PARISH COUNCIL MEETING – AGENDA
1. To receive apologies for absence.
2. Variation of Order of Business
3. Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4. Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5. To approve the Minutes of the Ordinary Meeting of the Parish Council held on 20th September 2023 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council elections, vacancies and co-options
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To consider the first draft budget for the year ending 31st March 2025
13. To consider Planning Applications
14. To consider any Consultations received
DCC – Proposed changes to recycling centres (3rd October – 26th October 2023)
15. Items for information only
(a) To receive reports from Meetings attended
(b) Notification of Forthcoming meeting
SDDC – flood Liaison meeting 22nd November 2023, 10am – 12pm
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meetings and items for inclusion
Clerk’s Report – November 2023
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections
Elections were held on 4th May 2023. There was no election called and there is 1 (one) vacancy to be filled by co-option. There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.
11) Correspondence – November 2023
1. DALC – Various circulars and information
2. SDDC – Information about the clearing of the road gullies
3. DCC – notification of road closure of High Street & Main Street, Hartshorne Road Repton, Repton Road, Bretby, Repton Road, Hartshorne
WHEN: 23rd October 2023 to 31st October 2023 00:00 to 23:59 WHERE: High Street, Main Street, Hartshorne Road, Repton.
WHEN: 1st November 2023 to 5th November 2023 00:00 to 23:59 WHERE: Hartshorne Road, Repton, Repton Road, Bretby.
WHEN: 6th November 2023 to 10th November 2023 00:00 to 23:59 WHERE: Repton Road, Hartshorne. REASON: To facilitate carriageway patching.
4. NALC – White ribbon Day 25th November 2023
5. Resident – requesting update and action on spring formed on Watery Lane (referred to at May 2023 meeting)
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
| BACS | Staffing – Oct | £148.36 |
| BACS | HMRC – Staffing NI & PAYE (Oct) | £39.60 |
| BACS | DCC – Pension contribution (Oct) | £50.33 |
| Mrs J Storer | Expenses | £TBC |
| BACS | Staffing – Nov | £225.69 |
| BACS | HMRC – Staffing NI & PAYE (Nov) | £60.60 |
| BACS | DCC – Pension contribution (Nov) | £76.66 |
| Mrs J Storer | Use of home (Oct – Dec) | £81.00 |
| Mrs J Storer | Reimbursement of refreshments at Conference | £ |
Money Received
Deposit account interest £5.62
Balance at bank @ 06.11.23
| Deposit account | £3,026.98 |
| Current account | £5,107.52* |
*This balance includes earmarked reserves of £1,000 grant from Cllr Muller – this was ringfenced for the purchase of a noticeboard.
b) Requests for funding via S137
No requests for funding have been received.
13) Planning applications
DMPA/2023/1196: Amended scheme to previously approved application DMPA/2023/0804 for the Conversion of the detached garage into gym and utility and a pitched roof with the erection of a ground floor glass link and first floor side extension and alterations to the fenestration of the dwelling at 133 Bretby Lane, Bretby, Burton On Trent, DE15 0QP (12/10/23)
DMPA/2023/1078: The insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
DMPA/2023/1300: Listed Building Consent for the insertion of 2 new ground floor window openings and installation of hardwood windows at 12 Park Row, Bretby, Burton On Trent, DE15 0RL (17/11/23)
DMPA/2023/1315: Proposed two storey front/side extension, new entrance canopy, conversion of existing garage into living accommodation and alterations to window and door openings at Town Farm Cottage, Unnamed Road From Geary Lane To Town Farm, Bretby, DE15 0RD (15/11/23)
15c) Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.
The Clerk attended the SLCC conference on 11th and 12th October, a request is made if a contribution can be made towards the conference fee (£512.00) and/or the travel expenses (estimated £44.00)