BRETBY PARISH COUNCIL MINUTES OF THE ORDINARY PARISH MEETING HELD
TUESDAY 15th OCTOBER 2024 AT 7:30pm AT ST WYSTANS CHURCH, BRETBY
Present: Cllr Toone (Chairman), Cllr Meyrick, Cllr G Corner, Cllr Falder, Cllr T Ballington.
In Attendance: Cllr Muller (from 7:44pm to 8:34pm), Cllr Haines (from 7:44pm to 8:34pm), Mrs J Storer – Clerk. 1 member of the public
24/1085 Apologies
Apologies were noted from Cllr Lowe.
As a quorum was established, the Chair commenced the meeting.
24/1086 Variation of Order of Business
There was no alteration to the variation of the order of business.
24/1087 Declaration of Interests:
Cllrs considered their obligations relating to declaration of interests.
24/1088 Public Speaking
- Members of the Public and Council to comment on any matter
A member of the public commented on the condition of the bus shelter opposite the Stanhope Arms and the surrounding area. The area looks tidier following the clearing of the brambles and the installation of a litter bin.
The same resident reported that she had reported a lot of highway matters along the A511 approx. nine months ago with no actions being undertaken to date. She queried whether the reporting function of the DCC website is no longer functioning.
7:44pm Cllrs Haines and Muller arrived.
A road sign by the Chesterfield Arms says no access to the tip, this is in the wrong place and is untrue; Cllr Muller was requested to take this back to the Highways Dept. Cllr Muller informed that it is taking a long time for any actions to be matters reported to DCC.
Any concerns about signage can be reported to Cllr Muller along with reports of lack of action on reported matters.
Temporary traffic lights were again in position on the Staffordshire section of the A511 when no work occurred, the result being traffic that today was backed up along the Staffordshire section of the A511.
- County Council and District Council members to raise any relevant matter
Cllr Muller reported the consultation on libraries has finished and a guarantee given that no libraries will close.
DCC has strongly objected to the proposal for the national pylon upgrade.
In relation to the solar farm planning application, concerns were raised that DCC Highways Dept is not recommending any s106 improvements and the lane can accommodate the construction traffic (up to 9000 HGV lorries). Cllrs expressed frustration and disappointment on the stance taken by the Highways Dept given the condition of Newton Lane has been reported on for several years.
On an enquiry as to why this parish council was not informed about the planning applications for Bretby Nurseries; where there is a significant building proposed with an extension of the electricity supply for the purpose of a vetinary centre, Cllr Lowe had emailed to say that he will make efforts to get the parish council included as a consultee.
Cllr Haines reported the consultation for the Draft Local Plan is open, responses are encouraged. It is unlikely that a very large development off the A511 is unlikely given other strategic sites have been identified to take the housing allocation from Derby City. There is still an opportunity in the draft plan to prevent coalition of communities. As well as the identified proposed sites, there are concerns about the quality of the building works on large developments.
Grass cutting has been an issue around the district, however in this parish, verges are not looking too unkempt.
8:34pm Cllr Muller and Cllr Haines left the meeting.
c)Parish Council Members declaring an interest other than Disclosable Pecuniary Interest wishing to make representation
None were raised.
24/1089 To approve the Minutes of the Ordinary Meeting of the Parish Council held on 2nd September 2024
These were circulated, read, approved and signed as a correct record by Cllr Toone.
24/1090 To determine which items if any, should be taken with the public excluded.
No items were deemed necessary to be taken with the public excluded other than that listed on the agenda.
24/1091 To receive the Chairman’s Announcements
A small number of repairs to the highways have been undertaken but Geary Lane continues to flood and the service received from DCC Highways Dept is unacceptable.
24/1092 To receive the Report of the Clerk
This had previously been circulated and no matters were raised.
24/1093 Governance
a) Risk Register update
There are no recommended changes to the risk register.
b) General Data Protection Regulations (GDPR)
No changes are recommended and there are no reports of any breaches.
c) Parish Council elections, vacancies and co-options
There are two vacancies on the parish council and no expressions of interest have been received.
24/1094 Drainage and flooding issues
No matters were raised.
1. DALC – Various circulars and information
2. Clerks & Councils Direct – Sept edition
3. SDDC – Notification of Electoral Register verification process
4. DCC – Draft Council Plan 2025 -29
5. SDDC – South Derbyshire Draft Local Plan Part 1 Consultation
6. DCC – Reply to concerns raised by the parish council about the recent temporary lights on A511. This has been circulated to all Cllrs and the response was considered to be dismissive and poor.
7. SNT – Latest newsletter
8. SDDC – renaming of roads at Bretby Business Park – no objections to the proposed names
All Cllrs have been circulated with the information prior to the meeting.
24/1096 Finance
Accounts passed for payments
| ICO | Annual fee | £35.00 |
| BACS | Staffing – Oct | £157.85 |
| BACS | HMRC – Staffing NI and PAYE (Oct) | £42.20 |
| BACS | DCC – Pension contribution (Oct | £55.74 |
For approval
| Mrs J Storer | Expenses | TBC |
| BACS | Staffing – Nov | £157.85 |
| BACS | HMRC – Staffing NI & PAYE (Nov) | £42.40 |
| BACS | DCC – Pension contribution (Nov) | £55.74 |
| PKF Littlejohn LLP | External audit 2023/24 | £252.00 |
Money Received
| Deposit interest | Aug 2024 | £3.03 |
| Deposit interest | Sept 2024 | £2.60 |
Balance at bank @ 08.10.24
Deposit account £3,067.95
Current account £6,281.69
(b) to consider any requests for funding made under s137 LGA 1971
None received
(c) To receive and accept the actual to budget report for the period ending 30th September 2024 and to receive the first recommendation for the 2025/26 precept
The actual to budget report had been circulated to all Cllrs with the meeting papers.
RESOLVED to accept the report with no queries.
A request was made for a grit bin to be located on Ashby Road East; Cllr Ballington will make investigations about a suitable location. Any associated costs can be included in the budget for 2025/26. The precept and budget will be set at the next meeting.
24/1097 To consider Planning Applications
DMPA/2024/1204:
Listed Building Consent for the repositioning and replacement of the communal staircase, installation of a lift and the re-opening of two windows at Communal stairwell to apartments 14 &15 Bretby Hall, Bretby, Burton-on-Trent, DE15 0QQ (18/10/24)
RESOLVED No objections
DMPA/2024/1172
Change of use from dwelling (Class 3) to Children’s Care Home (Class 2) at 2, Stanhope Glade, Bretby.
RESOLVED to ask for the condition to be imposed on the operator not the dwelling and for the condition to be for a short period of time eg 2 years to provide assurances that the facilities will operate without issue.
There is inadequate parking provision for all staff when there is change over of staff and concerns about where the bins are to be sited. The application makes reference to a park 5 minutes walk away, but there is nothing and this inaccuracy in the application raises concerns about the validity of the other information contained in the application.
DMPA/2024/1106
Variation to DMPA/2024/0211 re extension to Planters Garden Centre.
RESOLVED : objections on the following grounds
- Conditions for the entrance/exit visibly to be improved are essential
- The imposition of a speed limit from Knights Lodges upwards and onwards to Bretby Lane as more visitors and pedestrians are using the café at Nurseries.
- Opening hours are not to be changed.
- To be no extension of lighting either in number or length of time that they are on.
- No lorries are permitted to wait along Knights Lane, Bretby Lane, Mount Road or Newton Lane prior to the opening hours of the Nurseries.
DMPA/2024/1052
DMPA/2024/1052 – Installation and operation of a renewable energy generation station comprising ground-mounted photovoltaic panels, inverter/transformer units, DNO substation, site access, internal access tracks, security measures, landscaping, and other ancillary infrastructure at Land west of Newton Lane, Newton Solney, DE15 0RU
RESOLVED: No further comments are to be made.
24/1098 Consultations
23/1099 Items for information only
(a) To receive reports from Meetings attended
DCC and Parish Council Liaison Meeting – 15th October 2024
SDDC Civic Service held 1st September 2024 – no report was received.
(b) Notification of Forthcoming meeting
SDDC – Flood Liaison Meeting 15th November 2024 via TEAMS
(c) Training Sessions – See DALC circulars which have been provided to all Cllrs
No training sessions have taken place since the last meeting.
23/1100 Date of next meeting
The next Parish Council meeting will be held on MONDAY 9th DECEMBER 2024 at 7.30pm at St Wystan’s Church, Bretby.
There being no further business, the Chairman thanked everyone for attending and closed the meeting at 9:08pm.