MINUTES OF THE ORDINARY PARISH MEETING HELD MONDAY 9th DECEMBER 2024 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr Toone (Chairman), Cllr G Corner, Cllr Falder, Cllr T Ballington.
In Attendance: Mrs J Storer – Clerk
24/1101 Apologies
Apologies were noted from Cllr Meyrick, Cllr Lowe, Cllr Haines, Cllr Muller. As a quorum was established, the Chair commenced the meeting.
24/1102 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1103 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests, no declarations were received.
24/1104 Public Speaking
a. Members of the Public and Council to comment on any matter
No members of the public were present.
b. County Council and District Council members to raise any relevant matter
No members were present, the report from Cllr Lowe and Cllr Muller had been circulated via email prior to the meeting to all parish cllrs.
c. Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
24/1105 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 15th October 2024
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1106 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1107 To receive the Chairman’s Announcements
The Chairman referred to the report from Cllr Lowe about planning applications at Bretby Nurseries and the solar farm, both remain outstanding and await a decision.
Solar Farm – more information has been submitted in particular about flooding at the site, it was noted water stands on the field following periods of rain. Parish cllrs expressed their concerns that DCC has failed to understand the impact upon the local lanes and cllrs were disappointed that the Highways Dept report stated the lanes can cope with the construction,
Bretby Nurseries – information has been received that the site will not be used out of hours veterinary work. Whilst construction work has commenced, there is an inadequate electricity supply at the site and currently there is no sign of work to bring electricity to the site.
Knights Lane – The appeal has only recently been submitted. A new business relating to wellbeing has started at the site and has been advertised, parish cllrs have been advised nothing can be done in relation to this new business whilst the planning appeal is taking place.
Temporary traffic lights in position but no working taking place on the highway – temporary traffic lights continue to have a significant impact on traffic along Ashby Road East and latterly at Moat Bank roundabout and continue to present long traffic queues. The campaign for improvement on this matter will continue.
The letter relating to the complaint submitted about the lack of enforcement of planning conditions at Ashby Road East, remains unanswered.
24/1108 To receive the Report of the Clerk
This had previously been circulated and no matters were raised.
The location of the grit bin will be between 45-69 Ashby Road East on the bank next to the golf course, this land belongs to the golf course land who has given permission for the grit bin to be located there.
24/1108 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
d) Adoption of the sexual harassment policy
The policy and the associated risk assessment had been previously circulated to all Cllrs.
RESOLVED to adopt the policy and the risk assessment.
The Clerk reminded Cllrs that it was necessary to undertake training, the ACAS training can be accessed on line at no costs. Cllrs were requested to send a copy of the training certificate to the Clerk as confirmation that training has been undertaken.
24/1109 Drainage and flooding issues
No matters were raised, the problems remain the same yet no actions have been taken by DCC Highways.
The flooding on the blind bend on Geary Lane continues with not even temporary signage in place to warn motorists. Cllrs agreed to allow Cllr Ballington to make enquiries about what can be done about this specific area after she reported on her attendance at the last flood liaison meeting where the priority is to protect homes and flooding on roads is not a priority.
1. DALC – Various circulars and information
2. SDDC – Public Open Spaces audit
3. Information on VE Day 2025 and 80th anniversary – no events will be organised
4. DCC – Derbyshire’s holiday activity and food programme
5. DCC – School Travel planning
6. DALC – Budget changes and impact upon employers NI contributions
7. SDDC – Open Spaces Audit
8. Clerks & Councils Direct
9. DCC – How DCC will deliver Adult Care
10. SDDC – Recommendations of the Returning Officer – Polling District and stations review
11. Mr Warriner – resident of the district – email about protecting rural communities from the proposals in the draft Local Plan
12. SDDC – Information about the future of s136 funding
All Cllrs have been circulated with the information prior to the meeting.
24/1111 Finance
- Accounts passed for payment
| BACS | Staffing – Nov | £220.09 |
| BACS | HMRC – Staffing NI and PAYE (Nov) | £44.00 |
| BACS | DCC – Pension contribution (Nov) | £57.89 |
For approval
| Mrs J Storer | Expenses | £53.00 |
| BACS | Staffing – Dec | £163.98 |
| BACS | HMRC – Staffing NI & PAYE (Dec) | £44.00 |
| BACS | DCC – Pension contribution (Dec) | £57.89 |
| RBL | Donation for wreath | £50.00 |
| Mrs J Storer | Clerk use of home Jul – Dec | £162.00 |
Money Received
| Deposit interest | Oct 2024 | £2.52 |
| Deposit interest | Nov 2024 | £2.78 |
Balance at bank @ 30.11.24
Deposit account £3,073.25
Current account £5,736.81
b) Requests for funding via S137
No requests for funding have been received.
(c) To receive the recommendation for the 2025/26 budget and to set the precept for 2025/26.
RESOLVED to accept the budget as circulated and with no changes.
RESOLVED to set the precept for 2025-26 at £6150.00.
(d) To consider changing of bank accounts from Lloyds to Unity Trust
Both bank accounts are held with Lloyds, who have informed from January 2025 that an account management fee of £4.25 per account per month, will be levied. Interest is only received on the deposit account at the rate of 1%. The Clerk provided information of other accounts, interest rates and fees.
RESOLVED to move from Lloyds Account to Unity Trust.
24/1112 To consider Planning Applications
DMPA/2024/1244: Listed building consent for an external wall mounted aerial at School House, The Green, Bretby, Burton On Trent, DE15 0RE (19/11/24)
Cllr Meyrick has declared a prejudicial interest in this application by email and was not present at the meeting.
RESOLVED No objections
Planning Act 2008 (as amended) and The Infrastructure Planning (Environmental Impact Assessment) Regulations 2017 (the EIA Regulations) – Regulations 10 and 11
Application by National Grid Electricity Transmission (the Applicant) for an Order granting Development Consent for the Chesterfield to Willington Overhead Line (the Proposed Development) (Deadline for responses 29/11/24) – NOTED
24/1113 To decide if any events will be arranged for the VE day 80th anniversary
RESOLVED no events will be arranged to commemorate the anniversary.
24/1114 Consultations
24/1115 Items for information only
(a) To receive reports from Meetings attended
SDDC – Flood Liaison Meeting 15th November 2024 via TEAMS – Cllr Ballington had provided a report during the section about flooding Min 24/1109.
(b) Notification of Forthcoming meeting
SDDC Planning Forum – 14th and 21st January 2025; Cllr Toone will attend on 14th January.
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have been attend by Cllrs since the last meeting.
The Clerk had completed the online ACAS course on harassment and bullying.
RESOLVED in view of the confidential nature of the business about to be transacted (in respect of the personal situation of an employee) it is advisable in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw.”
24/1116 Clerk salary review
RESOLVED to award the Clerk the NALC notified percentage increase, backdated to 1st April 2024.
24/1117 Date of next meeting
The next Parish Council meeting will be held on MONDAY 10th FEBRUARY 2025 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and wished all a happy Christmas and new year and closed the meeting at 8:27pm.