PARISH COUNCIL MEETING – AGENDA
1 To receive apologies for absence.
2 Variation of Order of Business
3 Declaration of Members Interests.
Please Note:-
(a) Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b) Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.
4 Public Speaking – (15 Minutes)
(a) A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 24th July 2023 (Copy already circulated)
6. To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –
“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Chairman’s Announcements.
8. Report of the Clerk, to include an update on items from the last meeting
9. Governance
a) Risk Register update
b) Update on General Data Protection Regulations (GDPR)
c) Parish Council elections, vacancies and co-options
d) Consideration of the Environment Act 2021 (information circulated to Cllrs on 7th July 2023)
10. Drainage and flooding issues
11. Correspondence
12. Finance
(a) Accounts for Payment
(b) To consider any requests for funds made under S137
(c) To consider the external audit report for the year ending 31st March 2023
13. To consider Planning Applications
14. To consider any Consultations received
None received.
15. Items for information only
(a) To receive reports from Meetings attended
7th September 2023 – Area Forum – Willington
18th September 2023 – Parish and county council liaison meeting – details circulated to Cllrs on 26th June 2023.
(b) Notification of Forthcoming meeting
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
16. To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
17. Date of next meetings and items for inclusion
Clerk’s Report – September 2023
Agenda item
8) Clerk’s Report
Actions raised at the last meeting have been attended to.
9) Governance
a) Risk Register
The Clerk has no changes to make to the Risk Register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections
Elections were held on 4th May 2023. There was no election called and there are 2 (two) vacancies to be filled by co-option. There has been one expression of interest in becoming a Cllr and if the legal requirements are met, a co-option can take place at the meeting.
d) Biodiversity – Environment Act 2021
From 1st January 2024 a public authority but not a parish council, must:
- Consider what you can do to conserve and enhance biodiversity
- Agree policies and specific objections based on the Council’s consideration
- Act to deliver the policies and achieve the objectives.
The parish council has no obligations however the advice received is for parish councils to give consideration to biodiversity in its decision making.
11) Correspondence – July 2023
1. DALC – Various circulars and information
2. DCC – Survey – Have Your Say – circulated to cllrs 10/08/23
3. SDDC – Civic Service – 3rd September 2023
4. Clerks & Councils Direct
5. Resident – condition of Ashby Road East and providing information about weeds, overgrown hedges and trees
All Cllrs have been circulated with the information prior to the meeting.
12a) Accounts for Payment
| BACS | Staffing – August | £148.36 |
| BACS | HMRC – Staffing NI & PAYE (Aug) | £39.60 |
| BACS | DCC – Pension contribution (Aug) | £50.33 |
| Mrs J Storer | Expenses | £TBC |
| BACS | Staffing – Sept | £148.36 |
| BACS | HMRC – Staffing NI & PAYE (Sep) | £39.60 |
| BACS | DCC – Pension contribution (Sep) | £48.34 |
| Mrs J Storer | Use of home (July-Sept) | £81.00 |
** £1200 ringfenced funds at 31.03.23 used towards the cost of the 2 bins and installation (Bretby Hall and Mimi’s Wood).
Money Received
| Gross interest (Aug ‘23) | £2.24 |
| SDDC | s136 | £98.24 |
| SDDC | Second half precept | £2,092.50 |
Balance at bank @ 01.09.23
| Deposit account | £3,026.98 |
| Current account | £5,107.52* |
b) Requests for funding via S137
No requests for funding have been received.
c) Audit report
The external audit report has been circulated and there are no areas of concern raised. The parish council has a clean audit report.
The notice advising of the conclusion of the audit is to be placed on the website and on the noticeboard.
13) Planning applications
DMOT/2023/0935: The felling of a Willow Tree and a Birch Tree at Hillgrove Cottage, Watery Lane, Bretby, Burton On Trent, DE15 0RD (24/08/23)
SCC/23/0099/FULL-MIN for Proposed expansion to include library, dining area & other facilities at Paulet High School, Stanton Road, Stapenhill, Burton Upon Trent, Staffordshire, DE15 9RT
DMPA/2023/0996: The installation of wall cladding on an existing agricultural building at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Burton On Trent, DE15 0RD (12/09/23)
DMPN/2023/1044: Prior Notification for the demolition of two storey office element on the northern elevation of Dovedale House Dovedale House, Bretby Business Park, Ashby Road East, Bretby, Burton On Trent, DE15 0YZ (04/09/23)
DMPA/2023/1021: Demolition of existing garage and construction of single storey side extension at 17 Bretby Lane, Bretby, Burton On Trent, DE15 0QN (13/09/23)
DMPA/2023/0726: The erection of a wooden garden building at Woodland View, The Square, Bretby, Burton-on-Trent, DE15 0RF (15/09/23)
DMPA/2023/0966: Installation of a ramp and steps to front entrance, existing rear balcony to be widened along and the re-grading of driveway to allow single ramp, to access the building at 46 Bretby Lane, Bretby, Burton On Trent, DE15 0QW (19/09/23)
15c) Training
Training sessions are listed on DALC circulars and in a specific email circulated to Cllrs.
No training sessions have taken place since the last meeting.
The Clerk is attending the SLCC conference on 11th and 12th October, a request is made if a contribution can be made towards the conference fee (£512.00) and/or the travel expenses (estimated £44.00)