Mrs J Storer (Clerk)

Email:  pc.clerking@aol.com

www.bretbyparishcouncil.org.uk

Date: 24^th April 2025

To: The Chairman and Members of Bretby Parish Council

 

ORDINARY PARISH MEETING

You are summoned to attend Council Meeting of Bretby Parish Council, which will be held at St Wystan’s Church, Bretby at 7.15pm on TUESDAY 6^th MAY 2025

Yours sincerely

J Storer

Jacqui Storer

Clerk

 

PARISH COUNCIL MEETING –  AGENDA

   1 To receive apologies for absence.         

2        Variation of Order of Business

3        Declaration of Members Interests.

          Please Note:-

• Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)

• Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.

    The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct.  

4        Public Speaking – (15 Minutes)

(a)      A period of not more than 15 minutes will be made available for members of the public and Members of the Council to comment on any matter.

(b)      If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.

•    Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association    

   of Local Councils’ (NALC) Code of Conduct shall do so at this stage.

5        To approve the Minutes of the Ordinary Meeting of the Parish Council held on 7^th April 2025 (Copy already circulated)

6.       To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: –

“In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”

7.       Chairman’s Announcements.

8.       Report of the Clerk, to include an update on items from the last meeting

9.       Governance

          a)  Risk Register update

          b)  Update on General Data Protection Regulations (GDPR)

c)  Parish Council vacancies and co-options

10.      Drainage, flooding and highways issues

11.      Correspondence

12.      Finance

    (a)      Accounts for Payment

(b)      To consider any requests for funds made under S137 – none received

(c)      To accept the accounts for the year ending 31^st March 2025 and to complete the AGAR for 2024/25

(d)       Change of bank accounts from Lloyds to Unity Trust

13.      To consider Planning Applications

14.      To consider any Consultations received  –  None received

15.      Items for information only

(a)      To receive reports from Meetings attended –  None reported

(b)       Notification of Forthcoming meeting – no notifications received

          (c)     Training Sessions – All DALC circulars have been provided to all Cllrs

          Cllrs are still to complete the training relating to Prevention of harassment.

16.      To move the following resolution – “That in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee which could result in legal proceedings or commercially sensitive information) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”

17.      Date of next meetings for 2025 and items for inclusion          

Clerk’s Report –  May 2025

Agenda item  

8)       Clerk’s Report

Actions raised at the last meeting have been attended to.

          Min 24/1133 Overgrowing Hedges – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 Geary Lane to be become a core route – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – 30mph speed limit on Bretby Lane requested – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

          Min 24/1127 – speed roundels painted on the road – this has been reported to DCC via Cllr Muller – no response has been received from the Highways Dept.

9)       Governance

a)       Risk Register

   The Clerk has no changes to make to the Risk Register. 

b)       General Data Protection Regulations (GDPR)

No changes are recommended and there are no reports of any breaches. 

c)       Parish Council vacancies

There are 2 (two) vacancies to be filled by co-option.   

11)     Correspondence – May 2025

1.       DALC – Various circulars and information

2.       Samantha Niblett MP – seeking to hold quarterly meetings with parish council.

All Cllrs have been circulated with the information prior to the meeting.

12a)   Accounts for Payment

          Accounts passed for payment

BACS	Staffing – April	£163.98
BACS	HMRC – Staffing NI and PAYE (April)	£44.00
BACS	DCC – Pension contribution (April)	£57.89
Charges	Service charges	£4.25

                              For approval

Mrs J Storer	Expenses	£33.80
BACS	Staffing – May	£163.98
BACS	HMRC – Staffing NI & PAYE (May)	£44.00
BACS	DCC – Pension contribution (May)	£57.89
Mrs J Storer	Clerk use of home (April – June 2025	£81.00

          Money Received

Deposit interest	April 2025	£2.53
SDDC	S136 concurrent refund for 2024/25	£622.42
SDDC	First half of precept	£3,075.00

Balance at bank @ 24.04.25

          Deposit account                                     £3,085.81

          Current account                                     £7,208.29

b)       Requests for funding via S137

No requests for funding have been received.

13)     Planning applications

DMPA/2025/0226: The erection of a single storey side extension, redesign of frontage to construct lower eaves level on existing canopy, Addition of new timber framed storm porch, Internal reconfiguration and replacement of flat roofs at rear to pitched roofs at 217 Bretby Lane, Bretby, Burton On Trent, DE15 0QR (25/04/25)

 DMPA/2025/0226: The erection of a single storey side extension, redesign of frontage to construct lower eaves level on existing canopy, Addition of new timber framed storm porch, Internal reconfiguration and replacement of flat roofs at rear to pitched roofs at 217 Bretby Lane, Bretby, Burton On Trent, DE15 0QR (25/04/25)

 DMPA/2025/0363: Proposed two storey side and single storey rear extensions with new dormer extension to rear roof slope and flush-fitting rooflights to front roof slope at 88 Bretby Lane, Bretby, Burton On Trent, DE15 0QP  (08/05/25)

DMOT/2025/0340: The approval of details reserved by condition 2 (Landscaping Scheme) of permission ref. DMPA/2023/1579 for approval of reserved matters following outline planning permission DMPA/2022/1336 for the erection of one detached infill dwelling with garaging at  70 Ashby Road East, Bretby, Burton On Trent, DE15 0PT (14/04/25)

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In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.

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Where we process your information on this basis, we do after having given careful consideration to:

• whether the same objective could be achieved through other means
• whether processing (or not processing) might cause you harm
• whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
For example, we may process your data on this basis for the purposes of:

• record-keeping for the proper and necessary administration of our [organisational or business]
• responding to unsolicited communication from you to which we believe you would expect a response
• protecting and asserting the legal rights of any party
• insuring against or obtaining professional advice that is required to manage [organisational or business] risk
• protecting your interests where we believe we have a duty to do so
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We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation.

For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.

This may include your personal information.

Specific uses of information you provide to us

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Some areas of our website may allow you to post information with a view to that information being read, copied, downloaded, or used by other people.

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We do not specifically use this information except to allow it to be displayed or shared.

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Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by contacting us.

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We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.

If you complain about any of the content on our website, we shall investigate your complaint.

If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.

Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.

If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.

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