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19
  5. British Gas – notification on 2nd June 2020 that fly tipping had occurred at their unit on Geary Lane and efforts were being made to clear the site as a matter of urgency
    All Cllrs have been circulated with the information prior to the meeting

20/698 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (May)£ XX
BACSDCC – Pension contribution (May)£ XX
BACSHMRC – Clerk’s tax (June)£ XX
BACSDCC – Pension contribution (June)£ XX
s/oMrs J Storer – Clerk fee for May 20£ XX
s/oMrs J Storer – Clerk fee for June 20£ XX
DALCSubs for 20/21£ 402.88
Came & CoInsurance for 20/21£ 218.00
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – use of home (Apr – June 20)£ 81.00
BACSMrs J Storer – expenses£ deferred to the next meeting
For approval

(b) Money Received

HMRC – VAT 19/20 refund£ 81.60
Interest May£ 0.13
Interest June£ 0.12

Balance at bank 24.06.20

Deposit account£ 3,010.72
Current account£ 4,295.00

(c) Requests for funding via S137
No requests for funding have been received.

20/699 To consider Planning Applications
DMOT/2020/0457-  The pruning of trees at The Green, Bretby, Burton On Trent, DE15 0RE
Cllr Meyrick declared a prejudicial interest in this application as he is the applicant.
RESOLVED: this application has already been considered by SDDC and was not considered at the meeting.

20/700 Consultations

  • Licensing Act 2003 Statement of Licensing Policy Review – deadline for responses 28th August 2020.
    This had been circulated to all Cllrs.
    RESOLVED as there were no major changes to the existing licencing policy, no recommendations were made by the Parish Council.
  • SDDC – Questionnaire on allotment provision within the parish
    There have been no requests received nor demands made to provide any allotments within the parish either pre or during the CV-19 era. The Clerk will make the recommendation to SDDC that no allotment provision is provided in the immediate future for the parish.

20/701 Items for information only

(a)        To receive reports from Meetings attended
No meetings have been attended.

(b)        Notification of Forthcoming meetings
None known due to CV-19.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.  The Clerk will be attending the DALC online training session on 7th September 2020, the topic being planning.

20/702 Date of next meeting
The next Parish Council meeting will be held on MONDAY 14th SEPTEMBER 2020 at 7.30pm; this will be a remote meeting unless there are significant changes to regulations.

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 17pm.

Minutes 4th May 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 4th MAY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp, Cllr Meyrick, Cllr S Betteridge-Sorby, Cllr G Corner

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8.18pm), Cllr Churchill (to 8.18pm)

19/670 Apologies
No apologies were noted from Cllr Bridges.  As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.

19/671 Variation of Order of Business
There was no alteration to the variation of the order of business.

19/672 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/672 Public Speaking

a) Members of the Public and Council to comment on any matter
No matters were raised.

b) County Council and District Council members to raise any relevant matter
Cllr Churchill reported that SDDC has not met as a council since just before the lockdown; time is being spent establishing what platform is to be used for hosting remote meetings.  The political groups are meeting remotely.  Almost all employees are working from home however some functions are unable to be performed from home such as the rubbish collection; the CEO of SDDC has managed to establish a system to enable all the bins to be emptied.
Nationally there has been an upswing in cyber crimes and encouragement was made for vigilance for people when using the internet.  Similarly, there is the same situation with fly tipping as the waste tips are closed; the reopening of the waste tips will be carefully managed.
Some potholes are being repaired – potholes along Knights Lane and Geary Lane have been attended to.  The potholes along Newton Lane still require attention. Some further potholes and manholes requiring attention on Bretby Lane were reported; Cllr Haynes will take these matters forward.

Cllr Haynes reported the application for 6 homes on Bretby Lane has been refused on a number of reasons.
The grass cutting programme has been very scare but this has been reintroduced particularly along sight lines and at care homes.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.

19/674   To confirm the Minutes of the Ordinary Meeting held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/675   To confirm the Minutes of the Annual Meeting of the Parish held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/676 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.

19/677 To receive the Chairman’s Announcements
Planning application DMOT/2020/0166 has been rejected for the felling of a tree but approval was granted for its pruning,  pruning has not taken place.
The national VE Day celebrations have been cancelled, although individuals are invited to mark and celebrate the occasion.   The Chair will provide bunting for the war memorial to be decorated.  Some residents at the top end of Bretby Lane will be holding a street party, with each households celebrating from their gardens and adhering to social distancing regulations.

The Spotted Facebook group is proving to be popular and was considered to be a means of raising awareness of the Council’s website. The manager at Planters Nurseries will be approached to see if the Nurseries can promote and share the new Council website. Discussions took place about the possibility of having a discussion forum on the website and linking this to the Council’s Facebook page – this will be developed in order to increase interactivity.

19/678 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments. 

19/679 Governance
a)   To amend the Standing Orders to permit meetings to be held remotely
The Clerk circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic
The motion ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, proposes the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:
3i .. A person shall notify the meeting when requesting to speak by means of speaking to raise the Chair’s attention; the chairman will then invite the person to speak and other Cllrs to listen.
3s …Voting on a question will be by each councillor giving their vote verbally.
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31st August.
RESOLVED unanimously to adopt the amendments to the Standing Orders.

Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6th May 2021.  The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.
RESOLVED unanimously not to hold an Annual  Parish Meeting.

b) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.

c)  General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

d)   To consider information about the former Bretby Castle and how to display the information – Min 19/599
Cllr Meyrick will hold discussions with the landowner regarding notices to inform about members of the public that the former castle is on private land.

e)  Bretby in Bloom project
This will be deferred to 2021 due to Covid19.

19/680 Drainage issues
No flooding or drainage issues were raised

19/681 Correspondence

  1. DALC – Various circulars and information about Covid19
  2. SDDC – information, guidance and update on Coronavirus
  3. DCC – information, guidance and update on Coronavirus
  4. NALC – information and updates on Covid19

All Cllrs have been circulated with the information prior to the meeting.

8.18pm Cllrs Haynes and Churchill left the meeting.

19/682 Finance

(a) Accounts for Payment

BACSHMRC – Clerk’s tax (March)£34.20
BACSDCC – Pension contribution (March)£37.96
BACSHMRC – Clerk’s tax (March)£34.20
BACSDCC – Pension contribution (March)£37.96
BACSHMRC – Clerk’s tax (April)£34.00
BACSDCC – Pension contribution (April)£40.69
s/oMrs J Storer – Clerk fee for March 20£128.20
s/oMrs J Storer – Clerk fee for April 20£128.20
Accounts approved by the Chair and Vice Chair under the Scheme of Delegation
BACSMrs J Storer – reimburse payroll licence£43.20
BACSMr B Wood – internal audit fee for 2019/20£25.00
BACSMrs J Storer – expenses£deferred to next meeting
Accounts granted  approval

(b) Money Received

SDDC – first half of precept£1793.00
SDDC – LCTR Grant£73.00
Deposit account£3010.47
Current account£5346.42
Balance at bank 28.04.20

(c) Requests for funding via S137
No requests for funding have been received.

(d) To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.
RESOLVED to accept the internal auditor’s report.

(e) To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts were presented to the meeting for Council approval.
RESOLVED to accept and approve the accounts for the year ending 31.03.20

(f) To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval.  Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.
RESOLVED the AGAR was completed and signed by the Chair and the RFO/Clerk.

19/683 To consider Planning Applications

DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
RESOLVED: no objections

DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT
RESOLVED: no objections. however Cllrs expressed  for the inclusion of a condition to be imposed that the site is not increased .

DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ
RESOLVED: no objections

19/684 Consultations
SDDC – Local Green Spaces modification (responses by 17th March 2020) – no comments were raised.
EMA – Community Impact Survey – no comments were made.
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020.  The Policy is supported by the Parish Council.

19/685 Items for information only

(a)        To receive reports from Meetings attended

  • SDDC – Flood liaison meeting – 6th February 2020.
  • Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

Bretby Nurseries are operating a click and collect service during the lockdown period – the Parish Council welcomed that the Nurseries are very busy and the local businesses appear to be surviving.

(b)        Notification of Forthcoming meetings

  • DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.

19/686 Date of next meeting
The next Parish Council meeting will be held on MONDAY 6th JULY 2020 at 7.30pm

There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 32 pm.

Minutes 17th March 2020

BRETBY PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH HELD
TUESDAY 17th MARCH 2020 AT 7:38pm
IN THE WRAGG ROOM, ST WYSTAN’S CHURCH, BRETBY

Present:  Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp,  

In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8:06pm),  Cllr Churchill (to 8:06pm)

19/654 Apologies

Apologies were noted from Cllr S Betteridge-Sorby (personal), Cllr Corner (personal) and Cllr Bridges (personal), Cllr Meyrick (personal), Cllr Chilton (personal).
As a quorum was established, the Chairman commenced the meeting.

19/655 Variation of Order of Business

There was no alteration to the variation of the order of business.

19/656 Declaration of Interests:

Cllrs considered their obligations relating to declaration of interests; no declarations were made. 

19/657 Public Speaking

a) Members of the Public and Council to comment on any matter

No matters were raised.

b) County Council and District Council members to raise any relevant matter

Cllr Churchill has made a request for a Flooding meeting to be held soon rather that waiting for the annual meeting, it was reported that it was unlikely that another flooding meeting could be arranged and that a section at the Area Forum meeting will be allocated to flooding matters.  The budget for pothole repairs has been exceeded.

The PCC is making packs available to run a community speed watch session.  These sessions have been run before along Bretby Lane when many local residents were caught speeding. Cllr Haines will forward the details of the scheme to Cllr Kemp who will consider whether the scheme is viable as a means of gathering evidence of speeding along Bretby Lane.

c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation

No representations were made.

19/658  To confirm the Minutes of the Ordinary Meeting held on 27th January 2020

These were circulated, read, approved and signed as a correct record by Cllr Falder.

19/659 To determine which items if any, should be taken with the public excluded.

No items were deemed necessary to be taken with the public excluded.

19/660 To receive the Chairman’s Announcements

The trees on the Green have been attended to by SDDC.

19/661 To receive the Report of the Clerk

The Clerk’s report as previously circulated was accepted with no further comments. 

The Clerk explained that the method of providing monthly returns to the pension provider is changing from a paper system to an electronic one. This Parish Council is in the first phase of change.

The Clerk attended a Climate Emergency seminar on 6th March 2020 and provided a verbal report. Whilst the course was aimed at projects that large councils could deliver, encouragement was given for all councils, irrespective of size, to undertake a climate emergency project.

19/662 Governance

a)   Risk Register update

There are no recommended changes to the risk register.

RESOLVED to make no changes to the risk register.

b)  General Data Protection Regulations (GDPR)

The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.

c)  Website compliance

Cllr Meyrick has created a new website and the details have been circulated to all Cllrs.

RESOLVED to accept the new parish council website.

A record of thanks and appreciation was passed to Cllr Meyrick for his work on constructing the new website which is compliant with all regulations. There was a desire for the new website to be interactive and to provide news feeds, and following discussions about the practicalities of monitoring any external postings that maybe made to the website, it was agreed that any interactivity on the website will be for future discussion.   The Chairman will arrange for a notification of the new website to be included in the Church newsletter which goes to all households.

d) To consider information about the former Bretby Castle and how to display the information

This matter was deferred to a future meeting.

e) Bretby in Bloom project

This will be deferred to a future meeting as it is highly unlikely that any events will be hosted during this summer due to coronavirus.

f) Scheme of Delegation

As government advice is changing about coronavirus and public meetings maybe restricted; it was agreed to visit the scheme of delegation to the Clerk to grant the Clerk powers to deal with items which may occur during any period that the parish council is unable to meet.

RESOLVED to grant the Clerk all necessary powers to deal with council business in conjunction with the Chairman and Vice Chairman.  This is an emergency power and will be revisited when the restrictions to social integration are lifted.

19/663 Drainage issues

No further matters were raised; the concerns about the flooding on Knights Lane was raised in the Annual meeting.

19/664 Correspondence

  1. DALC – Various circulars
  2. SDDC – information and update on planning application DMPN/2019/1416
    SDDC is seeking external legal advice on this application
  3. SDDC – Information re flooding incidents
  4. SDDC – Flood Liaison Meeting minute
  5. SDDC – Review of draft Charitable Collection Policy
  6. EMA – Community Impact Survey
  7. Derbyshire Police & Crime Commissioner – uplift and community speed watch survey
  8. DALC – Information about COVID19 and legal procedures for Parish Councils

All Cllrs have been circulated with the information prior to the meeting.

8:06pm Cllrs Haines and Churchill left the meeting.

19/665 Finance

(a) Accounts for Payment

BACSMrs J Storer – expenses£27.59
BACSMrs J Storer – Clerk use of home (Jan – Mar20) £48.26
BACSMrs J Storer – reimbursement of SLCC subscription£59.25
BACSHMRC – Clerk’s tax (Jan)£34.20
BACSDCC – Pension contribution (Jan)£37.96
BACSHMRC – Clerk’s tax (Feb)£34.20
BACSDCC – Pension contribution (Feb)£37.96
BACSCllr Meyrick – reimbursement of website expenses£49.58
s/oMrs J Storer – Clerk fee for Jan 20£128.20
s/oMrs J Storer – Clerk fee for Feb 20£128.20

Money Received

Deposit interest (Feb 20)£0.13
Hatton PC – refund of part of the SLCC conference £69.25

Balance at bank 09.03.20

Deposit account                                              £3,010.22
Current account                                              £3,819.89

b)            Bank Reconciliation

               The bank reconciliation was presented and approved.

c)             Requests for funding via S137

                No requests for funding have been received.

19/666 To consider Planning Applications

DMPA/2019/1305 – The erection of 8 holiday cabins on Land at Knights Lane, Bretby, Derbyshire, DE15 0RT

RESOLVED no objections

DMOT/2020/0166 – The felling of a Scots Pine at Yew Tree Cottage, The Green, Bretby, Derbyshire DE15 0RD

RESOLVED no objections

19/667 Consultations

SDDC – Local Green Spaces modification (responses by 17th March 2020) – No comments were made.

EMA – Community Impact Survey – Cllrs have been circulated with the survey and asked to complete the survey as an individual.

19/668 Items for information only

(a)        To receive reports from Meetings attended

  • SDDC – Flood liaison meeting – 6th February 2020.
  • Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern     
  • Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.

(b)Notification of Forthcoming meeting

DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm.  The meeting was cancelled due to the coronavirus.

(c)        Training Sessions – See DALC circulars which have been provided to all Cllrs

19/669 Date of next meeting

The next Parish Council meeting will be held on MONDAY 4th MAY 2020 at 7.30pm
 

There being no further business, the Chairman closed the meeting at 8:16pm.