BRETBY PARISH COUNCIL
MINUTES OF THE ORDINARY PARISH MEETING HELD
MONDAY 4th MAY 2020 AT 7:30pm
VIA REMOTE MEANS DUE TO COVID19
Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Present: Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp, Cllr Meyrick, Cllr S Betteridge-Sorby, Cllr G Corner
In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8.18pm), Cllr Churchill (to 8.18pm)
19/670 Apologies
No apologies were noted from Cllr Bridges. As a quorum was established, the Chairman commenced and welcomed everyone to the meeting.
19/671 Variation of Order of Business
There was no alteration to the variation of the order of business.
19/672 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were made.
19/672 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Churchill reported that SDDC has not met as a council since just before the lockdown; time is being spent establishing what platform is to be used for hosting remote meetings. The political groups are meeting remotely. Almost all employees are working from home however some functions are unable to be performed from home such as the rubbish collection; the CEO of SDDC has managed to establish a system to enable all the bins to be emptied.
Nationally there has been an upswing in cyber crimes and encouragement was made for vigilance for people when using the internet. Similarly, there is the same situation with fly tipping as the waste tips are closed; the reopening of the waste tips will be carefully managed.
Some potholes are being repaired – potholes along Knights Lane and Geary Lane have been attended to. The potholes along Newton Lane still require attention. Some further potholes and manholes requiring attention on Bretby Lane were reported; Cllr Haynes will take these matters forward.
Cllr Haynes reported the application for 6 homes on Bretby Lane has been refused on a number of reasons.
The grass cutting programme has been very scare but this has been reintroduced particularly along sight lines and at care homes.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.
19/674 To confirm the Minutes of the Ordinary Meeting held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.
19/675 To confirm the Minutes of the Annual Meeting of the Parish held on 17th March 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.
19/676 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.
19/677 To receive the Chairman’s Announcements
Planning application DMOT/2020/0166 has been rejected for the felling of a tree but approval was granted for its pruning, pruning has not taken place.
The national VE Day celebrations have been cancelled, although individuals are invited to mark and celebrate the occasion. The Chair will provide bunting for the war memorial to be decorated. Some residents at the top end of Bretby Lane will be holding a street party, with each households celebrating from their gardens and adhering to social distancing regulations.
The Spotted Facebook group is proving to be popular and was considered to be a means of raising awareness of the Council’s website. The manager at Planters Nurseries will be approached to see if the Nurseries can promote and share the new Council website. Discussions took place about the possibility of having a discussion forum on the website and linking this to the Council’s Facebook page – this will be developed in order to increase interactivity.
19/678 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments.
19/679 Governance
a) To amend the Standing Orders to permit meetings to be held remotely
The Clerk circulated with the meeting papers, the appendix to the Standing Orders as created by the changes in legislation due to the Covid 19 pandemic
The motion ‘As per Standing Order 26a and the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, proposes the following changes to Standing Orders until May 2021 or such time as the government revises or revokes the legislation:
3i .. A person shall notify the meeting when requesting to speak by means of speaking to raise the Chair’s attention; the chairman will then invite the person to speak and other Cllrs to listen.
3s …Voting on a question will be by each councillor giving their vote verbally.
If the Annual meeting of the council is not going to be held:
5b,c and e to be suspended
17e Change the date from 30 June to 31st August.
RESOLVED unanimously to adopt the amendments to the Standing Orders.
Under the same regulations, there is no need for the Parish Council to hold an Annual Parish Meeting unless it so chooses, the Chair and Vice Chair remain in office until 6th May 2021. The need for an Annual Meeting of the Parish has been dispensed with this year due to the Covid 19 pandemic, however, this Council held its Annual Meeting of the Parish in March 2020.
RESOLVED unanimously not to hold an Annual Parish Meeting.
b) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.
c) General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.
d) To consider information about the former Bretby Castle and how to display the information – Min 19/599
Cllr Meyrick will hold discussions with the landowner regarding notices to inform about members of the public that the former castle is on private land.
e) Bretby in Bloom project
This will be deferred to 2021 due to Covid19.
19/680 Drainage issues
No flooding or drainage issues were raised
19/681 Correspondence
- DALC – Various circulars and information about Covid19
- SDDC – information, guidance and update on Coronavirus
- DCC – information, guidance and update on Coronavirus
- NALC – information and updates on Covid19
All Cllrs have been circulated with the information prior to the meeting.
8.18pm Cllrs Haynes and Churchill left the meeting.
19/682 Finance
(a) Accounts for Payment
| BACS | HMRC – Clerk’s tax (March) | £34.20 |
| BACS | DCC – Pension contribution (March) | £37.96 |
| BACS | HMRC – Clerk’s tax (March) | £34.20 |
| BACS | DCC – Pension contribution (March) | £37.96 |
| BACS | HMRC – Clerk’s tax (April) | £34.00 |
| BACS | DCC – Pension contribution (April) | £40.69 |
| s/o | Mrs J Storer – Clerk fee for March 20 | £128.20 |
| s/o | Mrs J Storer – Clerk fee for April 20 | £128.20 |
| BACS | Mrs J Storer – reimburse payroll licence | £43.20 |
| BACS | Mr B Wood – internal audit fee for 2019/20 | £25.00 |
| BACS | Mrs J Storer – expenses | £deferred to next meeting |
(b) Money Received
| SDDC – first half of precept | £1793.00 |
| SDDC – LCTR Grant | £73.00 |
| Deposit account | £3010.47 |
| Current account | £5346.42 |
(c) Requests for funding via S137
No requests for funding have been received.
(d) To receive the internal auditor’s report
The accounts for the year ending 31st March 2020 have been internally audited; remotely as permitted and advised by NALC. The internal auditor has raised no items of concern and all Cllrs have been circulated previously with the internal audit report and invoice.
RESOLVED to accept the internal auditor’s report.
(e) To approve the accounts for the year ending 31st March 2020
Cllrs have been circulated with the accounts for the year ending 31st March 2020 and the accounts were presented to the meeting for Council approval.
RESOLVED to accept and approve the accounts for the year ending 31.03.20
(f) To complete the audit statement for the year ending 31st March 2020
The AGAR report for 2019/20 is before the Council for completion and approval. Under the changes in regulations, there is still a requirement for the Chair and the Clerk/RFO to sign the completed form.
RESOLVED the AGAR was completed and signed by the Chair and the RFO/Clerk.
19/683 To consider Planning Applications
DMPA/2020/0313 – Outline application (matters of access to be considered now with matters of layout, scale, appearance and landscaping reserved for later consideration) for the demolition of existing building and the erection of a replacement dwelling and realignment of access track for farm vehicles at Shades Farm, Unnamed Road From Geary Lane To Town Farm, Bretby, Burton On Trent, DE15 0RD
RESOLVED: no objections
DMPA/2020/0226 – Erection of a Leisure Building with associated access, parking and landscaping Land at SK2923 5475 (Knights Lodges), Knights Lane, Bretby, Derbyshire, DE15 0RT
RESOLVED: no objections. however Cllrs expressed for the inclusion of a condition to be imposed that the site is not increased .
DMPA/2020/0345 – Listed Building Consent for repairs to solid stone slab and marble flooring in ground floor Reception Hall including some replacement stones and polishing at Apartment 1, Bretby Hall, Unnamed Road Through Bretby Park, Bretby, Burton On Trent, DE15 0QQ
RESOLVED: no objections
19/684 Consultations
SDDC – Local Green Spaces modification (responses by 17th March 2020) – no comments were raised.
EMA – Community Impact Survey – no comments were made.
SDDC – Draft Animal Welfare Licencing policy – comments by 17th July 2020. The Policy is supported by the Parish Council.
19/685 Items for information only
(a) To receive reports from Meetings attended
- SDDC – Flood liaison meeting – 6th February 2020.
- Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern
- Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.
Bretby Nurseries are operating a click and collect service during the lockdown period – the Parish Council welcomed that the Nurseries are very busy and the local businesses appear to be surviving.
(b) Notification of Forthcoming meetings
- DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm – cancelled due to Cornavirus
- Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – cancelled due to Coronavirus
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
Training is being provided remotely via Zoom.
19/686 Date of next meeting
The next Parish Council meeting will be held on MONDAY 6th JULY 2020 at 7.30pm
There being no further business, the Chairman thanked everyone for attending, wished everyone to be well and safe and closed the meeting at 8: 32 pm.