BRETBY PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF THE PARISH HELD
TUESDAY 17th MARCH 2020 AT 7:38pm
IN THE WRAGG ROOM, ST WYSTAN’S CHURCH, BRETBY
Present: Cllr M Falder (Chairman), Cllr Toone, Cllr K Kemp,
In Attendance: Mrs J Storer – Clerk, District Cllr Haines (to 8:06pm), Cllr Churchill (to 8:06pm)
19/654 Apologies
Apologies were noted from Cllr S Betteridge-Sorby (personal), Cllr Corner (personal) and Cllr Bridges (personal), Cllr Meyrick (personal), Cllr Chilton (personal).
As a quorum was established, the Chairman commenced the meeting.
19/655 Variation of Order of Business
There was no alteration to the variation of the order of business.
19/656 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests; no declarations were made.
19/657 Public Speaking
a) Members of the Public and Council to comment on any matter
No matters were raised.
b) County Council and District Council members to raise any relevant matter
Cllr Churchill has made a request for a Flooding meeting to be held soon rather that waiting for the annual meeting, it was reported that it was unlikely that another flooding meeting could be arranged and that a section at the Area Forum meeting will be allocated to flooding matters. The budget for pothole repairs has been exceeded.
The PCC is making packs available to run a community speed watch session. These sessions have been run before along Bretby Lane when many local residents were caught speeding. Cllr Haines will forward the details of the scheme to Cllr Kemp who will consider whether the scheme is viable as a means of gathering evidence of speeding along Bretby Lane.
c) Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
No representations were made.
19/658 To confirm the Minutes of the Ordinary Meeting held on 27th January 2020
These were circulated, read, approved and signed as a correct record by Cllr Falder.
19/659 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded.
19/660 To receive the Chairman’s Announcements
The trees on the Green have been attended to by SDDC.
19/661 To receive the Report of the Clerk
The Clerk’s report as previously circulated was accepted with no further comments.
The Clerk explained that the method of providing monthly returns to the pension provider is changing from a paper system to an electronic one. This Parish Council is in the first phase of change.
The Clerk attended a Climate Emergency seminar on 6th March 2020 and provided a verbal report. Whilst the course was aimed at projects that large councils could deliver, encouragement was given for all councils, irrespective of size, to undertake a climate emergency project.
19/662 Governance
a) Risk Register update
There are no recommended changes to the risk register.
RESOLVED to make no changes to the risk register.
b) General Data Protection Regulations (GDPR)
The Clerk reported that there are no further information, no actions were recommended and there were no incidents to report.
c) Website compliance
Cllr Meyrick has created a new website and the details have been circulated to all Cllrs.
RESOLVED to accept the new parish council website.
A record of thanks and appreciation was passed to Cllr Meyrick for his work on constructing the new website which is compliant with all regulations. There was a desire for the new website to be interactive and to provide news feeds, and following discussions about the practicalities of monitoring any external postings that maybe made to the website, it was agreed that any interactivity on the website will be for future discussion. The Chairman will arrange for a notification of the new website to be included in the Church newsletter which goes to all households.
d) To consider information about the former Bretby Castle and how to display the information
This matter was deferred to a future meeting.
e) Bretby in Bloom project
This will be deferred to a future meeting as it is highly unlikely that any events will be hosted during this summer due to coronavirus.
f) Scheme of Delegation
As government advice is changing about coronavirus and public meetings maybe restricted; it was agreed to visit the scheme of delegation to the Clerk to grant the Clerk powers to deal with items which may occur during any period that the parish council is unable to meet.
RESOLVED to grant the Clerk all necessary powers to deal with council business in conjunction with the Chairman and Vice Chairman. This is an emergency power and will be revisited when the restrictions to social integration are lifted.
19/663 Drainage issues
No further matters were raised; the concerns about the flooding on Knights Lane was raised in the Annual meeting.
19/664 Correspondence
- DALC – Various circulars
- SDDC – information and update on planning application DMPN/2019/1416
SDDC is seeking external legal advice on this application - SDDC – Information re flooding incidents
- SDDC – Flood Liaison Meeting minute
- SDDC – Review of draft Charitable Collection Policy
- EMA – Community Impact Survey
- Derbyshire Police & Crime Commissioner – uplift and community speed watch survey
- DALC – Information about COVID19 and legal procedures for Parish Councils
All Cllrs have been circulated with the information prior to the meeting.
8:06pm Cllrs Haines and Churchill left the meeting.
19/665 Finance
(a) Accounts for Payment
| BACS | Mrs J Storer – expenses | £27.59 |
| BACS | Mrs J Storer – Clerk use of home (Jan – Mar20) | £48.26 |
| BACS | Mrs J Storer – reimbursement of SLCC subscription | £59.25 |
| BACS | HMRC – Clerk’s tax (Jan) | £34.20 |
| BACS | DCC – Pension contribution (Jan) | £37.96 |
| BACS | HMRC – Clerk’s tax (Feb) | £34.20 |
| BACS | DCC – Pension contribution (Feb) | £37.96 |
| BACS | Cllr Meyrick – reimbursement of website expenses | £49.58 |
| s/o | Mrs J Storer – Clerk fee for Jan 20 | £128.20 |
| s/o | Mrs J Storer – Clerk fee for Feb 20 | £128.20 |
Money Received
| Deposit interest (Feb 20) | £0.13 |
| Hatton PC – refund of part of the SLCC conference | £69.25 |
Balance at bank 09.03.20
Deposit account £3,010.22
Current account £3,819.89
b) Bank Reconciliation
The bank reconciliation was presented and approved.
c) Requests for funding via S137
No requests for funding have been received.
19/666 To consider Planning Applications
DMPA/2019/1305 – The erection of 8 holiday cabins on Land at Knights Lane, Bretby, Derbyshire, DE15 0RT
RESOLVED no objections
DMOT/2020/0166 – The felling of a Scots Pine at Yew Tree Cottage, The Green, Bretby, Derbyshire DE15 0RD
RESOLVED no objections
19/667 Consultations
SDDC – Local Green Spaces modification (responses by 17th March 2020) – No comments were made.
EMA – Community Impact Survey – Cllrs have been circulated with the survey and asked to complete the survey as an individual.
19/668 Items for information only
(a) To receive reports from Meetings attended
- SDDC – Flood liaison meeting – 6th February 2020.
- Area Forum & Safer Neighbourhood meeting – 11th February 2020 at Findern
- Police and Parish Council Liaison Meeting – 16th March 2020 at 6.00pm at Ripley Police HQ – this meeting was cancelled due to the coronavirus.
(b)Notification of Forthcoming meeting
DCC – County and Parish Councils Liaison meeting – 30th March at DCC Offices, Matlock at 6pm. The meeting was cancelled due to the coronavirus.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
19/669 Date of next meeting
The next
Parish Council meeting will be held on MONDAY 4th MAY 2020 at 7.30pm
There being no further business, the Chairman closed the meeting at 8:16pm.